HomeMy WebLinkAbout2011-06-07; City Council; 20573; BIDS CONTRACT 2011 CONCRETE REPLACEMENTCITY OF CARLSBAD - AGENDA BILL
AB# 20.573
MTG. 6/07/1 1
DEPT. TRANS
ACCEPTANCE OF BIDS AND AWARD OF
CONTRACT FOR CONSTRUCTION OF THE 201 1
CONCRETE REPLACEMENT
PROJECT NO. 6013
DEPT. DIRECTOR C ^
V ^ r J
CITY ATTORNEY
CITY MANAGER /
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RECOMMENDED ACTION:
Adopt Resolution No. 2011-121 accepting bids and awarding a contract for the construction of
the 2011 Concrete Replacement Project No. 6013.
ITEM EXPLANATION:
As part of the City's annual Concrete Replacement Program, staff has evaluated the concrete
improvements in the public right-of-way and produced a list of 242 locations where concrete
replacement is necessary. Curb, gutter, sidewalk, curb ramps, and driveway approaches need to be
replaced because of deterioration, cracking, and uplifting.
On April 5, 2011, City Council approved Resolution No. 2011-052, authorizing the advertisement for bids
for construction of the 2011 Concrete Replacement Project No. 6013. The engineer's estimate was
$200,000. Seven (7) bids were received on May 18, 2011, which are summarized as follows:
CONTRACTOR
1.
2.
3.
4.
5.
6.
7.
Ray White Cement
RMV Construction, Inc.
Tri-Group Construction
Palm Engineering Construction Co., Inc.
Crest Equipment Inc.
PAL General Engineering Inc.
New Century Construction
BID TOTAL
$178,339
$191,228
$206,983
$221,842
$225,259
$250,156
$268,909
The lowest responsive bidder, Ray White Cement submitted a bid in the amount of $178,339. Staff
has completed its review of the contract documents and has determined that the bid by Ray White
Cement is responsive. Therefore, staff recommends that Ray White Cement be awarded the contract.
ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines
Section 15301(c) - minor alteration of existing facilities including streets, sidewalks, gutters, and
similar facilities involving negligible or no expansion.
DEPARTMENT CONTACT: John Maashoff 760-802-7807 iohn.maashoff@carlsbadca.gov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
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CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER-SEE MINUTES D
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FISCAL IMPACT:
The total cost for the 2010 Concrete Replacement Project is $223,339 as shown in the table below.
2010 CONCRETE REPLACEMENT PROJECT
Construction Contract (Ray White Cement)
Construction Contingency (10%)
Inspection, Testing, and Construction Management (15%)
TOTAL COST
COSTS
$ 178,339
$18,000
$27,000
$223,339
The Concrete Replacement Program (CIP No. 6013) has sufficient GCC and Gas Tax funds available
to complete this project. Remaining appropriations will be used for future concrete replacement
projects. Prevailing wages are not required for this contract.
The table below shows the current status of the Concrete Replacement Program:
CONCRETE REPLACEMENT PROGRAM - CIP NO. 6013
TASK DESCRIPTION
Design
Construction, Inspection, Materials Testing
TOTAL
APPROPRIATED
TO DATE
$71,000
$929,000
$1,000,000
EXPENDITURES/
ENCUMBRANCES
TO DATE
$20,387
$676,805
$697,192
REMAINING
BALANCES
$50,613
$252,195
$302,808
EXHIBITS:
1.Resolution No.2011-121 accepting bids and awarding construction contract
for construction of the 2011 Concrete Replacement Project No. 6013.
1
RESOLUTION NO. ?Q11-121
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING
A CONTRACT FOR CONSTRUCTION OF THE 2011
4 CONCRETE REPLACEMENT PROJECT NO. 6013.
5
WHEREAS, the City Council of the City of Carlsbad, California, has determined it
6 necessary, desirable, and in the public interest to replace damaged concrete; and
' WHEREAS, the project is exempt from the California Environmental Quality Act (CEQA)
8 pursuant to CEQA Guidelines Section 15301(c); and
g WHEREAS, on April 5, 2011, the City Council approved contract documents and
specifications for furnishing of all labor, materials, tools, equipment, transportation, and other
10
expenses necessary or incidental to the 2011 Concrete Replacement Project No. 6013; and
11 WHEREAS, seven (7) sealed bids were received on May 18, 2011 for the project; and
12 WHEREAS, the lowest responsive, responsible bid for the project was submitted by Ray
13 White Cement in the amount of $178,339; and
WHEREAS, there are sufficient funds available in the Concrete Replacement Program
(CIP No. 6013) account for construction of the project.
15 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
16 California, as follows:
17 1. That the above recitations are true and correct.
._ 2. That the bid submitted by Ray White Cement in the amount of $178,339 is1o
hereby accepted and the Mayor is hereby authorized to execute the contract for the construction
19 of the 2011 Concrete Replacement Project No. 6013, in accordance with the specifications and
20 contract documents referred to herein.
21 3. That the City Manager is hereby authorized to approve construction change
22 orders up to the contingency amount of $18,000 to Ray White Cement for the 2011 Concrete
Replacement, Project No. 6013.
23
4. That the award of this contract is contingent upon Ray White Cement executing
the required contract and submitting the required bonds and insurance policies, as described in
25 the contract, within twenty (20) calendar days of adoption of this resolution. The City Manager may
2Q grant reasonable extensions of time.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 7th day of June 2011, by the following vote to wit:
AYES: Council Members Hall, Kulchin, Blackburn, Douglas, Packard.
NOES: None.
ABSENT: None.
MATT HALL, Mayor
LORRAINE M. WOOD, City Clerk
(SEAL)