HomeMy WebLinkAbout2011-05-10; City Council; 20536; APPROVAL OF PLANS AND SPECIFICATIONS AUTHORIZATION TO ADVERTISE FOR BIDS NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT CONCRETE REPAIR AND PAVEMENT MANAGEMENT PROGRAM ROOSEVELT AND MADISON STREETS PROJECT NOS 6608 6013 6001CITY OF CARLSBAD - AGENDA BILL
AB# 20,536
MTG. 05/10/11
DEPT. UTIL
APPROVAL OF PLANS AND SPECIFICATIONS AND
AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE
NORTHWEST QUADRANT STORM DRAIN
IMPROVEMENT PROGRAM, CONCRETE REPAIR
PROGRAM, AND PAVEMENT MANAGEMENT PROGRAM
(ROOSEVELT STREET AND MADISON STREET),
PROJECT NOS. 6608, 6013, AND 6001
DEPT. DIRECTOR
CITY ATTORNEY
CITY MANAGER
RECOMMENDED ACTION:
Adopt Resolution No. 2011-086 approving plans and specifications and authorizing the City
Clerk to advertise for bids for the Northwest Quadrant Storm Drain Improvement Program, Concrete
Repair Program, and Pavement Management Program (Roosevelt Street and Madison Street),
Project Nos. 6608, 6013, and 6001.
ITEM EXPLANATION:
The Northwest Quadrant Storm Drain Improvement Program is a multi-year program to address non-
master drainage plan needs within the northwest quadrant of the City. Carlsbad Operations and
Maintenance staff was interviewed regarding their field observations and knowledge of drainage
issues throughout the northwest quadrant. Site locations were identified and prioritized based on
recommendations from field observations. The locations of the sites, status and current priority are
included in Exhibit 2.
One site consisting of two locations is included in this contract request as shown on Exhibit 1. Storm
drain improvements are proposed for Madison Street and Roosevelt Street between Carlsbad Village
Drive and Grand Avenue and include construction of 420 feet of 18" diameter reinforced concrete
pipe, 56 feet of 12" polyvinyl chloride pipe, four catch basins, and four cleanouts that connect to the
existing storm drain systems in Grand Avenue and Carlsbad Village Drive. In addition to drainage
improvements, and through the Concrete Repair Program, the two midblock crossings will also be
reconstructed to improve street surface drainage and pedestrian circulation. These improvements will
meet current American Disabilities Act requirements. At the completion of the storm drain
improvements and concrete repairs, the two street segments will be overlayed through the Pavement
Management Program.
ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15301(b) - minor alteration of existing facilities of public utility services involving
negligible or no expansion and Section 15302(c) - replacement or reconstruction of existing utility
systems and/or facilities involving negligible or no expansion of capacity. The Planning Director filed a
Notice of Exemption on March 18, 2011.
DEPARTMENT CONTACT: Sherri Howard 760-602-2756 Sherri.Howard@carlsbadca.gov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION:APPROVED
DENIED
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER-SEE MINUTES D
Page 2
FISCAL IMPACT:
Table 1 shows the current status of the Northwest Quadrant Storm Drain Improvement Program,
Concrete Repair Program, and Pavement Management Program (Roosevelt Street and Madison
Street). More specifically, the current status of the programs shows the expenditures of previously
completed storm drain improvements, concrete repairs and pavement overlays and the funds
available to complete the projects in Roosevelt Street and Madison Street.
TABLE 1 - SUMMARY OF PROJECT EXPENSES
NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM,
PROJECT NO. 6608
TASK DESCRIPTION
Design
Construction, Inspection, Materials Testing
Environmental Mitigation & Monitoring
TOTAL
APPROPRIATED
TO DATE
$482,228
$1,396,448
$21,100
$1,899,776
EXPENDITURES/
ENCUMBRANCES
TO DATE
$423,046
$740,681
$10,497
$1,174,224
REMAINING
BALANCES
$59,182
$655,767
$10,603
$725,552
CONCRETE REPAIR PROGRAM, PROJECT NO. 6013
TASK DESCRIPTION
Design
Construction, Inspection, Materials Testing
TOTAL
APPROPRIATED
TO DATE
$125,000
$875,000
$1,000,000
EXPENDITURES/
ENCUMBRANCES
TO DATE
$19,406
$675,117
$694,523
REMAINING
BALANCES
$105,594
$199,883
$305,477
PAVEMENT MANAGEMENT PROGRAM, PROJECT NO. 6001
TASK DESCRIPTION
Design
Construction, Inspection, Materials Testing
Studies and Reports
TOTAL
APPROPRIATED
TO DATE
$72,329
$7,227,567
$47,714
$7,347,610
EXPENDITURES/
ENCUMBRANCES
TO DATE
$62,422
$2,143,294
$46,105
$2,251,821
REMAINING
BALANCES
$9,907
$5,084,273
$1,609
$5,095,789
An Engineer's Estimate of the construction cost for the Northwest Quadrant Storm Drain Improvement
Program, Concrete Repair Program, and Pavement Management Program (Roosevelt Street and
Madison Street) was prepared by RBF Consultants, the consulting engineer of work for this project,
on April 25, 2011, and totals $400,000. The total estimated project cost is shown in Table 2.
PageS
TABLE 2 - ESTIMATE OF PROJECT COST
NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM
(ROOSEVELT STREET AND MADISON STREET), PROJECT NO. 6608
Construction Contract (Engineer's Estimate)
Construction Contingency (15%)
Construction Management and Inspection (10%)
Material and Geotechnical Testing During Construction (5%)
TOTAL ESTIMATED CONSTRUCTION COSTS
PROJECT AVAILABLE BALANCE
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION
CONCRETE REPAIR PROGRAM
(ROOSEVELT STREET AND MADISON STREET), PROJECT NO. 6013
Construction Contract (Engineer's Estimate)
Construction Contingency (10%)
Construction Management and Inspection (10%)
Material and Geotechnical Testing During Construction (5%)
TOTAL ESTIMATED CONSTRUCTION COSTS
PROJECT AVAILABLE BALANCE
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION
PAVEMENT MANAGEMENT PROGRAM
(ROOSEVELT STREET AND MADISON STREET), PROJECT NO. 6001
Construction Contract (Engineer's Estimate)
Construction Contingency (10%)
Construction Management and Inspection (10%)
Material and Geotechnical Testing During Construction (5%)
TOTAL ESTIMATED CONSTRUCTION COSTS
PROJECT AVAILABLE BALANCE
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION
ESTIMATED
COSTS
$240,000
$36,000
$24,000
$12,000
$312,000
$725,552
None
ESTIMATED
COSTS
$50,000
$5,000
$5,000
$2,500
$62,500
$305,477
None
ESTIMATED
COSTS
$110,000
$11,000
$11,000
$5,500
$137,500
$5,095,789
None
The project is funded by both General Fund and Gas Tax Funds. These funding sources are not
subject to State or Federal restrictions regarding prevailing wage. Therefore, pursuant to Carlsbad
Municipal Code Section 3.28.130, prevailing wages are not required for the construction of Northwest
Quadrant Storm Drain Improvement Program, Concrete Repair Program, and Pavement Management
Program (Roosevelt Street and Madison Street), Project Nos. 6608, 6013, and 6001.
Constructing the projects using one contract is more efficient than separating the project into multiple
contracts. The cost savings derived from bidding the projects as one contract are due to the similarity
of construction techniques on each storm drain, the proximity of the projects to one another, and
savings realized by ordering larger quantities of materials.
Combining the storm drain improvement, concrete repair and pavement overlay projects will also limit
the impact to the downtown area to two months rather than spreading the work over multiple contracts
issued at different times.
Page 4
Staff recommends approving the plans and specifications and authorizing the City Clerk to advertise
for bids for the construction of Northwest Quadrant Storm Drain Improvement Program, Concrete
Repair Program, and Pavement Management Program (Roosevelt Street and Madison Street),
Project Nos. 6608, 6013, and 6001for storm drain and pavement improvements.
EXHIBITS:
1. Location Map.
2. Northwest Quadrant Storm Drain Improvement Program Project List.
3. Resolution No. 2011-086 approving plans and specifications, and authorizing the
City Clerk to advertise for bids for the Northwest Quadrant Storm Drain Improvement Program,
Concrete Repair Program, and Pavement Management Program (Roosevelt Street and
Madison Street), Project Nos. 6608, 6013, and 6001.
I
LOCATION MAP
SITE 5
LEGEND:
SITES - MADISON ST. NORTH OF CARLSBAD VILLAGE DR.
- ROOSEVELT ST. NORTH OF CARLSBAD VILLAGE DR.
PACIFIC
OCEAN
NOT TO SCALE
PROJECT NAME
NORTHWEST QUADRANT STORM DRAIN PROGRAM
(MADISON STREET AND ROOSEVELT STREET)
PROJECT
NUMBER
6608
EXHIBIT
1
DRAWN BY: SCOTT EVANS: CARLSBAD UWT1ES DEPT. 3/16/11 C: \UT1UTIES DEPARmENT\OESIGN DMSION\HOWARD\6608-2.DWG
EXHIBIT 2
NORTHWEST QUADRANT STORM DRAIN
IMPROVEMENT PROGRAM PROJECT LIST - FY 2011 -12
Site
Number
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
Site Location
Mountain View and Pacific Avenue
Madison Street, Grand Avenue to Arbuckle Place
Oak Avenue and Lincoln Street
Roosevelt Street n/o Beech Avenue
Roosevelt Street and Madison Street, Carlsbad
Village Drive to Grand Avenue
Ocean Street north of Oak Avenue
Valley Street and Buena Vista Way
Valley Street north of Carlsbad Village Drive
Cynthia Lane to Pio Pico Drive
Pio Pico Drive and Forest Avenue
Elmwood Street and Laguna Drive
Wilson Street north of Buena Vista Way
Macarthur Avenue and Sunnyhill Drive
Chestnut Avenue and Pio Pico Drive
Chestnut Avenue and Adams Street
Adams Street and Palm Avenue
Adams Street north of Magnolia Avenue
Adams Street north of Tamarack Avenue
Basswood Avenue and Valley Street
Linda Lane Cul de Sac's
Donna Drive west of Chestnut Avenue
Palisades Drive and East Pointe Avenue
Calavo Court
Ridgecrest Drive
Adams Street south of Hoover Street
Park Drive, Monroe Street to Woodvale Drive
Monroe Street, Alder Drive and Sunnyhill Drive
Park Drive, Cove Drive to Marina Drive
Sevilla Way
Park Drive east of Valencia Avenue
Harrison Street south of Chinquapin Avenue
Crest Drive Drainage Project
Priority
2
2
7
2
2
3
3
3
1
1
4
4
4
1
1
6
6
6
4
5
5
5
5
1
2
7
7
*
7
7
2
1
Status
Final Design
Final Design
Pre-Design
Final Design
Authorization to Bid
Pre-Design
Pre-Design
Pre-Design
Complete
Complete
Pre-Design
Pre-Design
Pre-Design
Complete
Complete
Pre-Design
Pre-Design
Pre-Design
Pre-Design
Pre-Design
Pre-Design
Pre-Design
Complete
Complete
Pre-Design
Complete
Complete
6611
Removed from Program
Complete
Final Design
Complete
' - Moved to separate CIP project due to project size and environmental considerations
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RESOLUTION NO. 2011-086
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, APPROVING PLANS AND
SPECIFICATIONS AND AUTHORIZING THE CITY CLERK TO
4 ADVERTIZE FOR BIDS FOR THE NORTHWEST QUADRANT
STORM DRAIN IMPROVEMENT PROGRAM, CONCRETE
5 REPAIR PROGRAM, AND PAVEMENT MANAGEMENT
PROGRAM (ROOSEVELT STREET AND MADISON STREET),
6 PROJECT NOS. 6608, 6013, AND 6001.
7
WHEREAS, the City Council of the City of Carlsbad, California, has determined it8
necessary, desirable, and in the public interest to construct the Northwest Quadrant Storm Drain
9
Improvement Program, Concrete Repair Program, and Pavement Management Program
10
(Roosevelt Street and Madison Street), Project Nos. 6608, 6013, and 6001; and
11
WHEREAS, the plans and specifications for furnishing of all labor, materials, tools,
12
equipment, transportation, and other expenses necessary or incidental to the Northwest Quadrant
13
Storm Drain Improvement Program, Concrete Repair Program, and Pavement Management
14 Program (Roosevelt Street and Madison Street), Project Nos. 6608, 6013, and 6001, have been
15 prepared and are on file in the Utilities-Engineering Department of the City of Carlsbad and are
1R incorporated herein by reference; and
17 WHEREAS, funding for said project has been appropriated from the General Fund and
18 Gas Tax Funds to cover all project costs and is sufficient.
19 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
2" California, as follows:
OH 1. That the above recitations are true and correct.
22 2. That the plans, specifications and contract documents for the Northwest
00 Quadrant Storm Drain Improvement Program, Concrete Repair Program, and
24 Pavement Management Program (Roosevelt Street and Madison Street), Project
25 Nos. 6608, 6013, and 6001, are on file in the Utilities-Engineering Department of
26 the City of Carlsbad and are hereby approved.
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3. The City Clerk of the City of Carlsbad is hereby authorized and directed to
publish, in accordance with State law, a Notice to Contractors Inviting Bids for the
Northwest Quadrant Storm Drain Improvement Program, Concrete Repair
Program, and Pavement Management Program (Roosevelt Street and Madison
Street), Project Nos. 6608, 6013, and 6001, in accordance with the plans,
specifications, and contract documents referred to herein.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 10th day of May 2011, by the following vote to wit:
AYES: Council Members Hall, Kulchin, Blackburn, Douglas, Packard.
NOES: None.
ABSENT: None.
MATT HALL, Mayo
ATTEST: