HomeMy WebLinkAbout2011-05-24; City Council; 20552; BID LAKE CALAVERA PRESERVE EMP GRANT FENCINGCITY OF CARLSBAD - AGENDA BILL
20,552AB#
MTG. 5/24/11
DEPT.P&R
AUTHORIZATION TO BID FOR THE
LAKE CALAVERA PRESERVE EMP
GRANT FENCING
PROJECT No. SS 09-01 (B)
DEPT. DIRECTOR
CITY ATTORNEY
CITY MANAGER (>/—•-
RECOMMENDED ACTION:
Adopt Resolution No. 2011-098, authorizing the city clerk to advertise bids for the Lake Calavera
Preserve EMP Grant Fencing, Project No. SS 09-01 (B).
ITEM EXPLANATION:
On July 21, 2009, city council accepted grant funding in the amount of $286,667 from the San
Diego Association of Governments (SANDAG) TransNet Environmental Mitigation Program
(EMP) Grant for the Lake Calavera Preserve Planning Area Access Control and Habitat
Restoration Project (Project) located in the northeast quadrant of the city. Additionally, city
council appropriated funds in Fiscal Year 2009/10 to the Carlsbad Habitat Management
Program budget for the Project. The Project includes three primary components: five acres of
habitat restoration; fencing and access control; and public outreach. Implementation of the
public outreach and habitat restoration is underway. This contract would allow for installation of
fencing and access control which will guide users to stay on designated trails, discourage
access on decommissioned trails, and provide a deterrent to illegal dumping.
The fencing material will consist of three strand wire fence and wood post and rail fencing.
Staff estimates the cost for the construction of the fence project to be $188,206. The EMP
grant will reimburse the city for construction costs in the amount of $111,667. The Habitat
Management Program will provide previously appropriated matching funds in the amount of
$76,539.
The city's preserve manager, planning department, and parks and recreation department have
coordinated the preparation of plans and specifications for the fencing project. Items included
in this contract include the following:
• Three strand smooth wire fencing along portions of the eastern, western, and southern
boundaries of the Lake Calavera Mitigation Parcel (owned by the city) and in key areas
along the southern boundary of the Carlsbad Highlands Ecological Preserve, owned by
the California Department of Fish and Game (CDFG).
• Post and rail fencing near the entrance to the preserve on Sky Haven Lane and Lake
Boulevard as well as various locations within the Lake Calavera Preserve.
• Installation of signs notifying the public of the importance of the habitat preserve.
• Installation of an access gate acrdss a San Diego Gas & Electric easement.
DEPARTMENT CONTACT: Steven Jantz 760-434-2838 steve.iantz@carlsbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
D
D
D
D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER -SEE MINUTES
D
D
D
D
Page 2
FISCAL IMPACT:
Funds have been appropriated to the Carlsbad Habitat Management Program to cover the full
cost of the fencing and access control project. The city will be reimbursed a total of $111,667
for the Lake Calavera Preserve EMP Grant Fencing, Project No. SS 09-01 (B). A summary of
the funding for this component of the Project is outlined below.
Project Funding Summary-Lake Calavera Preserve EMP Grant Fencing
Fencing and access control
Funding approved in the HMP budget (city match)
Funding provided through the SANDAG EMP grant (reimbursement)
TOTAL ESTIMATED PROJECT COSTS (includes inspection & contingency)
$ 76,539
$111,667
$188,206
Total Appropriations $ 188,206
The grant requires funding for portions of the project through matching funds. The sources for
matching funds for the fencing project include: the Carlsbad Habitat Management Program, the
purchase of signs by Center for Natural Lands Management (CNLM), and in-kind services for
installation of signs and the kiosk by CNLM and volunteers. CDFG will provide staff to
coordinate the location of fencing on CDFG owned property. Project management and
administrative tasks will be performed by staff of the parks and recreation department in
consultation with the city's preserve steward and manager.
ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per state CEQA
Guidelines Section 15303(e) - new construction of accessory structures including fences. A
notice of exemption will be filed.
EXHIBITS:
1. Resolution No. 2011-098 . of the City of Carlsbad, California, authorizing the city clerk to
advertise for bids for the Lake Calavera Preserve EMP Grant Fencing,
Project No. SS 09-01 (B)
2. Location map
3. Plans and specifications for the Lake Calavera Preserve EMP Grant Fencing, Project No. SS
09-01 (B) on file at the parks and recreation department,
1 RESOLUTION NO. 2011-098
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
2 CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY CLERK TO
ADVERTISE FOR BIDS FOR THE LAKE CALAVERA PRESERVE
3 EMP GRANT FENCING, PROJECT No. SS 09-01 (B)
4
5 WHEREAS, the City of Carlsbad, California, was awarded a TransNet Environmental
6 Mitigation Program (EMP) Grant from the San Diego Association of Governments (SANDAG) for
7 the Lake Calavera Preserve Planning Area Access Control and Habitat Restoration Project; and
8 WHEREAS, the City Council of the City of Carlsbad, California, has determined it
9 necessary, desirable, and in the public interest to provide fencing and access control within the
10 Lake Calavera Preserve area; and
11 WHEREAS, funds have been appropriated to the Fiscal Year 2009/10 City of Carlsbad
12 Habitat Management Program for the fencing and access control project; and
13 WHEREAS, EMP Grant funds in the amount of $111,667, and city funds in the amount
14 of $76,539, are available for the access control project; and
15 WHEREAS, the plans and specifications for furnishing of all labor, materials, tools,
16 equipment, transportation, and other expenses necessary or incidental to installation of fencing
17 and access control for the Lake Calavera Preserve EMP Grant Fencing, Project No. SS 09-01(6)
18 have been prepared and are on file in the Parks and Recreation Department of the City of
19 Carlsbad and are incorporated herein by reference.
20 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
21 California, as follows:
22 1. That the above recitations are true and correct.
23
2. That funds are available in the City of Carlsbad Habitat Management Program
24
Budget for reimbursement of the estimated costs of the fencing and access
25
control project at the Lake Calavera Preserve Area.
26
3. That funds have been awarded to the City of Carlsbad Parks and Recreation
27
Department from the SANDAG EMP Grant program for fencing and access
28
1 control for the Lake Calavera Preserve Area and such funds are available for the
2 project.
4. That the plans, specifications and contract documents for the Lake Calavera
4 Preserve EMP Grant Fencing, Project No. SS 09-01(8) are on file in the Parks
5 and Recreation Department of the City of Carlsbad and are hereby approved.
5. That the City Clerk of the City of Carlsbad is hereby authorized and directed to
publish, in accordance with State law, a Notice to Contractors Inviting Bids for the
o
Lake Calavera Preserve EMP Grant Fencing, Project No. SS 09-01(8) in
9 accordance with the plans, specifications, and contract documents referred to
10 herein. Sets of plans, various supplemental provisions, and contract documents
may be obtained at the Faraday Center, located at 1635 Faraday Avenue,
12 Carlsbad, California 92008.
13 "
14
15
16
17 "
18 »
19 //
20 //
21 //
22 „
23 //
24
25
26
27 "
H
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 24th day of May , 2011, by the following vote to wit:
AYES: Council Members Hall, Kulchin, Blackburn, Douglas, Packard.
NOES: None.
ABSENT: None.
MATT (HALL, Mayor
ATTEST:
RRAINE M. WOOD, City Clerk
LOCATION MAP
NOT TO SCALE
CITY OF OCEANSIDE
CALAVERA
PRESERVE
PACIFIC
OCEAN
1 CALAVERA
\PRESERVE
VICINITY
MAP
NOT TOSCALE
PROJECT NAME
LAKE CALAVERA PRESERVE EMP GRANT FENCING
PROJECT
NUMBER
SS09-01(B)
EXHIBIT
DRAW BY: SCOTT EVANS, CARLSBAD UTILITIES DEPT. 5/9/11 C:\PLANNING & PROGRAUS\JANTZ\LAKE CALAVERA FENCING\SS09-01B.DHG