HomeMy WebLinkAbout2011-06-21; City Council; 20594; CITYWIDE RECORDS MANAGMENT PROGRAM UPDATECITY OF CARLSBAD - AGENDA BILL 11
AB# 20,594
MTG. 6/21/11
DEPT. Records
CITYWIDE RECORDS MANAGEMENT
DD^^DAHJI imr>ATCPROGRAM UPDATE
DEPT. DIRECTOp^//
CITY ATTY. ^%
CITY MGR. <-^ CJLA —
RECOMMENDED ACTION:
Adopt Resolution No. ?P11-141 approving revisions to the established Citywide Record
Retention Schedule (RRS).
ITEM EXPLANATION:
The Records Management Department documents the establishment, growth, administration,
and history of the City of Carlsbad by collecting, describing, and preserving City records with
enduring or historical value. The Records Management Program, administered by the
Department, was approved by the City Council on October 17, 2000.
Program components include regular updates to the retention schedule, compliance audits,
records destruction, reviews of technology driven records and information storage and retrieval,
and the establishment of policies and procedures to manage the program. In order to align the
RRS with the citywide re-organization numerous changes are needed.
Staff has reviewed and revised the schedule; revisions reflect changes in records ownership,
operational needs, and changes in applicable records management law. These changes will
align the RRS with the new organizational structure. The revisions have been reviewed and
approved by the City Attorney's office.
FISCAL IMPACT:
The operating costs associated with the Program are contained in the annual operating budget
for the Records Management Department.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065, this action does not constitute a "project"
within the meaning of CEQA and therefore does not require an environmental review.
EXHIBITS:
1. Resolution No. 2011-141 approving the Program's revised Record Retention
Schedule.
2. Red line/Strikeout RRS change detail.
3. 2011 City of Carlsbad Record Retention Schedule
DEPARTMENT CONTACT: Ronna Stickrod 760-434-2919 Ronna.Stickrod@carlsbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED ' D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
COUNCIL RECEIVED THE D
REPORT/PRESENTATION
OTHER - SEE MINUTES D
1 RESOLUTION NO. ?011-141
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, APPROVING REVISIONS TO
THE CITY'S RECORDS MANAGEMENT PROGRAM4
WHEREAS, section 34090 of the California Government code and the State of
6
California provides legal requirements relating to the retention and disposition of
7
municipal records; and
8
WHEREAS, other state and federal codes also provide legal requirements for the
management of municipal records; and
WHEREAS, the Records Management Program utilizes various manuals, guides
12 and a record retention schedule to organize the maintenance, retention and disposition
13 of City records in accordance with legal retention requirements and the City's
operational needs;
15 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
16
Carlsbad, California, as follows:
17
1. The above recitations are true and correct;
18
19 2. That the Program's revised 2011 Record Retention Schedule is hereby adopted;
20 3. That the Records Management Department is hereby designated as the
Custodian of the Program and as such shall be responsible for the
21 implementation of the Program and the safekeeping of the City's records;
22 4. That the Records Management Program and Record Retention Schedule be
23 reviewed periodically and any Schedule modifications or Program changes be
presented to the City Council to ensure the efficient operation of the Program.
24 //
25 //
26 //
27
28
1 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
2 of the City of Carlsbad on the 21st day of June 2011, by the following vote to wit:
3 ..
AYES: Council Members Hall, Kulchin, Blackburn, Douglas, Packard.
4"
5 NOES: None.
6
7
9
10
ABSENT: None.
11 MATT HALLrMayor
12 ATTEST:
13
14
15
.ORRAINE M. WOOD, City Clerk
16 (SEAL)
17
18
19
20
21
22
23
24
25
26
27
28
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO.
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RECORD CATEGORY & DESCRIPTION
CTTY COUNCIL ADMINISTRATION
COUNCIL POLICIES
PRESS RELEASES
INFORMATION TECHNOLOGY
GENERAL INFORMATION
POLICIES & PROCEDURES
TRAINING INFORMATION/MATERIALS
AIMWORX DATARASF
CHANGE CONTROL DATABASE
OFFICE OF
RECORD
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GENERAL INFORMATION
BCC APPOINTEES
BCC APPLICATIONS (NOT APPOINTED)
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LIST OF VACANCIES (ANNUAL)
BOARDS, COMMISSIONS,
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GENERAL INFORMATION
AD HOC BCC APPOINTEES
AD HOC BCC APPLICATIONS
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MEETING AGENDAS & NOTICES
MEETING MINUTES
AGENDA BILLS
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Page 1 of 32
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Records Retention Schedule for all records retentions.
Page 2 of 32
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TRAFFIC SAFETY COORDINATING
COMMITTEE MEETING AGENDAS
TRAFFIC SAFETY COORDINATING
COMMITTEE MEETING MINUTES
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FISCAL/FINANCIAL SERVICES
GENERAL INFORMATION
CHART OF ACCOUNTS
ACCOUNTS PAYABLE CHECK
REQUESTS
FIXED ASSETS
ACCOUNTS PAYABLE CHECK
REGISTERS
FORMS 1099
GENERAL LEDGERS (OLD HP
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SUMMARIES)
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DATABASE
IFAS - G/L MODULE - DETAIL
DATABASE
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NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 3 of 32
0400-88
0400-90
0400-95
0400-97
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0410-10
0410-30
0420
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MODULE DATABASE
ACCOUNTING REPORTS
ANNUAL REPORTS (FINANCIAL)
POLICIES & PROCEDURES
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AUDITS, FINANCIAL
GENERAL INFORMATION
AUDIT REPORTS
AUDIT PROPOSALS
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BANKING
GENERAL INFORMATION
BANK SIGNATURE CARDS
BANK DEPOSIT CORRESPONDENCE
CUSTODIAL STATEMENTS
BANK STATE ME NTS
CHECKS/CANCELED
RETURNED CHECKS (NSF)
UNCLAIMED CHECK RECORDS
DAILY BALANCE WORKSHEETS
MONTHLY BANK RECONCILIATIONS
POLICIES & PROCEDURES
REPORTS & STUDIES
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TREASURER
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CAPITAL BUDGET, CITY (ADOPTED)
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NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
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Page 4 of 32
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0440-05
0440-10
0440-15
0440-20
0440-30
0440-35
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GENERAL INFORMATION
CONTINUING DISCLOSURE REPORTS
MORTGAGE REVENUE BONDS,
SINGLE & MULTI-FAMILY
(TRANSCRIPT BINDERS)
ASSESSMENT DISTRICTS
(TRANSCRIPT BINDERS,} DIAGRAMS
AND RECORDED DOCUMENTS)
GENERAL OBLIGATION BONDS
(1911 & 1915 ACT - TRANSCRIPT
BINDERS)
REVENUE BONDS, OTHER
CERTIFICATES OF PARTICIPATION
COMMUNITY FACILITIES DISTRICTS
(MELLO ROOS)
TAX ALLOCATION BONDS
WATER DISTRICT BONDS
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TIME CARDS
ENGINEERING DEPARTMENT
TIMECARD DATABASE
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PERS REPORTS
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Records Retention Schedule for all records retentions.
Page 5 of 32 y
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0460-15
0460-20
0460-25
0460-40
0460-50
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0470-15
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0480-05
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0480-36
0480-38
0480-40
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FEE PROGRAMS
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 6 of 32 G
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COST ALLOCATION PLANS
ENGINEERING FEES
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PUBLIC WORKS CAPITAL
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PE
€W
GC 30490 ADMIN
OE€.
GC 30490, ADMIN.
GC 30490, ADMIN.
GC 30490, ADMIN.
SEC.
GC 34090
GC 34090
GC 34090
GC 30490 ADMIN
OK,
GC 30490, ADMIN.
GC 34090, GC
4003, CG 4004
GC 30490, ADMIN.
0500
0500 01
050003
0500-04
0500-05
0500-10
0500-12
0500-15
0500-18
0500-20
0500-25
0500-28
0500-30
DEVELOPMENT/SUBDIVISIONS
GENERAL INFORMATION
LOT LINE ADJUSTMENTS
ADJUSTMENT PLATS/BOUNDARY
ADJUSTMENTS
CERTIFICATES OF COMPLIANCE &
NON-COMPLIANCE
CERTIFICATES OF CORRECTION
NOTICES OF RESTRICTION/RELEASES
NOTICES OF VIOLATION /RELEASES
FOOD CART PERMITS (CAR)
CONDITIONAL USE PERMITS (CUP)
fOASTAI DFVFI DPMFNT PFRMITS
(CDP)
CONDO PERMITS (CP)
rARISRAD TRACTS MAIOR
SUBDIVISIONS (CT) 5 or more lots
VARIOUS DEPTS
ENGINEERING
CITYCLERKCLERK
ENGINEERING LDE
CITYCLERKCLERK
ENGINEERING LDE
CITYCLERKCLERK
LDE
CITYCLERKCLERK
PLANNINGPLN
CITYCLERKCLERK
ENGINEERINGLDE (GRADING
ONLY)
PLANNINGPLN
VARIOUS DEPTS CLERK, PLN,
LDE, CM&I
VARIOUS DFPTSn FRK PI M 1 DF
CM&I
VARIOUS DEPTSCLERK. PLN, LDE
VARIOUS DFPTSn FRK PI N 1 DF
CM&I
2
PF
V
PE
V
PE
V
PE
V
PE
V
PE
V
PE
PE
V
PF
V
PE
V
PF
V
GC 34090
GC 30490 ADMIIM
iL/C v«.
GC 30490, ADMIN.
DEC.
GC 30490 ADMIN
DEC.
GC 30490, ADMIN.
DEC.
GC 30490, ADMIN.
DEC.
GC 30490, ADMIN.
DEC.
GC 30490
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 7 of 32 0
0500 32
0500-33
0500-34
0500-35
0500-40
0500-45
0500-50
0500-55
0500-60
0500-65
0500-67
0500-70
0500-75
0500-80
0500-85
0500-90
0500-93
PRELIMINARY REVIEW (PR)
ENCROACHMENT AGMT/EASEMENT
(SUPPORT DOCUMENTS ONLY)
HILLSIDE DEVELOPMENT PERMITS
(HDP)
HABITAT MANAGEMENT PLAN
PERMIT (HMP)
MASTER PLANS - DEVELOPMENTS
(MP)
MINOR SUBDIVISIONS (MS) (LESS
THAN 5 LOTS)
PLANNING COMMISSION
DETERMINATIONS (PCD)
PLANNED PRIVATE DEVELOPMENTS
(PD)
PLANNED DEVELOPMENT PERMITS
(POP)
GRADING PERMITS (PE)
PLANNED INDUSTRIAL PERMITS (PIP)
PARCEL MAPS (PM)
PRECISE PLANS (PP) (Site Plan)
PLANNED UNIT DEVELOPMENTS
(PUD)
SITE DEVELOPMENT PLANS (SDP)
SPECIFIC PLANS (SP)
SPECIAL USE PERMITS (SUP)
ADMINISTRATIVE VARIANCES (AV)
ENGINEERING
VARIOUS DEPTSCLERK. PLN, LDE,
CM&I
PLANNINGPLN
CITY CLERK
PLANNINGPLN
CITYCLERKCLERK
ENGINEERING, PLN, LDE, CM&I
PLANNINGPLN
VARIOUS DEPTS CLERK, PLN,
LDE, CM&I
CITYCLERKCLERK
PLANNINGPLN
CITY CLERKCLERK
ENGINEERING LDE, CM&I
CITYCLERKCLERK
ENGINEERINGLDE. CM&I
PLANNINGPLN
ENGINEERINGLDE
VARIOUS DEPTS CLERK, PLN,
LDE, CM&I
VARIOUS DEPTS CLERK, PLN,
LDE, CM&I
VARIOUS DEPTS CLERK, PLN,
LDE, CM&I
VARIOUS DEPTS CLERK, PLN,
LDE, CM&I
VARIOUS DEPTS CLERK, PLN,
LDE, CM&I
CITY CLERK LDE
40
PE
V
PE
V
PE
V
PE
V
PE
V
PEV
PE
V
PE
V
PE
V
PE
V
PE
V
PE
V
PE
PE
V
PE
V
PE
GC 31090, ADMIN
O£€r
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
HI&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. Seethe 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 8 of 32
0500-95
0500-97
0500-98
0500-99
0510
0510-05
0510-06
0510-07
0510-10
0510-15
0510-20
0510-21
0510-23
0510-25
0510-30
0510-35
0510-36
0510-40
0510-50
0510-55
0510-60
VARIANCES (V)
HISTORICAL MAPS (LAND USE AND
ZONING)
PERMITS PLUS DATABASE
PLANTRACK DATABASE (PLAN CHECK
& DISCRETIONARY TRACKING)
PLANNINGPLN
CITY CLERK LDE
PLANNINGPLN
PLANNINGPLN
VARIOUS DEPTSCED. CM&I, FIN,
FIRE PREV, UTL, HNS
ENGINEERING
PLANNINGPLN
V
PE
V
PE
PE
CL+5
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090
GC 34090, ADMIN.
DEC.
GC 34090, ADMIN.
DEC.
t^tsi/siSiiiie ':V •'•'•-'•" . . . . ;
GENERAL INFORMATION
PRELIMINARY REVIEW (PRE)
CONSISTENCY DETERMINATIONS
APPROVED PROJECT REVISIONS
ADMINISTRATIVE PERMITS -
APPROVALS
ARCHITECTURAL DESIGN GUIDELINES
LANDSCAPE GUIDELINES &
STANDARDSMANUAL
LANDSCAPE PLANS
STREET NAME CHANGE (SNC)
ZONE CHANGES (ZC)
ZONE CODE AMENDMENTS (ZCA)
LOCAL COASTAL PROGRAM (LCP)
LOCAL COASTAL PROGRAM
AMENDMENTS (LCPA)
LOCAL FACILITIES MANAGEMENT
PLAN (LFMP)
GROWTH MANAGEMENT PLAN
(GMP)
AGRICULTURAL PRESERVES (AP)
DAY CARE PERMITS (DC)
PLANNINGPLN
PLANNINGPLN
PLANNINGPLN
PLANNINGPLN
PLANNINGPLN
PLANNINGPLN
PLANNINGPLN
PLN
PLANNINGPLN
CITY CLERK
PLANNINGPLN
CITY CLERK
PLANNINGPLN
CITY CLERK
PLANNINGPLN
CITY CLERK
PLANNINGPLN
CITY CLERK
PLANNINGPLN
CITY CLERK
PLANNINGPLN
PLANNINGPLN
2
CU+210
PE
PE
V
PE
PE
PE
PE
PE
V
PE
V
PE
V
PE
V
PE
V
PE
V
PE
PE
GC 34090
GC 34090
GC 34090
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090
GC 34090
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090 /
Admin. Dec.
GC 34090, GC
4003, GC 4004,
H&S 19850
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 9 of 32
DS10 fi"i
0510 67
0510-70
0510-75
0510-80
0510-83
0510 85
0510-87
0510-90
0515
0515 05
0515 06
0515-10
0515-15
0515 20
0515 25
0515 30
0515 10
0520
0520-05
O^T) m
0520-20
0520-30
0520-40
0520-45
0520 50
0520-60
0520 70
0530
0530-05
HOSPITALS & CONVALESCENT
HOMES
ACCESSORY STPUCTUPES
SECOND DWELLING UNIT (SOU)
(GRANNY FLAT)
MOBILE HOME PARKS PERMIT (MHP)
NOISE GUIDELINES
COMPREHENSIVE LAND USE PLAN
(PALOMAR MC CLELLAN AIRPORT)
PARKING REQUIREMENTS
SATELLITE ANTENNAS
REPORTS & STUDIES
SIGNS PROGRAM
GENERAL INFORMATION
SIGNS PRELIMINARY REVIEW
SIGN PERMITS (PS)
CAMPAIGN SIGN PERMITS
TEMPORARY
SIGNS, DIRECTIONAL
SIGNS, CITY IDENTIFICATION
REGULATIONS
REPORTS & STUDIES
ENVIRONMENTAL REVIEW
GENERAL INFORMATION
CALIFORNIA ENVIRONMENTAL
QUALITY ACT (CEQA) GUIDELINES
NEGATIVE DECLARATIONS
INITIAL STUDIES (ENVIRONMENTAL)
ENVIRONMENTAL IMPACT
ASSESSMENTS (EIA)
ENVIRONMENTAL IMPACT REPORTS
(EIR)
CONSULTANTS, ENVIRONMENTAL
REPORTS & STUDIES
REGULATIONS
GENERAL PLAN
GENERAL INFORMATION
pi ANNING
PLANNING
ENGINEERING LDE, CM&I
PLANNINGPLN
PLANNINGPLN
PLANNINGPLN
PLANNING
PLANNING
PLANNINGPLN
PLANNINGPLN
PLANNING
PLANNING
PLANNINGPLN
REDEVELOPMENTHNS
PLANNINGPLN
PLANNING
PLANNING
PLANNING
PLANNING
PLANNINGPLN
PI ANNINfi
PLANNINGPJ-N
PLANNINGPLN
PLANNINGPLN
PLANNINGPLN
PLANNING
PLANNINGPLN
PLANNING
PLANNINGPLN
PF
PF
PE
V
PE
PE
£i
J \J^J~.
PE
2
CU+2
ey-^
PE
P£ AU+2
££
£i
Pi
2-
CU+2
PF
PE
PE
PE
PE
P6
PE
Pi
CU+2
GC 31090, GC
/inr»3 nr /inn/i
H&S 19850
GC 34090 GC
/inna r^r /inn/i
H&S 19850
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090
GC 34090
GC 31090
GC 31090
GC 34090
GC 34090
GC 31090
GC 34090
GC 34090
GC 34090
GC 31090
GC 31090
GC 31090
GC 31090
GC 34090
GC 310PO TFOAUC O'lUSU, CCt_t/\
GC 34090, CEQA
GC 34090, CEQA
GC 34090, CEQA
GC 34090, CEQA
GC 34090, ADMIN.
OiGr
GC 34090, ADMIN.
DEC.
GC 31090, ADMIN.
BiCr
GC 34090
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 10 of 32
0530-10
0530-15
0530-20
0530-30
OR^fMO
0540
0540-05
0540-20
0540-30
0540-40
0540-50
0550
0550-05
0550-10
0550-15
0550-20
0550-22
0550-23
0550-30
0550-35
0550-50
0550-60
0560
0560-05
0560-10
GENERAL PLAN AND ELEMENTS
GENERAL PLAN CONSISTENCY
GENERAL PLAN AMENDMENTS (GPA)
REPORTS & STUDIES
REGULATIONS
PLANNINGPLN
CITY CLERKCLERK
PLANNINGPLN
PLANNINGPLN
CITY CLERKCLERK
PLANNINGPLN
PLANNING
PE
V
PE
V
PE
V
PE
£i
GC 34090
GC 34090
GC 34090
GC 34090
GC 31090
PLANNING
GENERAL INFORMATION
DEMOGRAPHIC INFORMATION
POLICIES & PROCEDURES
REPORTS & STUDIES
PLANNING, REGIONAL
PLANNINGPLN
PLANNINGPLN
PLANNINGPLN
PLANNINGPLN
PLANNINGPLN
CU+2
PE
CU+10
10
PE
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
HOUSING
GENERAL INFORMATION
AFFORDABLE HOUSING PROGRAMS
AFFORDABLE HOUSING PROJECTS
HOUSING ASSISTANCE (SECTION 8)
FINANCIAL RECORDS (SECTION 8)
APPLICANTS (SECTION 8)
INCLUSIONARY HOUSING
AGREEMENTS
YARDI DATABASE
POLICIES & PROCEDURES
REPORTS & STUDIES
HOUSINGHNS
HOUSINGHNS
HOUSINGHNS
HOUSINGHNS
HOUSINGHNS
HOUSINGHIMS
HOUSINGHNS
HOUSINGHNS
HOUSINGHNS
HOUSINGHNS
CU+2
AU+7
AU+7
AU+7
AU+7
TE+3
PE
V
PE
CU+2
2
GC 34090
24CFR
570.502(b)(3),
85.42, OMB CIR. A
-110 #C
24CFR
570.502(b)(3)/
85.42, OMB CIR. A
-110#C
24 CFR
570.502(b)(3),
85.42, OMB CIR. A
-110#C
24 CFR
570.502(b)(3),
85.42, OMB CIR. A
-110#C
24 CFR
570.502(b)(3),
85.42, OMB CIR. A
-110 #C
GC 34090
GC 34090, ADMIN.
DEC.
GC 34090, GC
40801
GC 34090
REDEVELOPMENT
GENERAL INFORMATION
MASTER PLAN (VILLAGE AREA)
REDEVELOPMENTHNS
REDEVELOPMENTHNS. €tf¥
CLERKCLERK
CU+2
PE
GC 34090
GC 34090, ADMIN.
DEC.
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 11 of 32
0560-20
0560-30
0560-40
0560-50
0560-60
0560-70
0565
0565-05
0565-10
0565-20
0565-30
0565-40
0570
0570-33
0570-36
0570 60
0570-71
nc~7n ~7C
0575
0575-05
0575-15
0575-20
0575-40
0580
0580-05
REDEVELOPMENT REGULATIONS
REDEVELOPMENT PERMITS (RP)
VILLAGE PARKING PROGRAM
RESIDENTIAL REHABILITATION
PROGRAM
POLICIES & PROCEDURES
REPORTS & STUDIES
REDEVELOPMENTHNS
VARIOUS DFPTSHNS 1 DF PI N
CLERK, CM&I
REDEVELOPMENTHNS
CITYCLERKCLERK
REDEVELOPMENTHNS
REDEVELOPMENTHNS
REDEVELOPMENTHNS
PE
PE
V
PE
PE
V
CU+2
2
GC 34090
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090
GC 34090, ADMIN.
DEC.
GC 34090, GC
40801
GC 34090
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)
GENERAL INFORMATION
CDBG APPLICATIONS/PROPOSALS
CDBG/HOME PROGRAM
SUBRECIPIENT FUNDING APPROVALS
ANNUAL PERFORMANCE REPORTS
HOUSING &
REDEVELOPMENTHNS
HOUSING &
REDEVELOPMENTHNS
HOUSING &
REDEVELOPMENTHNS
HOUSING &
REDEVELOPMENTHNS
HOUSING &
REDEVELOPMENTHNS
CU+2
TE+5
TE+5
TE+5
SU+10
GC 34090
GC 34090, 24 CFR
570.502, 24 CFR
85.42
GC 34090, 24 CFR
570.502, 24 CFR
85.42
GC 34090, 24 CFR
570.502, 24 CFR
85.42
GC 34090, ADMIN.
DEC.
BUILDING
BUILDING PERMITS
BUILDING BLUEPRINTS &
SPECIFICATIONS
REPORTS & STUDIES
INSPECTION LOGS
MOBILE HOME PARK PERMITS
BUILDING
BUILDING
BUILDING
BUILDING
BUILDING
PE
V
CL+2
P£
£i
CU+2
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090(d), H&S
19850(a)(b)(c)(d)
GC 31090, ADMIN.
BEGr
GC 31090, ADMIN.
OK,
GC 34090
CODE COMPLIANCE/ENFORCEMENT
GENERAL INFORMATION
ENFORCEMENT CASE FILES (NO
RECORDED NOTICE)
ENFORCEMENT CASE FILES (WITH
RECORDED NOTICE)
REPORTS & STUDIES
CODE ENFORCEMENTHNS
fODF FNFOPCFMFNTHNS
CODE ENFORCEMENTHNS
CODE ENFORCEMENTHNS
2
CL+6
6YRS.
AFTER
NOTICE
RELEASED
CU+5
GC 34090
GC 34090, CCP
337.1, CCP 338.1
GC 34090, CCP
337.1, CCP 338.1
GC 34090, ADMIN.
DEC.
HISTORIC PRESERVATION
GENERAL INFORMATION LIBRARYUB CU+2 GC 34090
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 12 of 32
0580-10
0580-20
0590
0590-05
0590-10
0590-20
0590-30
0590-40
0590-50
0590-60
HISTORIC SITE INVENTORY
HISTORIC SITES (CASE FILES)
LIRRARYLIR
LIRRARYI IR
SU+2
PE
GC 34090
GC 34090
ECONOMIC DEVELOPMENT
GENERAL INFORMATION
ECONOMIC/FINANCIAL ANALYSES
ECONOMIC REVIEW - PROJECTS
EMPLOYMENT ANALYSIS
INFORMATION
BUSINESS PROMOTION/RETENTION
NEW DEVELOPMENT CONTACTS -
INQUIRY
TOURISM (CONVIS)
REPORTS X, STUDIES
ECONOMIC DFVELOPMENTCFD
FrONOMir DFVFI OPMFNTrFD
ECONOMIC DEVELOPMENTCED
FPOIMOMir DFVFI OPMFNTCFD
ECONOMIC DEVELOPMENTCED
ECONOMIC DFVFI OPMFNTCFD
FrONOMir DFVFI O P M F NTT F D
crr>Mni\/iir nir\/iri r>Di\/iCM-rrirr>
CU+2
CU+5
CU+5
CU+5
CU+5
CU+2
CU+2
CII+7
GC 34090
GC 34090 /
Admin. Dec.
GC 34090 /
Admin. Dec.
GC 34090 /
Admin. Dec.
GC 34090 /
Admin. Dec.
GC 34090
GC 34090
r;c 3Anqn
j.^WHt'0600 >*
OfiOO OS
OfiOO ""i
ofioo 45
0610" X...
OfilO 30
0620
0620-05
0620-10
0620-20
0620-35
0620-40
0620-55
0620-60
0620-65
0620-70
0630
0630-05
0630-10
•'-'• " • "*"" *" ' "'ANpip:p»ffiROL ' ' .
(qpMppAi INFORMATION
COMPI AINTS/INVFSTIGATIONS
f RCA'rl\"\ I'T^ y[
RFPORTS ft STUDIES
EMERGENCY SERVICES .
CIVIL DFFFNSF
ENVIRONMENTAL PROTECTION
GENERAL INFORMATION
AIR QUALITY
HAZARDOUS MATERIALS PROGRAMS
(TRAINING RECORDS)
COASTAL PROTECTION - BEACH
FROSION
WETLANDS — FLOODPLAINS
GUIDELINES
OPEN SPACE
TRAILS SYSTEM
HABITAT MANAGEMENT PLAN (HMP)
- WILDLIFE CONSERVATION
REGULATIONS
FIRE PROTECTION/PREVENTION
GENERAL INFORMATION (Inc.
correspondence, memos, surveys,
misc info.)
APPARATUS & EQUIPMENT
l*ff«sj.r, .; r" i
PIIRI IT WORKS
VARIOUS DFPTS
PURI If WORKS
"''"'.'
CIRC
PLANNINGPLN
PLANNINGPEM
FIRE
PLANNING
PURI If WORKSPftR
ENGINEERINGPEM, PLN
PEM, PLANNINGPLN
PLANNINGP&R
PLANNINGPEM
VARIOUS DEPTSPEM
FIRE
FIRE ADMIN
CU+"1
n +7V--L. I c.
r\ \+-f
n 1+7
CU+2
CU+7
SU+2
PE
PE
PE
PE
PE
PE
CU+3
CU+2
••
(qr ^/inQO
nr 34090
GC 34090
t~r D^non
GC 34090
CCP 338{k), GC
34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090, ADMIN.
DEC.
GC 34090
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 13 of 32
0630 15
0630 20
0630-53
0630-70
nfipn 73
0630-75
0640
0640-05
0640-15
0640-20
0640-25
0640-30
0640-35
0640-40
0640-45
0640-50
0640-55
0640-60
06SO
0650 10
nfisn ">o
DfiRfi 30
0650 50
0670
0670-33
0670-62
0670-64
0680
0680-20
INVENTORIES
APPARATUS & EQUIPMENT
SPECIFICATIONS
APPARATUS & EQUIPMENT TESTS
ADOPTED FIRE CODES
FIRE SUPPRESSION/EXTINGUISHERS
FIRF HYDRANTS
SMOKE DETECTORS (NON-SINGLE
FAMILY)
FLOOD CONTROL
GENERAL INFORMATION
NATIONAL FLOOD INSURANCE
PROGRAM (includes CLOMR & LOMR)
LAKES/BASINS
DRAINAGE FACILITIES
MASTER PLANS
CREEKS
FLOOD ZONES
FLOOD CONTROL DISTRICT
POLICIES & PROCEDURES
REGULATIONS
REPORTS & STUDIES
HEALTH SERVICES '" ./ . . .. .
POOD ESTABLISHMENTS/HANDLERS
PAPAMFDIC ^FRVICFS
AMRUI ANfF ^FRVIfF^
PEST CONTROL
POLICE SERVICES
VEHICLE ABATEMENT GRANT
DUI SUPPORTING DOCUMENTATION
72 HOUR NOTICE
PUBLICWELFARE
AMERICANS WITH DISABILITIES (ADA)
f+Ri
W£i
FIRE
CITYCLERKCLERK
fJR£PEM
FIRE
FIRE PREVENTION
ENGINEERING UTL
ENGINEERING LDE
ENGINEERINGUTL
ENGINEERINGUTL
ENGINEERINGUTL
ENGINEERINGUTL
ENGINEERINGUTL
ENGINEERINGUTL
ENGINEERINGUTL
ENGINEERINGUTL
ENGINEERINGUTL
FINANCE, PLANNING
FINANCE FIRF
FINANCE FIRF
PUBLIC WORKS
POLICE
POLICE
POLICE
PUBLIC WORKS FACILITIESPEM
CU+2
CU+2
PE
PE
PF
PE
CU+2
sy+2PE
PE
PE
CU+2
PE
PE
CU+2
SU+5
SU+2
CL+2
«44
ri |+C
ru+s*~*^ • ~r
CU+2
CL + 5
5
CU + 2
CL+5
GC 31090
GC 31090
GC 34090, CCP
340.5
GC 34090, ADMIN.
DEC.
GC 31090, ADMIN.
DFrVS l—\^i
GC 34090, ADMIN.
DEC.
GC 34090
GC 34090 /
Admin. Dec.
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090, GC
40801
GC 34090
GC 34090
GC 34090
f~r a /i nan
fir ^4nQn
€C 31090
GC 34090
GC34090
GC 34090
GC 34090
0700
0700-10
0700-15
0700-16
':M^^N^MiU^^ '•' '••?'•: •"• ~ '••' •'
LEASES
AGREEMENTS - CONTRACTS
(CAPITAL IMPROVEMENTS ONLY)
AGREEMENTS - CONTRACTS (OTHER -
INCLUDES EQUIPMENT, SERVICES OR
CITYCLERKCLERK
ECONOMIC DEV.PEM
CITYCLERKCLERK
CITYCLERKCLERK
PE
V
PE
V
TE+5
CCP 337, CCP 343,
ADMIN. DEC.
GC 34090; 4004;
H&S 19850
CCP 337.2, CCP
343
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 14 of 32
0700-18
0700-20
0700-25
0700 26
0700 27
0700-28
0700-30
0700-35
0700-45
0700-50
0700-55
0700-60
0700-65
0700-70
0700-75
0700-80
0700-81
0700-82
0700-83
0700-84
SUPPLIES, MINOR PW, &
INSTRUCTOR AGREEMENTS FOR ALL
AGENCIES)
HOMEBUYER ASSISTANCE PROGRAM
(RECORDED DOCUMENTS)
AGREEMENTS - CONTRACTS FOR
CMWD (CAPITAL IMPROVEMENTS
LONLY)
AGREEMENTS - CONTRACTS FOR
HOUSING & REDEVELOPMENT
COMMISSION (CAPITAL
IMPROVEMENTS ONLY)
AGREEMENTS CONTRACTS FOR
INDUSTRIAL DEVELOPMENT
AUTHORITY
AGPFFMFNTC _ rONTRACTS FOR
PURI 1C IMPPOVFMFNT fORP
AGREEMENTS - CONTRACTS FOR
PUBLIC FINANCING AUTHORITY
(CAPITAL IMPROVEMENT ONLY)
LIEN AGREEMENTS - RELEASE (PUBLIC
RIGHT-OF-WAY)
PERMANENT STORMWATER QUALITY
BEST MANAGEMENT PRACTICE
MAINTENANCE AGREEMENT
PUBLIC FACILITIES FEE AGREEMENTS -
RELEASE
FUTURE IMPROVEMENT
AGREEMENTS - RELEASE
HOLD HARMLESS AGREEMENTS -
RELEASE
PROMISSORY NOTES
DRAINAGE FEE AGREEMENTS -
RELEASE
GROWTH MANAGEMENT
AGREEMENTS - RELEASE
INCREASED FEE AGREEMENTS -
RELEASE
NEIGHBORHOOD IMPROVEMENT
AGREEMENTS - RELEASE
AFFORDABLE HOUSING AGREEMENTS
- RELEASE
GROWTH MANAGEMENT IMPACT
FEE AGREEMENTS -RELEASE
LOCAL FACILITIES MANAGEMENT
ZONE FEE AGREEMENTS - RELEASE
PETITION & WAIVER
CITYCLERKCLERK
CITY CLERKCLERK
CITYCLERKCLERK
CITY CLERK
CITY CLERK
CITYCLERKCLERK
CITYCLERKCLERK
CLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITY CLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITY CLERKCLERK
CITYCLERKCLERK
PE
PE
V
PE
V
PF
V
DC
W
PEV
PE
V
PE
PE
V
PE
V
PE
V
PE
V
PE
V
PE
V
PE
V
PE
V
PE
V
PE
V
PE
V
PE
V
GC 34090, CCP
337
CCP 337, CCP 343,
ADMIN. DEC.
CCP 337, CCP 343,
ADMIN. DEC.
rro 33-7 rro 3/13<-*-r JJ', v,V-r jtj,
ADMIN. DEC.
rrp 3.3.7 rrp 3/13.C»-.r JO/, LV-K 3'lj,
ADMIN DFr
CCP 337, CCP 343,
ADMIN. DEC.
GC 34090
GC34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 15 of 32
0700-85
0700-86
0700-87
0700-88
0700-90
0700-95
0710
0710-10
0710-20
0710-30
0710-40
0710-50
0720
0720-10
0720-45
0720-60
0720-75
0725
0725-05
0725-20
0725-30
0725-40
0730
0730-05
0730-25
0730-40
0730-41
0730-45
0730-50
REIMBURSEMENT AGREEMENTS -
RELEASE
JOINT USE AGREEMENTS - RELEASE
UNCONTROLLED STOCKPILE
AGREEMENTS -RELEASE
RECREATIONAL VEHICLE STORAGE
FACILITY AGREEMENTS
ENCROACHMENT AGREEMENTS
RECORDED AGREEMENTS, OTHER
(MISC.)
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
PE
V
PEV
PE
V
PE
V
PE
V
PE
V
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
"«TYii|lNpT^ '
ARTICLES OF INCORPORATION -
HISTORIC
ANNEXATIONS/REORGANIZATIONS
BOUNDARY ADJUSTMENTS
DETACHMENTS - DE-ANNEXATIONS
SPHERE OF INFLUENCE
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
PE
V
PE
V
PE
V
PE
V
PE
GC 34090, 40801
GC 34090, 40801
GC 34090, 40801
GC 34090, 40801
GC 34090, 40801
ELECTIONS
MUNICIPAL ELECTIONS
ELECTIONS DATABASE
ELECTION INFO (FROM REGISTRAR OF
VOTERS)
PROPOSITION 218 ELECTIONS
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
PE
PE
CU+2
PE
GC 34090
GC 34090, ADMIN.
DEC.
GC 34090, EC
17501, EC 17301
CA CONSTITUTION
ART. XIII
INIT1ATIVE/RECALL/REFERENDUM
GENERAL INFORMATION
INITIATIVE PETITION (NOT OPEN TO
INSPECTION)
REFERENDUM PETITION (NOT OPEN
TO INSPECTION)
RECALL PETITION
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CU+5
CL+.75
CL+.75
CL+.75
GC 34090
EC 17200, GC
6253.5
EC 17200, GC
6253.5
EC 17400, GC
6253.5
FAIR POLITICAL PRACTICES COMMISSION (FPPC) CAMPAIGN STATEMENTS
GENERAL INFORMATION
CORRESPONDENCE (FPPC)
CAMPAIGN STATEMENTS
(OFFICIALS ELECTED)
CAMPAIGN STATEMENTS
(OFFICIALS NOT ELECTED)
CANDIDATES STATEMENTS OF
INTENTION
STATEMENTS OF ORGANIZATION
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITY CLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CU+2
E+7
PE
E+7
E+5
PE
GC 34090
GC 81009(e)
GC 81009(b)
GC 81009(b)
GC 81009(b)
GC 81009(b)
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 16 of 32
0730-55
0735
0735-05
0735-25
0735-39
0735-40
0735-41
0735-42
0735-43
0735-50
0740
0740-07
0740-20
0740-30
0740-35
0740-70
0740-71
0740-75
0745
0745-20
0745-30
0750
0750-06
0750-07
0750-10
(FILED)
STATEMENTS OF TERMINATION
(FILED)CITYCLERKCLERK PE GC81009(b)
FAIR POLITICAL PRACTICES COMMISSION (FPPC) CONFLICT OF INTEREST STATEMENTS
GENERAL INFORMATION
CORRESPONDENCE (FPPC)
STATEMENTS OF ECONOMIC
INTERESTS - CANDIDATES (NON-
ELECTED)
STATEMENTS OF ECONOMIC
INTERESTS (ELECTED OFFICIALS -
ELECTION RELATED)
STATEMENTS OF ECONOMIC
INTERESTS (BOARDS/COMMISSIONS)
STATEMENTS OF ECONOMIC
INTERESTS (EMPLOYEES)
STATEMENTS OF ECONOMIC
INTERESTS (CONSULTANTS)
LOCAL CONFLICT OF INTEREST CODE
& AMENDED APPENDIX
CITY CLERKCLERK
CITY CLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CU+2 1
PE
E+5
PE
CU+7
CU+7
CU+7
PE
GC 34090
GC 81009(a)
GC81009(b)
GC 81009(c)
GC 81009(c)
GC81009(e)
GC 81009{e)
GC 81009(d)
•"•- ' ' -•' ' '
CORRESPONDENCE / REQUESTS FOR
LEGAL ADVICE
AFFIDAVITS OF PUBLICATION
OATHS OF OFFICE -ELECTED
OFFICIALS
OATHS OF OFFICE - EMPLOYEES
CARLSBAD MUNICIPAL CODE (CMC)
MUNICIPAL CODE AMENDMENTS
(MCA's)
ETHICS TRAINING CERTIFICATES
CITYCLERKCLERK
CITY ATTORNEY
CITY CLERKCLERK
CITYCLERKCLERK
HUMAN RESOURCE5HR
CITYCLERKCLERK
CITYCLERKCLERK
CITY CLERKCLERK
CU+10
CU+4
TE + 6
TE + 6
PE
V
CU + 2
CU+5
GC 34090
CCP 343, CCP
349.4
GC 34090, 29 USC
1113
GC 34090, 29 USC
1113
GC 34090
GC 34090
GC53235.2(b)
CLAIMS/LITIGATION
CLAIMS AGAINST THE CITY
SUBPOENAS (OTHER THAN CASE
FILES)
CITYCLERKCLERK
CITY ATTORNEY
RISK MANAGEMENT
CITY ATTORNEY
CITYCLERKCLERK
CL+5
V
CL+5
V
GC 34090
GC 34090
LEGISLATIVE -CITY COUNCIL
CORRESPONDENCE - PETITIONS
(MISC.)
PUBLIC COMMENT INFORMATION
MEETING AGENDAS & NOTICES
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CU+2
5
CU+2
GC 34090
GC 34090, GC
40801,
ADMIN. DEC.
GC 34090
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 17 of 32 .0
0750-20
0750-40
0750-50
0750-60
0753
0753-10
0753-20
0753-40
0753-50
0753-60
07S5
0755-10
0755-20
0755-40
0755-60
0757
0757-10
0757-20
0757-40
0757-60
0758
0758-10
0758-20
0758-40
0758-60
0759
0759-10
0759-20
0759-40
0759-60
MEETING MINUTES
RESOLUTIONS
ORDINANCES
AGENDA BILLS
riTY n FRKri FRK
CITYCLERKCLERK
CITYCLERKCLERK
CITY CLERKCLERK
PE
V
PE
V
PE
V
PEV
GC 34090, GC
36814, GC 40801
GC 34090, GC
40801
GC 34090, GC
40806
GC 34090
LEGISLATIVE - MUNICIPAL WATER DISTRICT (CMWD)
MEETING AGENDAS & NOTICES
MEETING MINUTES
RESOLUTIONS
ORDINANCES
AGENDA BILLS
CITY CLERKCLERK
CITYCLERKCLERK
CITY CLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CU+2
PE
V
PE
PE
PE
V
GC 34090
GC 34090, GC
36814, GC 40801
GC 34090, GC
40801
GC 34090, GC
40806
GC 34090
LEGISLATIVE -HOUSINGS REDEVELOPMENT COMMISSION
MEETING AGENDAS & NOTICES
MEETING MINUTES
RESOLUTIONS
AGENDA BILLS
CITY CLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CU+2
PE
V
PE
V
PE
V
GC 34090
GC 34090, GC
36814, GC 40801
GC 34090, GC
40801
GC 34090
LEGISLATIVE -PUBUC IMPROVEMENT CORPORATION (PIC)
MEETING AGENDAS & NOTICES
MEETING MINUTES
RESOLUTIONS
AGENDA BILLS
CITYCLERKCLERJ<
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CU+2
PE
V
PE
V
PE
V
GC 34090
GC 34090, GC
36814, GC 40801
GC 34090, GC
40801
GC 34090
LEGISLATIVE - PUBUC FINANCING AUTHORITY (PFA)
MEETING AGENDAS & NOTICES
MEETING MINUTES
RESOLUTIONS
AGENDA BILLS
CITY CLERKCLERK
CITYCLERKCLERK
CITY f LFRKCLFRK
CITYCLERKCLERK
CU+2
PEV
PE
V
PE
V
GC 34090
GC 34090, GC
36814, GC 40801
GC 34090(d), GC
40801
GC 34090
LEGISLATIVE - INDUSTRIAL DEVELOPMENT AUTHORITY (IDA)
MEETING AGENDAS & NOTICES
MEETING MINUTES
RESOLUTIONS
AGENDA BILLS
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CU+2
PE
V
PE
V
PE
GC 34090
GC 34090, GC
36814, GC 40801
GC 34090, GC
40801
GC 34090
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 18 of 32
0770
0770-10
0770-20
0770-35
0770-45
0770-60
0770-70
0770-75
0770-80
0770-90
0775
0775-10
0775-20
0775-50
0775-60
0775-80
0775-90
V
•$j$MN@tf*' -..?>:;•• - . •
APPRAISALS/NEGOTIATIONS
ACQUISITIONS/MERGERS
CONDEMNATIONS
OFFERS OF DEDICATION
LIENS/RELEASES (MISC.)
PROPERTY INVENTORY (CITY OWNED)
SPECIAL DOCUMENTS (REAL
PROPERTY)
CMWD
HOUSING & REDEVELOPMENT
COMMISSION
CITYCLERKCLERK
GTYCLERKCLERK
ECONOMIC DEV.PEM
CITY ATTORNEY
CITYCLERKCLERK
CITYCLERKCLERK
CITY CLERKCLERK
ECONOMIC DEV. PEM
FINAIMTFFIN
ECONOMIC DEV. PEM
FINANCEFIN
FINANfFFIN
FINANCEFIN
CL+2
PE
V
PE
V
PE
V
PE
V
AU+4
V
PE
PE
PE
GC 34090, GC
6254(b)
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
REAL PROPERTY -DEEDS/EASEMENTS
EASEMENTS & DEEDS -CITY
DEED RESTRICTIONS
REAL PROPERTY, OTHER
QUITCLAIMS
EASEMENTS & DEEDS - MUNICIPAL
WATER DISTRICT
EASEMENTS & DEEDS - HOUSING &
REDEVELOPMENT COMMISSION
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
CITYCLERKCLERK
PE
V
PE
V
PE
V
PE
V
PE
V
PE
V
GC 34090, GC
40801
GC 34090, GC
40801
GC 34090, GC
40801
GC 34090, GC
40801
GC 34090, GC
40801
GC 34090, GC
40801
0800
0800-03
0800-05
0800-35
0800-50
0800-60
0800-65
0810
HUMAN RESOURCES/PERSONNEL ADMINISTRATION
CORRESPONDENCE
GENERAL INFORMATION
EVALUATION PROGRAMS (PAY FOR
PERFORMANCE)
PERSONNEL POLICIES & PROCEDURES
REPORTS & STUDIES
TEMPORARY STAFF DATABASE
HUMAN RF^OURCF^HR
HUMAN PFSOUPCFSHR
HUMAN RESOURCESHR
HUMAN RESOURCESHR
HUMAN RF^OUPfF^HR
HUMAN RESOURCESHR
CU+2
CU+3
SU+3
SU+3
V
CU+3
CL+3
GC 34090
GC 34090
GC 34090, EQUAL
PAY ACT, TITLE VII,
FEHA, ADA, FLSA
GC 34090, EQUAL
PAY ACT, TITLE VII,
FEHA, ADA, FLSA,
FMLA, CRFA
GC 34090
GC 34090, ADMIN.
DEC.
EMPLOYEE RECORDS
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 19 of 32
0810-05
0810-07
0810-10
0810-15
0810-20
0810-23
0810-25
0810-40
0810-70
0810-80
0810-90
0810-95
0820
0820-05
0820-20
0820-30
0820-40
0820-60
0820-70
GENERAL INFORMATION
IFAS - HUMAN RESOURCES MODULE
DATABASE
FINGERPRINTING
PRE-EMPLOYMENT PHYSICALS
1-9 FORMS - IMMIGRATION
REQUESTS FOR LEAVE - MEDICAL
PART-TIME EMPLOYEES (HOURLY)
3/4 TIM E&
FULL-TIME EMPLOYEES
WORKERS COMPENSATION CLAIMS
FILES
WORKERS COMPENSATION
AUTHORIZATIONS (TO USE PERSONAL
PHYSICIAN)
DEPARTMENT OF TRANSPORTATION
(DOT) REPORTS
SUPPLEMENTAL CRIMINAL HISTORY
QUESTIONNAIRE (EMPLOYEES &
VOLUNTEERS)
HUMAN RESOURCESHR
FINANfFFIN
HUMAN RESOURCESHR
HUMAN RESOURCESHR
HUMAN RESOURCESHR
HUMAN RESOURCESHR
HUMAN RESOURCESHR
HUMAN PFSOURf FSHR
POLICE
HUMAN RFSOURfFSHR
POLICE
HUMAN RESOURCESHR
TRI-STAR
HUMAN RESOURCESHR
HUMAN RESOURCESHR
RECREATION
VOLUNTEERS
CU+3
TE+10
30 DAYS
CL+3
TE+3
CL+3
TE+5
V
TE+-10
V
CU+5
SU+5
PE
CU+3
GC 34090
GC 34090
GC 34090, EQUAL
PAY ACT, TITLE VII,
FEHA
GC 34090, EQUAL
PAY ACT, TITLE VII,
FEHA, ADA
IMMIGRATION
REFORM
CONTROL ACT
(IRCA)
GC 34090, TITLE
VII, FEHA, ADA,
FLSA, FMLA, CRFA
GC 34090, EQUAL
PAY ACT, TITLE VII,
FEHA, ADA, FLSA
GC 34090, EQUAL
PAY ACT, TITLE VII,
FEHA, ADA, PC
832.5, FLSA,
ADMIN. DEC.
8 CCR 10102
LC 4600, 5404,
and 5410
49 CFR SECTION
40.333
GC 34090; PRC
5164
CLASSIFICATIONS/QUALIFICATIONS
GENERAL INFORMATION
CLASSIFICATION SURVEYS
CLASSIFICATION APPEALS & AUDITS
RECLASSIFICATIONS
POLICIES & PROCEDURES
REPORTS & STUDIES
HUMAN RESOURCESHR
HUMAN PFSOURf F"?HR
HUMAN RESOURCESJHR
HUMAN RESOURCESHR
HUMAN RESOURCEShIR
HUMAN RFSOIJRrF^HR
CU+5
CL+2
CL+5
V
CL+5
SU+5
SU+5
GC 34090
GC 34090, EQUAL
PAY ACT, TITLE VII,
FEHA, ADA, FLSA
GC 34090, EQUAL
PAY ACT, TITLE VII,
FEHA, ADA, FLSA
GC 34090, EQUAL
PAY ACT, TITLE VII,
FEHA, ADA, FLSA
GC 34090
GC 34090, EQUAL
PAY ACT, TITLE VII,
FEHA, ADA, FLSA
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 20 of 32
2
0830
0830-05
0830-10
0830-15
0830-20
0830-23
0830-40
0830-60
0830-65
0830-77
0830-80
0830-90
0840
0840-05
0840-10
0840-15
0840-30
0840-50
0840-55
0850
0850-05
0850-07
SALARIES, WAGES AND BENEFITS
GENERAL INFORMATION
DEFERRED COMPENSATION
LEAVE CONVERSIONS
HEALTH CARE BENEFITS
FLEX SPENDING ACCOUNTS
RETIREMENT PLAN (PERS)
UNEMPLOYMENT INSURANCE
DISABILITY INSURANCE
COBRA -PAYMENTS
SALARIES (CLASSIFICATION &
COMPENSATION)
REPORTS & STUDIES
HUMAN RESOURCESHR
HUMAN RESOURCESHR
FINANCEFIN
HUMAN PFSOUPCF^HP
HUMAN RESOURCESHR
HUMAN RESOURCESHR
FINANCERN
HUMAN RESOURCESHR
FINANCEFIN
HUMAN RESOURCESHR
FINANrFFIN
FINANCEFIN
HUMAN RESOURCESHR
HUMAN RESOURCESHR
CU+6
PE
V
CU+6
CU+6
SU+2
PE
CL+4
CL+4
CL+6
PE
CU+6
GC 34090
GC 34090
GC 34090, FMLA,
CFRA, LC 1174
GC 34090, FMLA,
CFRA
GC 34090, FMLA,
CFRA, LC 1174
GC 34090
GC 34090, UIC
1085, 22 CCR
1085-2
GC 34090
GC 34090
GC 34090, EQUAL
PAY ACT, TITLE VII,
FEHA, ADA, FLSA,
FMLA, CRFA, LC
1174, UIC 1085,
ADMIN DEC
GC 34090
EMPLOYEE/LABOR RELATIONS
GENERAL INFORMATION
NEGOTIATION RECORDS
LABOR - MANAGEMENT MINUTES,
MEETINGS
MEMORANDA OF UNDERSTANDING
GRIEVANCES - COMPLAINTS (SAFETY)
GRIEVANCES - COMPLAINTS (NON-
SAFETY)
HUMAN RESOURCESHR
HUMAN RESOURCESHR
HUMAN RESOURCESHR
HUMAN PESOUPCESHP
CITYCLERKCLERK
HUMAN RESOURCESHR
POLICE
HUMAN RESOURCESHR
CU+3
PE
CL+3
PE
V
TE+5
TE+5
GC 34090
GC 34090, EQUAL
PAY ACT, TITLE VII,
FEHA, ADA, FLSA,
FMLA, CRFA
GC 34090, EQUAL
PAY ACT, TITLE VII,
FEHA, ADA, FLSA,
FMLA, CRFA
GC 34090, EQUAL
PAY ACT, TITLE VII,
FEHA, ADA, FLSA,
FMLA, CRFA
GC 34090
GC 34090
RECRUITMENT/SELECTION
GENERAL INFORMATION
APPLICANT TRACKING DATABASE
HUMAN RFSOURfFSHP
HUMAN RESOUPfFSHR
CU+3
PE
GC 34090, Title
VII, FEHA, ADA
GC 34090, ADMIN.
DEC.
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 21 of 32 2H
0850-10
0850-15
0850-25
0850-30
0850-31
0850-35
0850-40
0850-65
0850-70
0850-80
0860
0860-05
0860-20
0860-25
0860-45
0860-70
0860-80
AFFIRMATIVE ACTION - EQUAL
EMPLOYMENT OPPORTUNITY (EEO)
ADVERTISING/EMPLOYMENT
ANNOUNCEMENTS
JOB APPLICATIONS/RESUMES
BACKGROUND
INVESTIGATIONS(APPLICANTS
SELECTED)
BACKGROUND INVESTIGATIONS
(APPLICANTS NOT SELECTED)
WRITTEN EXAMINATION RECORDS
ORAL EXAMINATION RECORDS
ELIGIBILITY LISTS
COMPLAINTS - INVESTIGATIONS
(HIRING/SELECTION)
ASSESSMENT CENTERS, GENERAL
HUMAN RFSOURfFSHR
HUMAN RESOURCESHR
HUMAN RESOURCESHR
HUMAN RESOURCESHRPOLICE
HUMAN RESOURCESHR
POLICE
HUMAN RESOURCESHR
HUMAN RESOURCESHR
HUMAN RESOURCESIHR
HUMAN RESOURCESHR
HUMAN RFSOURfFSHR
SU+3
CL+3
CL+3
TE+5
CL+3
CL+3
CL+3
CL+3
CL+5
CL+3
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VII, FEHA, ADA
GC 34090, TITLE
VII, FEHA, ADA
GC 34090, TITLE
VII, FEHA, ADA
GC 12946
GC 34090
GC 34090, TITLE
VII, FEHA, ADA
GC 34090, TITLE
VII, FEHA, ADA
GC 34090, TITLE
VII, FEHA, ADA
GC 34090, TITLE
VII, FEHA, ADA,
PC832.5(b)
GC 34090, TITLE
VII, FEHA, ADA
TRAWNG& EMPLOYMENT PROGRAMS
GENERAL INFORMATION
EMPLOYEE DEVELOPMENT/TRAINING
EMPLOYEE DEVELOPMENT/TRAINING
(SAFETY)
EDUCATIONAL TUITION
REIMBURSEMENT PROGRAM
TRAINING & TRAVEL REQUESTS
VOLUNTEER PROGRAMS
HUMAN RESOURCESjHR
HUMAN RESOURCESHR
VARIOUS DEPARTMENTS
HUMAN RESOURCESHR
POLICE
HUMAN RESOURCESHR
FINANCEFIN
CITY MANAGER
LIBRARYUB
CU+3
TE+5
TE+5
CL+3
CL+5
CL+3
GC 34090
GC 34090, TITLE
VII, FEHA, ADA
GC 34090, TITLE
VII, FEHA, ADA, PC
832.5
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VII, FEHA, ADA
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0900
0900-05 GENERAL INFORMATION PUBLIC WORKSPEM CU+2 GC 34090
0900 10 CUSTODIAL SERVICES PUBLIC WORKS CU+2 €C 31090
0900-15 PUBLIC FACILITIES MAINTENANCE PUBLIC WORKSPEM CU+2 GC 34090
0900 20 PUBLIC GROUNDS MAINTENANCE PUBLIC WORKS €C34090
0900 30 GRAFFITI VANDALISM OF PUBLIC
BUILDINGS PUBLIC WORKS ri I.T^U i"i_€C 31090
0900-40 FACILITIES USE APPLICATIONS RECREATION P&R CU+2 GC 34090
0900-43 FACILITIES USE PERMITS/INSURANCE
BINDERS RECREATION P&R CL+2 GC34090
0900-50 REGULATIONS PUBLIC WORKSPEM PE GC 34090,
GC40806
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 22 of 32
0900-60
0900-65
0900 70
0900-75
0900-76
0910
0910-05
0910-10
0910 20
0910 30
0910 35
0910 10
0910 13
0910 15
0910 50
0910 53
0910 60
0910 70
0910 75
0910 SI
0910 82
0910 83
0910 31
0910 85
0910 86
0910 91
POLICIES & PROCEDURES
REPORTS & STUDIES
WORK ORDERS
FACILITIES WORK ORDER DATABASE
(MAINTSTAR)
HANSEN WORK ORDER DATABASE
PUBLIC WORKSPEM
PURI 1C WORKSPFM
PUBLIC WORKS
PUBLIC WORKSPEM
PURLIC WORKSPRR UTI
TRANS
SU+5
CU+2
CU+2
20
CL+10
GC 34090
GC 34090
GC 31090
GC 34090, ADMIN.
DEC.
GC 34090, ADMIN.
DEC.
MUNICIPAL FACILITIES
GENERAL INFORMATION
(MAINTENANCE & OPERATIONS)
CITY HAI 1 - TlVir rFISJTFRMUMiriPAl
FACILITIES
FARADAY BUILDING
MAINTENANCE YARD M05 OAK)
SENIOR CENTER
KRUGER HOUSE
HERITAGE HALL
SCOUT HOUSE
SAFETY CENTER
FLEET MAINTENANCE YARD
HOUSING & REDEVELOPMENT OFFICE
MUNICIPAL WATER DISTRICT OFFICE
SWIM COMPLEX
FIRE STATION ffl
FIRE STATION tt2
FIRE STATION tf3
FIRE STATION ff1
FIRE STATION ff5
FIRE STATION tt6
COLE LIBRARY
PUBLIC WORKS - MAINTENANCE
ft OPFRATION^PFM
PUBLIC WORKS MAINTENANCE
& OPERATIONSPEM
PUBLIC WORKS MAINTENANCE
& OPERATIONS
PUBLIC WORKS MAINTENANCE
& OPERATIONS
PUBLIC WORKS - MAINTENANCE
& OPERATIONS
PURI 1C WORKS MAINTENANCE
& OPERATIONS
PUBLIC WORKS MAINTENANCE
& OPERATIONS
PUBLIC WORKS MAINTENANCE
& OPERATIONS
PURI 1C WORKS MAINTENANCE
& OPERATIONS
PUBLIC WORKS MAINTENANCE
& OPERATIONS
PUBLIC WORKS MAINTENANCE
& OPERATIONS
PURI 1C WORKS MAINTENANCE
& OPERATIONS
PURI 1C WORKS MAINTENANCE
& OPERATIONS
PUBLIC WORKS MAINTENANCE
& OPERATIONS
PURI 1C WORKS MAINTENANCE
& OPERATIONS
PUBLIC WORKS • MAINTENANCE
& OPERATIONS
PUBLIC WORKS MAINTENANCE
& OPERATIONS
PUBLIC WORKS - MAINTENANCE
& OPERATIONS
PUBLIC WORKS MAINTENANCE
& OPERATIONS
PURI 1C WORKS MAINTENANCE
& OPERATIONS
CU+2
PE
Pi
Pi
Pi
Pi
Pi
Pi
Pi
Pi
Pi
Pi
Pi
Pi
Pi
Pi
Pi
Pi
Pi
Pi
GC 34090
GC 34090, GC
4004, H&S 19850
GC 31090, GC
1001, H&S 19850
GC 34090, GC
•1001, H&S 19850
GC 31090 GC
-1001, H&S 19850
GC 31090, GC
4001, H&S 19850
GC 34090 GC
4001, H&S 19850
GC 31090, GC
4001, H&S 19850
GC 31090, GC
dflOd HASIQ^O
GC 31090, GC
4001, H&S 19850
GC 34090, GC
4001, H&S 19850
GC 31090, GC
4001, H&S 19850
GC 31090, GC
4001, H&S 19850
€C 31090, GC
4001, H&S 19850
GC 31090 GC
4001, H&S 19850
€C 31090, GC
4001, H&S 19850
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NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 23 of 32
0910 92
0910-93
npin 94
0910 95
0910 96
0930
0930-05
0930-06
0930-85
0930-90
no^r\ oc
0930-99
0940
OQ40-1 n
0940-20
0910 30
0910 10
0940-50
nQdn-7n
CARLSBAD CITY LIBRARY
LAS PALM AS BUILDING
ADUI T 1 FARMING CFNTFP
CENTRO BE INFORMACION
ARTS OFFICE
PARKS & OPEN SPACE
GENERAL INFORMATION
(MAINTENANCE & OPERATIONS)
PARK SITE INFORMATION
MUNICIPAL GOLF COURSE
PLAYGROUND INSPECTIONS
STATF PARKS
PARK PLANNING
CITY RESERVCMRS/PUMP STATIONS
fJFNFRAI INFORMATION
OPERATIONS - MAINTENANCE
(RESERVOIRS, ETC.)
RESERVOIRS
PUMP STATIONS
CONSTRUCTION - CIP (RESERVOIRS,
ETC.)
REPORTS & <;TliniF<;
PUBLIC WORKS - MAINTENANCE
& OPERATIONS
PUBLIC WORKS MAINTENANCE
& OPERATIONS
PUBLIC WORKS - MAINTENANCE
& OPERATIONS
PURIIC WORKS MAINTENANCE
& OPERATIONS
PURI If WORKS MAINTENANCE
& OPERATIONS
PUBLIC WORKS GENERAL
SERVICES
RECREATIONP&R
PUBLIC WORKS GENERAL
SERVICES
RECREATIONP&R
PUBLIC WORKS GENERAL
SERVICES
RECREATIONP&R
PUBLIC WORKS - PARKSP&R
PUBLIC WORKS GENERAL
SERVICFS
RECREATION
PUBLIC WORKS GENERAL
SERVICES
per PFATIONP&R
PURI If WDRKSIJTI
PUBLIC WORKS UTL
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKSUTL
PURI ir WORKOUT!
Pi
Pi
PF
P-E
Pi
CU+2
PE
PE
5
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2
ru+?
CU+2
Pi
Pi
PE
n+7
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1001 HfiS 19°50
GC 31090, GC
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GC 34090 GC
1001, H&S 19850
fif 3/1090 GC
1001, H&S 19850
GC 34090
GC 34090, GC
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GC 34090, GC
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GC 34090
GC 31090
GC 34090
GC 3AOQO
GC 34090
GC31090
GC 31090
GC 34090
GC 34nqn
1000
1000-05 GENERAL INFORMATION PUBLIC WORKS =
ENGINEERINGCM&I. TRANS. UTL
1000-15 MONUMENTS PUBLIC WORKS
ENGINEERINGLDE
CU+2
PE
GC 34090
GC 34090
1000 20 PAVING PERMITS PUBLIC WORKS ENGINEERING Pi GC 31090
1000-25 IMPROVEMENT, GRADING, &
DRAINAGE PLANS
PUBLIC WORKS =
ENGINEERINGLDE. TRANS. UTL PE GC 34090
1000-30 GRADING PERMITS PUBLIC WORKS -
ENGINEERINGCM&I, LDE, TRANS PE GC 34090
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 24 of 32
1000-35
1000-37
1000-40
1000-45
1000-47
1000-50
1000-55
1000-60
1000-65
1000-70
1000-75
1000-76
1000-77
1000 80
1005
1005-05
1010
1010-05
1010-20
1010-25
1010-30
1010-40
1020
1020-05
1020-20
min-in
DRAINAGE BASIN REPORTS
DRAINAGE & EROSION
STANDARDS (ENGINEERING)
ENGINEERING PLANS
RIGHT-OF-WAY PERMITS
SURVEY PROJECTS & MAPS
POLICIES & PROCEDURES
REGULATIONS (ENGINEERING)
SOILS & HYDROLOGY AND
STRUCTURAL REPORTS
REPORTS & STUDIES, GENERAL
HAUL ROUTE/OVERSIZE LOAD
PERMITS
INSPECTION REQUESTS
INSPECTION LOGS
MITROFiri-IF INDFX
PUBLIC WORKS
ENGINEERINGS!
PURI IT WORK<i
ENGINEERINGS!
PUBLIC WORKS
ENGINEERINGLDE
DI IDI \r \A/r*Dt/c
ENGINEERINGCM&I, UTL, TRANS
PUBLIC WORKS—
ENGINEERINGCM&I, TRANS, LDE
PUBLIC WORKS
ENGINEERINGLDE
PI i n_L \C AA/f\DI/C_
ENGINEERINGCM&I, LDE, UTL,
TRANS
PUBLIC WORKS ENGINEERING "1
PUBLIC WORKS
ENGINEERINGLDE, UTL
PUBLIC WORKS -ENGINEERING
UTL, TRANS
PUBLIC WORKS ENGINEERING
INSPECTIONTRANS, CM&I, LDE
PUBLIC WORKS ENGINEERING
INSPECTIONTRANS. CM&I
PUBLIC WORKS ENGINEERING
INSPECTIONTRANS, CM&I
PUBLIC WORKS ENGINEERING
PE
PE
SU+10
PE
PE
PE
SU+2
ci 14.7•J\s^< L.
PE
20
CL + 2
CL+2
CL+2
W
GC 34090, GC
4003, GC 4004,
H&S 19850
GC 34090
GC 34090 /
Admin. Dec.
GC 34090
40 CFR 122.28
GC 34090
GC 34090
GC 3/inQO
GC34090
GC 34090
GC34090
GC 34090
GC 34090
/~r 3/inQO /*-H~ J'lU^U /
Arimin Df^r
GEOGRAPHIC INFORMATION SYSTEMS (GIS)
BASE MAPS GIS
PUBLIC WORKS PE
GC 34090, H&S
19850, GC
34090.7
HIGHWAYS & THOROUGHFARES
GENERAL INFORMATION
STATE ROUTE 78
INTERSTATE 5
TRUCK ROUTES & ACCESS
REPORTS & STUDIES
PURI IT WflRK^TRANS
PUBLIC WORKSTRANS
PURI IT WORKTTRAN^
PURI IT WORK^TRAIMS
PURI If WORKSTRANS
CU+2
PE
PE
SU+2
5
GC 34090 /
Admin. Dec.
GC 34090 /
Admin. Dec.
GC 34090 /
Admin. Dec.
GC 34090, GC
4003, GC 4004
GC 34090 /
Admin. Dec.
BRIDGES
GENERAL INFORMATION
PROJECT FILES
RRinfiF ii\i<;PFrTir)iM<;
PUBLIC WORKSTRANS
PURI If WnRKSTRAN5;
PURI IP M/nRKSTRANS
CU+2
PE
PF
GC 34090
GC 34090
r;r ^anqn
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 25 of 32
1020-40
1020-50
1020-60
1025
1025-05
1025-10
1025-20
1025-30
1025-40
1025-45
1025-50
1025-60
1030
1030-05
1030-10
1030-20
1030 40
1030 45
1030-50
1030-56
1030-60
1035
1035-05
1035-07
1035-10
1035-13
1035-14
1035-15
1035-17
1035-20
1035-23
1035-25
1035-30
1035-33
1035-35
1035-37
1035-39
1035-40
BRIDGE SPECIFICATIONS
OVERPASSES
REPORTS & STUDIES
P1IRI IT WORKSTRANS
PURI IT WORKSTRANS
PURI IT WORKSTRANS
PE
PE
PE
GC 34090
GC 34090, GC
4003, GC 4004
GC 34090 /
Admin. Dec.
FLEET MAINTENANCE
GENERAL INFORMATION
MAINTENANCE RECORDS/REPAIR
ORDERS
VEHICLE SPECIFICATIONS
VEHICLE FILES
FUEL MONITORING
FLEET WORK ORDER DATABASE
(MAINTSTAR)
POLICIES & PROCEDURES
REPORTS & STUDIES
PURI If WORK1! - Fl FFTPFM
PURI IT WORKS Fl FFTPFM
PURI IT WORKS Fl FFTPFM
PURI IT WORKS Fl FFTPFM
PURI IT WORKS Fl FFTPFM
PUBLIC WOPKS FLEETPEM
PURI If WORKS Fl FFTPFM
PURI If WOPKS Fl FFTPFM
CU+2
CL+2
SU+2
TE+2
CU+2
20
CU+2
CU+5
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090, ADMIN.
DEC.
GC 34090
GC 34090
STREETS -ADMINISTRATION
GENERAL INFORMATION
CAPITAL PROJECTS
STREET ALIGNMENTS/WIDENING
STREET NAMES
STREET NAME CHANGES (SNC)
POLICIES & PROCEDURES
STANDARDS
REPORTS & STUDIES
PURI IT WORKSTRANS
PUBLIf WORKSTRANS
PUBLIC WORKSTRANS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKSTRANS
PUBLIC WORKSTRANS
PURI If WORKSTRANS
CU+2
PE
PE
£6
Pi
CU+10
SU+10
CU+10
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
STREETS -MAINTENANCE
GENERAL INFORMATION
COMPLAINTS
MAINTENANCE/IMPROVEMENTS
PAVEMENT -OVERLAY
PAVEMENT MANAGEMENT
DATABASE
DAILY WORK ORDERS & LOGS
DAMAGE & INCIDENT REPORTS
BIKE LANES
CROSSWALKS
HANDICAPPED RAMPS
SIDEWALKS
CURBS & GUTTERS
STREETLIGHTS
LIGHTING & LANDSCAPING DISTRICTS
MEDIANS & ISLANDS
LANDSCAPING
PURI IT WORKSTRANS
PURI IT WORKSTRANS
PURI IT WORKSTRANS
PUBLIC WORKSTRANS
PUBLIC WORKSTRANS
PURI If WORKSTRANS
PUBLIC WORKSTRANS
PUBLIC WORKSTRANS
PUBLIC WORKSTRANS
PURI IT WORKSTRANS
PUBLIC WORKSTRANS
PI IRI IT WORKSTRANS
PUBLIC WORKSTRANS
PURI If WORKSTRANS
PUBLIC WORKSTRANS
PURI If WORKSTRANS
CU+2
CL+2
CL+2
CL+2
PE
CU+5
CL+5
PE
PE
PE
PE
PE
PE
TE+2
PE
CU+2
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090, ADMIN.
DEC.
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090, GC
4003, GC 4004
GC 34090, GC
4003, GC 4004
GC 34090, GC
4003, GC 4004
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. Seethe 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 26 of 32
1035-45
1035-50
1035-60
1035-65
1040
1040-05
1040-07
1040-20
1040-25
1040-27
1040-30
1040-35
1040-40
1040-45
1040-50
1040-55
1040-58
1040-60
1040-65
1040-70
1040-80
1050
1050-05
1050 10
1050 20
inqn 30
1050-40
1050-15
TREE PLANTING, TRIMMING, OR
REMOVAL
POLICIES & PROCEDURES
STREET CLOSURES
REPORTS & STUDIES
PIIRI If WORKSTRAWS
PUBLIC WORKSTRANS
PIIRI IT WORKSTRANS
PIIRI IT WORK^TRANS
CU+5
SU+5
PE
CU+5
GC 34090, GC
4003, GC 4004
GC 34090, GC
4003, GC 4004
GC 34090, GC
4003, GC 4004
GC 34090, GC
4003, GC 4004
TRAFFIC ENGINEERING •• ' ' ,. . •
GENERAL INFORMATION
REQUESTS/COMPLAINTS
CIRCULATION
SPEED ZONING
TRAFFIC COUNTS (ADT)
PEDESTRIAN SAFETY
TRAFFIC SCHEDULES
TRAFFIC IMPACT FEES/MITIGATION
TRAFFIC WARRANTS
TRAFFIC SIGNS
SIGNAL PROJECTS
SIGNAL MAINTENANCE
REGULATIONS (TRAFFIC)
STATISTICS
REPORTS & STUDIES
SURVEYS (TRAFFIC)
PUBLIC WORKS TRAFFIC
ENGINEERINGTRANS
PUBLIC WORKS TRAFFIC
ENGINEERINGTRANS
PUBLIC WORKS TRAFFIC
ENGINEERINGTRANS
PUBLIC WORKS TRAFFIC
ENGINEERINGTRANS
PUBLIC WORKS TRAFFIC
ENGINEERINGTRANS
PUBLIC WORKS TRAFFIC
ENGINEERINGTRANS
PUBLIC WORKS TRAFFIC
ENGINEERINGTRANS
PUBLIC WORKS TRAFFIC
ENGINEERINGTRANS
PUBLIC WORKS TRAFFIC
ENGINEERINGTRANS
PUBLIC WORKS TRAFFIC
ENGINEERING STREETSTRANS
PUBLIC WORKS TRAFFIC
ENGINEERINGTRANS
PUBLIC WORKS - STPEETSTPANS
PURI If WORKS TRAFFIC
ENGINEERINGTRANS
PURI IT WORK"? TRAFFIC
ENGINEERINGTRANS
PUBLIC WORKS -TRAFFIC
ENGINEERINGTRANS
PUBLIC WORKS -TRAFFIC
ENGINEERINGTRANS
CU+5
CL+5
SU+5
SU+5
SU+5
SU+5
SU+5
SU+5
EX+5
EX+5
EX+5
PEV
SU+5
CU+5
CU+5
SU+5
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
PARKING
GENERAL INFORMATION
REQUESTS/COMPLAINTS
NO PARKING ZONES ON STREET
NO PARKING ZONES OFF STREET
PARKING FACILITIES, CITY
PARKING PERMITS
PURI If WORKSTRANS
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
PURI If WORKSTRANS
ENGINEERING
CU+5
€U5
CI l-iC•J \J 1 ~f
Cl \+C•J **J 1 J
5
€U5
GC 34090
€C 31090
GC 31090
GC 31090
GC 34090
€C 31090
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 27 of 32
1050-50
1050-55
1050-60
1050 70
1050-75
1050-80
1055
1055-05
1055-10
1055-15
1055-20
1055-25
1055-28
1055-30
1055-35
1055-40
1055-50
1055-55
1055-60
1055-61
1055-62
1055-63
1055-65
1055-70
1055-75
1055-80
1055-85
1055-90
1060
1060-05
1060-10
1060-30
1060-35
1060-40
1065
1065-10
1065-20
TEMPORARY CONTROLS
PARKING LOTS
PARKING REGULATIONS
STATISTICS
PARKING DISTRICTS
REPORTS & STUDIES
PIJRI IT WORKSTRANS
ENGINEERING
CITYCLERKCLERK & TRANS
ENGINEERING
CITYCLERKCLERK & TRANS
PUBLIC WORKS
PUBLIC WORKSTRANS
ENGINEERINGTRANS
EX+5
CU+5
PE
5
TE+5
CU+5
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
TRANSPORTATION
GENERAL INFORMATION
VILLAGE TRANSIT STATION
POINSETTIA TRANSIT STATION
AIR TRANSPORTATION
BUS TRANSPORTATION
LIGHT RAIL (COASTER)
RAILROADS
TAXI OPERATIONS
SHUTTLE SERVICES
TRANSPORTATION PLANNING
PEAK HOUR TRAFFIC MANAGEMENT
TRANSPORTATION DEVELOPMENT
ACT (TDA)
FEDERAL AID URBAN (FAU)
STATE & LOCAL TRANSPORTATION
PARTNERSHIP PROGRAM (SLTPP)
TRANSPORTATION IMPROVEMENT
PROGRAM (TIP)
INTERMODAL SURFACE
TRANSPORTATION EFFICIENCY ACT
(ISTEA)
TRANSPORTATION PROGRAMS
TRANSPORTATION SURVEYS
REPORTS & STUDIES
REGULATIONS
REGIONAL TRANSPORTATION
PURLIC WORKSTRANS
PUBLIC WORKSTRANS
PUBLIC WORKSTRANS
PIJRI If WORKSTRANS
PIJRI IT WORKSTRANS
PIJRI If WORKSTRANS
P1IRI If WORKSTRANS
PUBLIC WORKSTRANS
PUBLIC WORKSTRANS
PIJRI If WORKSTRANS
PUBLIC WORKSTRANS
PIJRI IT WORKSTRANS
PURI If WORKSTRANS
PUBLIC WORKSTRANS
PIJRI If WORKSTRANS
PURI IT WORKSTRANS
PURI IT WORKSTRANS
PURI If WORKSTRANS
PURLIf WORKSTRANS
PUBLIC WORKSTRANS
PIJRI If WORKSTRANS
CU+5
PE
PE
CU+5
CU+5
CU+5
CU+5
CU+5
CU+5
CU+5
CU+5
CU+5
CU+5
CU+5
CU+5
CU+5
CU+5
CU+5
CU+5
CU+5
CU+5
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
PUBLIC WORKS -CAPITAL IMPROVEMENTS
GENERAL INFORMATION
CAPITAL PROJECTS (PUBLIC WORKS)
REGULATIONS (PUBLIC WORKS)
STANDARDS (PUBLIC WORKS)
REPORTS & STUDIES
PUBLIC WORKSUTL. TRANS
PUBLIC WORKSUTL, TRANS
PURI IT WORKSI JTI TRANS
PIJRI If WORKSUTI TRANS
PUBLIC WORKSUTL. TRANS
PE
PE
V
PE
PE
PE
GC 34090
GC 34090, GC
4004, H&S 19850
GC 34090
GC 34090
GC 34090
SPECIAL IMPROVEMENT DISTRICTS
GENERAL INFORMATION
MAINTENANCE DISTRICT
FORMATION
PIJRI If WORKSUTI
PURI IT WORKSUTI
CU+2
PE
GC 34090
GC 34090
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 28 of 32
1065-25
1065-40
1070
1070-10
1070-30
1070-40
1070-50
1070-60
1070-70
1070-80
1070-90
BiB1166 :•
1100-05
1100-15
1100-20
1100-30
1100-40
1100-50
1100-60
1120
1120-05
1120-10
1120-18
1120-20
1120-23
1120-25
1120-53
1120-56
1120-80
1130
1130-05
1130-07
1130-15
1130-20
1130-50
1130-55
1130-60
1130-61
MAINTENANCE DISTRICT
ANNEXATIONS
UNDERGROUND UTILITY
ASSESSMENT DISTRICTS (UUAD)
PIJRI If WDRKS1ITI
PUBLIC WORKS
CITYCLERKCLERK & UTIL
PE
PE
GC 34090
GC 34090
SQUD WASTE MANAGEMENT
GENERAL INFORMATION
REFUSE COLLECTION
FINANCIAL STUDIES & REPORTS
(TRASH)
HOUSEHOLD HAZARDOUS WASTE
RECYCLING PROGRAMS
MASTER PLANS
REGULATIONS
TRANSFER STATIONmmmm^^mmmmm
PURI IT WORKSIITI
PURI IT WORKSUTI
PURI If WORKSUTI
PURI If WORKSUTI
PUBLIC WORKSUTL
PURLIf WORKSUTL
PURLIf WORKSUTl
PURI If WORKSUTI
••••••••••
CU+2
CU+5
CU+10
SU+2
SU+5
SU+2
SU+2
PE
••••
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
!••••••
GENERAL INFORMATION
PERFORMING ARTS
PUBLIC ART
ACQUISITIONS / FUNDRAISING
ARTS & CULTURAL PROGRAMS
VOLUNTEERS - ADVISORY GROUPS
REPORTS & STUDIES
riJITURAI ART4!
flJI TURAI ARTS
CULTURAL ARTS
CULTURAL ARTS
CULTURAL ARTS
CULTURAL ARTS
CULTURAL ARTS
CU+2
CL+2
CL+2
PE
SU+5
CU+5
CU+5
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
•iiNMyfti& •• . ' " : •
GENERAL INFORMATION
ADMINISTRATION
FINES -LATE FEES
COLLECTION DEVELOPMENT PLAN
MATERIALS SELECTION
CALIFORNIA STATE LIBRARY
ADULT LEARNING SERVICE
MEDIA SERVICES
REPORTS & STUDIES
LIBRARYUB
1 IRRARYLIR
LIBRARYUB
LIBRARYUB
LIBRARYUB
LIBRARYUB
1 IBRARYLIR
LIBRARYLIB
LIBRARYUB
CU+2
CU+2
CL+5
PE
SU+10
CU+10
CU+20
CU+20
CU+10
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090, ADMIN.
DEC.
GC 34090
GC 34090
GC 34090
GC 34090
RECREATION
GENERAL INFORMATION
REQUESTS - COMPLAINTS
INJURY - INCIDENT REPORTS
SPECIAL EVENTS (INCLUDING GRAD
NITE)
RECREATION CLASSES
CLASS REGISTRATIONS
LAGOON PERMITS
BOAT PERMIT DATABASE
RECREATIONP&R
RFTR RATION PR R
PFTPFATIONPftR
RECREATIONP&R
RECREATIONP&R
RECREATIONP&R
RECREATIONP&R
RECREATIONP&R
CU+2
CL+2
CL+2
CL+2
CL+2
CL+2
CL+2
CU+2
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090, ADMIN.
DEC.
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 29 of 32
1130-65
1130-80
SCHOLARSHIP APPLICATIONS
REPORTS & STUDIES
RFCR RATION PftR
RECREATIONP&R
CU+2
CU+2
GC 34090, ADMIN.
DEC.
GC 34090
iaSP(5
1200-10
1200-15
1700-73
1200-25
1200-35
1 200-40
1 200-43
1200-45
1200-50
1210
1 710-10
1710-70
1710-75
1710-30
1710-35
171 D-40
1210-45
1210-47
1710-50
1 710-fiO
1210-65
1 710-70
1 710-7S
v ^••^t J-.jy <»•"•- ,75*. ,-j?.. . ',
GENERAL INFORMATION
CORRESPONDENCE - CUSTOMER
CONCERNS
MFTFR RFAD REPORTS
WATFR SYSTFM MAINTENANCE
CONNECTIONS
POI ICIFS Ri PROCEDURES
SUSSEX WORK ORDER DATABASE -
WATER
REGULATIONS
REPORTS & STUDIES
4>';>:. 'ifeag .tfjtet "\e'' ' '-it-
y^^^^-^1^^ • •'fiFNFRAI INFORMATION
CONSERVATION
WATFR SOURCES (SUPPI Y\
WATFR OIJAI ITY
TEST REPORTS (WATFR}
MASTFR PI AN
DAMS
WATER LINES
CAPITAL PROJECTS CONSTRUCTION
(WATER)
WATFR RlfiHTS
WELLS
WATFR 1 KAfiF
A(^Rin II Tl IRAI WATFR LKF
"X , ' f - (> * f-'tt * '
PUBLIC WORKSUTL
FINANCFFIN
PUBLIC WORKSUTL
PURI IT WORKSUTI
PUBLIC WOPKSUTI
FINANCEFIN
PURI If WORKSUTI
PURI IT WORK^IJTI
PUBLIC WOPKSUTL
PUBLIC WORKSUTL
PURI IT WORK^UTI
PURI ir wnRk'^UTi
PUBLIC WORK^UTI
PURI IT WORK9UTI
PUBLIC WORKSUTI
PURI IT WORK^UTI
PUBLIC WORKSUTL
PUBLIC WORKSUTL
PURI If WORKSUTI
PURI IT WORKSUTI
PUBLIC WORKSUTL
PURI If WORKSIITI
PURI IT WORK^IITI
!
CU+2
CL+2
ru+7
CU+5
V
PE
1 5
n +10
ci j+1 c
CU+5
ru+7
n 1+10
CU+1 5
n i+i c
CU+17
PF
PE
PE
PE
V
PE
V
PE
V
PF
PF
- •. .- -, - • :
GC 34090
GC 34090
GC ^40QO
GC 34090
GC 34090
GC 34090
GC 34090, ADMIN.
DEC
GC 34090
GC 34090
f^r 34090
fir 3AOQO
GC 34090
GC 340QO
GC 34090; 40 CFR
141.33
40 CFR 141.33,
HR<i 1Q850 GT
4003, GC 4004
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
40 CFR 141.33,
H&S 19850 GC
4003, GC 4004
40 CFR 141.33,
H&S 1QS50 GC
4003, GC 4004
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
GC 34090, GC
4003, GC 4004
GC 34090, GC
4003, GC 4004
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 30 of 32
1210-80
1210-85
1230
1230-05
1230-10
1230-15
1230-20
1230-25
1230-40
1230-45
1230-50
1230-55
1230-65
1230-70
1230-72
1230-75
1230-80
1230-85
1240
1240-05
1240-10
1240-20
REPORTS & STUDIES
REGULATIONS
PUBLIC WORKSUTL
PIIRI IT WORK^IITI
CU+5
SU+15
GC 34090
GC 34090
WASTEWATER MANAGEMENT
GENERAL INFORMATION
MASTER PLAN (WASTE WATER)
CAPITAL CONSTRUCTION (SEWER
LINES/MAINS)
SEWER CONNECTIONS
EMERGENCIES
WASTE WATER DISCHARGE PERMITS
SLUDGE AND SOLIDS
OUTFALL
SEWER SYSTEMS MAINTENANCE
SEWER PERMITS
TEST REPORTS
SPECIAL STUDIES/REPORTS
WASTEWATER
SERVICE/INSTALLATION
WATER RECLAMATION (RECLAIMED
WATER)
REGULATIONS
PUBLIC WORKSUTL
PIIRI If WORK^IJTI
PURI IT WORK^I ITI
PURI If WORKSUTI
PURI IT WDRK9UTI
PIIRI If WORK^IJTI
PIIRI ir WORK^IITI
PURI If WORKSIITI
PI IRI IT WORK^I ITI
PIIRI If WORKSUTI
PURI 1C WORKSUTL
PUBLIC WORKSUTL
PURI If WORKSUTI
PURLIC WORKSUTL
PUBLIC WOPKSUTL
CU+5
PE
PE
V
PE
PE
PE
PE
PE
PE
V
PE
PE
CL+5
CU+5
PE
SU+5
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
GC 34090
GC 34090
GC 34090
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
GC 34090
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
GC 34090
STORM WATER
GENERAL INFORMATION
MASTER PLANS
STORM DRAINS
PIIRI If WORKSPFM
PURI If WORk^PFM
PIIRI If WORKSPFM Ki UTI
CU+5
PE
PE
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 31 of 32
1240-30
1240-40
1240-50
1250
1250-05
1250-10
1250-30
1250-40
1250-50
1260
1260-05
4260-4G
1260-30
1260-40
««.
1260-60
STORM WATER PROTECTION
PROGRAM
REGULATIONS
REPORTS & STUDIES
PUBLIC WORKSPEM
PUBLIC WORKSPEM & LDE
PUBLIC WORKSPEM & LDE
PE
SU+5
CL+5
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
GC 34090
GC 34090
TELEPHONE & COMMUNICATIONS
GENERAL INFORMATION
RATES
CITY PHONE SYSTEM MAINTENANCE
REGULATIONS
REPORTS & STUDIES
INFORMATION TECHNOLOGY/7
INFORMATION TECHNOLOGY/7
INFORMATION TECHNOLOGY/7
INFORMATION TECHNOLOGY/7
INFORMATION TECHNOLOGY/7
CU+2
SU+2
CU+2
SU+5
CU+5
GC 34090
GC 34090
GC 34090
GC 34090
GC 34090
GAS & ELECTRICITY
GENERAL INFORMATION
RATES
UNDERGROUNDING (UTILITY)
PLANT FACILITIES (UTILITY)
REGULATIONS
REPORTS & STUDIES
PUBLIC WORKSU7/.
PUBLIC WORKS
CITY CLERK
PUBLIC WORKS7/?X\/V5
PUBLIC WORKSl/7/.
PUBLIC WORKS
PUBLIC WORKSU7/.
CU+5
SU+2
PE
PE
««
CU+5
GC 34090
nr 3 /i nan
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
40 CFR 141.33,
H&S 19850, GC
4003, GC 4004
40 TFR 141 33
Hfi'5 1QR50 GC
4003, GC 4001
GC 34090
NOTE: Redline/Strikeout RRS change detail. Only items being changed/modified are shown. See the 2011 City of Carlsbad
Records Retention Schedule for all records retentions.
Page 32 of 32
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0120-18 INSURANCE REVIEW REQUESTS
RISK
MANAGEMENT CL+2 GC 34090
0120-20 LOSS RECOVERY FILES
RISK
MANAGEMENT CU+2 GC 34090
0120-23 INCIDENT REPORTS/CITIZEN INJURY
RISK
MANAGEMENT CL+2 GC 34090
0120-25 PUBLIC OFFICIAL BONDS
RISK
MANAGEMENT CU+5 GC 34090
0120-30 GENERAL SAFETY & OSHA REGULATIONS
RISK
MANAGEMENT PE 29 CFR 1904.6, GC 34090
0120-35 REPORTS & STUDIES
RISK
MANAGEMENT CU+5 29 CFR 1904.6, GC 34090
0120-40 POLICIES & PROCEDURES
RISK
MANAGEMENT SU+5 GC 34090, Admin. Dec.
0130
0130-10 POLICIES & PROCEDURES
RECORDS
MANAGEMENT SU+2 GC 34090
0130-20 RECORDS RETENTION SCHEDULE
RECORDS
MANAGEMENT
SU+4
V CCP 343
0130-25 RECORDS DESTRUCTION LISTS
RECORDS
MANAGEMENT PE GC 34090
0130-27 RECORDS MANAGEMENT AUDITS
RECORDS
MANAGEMENT AU+6 GC 34090
0130-30 RECORDS INVENTORIES
ALL
DEPARTMENTS SU+2 GC 34090
0130-50 PUBLIC RECORDS REQUESTS
ALL
DEPARTMENTS CL+2 GC 34090
0140
0140-05 GENERAL INFORMATION
RECORDS
MANAGEMENT CU+2 GC 34090
0140-10 POLICIES & PROCEDURES
RECORDS
MANAGEMENT SU+5 GC 34090
0140-15 DMS TRAINING INFORMATION &
MATERIALS
RECORDS
MANAGEMENT SU+2 GC 34090
0150
0150-05 GENERAL INFORMATION IT CU+2 GC 34090
0150-15 POLICIES & PROCEDURES IT SU+2 GC 34090
0150-20 TRAINING INFORMATION/MATERIALS IT SU+2 GC 34090
0150-25 AIMWORX DATABASE IT CU+2 GC 34090
INFORMATION TECHNOLOGY
RECORDS MANAGEMENT
DOCUMENT MANAGEMENT SYSTEM
Page 2 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0150-30 CHANGE CONTROL DATABASE IT CU+2 GC 34090
0200
0200-31 CABLE TELEVISION FOUNDATION
AGENDAS CITY MANAGER CU+2 GC 34090
0200-32 CABLE TELEVISION FOUNDATION
MINUTES & RESOLUTIONS CITY MANAGER PE GC 34090
0200-33 CABLE TELEVISION FOUNDATION
GRANTS CITY MANAGER CL+5 GC 34090
0230
0230-70 REGULATORY AGENCIES VARIOUS DEPTS CU+2 GC 34090
0300
0300-05 GENERAL INFORMATION CLERK CU+2 GC 34090
0300-40 BCC APPOINTEES CLERK TE+5 GC 34090, GC81009(e)
0300-45 BCC APPLICATIONS (Not Appointed) CLERK CL+2 GC 34090
0300-50 NOTICES OF BCC VACANCIES/
LIST OF VACANCIES (Annual)CLERK CU+2 GC 34090
0300-65 BOARDS, COMMISSIONS, COMMITTEES
POLICIES & PROCEDURES CLERK SU+5 GC 34090
0305
0305-05 GENERAL INFORMATION CLERK CU+2 GC 34090
0305-15 AD HOC BCC APPOINTEES CLERK TE+7 GC 34090, GC81009(e)
0305-17 AD HOC BCC APPLICATIONS (Not
appointed)CLERK CL+2 GC 34090
0305-40 MEETING AGENDAS & NOTICES CLERK CU+2 GC 34090, Admin. Dec.
0305-45 MEETING MINUTES CLERK
PE
V GC 34090(e)
0305-60 AGENDA BILLS CLERK PE GC 34090
0310
0310-40 MEETING AGENDAS & NOTICES ARTS CU+ 2 GC 34090
0310-45 MEETING MINUTES ARTS
PE
V GC 34090(e)
ARTS COMMISSION
AD HOC BOARDS, COMMISSIONS, COMMITTEES
0200 SERIES - AGENCIES/ORGANIZATIONS
LOCAL ORGANIZATIONS
GOVERNMENT/REGULATORY AGENCIES
0300 SERIES - CITY BOARDS, COMMISSIONS, COMMITTEES
CITY BOARDS, COMMISSIONS, & COMMITTEES
Page 3 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0315
0315-40 MEETING AGENDAS & NOTICES P&R CU+ 2 GC 34090
0315-45 MEETING MINUTES P&R PE
V GC 34090(e)
0317
0317-40 MEETING AGENDAS & NOTICES CLERK CU+ 2 GC 34090
0317-45 MEETING MINUTES CLERK
PE
V GC 34090(e)
0317-55 RESOLUTIONS CLERK
PE
V GC 34090(e)
0317-60 STAFF REPORTS/PACKETS CLERK PE GC 34090
0317-70 AGREEMENTS CLERK PE GC 34090
0320
0320-40 MEETING AGENDAS & NOTICES HNS CU+ 2 GC 34090
0320-45 MEETING MINUTES HNS
PE
V GC 34090(e)
0320-55 RESOLUTIONS HNS
PE
V GC 34090(e)
0325
0325-40 MEETING AGENDAS & NOTICES LIB CU+ 2 GC 34090
0325-45 MEETING MINUTES LIB
PE
V GC 34090(e)
0330
0330-40 MEETING AGENDAS & NOTICES HNS CU+ 2 GC 34090
0330-45 MEETING MINUTES HNS
PE
V GC 34090(e)
0330-55 RESOLUTIONS HNS
PE
V GC 34090(e)
0335
0335-40 MEETING AGENDAS & NOTICES LIB CU+ 2 GC 34090
0335-45 MEETING MINUTES LIB
PE
V GC 34090(e)
0340
LIBRARY BOARD
PARKS & RECREATION COMMISSION
HISTORIC PRESERVATION COMMISSION
HOUSING COMMISSION
BEACH PRESERVATION COMMITTEE
CARLSBAD TOURISM BUSINESS IMPROVEMENT DISTRICT
DESIGN REVIEW BOARD:
Board disolved 7/7/2009 by ORD CS-040. Records from inception (1982) to 2009 remain.
Page 4 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0340-40 MEETING AGENDAS & NOTICES P&R CU+ 2 GC 34090
0340-45 MEETING MINUTES P&R
PE
V GC 34090(e)
0340-60 STAFF REPORTS/PACKETS P&R PE GC 34090
0345
0345-45 MEETING MINUTES HR
PE
V GC 34090(e)
0350
0350-40 MEETING AGENDAS & NOTICES PLN CU+ 2 GC 34090
0350-45 MEETING MINUTES PLN
PE
V GC 34090(e)
0350-55 RESOLUTIONS PLN
PE
V GC 34090(e)
0350-60 STAFF REPORTS/PACKETS PLN PE GC 34090
0355
0355-40 MEETING AGENDAS & NOTICES SENIORS CU+ 2 GC 34090
0355-45 MEETING MINUTES SENIORS
PE
V GC 34090(e)
0355-60 STAFF REPORTS/PACKETS SENIORS PE.GC 34090
0360
0360-40 MEETING AGENDAS & NOTICES ARTS CU+ 2 GC 34090
0360-45 MEETING MINUTES ARTS
PE
V GC 34090(e)
0365
0365-40 MEETING AGENDAS & NOTICES TRANS CU+ 2 GC 34090
0365-45 MEETING MINUTES TRANS
PE
V GC 34090(e)
0365-70 TRAFFIC SAFETY COORDINATING
COMMITTEE MEETING AGENDAS TRANS CU+ 2 GC 34090
0365-75 TRAFFIC SAFETY COORDINATING
COMMITTEE MEETING MINUTES TRANS PE GC 34090
0370
SISTER CITY COMMITTEE
Board Dissolved 6/22/2010 by Reso 2010-160. Records from inception (1990) to 2010 remain.
UNDERGROUND UTILITY ADVISORY COMMITTEE
TRAFFIC SAFETY COMMISSION
SENIOR COMMISSION
PLANNING COMMISSION
PERSONNEL BOARD:
Board Dissolved 4/8/2008 by ORD NS-883. Records from inception (1975) to 2008 remain.
Page 5 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0370-40 MEETING AGENDAS & NOTICES TRANS CU+ 2 GC 34090
0370-45 MEETING MINUTES TRANS
PE
V GC 34090(e)
0400
0400-05 GENERAL INFORMATION FIN CU+2 GC 34090
0400-10 CHART OF ACCOUNTS FIN CU+2 GC 34090
0400-15 ACCOUNTS PAYABLE CHECK REQUESTS FIN
AU+4
V GC 34090
0400-30 FIXED ASSETS FIN
AU+4
V
GC 34090, 26 CFR 301 65-
1(f)
0400-40 ACCOUNTS PAYABLE CHECK REGISTERS FIN AU+5 GC 26907
0400-45 FORMS 1099 FIN AU+5 GC 34090, 29USC436
0400-60 GENERAL LEDGERS (Old HP Reports) FIN PE GC 34090, CCP 337
0400-80 IFAS BATCHES (J/E, Budget, C/R, A/R) FIN CU+7 GC 34090
0400-81 IFAS REPORTS
(Expenditure & Revenue Summaries)FIN CU+7 GC 34090
0400-82 IFAS - G/L MODULE - SUMMARY
DATABASE FIN 20 GC 34090, Admin. Dec.
0400-84 IFAS - G/L MODULE - DETAIL DATABASE FIN 10 GC 34090, Admin. Dec.
0400-86 IFAS - ACCOUNTS PAYABLE MODULE
DATABASE FIN AU+4
V GC 34090, Admin. Dec.
0400-88 IFAS - ACCOUNTS RECEIVABLE MODULE
DATABASE FIN AU+4
V GC 34090, Admin. Dec.
0400-90 ACCOUNTING REPORTS FIN AU+4 GC 34090
0400-95 ANNUAL REPORTS (Financial) FIN AU+7 GC 34090
0400-97 POLICIES & PROCEDURES FIN SU+2 GC 34090
0410
0410-05 GENERAL INFORMATION FIN CU+2 GC 34090
0410-10 AUDIT REPORTS FIN PE GC 34090
AUDITS, FINANCIAL
FISCAL/FINANCIAL SERVICES
0400 SERIES - FISCAL/FINANCIAL SERVICES
Page 6 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0410-30 AUDIT PROPOSALS FIN 5 GC 34090
0420
0420-05 GENERAL INFORMATION FIN, TREASURER CU+2 GC 34090
0420-10 BANK SIGNATURE CARDS FIN, TREASURER SU+2 GC 34090
0420-15 BANK DEPOSIT CORRESPONDENCE FIN, TREASURER 4 GC 34090, CCP 337
0420-17 CUSTODIAL STATEMENTS FIN, TREASURER AU+5
GC 34090, 26 CFR 1.6001-
1
0420-20 BANK STATEMENTS FIN, TREASURER AU+5
GC 34090, 26 CFR 1.6001-
1
0420-25 CHECKS/CANCELED FIN, TREASURER AU+5 GC 34090, CCP 337
0420-30 RETURNED CHECKS (NSF) FIN, TREASURER AU+5 GC 34090, CCP 337
0420-33 UNCLAIMED CHECK RECORDS FIN, TREASURER AU+5 GC 34090, CCP 337
0420-50 DAILY BALANCE WORKSHEETS FIN, TREASURER AU+5
GC 34090, 26 CFR 1.6001-
1
0420-55 MONTHLY BANK RECONCILIATIONS FIN, TREASURER AU+5
GC 34090, 26 CFR 1.6001-
1
0420-60 POLICIES & PROCEDURES FIN, TREASURER SU+5 GC 34090, Admin. Dec.
0420-65 REPORTS & STUDIES FIN, TREASURER CU+2 GC 34090
0430
0430-05 GENERAL INFORMATION FIN CU+2 GC 34090
0430-30 CAPITAL BUDGET, CITY
(Adopted) ALL AGENCIES CLERK PE
V GC 34090, Admin. Dec.
0430-35 FINANCIAL REPORTS (Budget Related) FIN CU+2 GC 34090
0430-50 POLICIES & PROCEDURES FIN SU+5 GC 34090, Admin. Dec.
0440
0440-05 GENERAL INFORMATION FIN CL+10 CCP 337.5
0440-10 CONTINUING DISCLOSURE REPORTS FIN CL+10 GC 34090; Admin. Dec.
BOND ISSUES/DEBT SERVICE - SPECIAL DISTRICTS
BUDGET
BANKING
Page 7 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0440-15 MORTGAGE REVENUE BONDS, SINGLE &
MULTI-FAMILY (Transcript Binders)CLERK, FIN, HNS.PE
V
GC 34090, CCP 337.5,
Admin. Dec.
0440-20
ASSESSMENT DISTRICTS
(Transcript Binders, Diagrams, & recorded
documents)
CLERK, FIN, LDE PE
V GC 34090, Admin. Dec.
0440-30 GENERAL OBLIGATION BONDS
(1911 & 1915 ACT - Transcript Binders)CLERK, FIN PE
V GC 34090, Admin. Dec.
0440-35 REVENUE BONDS, OTHER CLERK, FIN
PE
V GC 34090, Admin. Dec.
0440-40 CERTIFICATES OF PARTICIPATION CLERK, FIN
PE
V GC 34090, Admin. Dec.
0440-45 COMMUNITY FACILITIES DISTRICTS
(MELLO ROOS) CLERK, FIN PE
V GC 34090, Admin. Dec.
0440-50 TAX ALLOCATION BONDS CLERK, FIN
PE
V GC 34090, Admin. Dec.
0440-55 WATER DISTRICT BONDS CLERK, FIN
PE
V GC 34090, Admin. Dec.
0450
0450-05 IFAS - PAYROLL MODULE FIN
AU+6
V GC 34090, Admin. Dec.
0450-10 TIME CARDS FIN
AU+6
V GC 34090, 29 CFR 516.2
0450-13 DEPARTMENT TIMECARD DATABASE
(PLN, LDE)CED AU+10 GC 34090, Admin. Dec.
0450-20 PAYROLL DEDUCTION AND
CONTRIBUTION REGISTERS FIN AU+6
V GC 34090, 37207
0450-26 W-2 FIN
PE
V GC 34090, 29 CFR 516.2
0450-40 TAX REPORTS, STATE & FEDERAL FIN AU+6 GC 34090, 29 USC 436
0450-60 GARNISHMENTS/LIENS FIN EX+6 GC 34090, 29 CFR 516.2
0455
0455-05 GENERAL INFORMATION FIN CU+2 GC 34090
0455-10 DEFERRED COMPENSATION REPORTS
(Deduction Register)HR TE+5
V
GC 34090, 26 CFR 16001-
1, 29 CFR 1627.3(2)
0455-20 PERS REPORTS
(Bi-weekly & Annual Actuarials)FIN AU+6 GC 34090, 29 CFR 516.2
0460
0460-05 GENERAL INFORMATION FIN CU+2 GC 34090
ANNUAL REPORTS
PENSION/RETIREMENT FUND
PAYROLL
Page 8 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0460-10 ANNUAL REPORTS - STATE CONTROLLER FIN 5 GC 34090
0460-15 STATE MANDATED COSTS (SB90) FIN 5 GC 34090
0460-20 ANNUAL AUDIT REPORTS FIN PE GC 34090
0460-25 ANNUAL REPORTS, MISCELLANEOUS
(Mgmt Ltr, Data Coll. Form, Etc)FIN PE GC34090
0460-40 GANN LIMITATION FIN 5 GC 34090
0460-50 COUNTY AUDITOR - ASSESSED
VALUATION FIN SU+5 GC 34090
0470
0470-03 CORRESPONDENCE, PURCHASING PURCHASING CU+2 GC 34090
0470-05 GENERAL INFORMATION PURCHASING CU+2 GC 34090
0470-15 CREDIT CARD PROGRAM (Applications) FIN EX+2 GC 34090
0470-20 PURCHASE REQUISITIONS PURCHASING AU+4 GC 34090, CCP 337
0470-25 PURCHASE ORDERS PURCHASING AU+4 GC 34090, CCP 337
0470-33 CERTIFICATES OF INSURANCE VARIOUS DEPTS PE GC 34090
0470-45 BIDS/QUOTES/PROPOSALS (Awarded &
Not awarded)PURCHASING AU+4 GC 34090, CCP 337
0470-50 BIDS CANCELLED OR REJECTED PURCHASING CL+2 GC 34090, CCP 337
0470-60 SURPLUS EQUIPMENT DISPOSAL PURCHASING AU+4 GC 34090, CCP 337
0470-65 WAREHOUSE INVENTORIES PURCHASING AU+4
GC 34090, 26 CFR 301 65-
1(F)
0470-75 PURCHASING MANUALS PURCHASING SU+2 GC 34090
0470-81 VENDOR LISTS PURCHASING SU+2 GC 34090
0470-85 IFAS - PURCHASING MODULE FIN, PURCHASING AU+4 GC 34090, Admin. Dec.
0470-99 REPORTS & STUDIES PURCHASING CU+2 GC 34090
0480 REVENUE AND TAXATION
PURCHASING
Page 9 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0480-05 GENERAL INFORMATION FIN CU+2 GC 30490
0480-26 UTILITY BILLING DATABASE FIN AU+4 GC 34090, Admin. Dec.
0480-32 AMBULANCE BILLING (Reports & Payments) FIN CU+2 GC 34090
0480-35 BUSINESS LICENSES (Applications,
Renewals & Audits)FIN EX+4 GC 34090, CCP 337
0480-36 BUSINESS LICENSE DATABASE FIN PE GC 34090, Admin. Dec.
0480-38 BINGO LICENSES & FINANCIAL
STATEMENTS FIN EX+4 GC 34090
0480-40 BANKRUPTCIES FIN CL+2 GC 34090
0480-45 COLLECTION REPORTS FIN AU+4 GC 30490, Admin. Dec.
0480-47 GRANTS, MISC. FIN CL+5 GC 30490, Admin. Dec.
0480-48 GRANTS, CDBG FIN CL+4 24 CFR 570.502(b)
0480-70 FRANCHISES FIN AU+4 GC 34090, CCP 337
0480-80 TAXES, MISC. FIN AU+4 GC 30490, Admin. Dec.
0480-81 PROPERTY TAX FIN AU+4 GC 30490, Admin. Dec.
0480-82 GAS TAX FIN AU+4 GC 30490, Admin. Dec.
0480-83 SALES TAX FIN AU+4 GC 30490, Admin. Dec.
0480-87 TRANSIENT OCCUPANCY TAX (TOT) FIN AU+4 GC 30490, Admin. Dec.
0480-90 REPORTS & STUDIES FIN 2 GC 34090
0485
0485-21 FEE STUDIES/COMPUTATIONS FIN PE GC 34090
0485-22 FEE SCHEDULES FIN PE GC 34090
0485-23 COST ALLOCATION PLANS FIN SU+5 GC 34090
0485-55 PUBLIC WORKS CAPITAL IMPROVEMENT
FEES TRANS, UTL PE
GC 34090, GC 4003, GC
4004
FEE PROGRAMS
Page 10 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0490
0490-05 GENERAL INFORMATION TREASURER CU+2
GC 34090, GC 53607, CCP
337
0490-10 INVESTMENT RATES TREASURER PE GC 34090, GC 53607, CCP
337
0490-20 INVESTMENT PORTFOLIO TREASURER AU+10
GC 34090, GC 53607, CCP
337.5
0490-50 INVESTMENT COMMITTEE MINUTES TREASURER 5 GC 34090
0490-60 INVESTMENT STATEMENTS TREASURER CL+5
GC 34090, GC 53607,
CCP337
0490-65 INVESTMENT REPORTS, MONTH END
COUNCIL REPORTS TREASURER PE
V
GC 34090, GC 53607, CCP
337
0490-70 INVESTMENT INCOME REPORTS
(Broker Statements)TREASURER AU+5
GC 34090, GC 53607, CCP
337
0490-75 REPORTS & STUDIES TREASURER CU+2 GC 34090
0490-80 POLICIES & PROCEDURES TREASURER SU+5 GC 34090, GC 40801
0500
0500-02 LOT SPLITS ENGINEERING
PE
V GC 30490, Admin. Dec.
0500-04 ADJUSTMENT PLATS/BOUNDARY
ADJUSTMENTS CLERK, LDE PE
V GC 30490, Admin. Dec.
0500-05 CERTIFICATES OF COMPLIANCE & NON-
COMPLIANCE CLERK, LDE PE
V GC 30490, Admin. Dec.
0500-10 CERTIFICATES OF CORRECTION CLERK, LDE
PE
V GC 30490, Admin. Dec.
0500-12 NOTICES OF RESTRICTION/RELEASES CLERK, PLN
PE
V GC 30490, Admin. Dec.
0500-15 NOTICES OF VIOLATION /RELEASES
CLERK, LDE
(GRADING ONLY)
PE
V GC 30490, Admin. Dec.
0500-18 FOOD CART PERMITS (CAR) PLN PE GC 30490
0500-20 CONDITIONAL USE PERMITS (CUP)
CLERK, PLN, LDE,
CM&I
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-25 COASTAL DEVELOPMENT PERMITS (CDP)
CLERK, PLN, LDE,
CM&I
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-28 CONDO PERMITS (CP) CLERK, PLN, LDE
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500 SERIES - COMMUNITY DEVELOPMENT/PLANNING
DEVELOPMENT/SUBDIVISIONS
INVESTMENTS
Page 11 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0500-30
CARLSBAD TRACTS, MAJOR
SUBDIVISIONS (CT)
(5 or More Lots)
CLERK, PLN, LDE,
CM&I
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-33 HILLSIDE DEVELOPMENT PERMITS (HDP)
CLERK, PLN, LDE,
CM&I
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-34 HABITAT MANAGEMENT PLAN PERMIT
(HMP)PLN PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-35 MASTER PLANS - DEVELOPMENTS (MP) PLN
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-40 MINOR SUBDIVISIONS (MS)
(Less Than 5 Lots)
CLERK, PLN, LDE,
CM&I
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-45 PLANNING COMMISSION
DETERMINATIONS (PCD)PLN PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-50 PRIVATE DEVELOPMENTS (PD)
CLERK, PLN, LDE,
CM&I
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-55 PLANNED DEVELOPMENT PERMITS (PDP) CLERK, PLN
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-60 GRADING PERMITS (PE) CLERK, LDE, CM&I
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-65 PLANNED INDUSTRIAL PERMITS (PIP)
CLERK, LDE,
CM&I, PLN
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-67 PARCEL MAPS (PM) LDE
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-70 PRECISE PLANS (PP) (Site Plan)
CLERK, PLN, LDE,
CM&I
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-75 PLANNED UNIT DEVELOPMENTS (PUD)
CLERK, PLN, LDE,
CM&I
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-80 SITE DEVELOPMENT PLANS (SDP)
CLERK, PLN, LDE,
CM&I PE GC 34090, GC 4003, GC
4004, H&S 19850
0500-85 SPECIFIC PLANS (SP)
CLERK, PLN, LDE,
CM&I
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-90 SPECIAL USE PERMITS (SUP)
CLERK, PLN, LDE,
CM&I
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-93 ADMINISTRATIVE VARIANCES (AV) LDE, PLN
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-95 VARIANCES (V) LDE, PLN
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0500-97 HISTORICAL MAPS (LAND USE AND
ZONING)PLN PE GC 34090
0500-98 PERMITS PLUS DATABASE
CED, CM&I, FIN,
FIRE PREV, UTL,
HNS
PE GC 34090, Admin. Dec.
Page 12 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0500-99 PLANTRACK DATABASE (Plan Check &
Discretionary Tracking)
ENGINEERING,
PLN CL+5 GC 34090, Admin. Dec.
0510
0510-05 GENERAL INFORMATION PLN 2 GC 34090
0510-06 PRELIMINARY REVIEW (PRE) PLN CU+10 GC 34090
0510-07 CONSISTENCY DETERMINATIONS
APPROVED PROJECT REVISIONS PLN PE GC 34090
0510-10 ADMINISTRATIVE PERMITS PLN
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0510-15 ARCHITECTURAL DESIGN GUIDELINES PLN PE GC 34090
0510-20 LANDSCAPE MANUAL PLN PE GC 34090
0510-21 LANDSCAPE PLANS PLN PE
GC 34090, GC 4003, GC
4004, H&S 19850
0510-23 STREET NAME CHANGE (SNC) PLN PE GC 34090
0510-25 ZONE CHANGES (ZC) PLN
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0510-30 ZONE CODE AMENDMENTS (ZCA) PLN
PE
V GC 34090
0510-35 LOCAL COASTAL PROGRAM (LCP) PLN
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0510-36 LOCAL COASTAL PROGRAM
AMENDMENTS (LCPA)PLN PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0510-40 LOCAL FACILITIES MANAGEMENT PLAN
(LFMP)PLN PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0510-50 GROWTH MANAGEMENT PLAN (GMP) PLN
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0510-55 AGRICULTURAL PRESERVES (AP) PLN PE GC 34090 / Admin. Dec.
0510-60 DAY CARE PERMITS (DC) PLN PE
GC 34090, GC 4003, GC
4004, H&S 19850
0510-70 SECOND DWELLING UNIT (SDU) LDE, CM&I, PLN
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0510-75 MOBILE HOME PARK PERMIT (MHP) PLN PE GC 34090
0510-80 NOISE GUIDELINES PLN PE GC 34090
LAND USE/ZONING
Page 13 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0510-87 SATELLITE ANTENNAS PLN PE GC 34090
0510-90 REPORTS & STUDIES PLN 2 GC 34090
0515
0515-10 SIGN PERMITS (PS) PLN, HNS PE GC 34090
0515-15 CAMPAIGN SIGN PERMITS PLN AU+2 GC 34090
0520
0520-05 GENERAL INFORMATION PLN CU+2 GC 34090
0520-20 NEGATIVE DECLARATIONS PLN PE GC 34090, CEQA
0520-30 INITIAL STUDIES (Environmental) PLN PE GC 34090, CEQA
0520-40 ENVIRONMENTAL IMPACT ASSESSMENTS
(EIA)PLN PE GC 34090, CEQA
0520-45 ENVIRONMENTAL IMPACT REPORTS (EIR) PLN PE GC 34090, CEQA
0520-60 REPORTS & STUDIES PLN PE GC 34090, Admin. Dec.
0530
0530-05 GENERAL INFORMATION PLN CU+2 GC 34090
0530-10 GENERAL PLAN AND ELEMENTS CLERK, PLN
PE
V GC 34090
0530-15 GENERAL PLAN CONSISTENCY PLN
PE
V GC 34090
0530-20 GENERAL PLAN AMENDMENTS (GPA) CLERK, PLN
PE
V GC 34090
0530-30 REPORTS & STUDIES PLN PE GC 34090
0540
0540-05 GENERAL INFORMATION PLN CU+2 GC 34090
0540-20 DEMOGRAPHIC INFORMATION PLN PE GC 34090
0540-30 POLICIES & PROCEDURES PLN CU+10 GC 34090
0540-40 REPORTS & STUDIES PLN 10 GC 34090
PLANNING
GENERAL PLAN
SIGN PROGRAM
ENVIRONMENTAL REVIEW
Page 14 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0540-50 PLANNING, REGIONAL PLN PE GC 34090
0550
0550-05 GENERAL INFORMATION HNS CU+2 GC 34090
0550-10 AFFORDABLE HOUSING PROGRAMS HNS AU+7
24 CFR 570.502(b)(3),
85.42, OMB CIR. A -110 #C
0550-15 AFFORDABLE HOUSING PROJECTS HNS AU+7
24 CFR 570.502(b)(3),
85.42, OMB CIR. A -110 #C
0550-20 HOUSING ASSISTANCE (Section 8) HNS AU+7
24 CFR 570.502(b)(3),
85.42, OMB CIR. A -110 #C
0550-22 FINANCIAL RECORDS (Section 8) HNS AU+7
24 CFR 570.502(b)(3),
85.42, OMB CIR. A -110 #C
0550-23 APPLICANTS (SECTION 8) HNS TE+3
24 CFR 570.502(b)(3),
85.42, OMB CIR. A -110 #C
0550-30 INCLUSIONARY HOUSING AGREEMENTS HNS
PE
V GC 34090
0550-35 YARDI DATABASE HNS PE GC 34090, Admin. Dec.
0550-50 POLICIES & PROCEDURES HNS CU+2 GC 34090, GC 40801
0550-60 REPORTS & STUDIES HNS 2 GC 34090
0560
0560-05 GENERAL INFORMATION HNS CU+2 GC 34090
0560-10 MASTER PLAN (Village Area) CLERK, HNS PE GC 34090, Admin. Dec.
0560-20 REDEVELOPMENT REGULATIONS HNS PE GC 34090
0560-30 REDEVELOPMENT PERMITS (RP)
HNS, LDE, PLN,
CLERK, CM&I
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0560-40 VILLAGE PARKING PROGRAM CLERK, HNS PE GC 34090
0560-50 RESIDENTIAL REHABILITATION PROGRAM HNS
PE
V GC 34090, Admin. Dec.
0560-60 POLICIES & PROCEDURES HNS CU+2 GC 34090, GC 40801
0560-70 REPORTS & STUDIES HNS 2 GC 34090
0565
0565-05 GENERAL INFORMATION HNS CU+2 GC 34090
REDEVELOPMENT
HOUSING
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG)
Page 15 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0565-10 CDBG APPLICATIONS/PROPOSALS HNS TE+5
GC 34090, 24 CFR
570.502, 24 CFR 85.42
0565-20 CDBG/HOME PROGRAM HNS TE+5
GC 34090, 24 CFR
570.502, 24 CFR 85.42
0565-30 SUBRECIPIENT FUNDING APPROVALS HNS TE+5
GC 34090, 24 CFR
570.502, 24 CFR 85.42
0565-40 ANNUAL PERFORMANCE REPORTS HNS SU+10 GC 34090, Admin. Dec.
0570
0570-05 GENERAL INFORMATION BUILDING CU+2 GC 34090
0570-10 POLICIES & PROCEDURES BUILDING CU+2 GC 34090
0570-33 BUILDING PERMITS BUILDING
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0570-35 BUILDING PLANS BUILDING
PE
V
GC 34090, GC 4003, GC
4004, H&S 19850
0570-36 BUILDING BLUEPRINTS &
SPECIFICATIONS BUILDING CL+2
GC 34090(d), H&S
19850(a)(b)(c)(d)
0570-40 ADOPTED CODES BUILDING PE GC 34090
0570-65 CERTIFICATES OF OCCUPANCY BUILDING PE GC 34090, Admin. Dec.
0575
0575-05 GENERAL INFORMATION HNS 2 GC 34090
0575-15 ENFORCEMENT CASE FILES (No Recorded
Notice)HNS CL+6
GC 34090, CCP 337.1,
CCP 338.1
0575-20 ENFORCEMENT CASE FILES
(With Recorded Notice)HNS
6 YRS. After
notice
released
GC 34090, CCP 337.1,
CCP 338.1
0575-40 REPORTS & STUDIES HNS CU+5 GC 34090, Admin. Dec.
0580
0580-05 GENERAL INFORMATION LIB CU+2 GC 34090
0580-10 HISTORIC SITE INVENTORY LIB SU+2 GC 34090
0580-20 HISTORIC SITES (CASE FILES) LIB PE GC 34090
0590
0590-05 GENERAL INFORMATION CED CU+2 GC 34090
BUILDING
ECONOMIC DEVELOPMENT
CODE COMPLIANCE/ENFORCEMENT
HISTORIC PRESERVATION
Page 16 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0590-10 ECONOMIC/FINANCIAL ANALYSES CED CU+5 GC 34090 / Admin. Dec.
0590-20 ECONOMIC REVIEW - PROJECTS CED CU+5 GC 34090 / Admin. Dec.
0590-30 EMPLOYMENT ANALYSIS INFORMATION CED CU+5 GC 34090 / Admin. Dec.
0590-40 BUSINESS PROMOTION/RETENTION CED CU+5 GC 34090 / Admin. Dec.
0590-50 NEW DEVELOPMENT CONTACTS -
INQUIRY CED CU+2 GC 34090
0590-60 TOURISM (CONVIS) CED CU+2 GC 34090
0590-70 REPORTS & STUDIES CED CU+2 GC 34090
0600
0600-10 CONTRACT SERVICES POLICE TE+5
CCP 337.2, CCP 343, GC
53066, BP 7042.5
0600-26 REQUEST FOR ACTION (RFA) DATABASE CITY MANAGER CL+5 GC 34090, Admin. Dec.
0610
0610-05 GENERAL INFORMATION FIRE CU+2 GC 34090
0610-10 911 COMMUNICATIONS (Audio Tapes) POLICE 100 DAYS GC 34090.6
0610-11 911 COMMUNICATIONS (Reports) POLICE CU+2 GC 34090
0610-14 COMPUTER AIDED DISPATCH (CAD)
DATABASE POLICE PE GC 34090, Admin. Dec.
0610-15 EMERGENCY PLAN FIRE SU+2 GC 34090
0610-20 DISASTER EVENTS FIRE
CU+5
V GC 34090
0610-25 DISASTER RELIEF PROGRAMS FIRE
CU+2
V GC 34090
0610-35 MUTUAL AID – INTERAGENCY FIRE SU+2 GC 34090
0610-40 EMERGENCY/DISASTER TRAINING
(CEMAT)FIRE CU+2
V GC 34090
0610-50 REPORTS & STUDIES (CEMAT) FIRE CU+2 GC 34090
0610-60 REGULATIONS FIRE CU+2 GC 34090
0600 SERIES - HEALTH, SAFETY & WELFARE
ANIMAL CONTROL
EMERGENCY SERVICES
Page 17 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0610-65
EMS REPORTS
(Retention begins when patients age is 25 or
greater)
FIRE 7 HIPAA 45 CFR 164.530(j)
0620
0620-05 GENERAL INFORMATION PLN CU+2 GC 34090
0620-10 AIR QUALITY PEM CU+7 CCP 338(k), GC 34090
0620-20 HAZARDOUS MATERIALS PROGRAMS
(Training Records)FIRE SU+2 GC 34090
0620-23 HAZARDOUS MATERIALS DISPOSAL FIRE CU+10 CAL OSHA 40, CFR 122.21
0620-35 COASTAL PROTECTION - BEACH
EROSION P&R PE GC 34090
0620-40 WETLANDS – FLOODPLAINS GUIDELINES PEM, PLN PE GC 34090
0620-55 OPEN SPACE PEM, PLN PE GC 34090
0620-60 TRAILS SYSTEM P&R PE GC 34090
0620-65 HABITAT MANAGEMENT PLAN (HMP) -
WILDLIFE CONSERVATION PEM PE GC 34090
0620-70 REGULATIONS PEM PE GC 34090
0630
0630-05
GENERAL INFORMATION
(Inc. Correspondence, Memos, Surveys, Misc
Info.)
FIRE CU+3 GC 34090, Admin. Dec.
0630-10 APPARATUS & EQUIPMENT FIRE ADMIN CU+2 GC 34090
0630-25 HOSE MAINTENANCE LOGS FIRE CU+2 GC 34090
0630-30 SAFETY CLOTHING & EQUIPMENT FIRE CU+2 GC 34090
0630-40 FIRE INCIDENT REPORTS FIRE CL+3
GC 34090, CCP 338, CCP
340.5
0630-45 FIRE/ARSON INVESTIGATION REPORTS
(Involving Death)FIRE PE PC 799, CFC 104.3.2
0630-47 FIRE/ARSON INVESTIGATION REPORTS
(Other)FIRE CU+6 PC 799, CFC 104.3.2
0630-53 ADOPTED FIRE CODES CLERK, FIRE PE GC 34090, CCP 340.5
FIRE PROTECTION/PREVENTION
ENVIRONMENTAL PROTECTION
Page 18 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0630-55 FIRE INSPECTIONS FIRE PREVENTION CL+3 UFC 103.34, CFC 104.3.4
0630-59 VIOLATION LETTERS, NOTICES FIRE PREVENTION CL+3 UFC 103.34
0630-60 FIRE SYSTEMS - SHELL BUILDINGS FIRE PREVENTION PE
GC 34090, CFC 104.3.4,
UFC 103.34, Admin. Dec.
0630-65 FIRE SYSTEMS - TENANT
IMPROVEMENTS FIRE PREVENTION PE
(Unless SU)GC 34090, Admin. Dec.
0630-70 FIRE SUPPRESSION/EXTINGUISHERS PEM PE GC 34090, Admin. Dec.
0630-75 SMOKE DETECTORS (Non-Single Family) FIRE PREVENTION PE GC 34090, Admin. Dec.
0630-80 VEHICLES FIRE CU+2 GC 34090
0630-90 WEED ABATEMENT FIRE CU+3
GC 34090, CFC 103.3.4,
Admin. Dec.
0630-95 REPORTS & STUDIES FIRE CU+3 GC 34090, Admin. Dec.
0640
0640-05 GENERAL INFORMATION UTL CU+2 GC 34090
0640-15 NATIONAL FLOOD INSURANCE PROGRAM
(Includes CLOMR & LOMR)LDE PE GC 34090 / Admin. Dec.
0640-20 LAKES/BASINS UTL PE GC 34090
0640-25 DRAINAGE FACILITIES UTL PE GC 34090
0640-30 MASTER PLANS UTL CU+2 GC 34090
0640-35 CREEKS UTL PE GC 34090
0640-40 FLOOD ZONES UTL PE GC 34090
0640-45 FLOOD CONTROL DISTRICT UTL CU+2 GC 34090
0640-50 POLICIES & PROCEDURES UTL SU+5 GC 34090, GC 40801
0640-55 REGULATIONS UTL SU+2 GC 34090
0640-60 REPORTS & STUDIES UTL CL+2 GC 34090
FLOOD CONTROL
Page 19 OF 42 2011 Revised RRS Owner: Records Management x2808
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FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0670
0670-05 GENERAL INFORMATION POLICE CU+2 GC 34090
0670-10
INTERNAL INVESTIGATIONS: CITIZEN
GENERATED
(Complaints, Reports, Findings)
POLICE CL + 5
EC 1045, GC12946, GC
34090,
PC801, VC 2547
0670-11
INTERNAL AFFAIRS INVESTIGATION
(Internally Generated & Traffic Collisions
Invloving PD)
POLICE CL+2 GC 12946, GC 34090
0670-13 ACTIVITY LOGS POLICE CU+2 GC 34090
0670-15 CITIZEN COMPLAINTS & INVESTIGATIONS POLICE CU+5 EC1045, PC832.5, PC832.7
0670-20 POLICE REPORTS (Not Held PE) POLICE CU+10 GC 34090; Admin. Dec.
0670-21 POLICE REPORTS (Held PE) POLICE PE GC 34090
0670-25 ASSET FORFEITURE POLICE CL+10 GC 34090
0670-30 GRANT APPLICATIONS POLICE CL+10 GC 34090
0670-33 VEHICLE ABATEMENT GRANT POLICE CL + 5 GC 34090
0670-35 DETENTION FACILITIES (Regional) POLICE CU+2 GC 34090
0670-40 ALARM RECORDS FIRE 3 GC 34090
0670-50 MUG SHOTS POLICE 2 GC 34090
0670-55 FIELD INTERVIEWS POLICE 2 GC 34090
0670-60 TOWING SERVICES POLICE CU+2 GC 34090
0670-62 DUI SUPPORTING DOCUMENTATION POLICE 5 GC34090
0670-63 CITATIONS POLICE CU+2 GC 34090
0670-64 72 HOUR NOTICE POLICE CU + 2 GC 34090
0670-65 PAWN SHOP RECORDS POLICE CU+2 GC 34090
POLICE SERVICES
Page 20 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0670-70 MASSAGE LICENSES POLICE TE+2 GC 34090
0670-75 SPECIAL EVENTS PERMITS POLICE CL+2 GC 34090
0670-80 REPORTS & STUDIES POLICE CU+2 GC 34090
0670-85 DEPARTMENT DIRECTIVES POLICE SU+3 GC 34090
0670-90 POLICIES & PROCEDURES POLICE SU+2 GC 34090
0680
0680-20 AMERICANS WITH DISABILITIES (ADA) PEM CL+5 GC 34090
0690
0690-05 GENERAL INFORMATION SENIOR CENTER CU+2 GC 34090
0690-10 SENIOR PROGRAMS SENIOR CENTER CU+2 GC 34090
0690-20
SENIOR NUTRITION PROGRAMS/AIS
GRANTS
(Aging & Independent Services)
SENIOR CENTER CU+ 5 GC 34090
0690-40 REPORTS & STUDIES SENIOR CENTER CU+2 GC 34090
0700
0700-10 LEASES CLERK, PEM
PE
V
CCP 337, CCP 343, Admin.
Dec.
0700-15 AGREEMENTS - CONTRACTS
(Capital Improvements Only)CLERK PE
V
GC 34090; 4004; H&S
19850
0700-16
AGREEMENTS - CONTRACTS
(Other - Iincludes equipment, service,
supplies, minor PW, & instructor agreements
for all agencies)
CLERK TE+5 CCP 337.2, CCP 343
0700-18 HOMEBUYER ASSISTANCE PROGRAM
(Recorded Documents)CLERK PE GC 34090, CCP 337
0700-20 AGREEMENTS - CONTRACTS FOR CMWD
(Capital Improvments Only)CLERK PE
V
CCP 337, CCP 343, Admin.
Dec.
0700-25
AGREEMENTS - CONTRACTS FOR
HOUSING & REDEVELOPMENT
COMMISSION
(Capital Improvements Only)
CLERK PE
V
CCP 337, CCP 343, Admin.
Dec.
0700 SERIES - LEGAL/LEGISLATIVE
AGREEMENTS/CONTRACTS
PUBLIC WELFARE
SENIOR SERVICES
Page 21 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0700-28
AGREEMENTS - CONTRACTS FOR PUBLIC
FINANCING AUTHORITY
(Capital Improvments Only)
CLERK PE
V
CCP 337, CCP 343, Admin.
Dec.
0700-30 LIEN AGREEMENTS - RELEASE
(Public Right-of-way)CLERK PE
V GC 34090
0700-35
PERMANENT STORMWATER QUALITY
BEST MANAGEMENT PRACTICE
MAINTENANCE AGREEMENT
CLERK PE GC34090
0700-45 PUBLIC FACILITIES FEE AGREEMENTS - &
RELEASES CLERK PE GC 34090
0700-50 FUTURE IMPROVEMENT AGREEMENTS -
& RELEASES CLERK PE
V GC 34090
0700-55 HOLD HARMLESS AGREEMENTS - &
RELEASES CLERK PE
V GC 34090
0700-60 PROMISSORY NOTES CLERK
PE
V GC 34090
0700-65 DRAINAGE FEE AGREEMENTS - &
RELEASES CLERK PE
V GC 34090
0700-70 GROWTH MANAGEMENT AGREEMENTS -
& RELEASES CLERK PE
V GC 34090
0700-75 INCREASED FEE AGREEMENTS - &
RELEASES CLERK PE
V GC 34090
0700-80 NEIGHBORHOOD IMPROVEMENT
AGREEMENTS - & RELEASES CLERK PE
V GC 34090
0700-81 AFFORDABLE HOUSING AGREEMENTS -
RELEASE CLERK PE
V GC 34090
0700-82 GROWTH MANAGEMENT IMPACT FEE
AGREEMENTS - RELEASE CLERK PE
V GC 34090
0700-83 LOCAL FACILITIES MANAGEMENT ZONE
FEE AGREEMENTS - & RELEASES CLERK PE
V GC 34090
0700-84 PETITION & WAIVER CLERK
PE
V GC 34090
0700-85 REIMBURSEMENT AGREEMENTS - &
RELEASES CLERK PE
V GC 34090
0700-86 JOINT USE AGREEMENTS - & RELEASES CLERK
PE
V GC 34090
0700-87 UNCONTROLLED STOCKPILE
AGREEMENTS - & RELEASES CLERK PE
V GC 34090
0700-88 RECREATIONAL VEHICLE STORAGE
FACILITY AGREEMENTS CLERK PE
V GC 34090
0700-90 ENCROACHMENT AGREEMENTS CLERK
PE
V GC 34090
Page 22 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0700-95 RECORDED AGREEMENTS, OTHER - &
RELEASES (Miscellaneous)CLERK PE
V GC 34090
0710
0710-10 ARTICLES OF INCORPORATION -
HISTORIC CLERK PE
V GC 34090, 40801
0710-20 ANNEXATIONS/REORGANIZATIONS CLERK
PE
V GC 34090, 40801
0710-30 BOUNDARY ADJUSTMENTS CLERK
PE
V GC 34090, 40801
0710-40 DETACHMENTS - DE-ANNEXATIONS CLERK
PE
V GC 34090, 40801
0710-50 SPHERE OF INFLUENCE CLERK PE GC 34090, 40801
0720
0720-10 MUNICIPAL ELECTIONS CLERK PE GC 34090
0720-45 ELECTIONS DATABASE CLERK PE GC 34090, Admin. Dec.
0720-60 ELECTION INFO
(From Registrar of Voters)CLERK CU+2
GC 34090, EC 17501, EC
17301
0720-75 PROPOSITION 218 ELECTIONS CLERK PE
CA CONSTITUTION ART.
XIII
0725
0725-05 GENERAL INFORMATION CLERK CU+5 GC 34090
0725-20 INITIATIVE PETITION
(Not Open to Inspection)CLERK CL+.75 EC 17200, GC 6253.5
0725-30 REFERENDUM PETITION
(Not Open to Inspection)CLERK CL+.75 EC 17200, GC 6253.5
0725-40 RECALL PETITION CLERK CL+.75 EC 17400, GC 6253.5
0730
0730-05 GENERAL INFORMATION CLERK CU+2 GC 34090
0730-25 CORRESPONDENCE (FPPC) CLERK E+7 GC 81009(e)
0730-40 CAMPAIGN STATEMENTS
(Officials Elected)CLERK PE GC 81009(b)
0730-41 CAMPAIGN STATEMENTS
(Officials Not Elected)CLERK E+7 GC 81009(b)
0730-45 CANDIDATES STATEMENTS OF
INTENTION CLERK E+5 GC 81009(b)
FAIR POLITICAL PRACTICES COMMISSION (FPPC) CAMPAIGN STATEMENTS
ELECTIONS
INITIATIVE/RECALL/REFERENDUM
CITY INCORPORATION
Page 23 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0730-50 STATEMENTS OF ORGANIZATION
(Filed)CLERK PE GC 81009(b)
0730-55 STATEMENTS OF TERMINATION
(Filed)CLERK PE GC 81009(b)
0735
0735-05 GENERAL INFORMATION CLERK CU+2 GC 34090
0735-25 CORRESPONDENCE (FPPC) CLERK PE GC 81009(a)
0735-39 STATEMENTS OF ECONOMIC INTERESTS -
CANDIDATES (Non-elected)CLERK E+5 GC 81009(b)
0735-40 STATEMENTS OF ECONOMIC INTERESTS
(Elected Officials - Election related)CLERK PE GC 81009(c)
0735-41 STATEMENTS OF ECONOMIC INTERESTS
(Boards & Commissions)CLERK CU+7 GC 81009(c)
0735-42 STATEMENTS OF ECONOMIC INTERESTS
(Employees)CLERK CU+7 GC 81009(e)
0735-43 STATEMENTS OF ECONOMIC INTERESTS
(Consultants)CLERK CU+7 GC 81009(e)
0735-50 LOCAL CONFLICT OF INTEREST CODE &
AMENDED APPENDIX CLERK PE GC 81009(d)
0740
0740-05 GENERAL INFORMATION CITY ATTORNEY CU+2 GC 34090
0740-07 CORRESPONDENCE / REQUESTS FOR
LEGAL ADVICE
CLERK, CITY
ATTORNEY CU+10 GC 34090
0740-20 AFFIDAVITS OF PUBLICATION CLERK CU+4 CCP 343, CCP 349.4
0740-30 OATHS OF OFFICE - ELECTED OFFICIALS CLERK TE + 6 GC 34090, 29 USC 1113
0740-35 OATHS OF OFFICE - EMPLOYEES HR TE + 6 GC 34090, 29 USC 1113
0740-50 LEGAL MEMOS & OPINIONS CITY ATTORNEY PE
GC 34090, GC 6254,
Admin. Dec.
0740-60 LEGAL PROCEDURES CITY ATTORNEY SU+2 GC 34090
0740-70 CARLSBAD MUNICIPAL CODE (CMC) CLERK
PE
V GC 34090
0740-71 MUNICIPAL CODE AMENDMENTS (MCA's) CLERK CU + 2 GC 34090
0740-75 ETHICS TRAINING CERTIFICATES CLERK CU+5 GC 53235.2(b)
FAIR POLITICAL PRACTICES COMMISSION (FPPC) CONFLICT OF INTEREST STATEMENTS
LEGAL OPERATIONS
Page 24 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0745
0745-10 CLAIMS - BY THE CITY CITY ATTORNEY
CL+5
V GC 34090
0745-20 CLAIMS AGAINST THE CITY
CLERK, CITY
ATTORNEY,
RISK
MANAGEMENT
CL+5
V GC 34090
0745-30 SUBPOENAS (Other Than Case Files)
CLERK, CITY
ATTORNEY
CL+5
V GC 34090
0745-40 COURT ORDERS (Other Than Case Files) CITY ATTORNEY
CL+5
V GC 34090
0745-50 CIVIL CASE FILES CITY ATTORNEY
CL+7
V GC 34090
0745-52 CIVIL CASE FILES (High Profile) CITY ATTORNEY
PE
V GC 34090
0745-60 CRIMINAL CASE FILES CITY ATTORNEY
CL+7
V GC 34090
0745-70 ARBITRATION CASE FILES CITY ATTORNEY
CL+7
V GC 34090
0745-80 AMICUS PARTICIPATION CITY ATTORNEY 5 GC 34090
0750
0750-06 CORRESPONDENCE - PETITIONS
(Miscellaneous)CLERK CU+2 GC 34090
0750-07 PUBLIC COMMENT INFORMATION CLERK 5
GC 34090, GC 40801,
Admin. Dec..
0750-10 MEETING AGENDAS & NOTICES CLERK CU+ 2 GC 34090
0750-20 MEETING MINUTES CLERK
PE
V
GC 34090, GC 36814, GC
40801
0750-40 RESOLUTIONS CLERK
PE
V GC 34090, GC 40801
0750-50 ORDINANCES CLERK
PE
V GC 34090, GC 40806
0750-60 AGENDA BILLS CLERK
PE
V GC 34090
0753
0753-10 MEETING AGENDAS & NOTICES CLERK CU+ 2 GC 34090
0753-20 MEETING MINUTES CLERK
PE
V
GC 34090, GC 36814, GC
40801
0753-40 RESOLUTIONS CLERK PE GC 34090, GC 40801
LEGISLATIVE - MUNICIPAL WATER DISTRICT (CMWD)
LEGISLATIVE - CITY COUNCIL
CLAIMS/LITIGATION
Page 25 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0753-50 ORDINANCES CLERK PE GC 34090, GC 40806
0753-60 AGENDA BILLS CLERK
PE
V GC 34090
0755
0755-10 MEETING AGENDAS & NOTICES CLERK CU+ 2 GC 34090
0755-20 MEETING MINUTES CLERK
PE
V
GC 34090, GC 36814, GC
40801
0755-40 RESOLUTIONS CLERK
PE
V GC 34090, GC 40801
0755-60 AGENDA BILLS CLERK
PE
V GC 34090
0757
0757-10 MEETING AGENDAS & NOTICES CLERK CU+ 2 GC 34090
0757-20 MEETING MINUTES CLERK
PE
V
GC 34090, GC 36814, GC
40801
0757-40 RESOLUTIONS CLERK
PE
V GC 34090, GC 40801
0757-60 AGENDA BILLS CLERK
PE
V GC 34090
0758
0758-10 MEETING AGENDAS & NOTICES CLERK CU+ 2 GC 34090
0758-20 MEETING MINUTES CLERK
PE
V
GC 34090, GC 36814, GC
40801
0758-40 RESOLUTIONS CLERK
PE
V GC 34090(d), GC 40801
0758-60 AGENDA BILLS CLERK
PE
V GC 34090
0759
0759-10 MEETING AGENDAS & NOTICES CLERK CU+ 2 GC 34090
0759-20 MEETING MINUTES CLERK
PE
V
GC 34090, GC 36814, GC
40801
0759-40 RESOLUTIONS CLERK
PE
V GC 34090, GC 40801
0759-60 AGENDA BILLS CLERK
PE
V GC 34090
0770
0770-10 APPRAISALS/NEGOTIATIONS CLERK CL+2 GC 34090, GC 6254(b)
REAL PROPERTY
LEGISLATIVE - INDUSTRIAL DEVELOPMENT AUTHORITY (IDA)
LEGISLATIVE - PUBLIC FINANCING AUTHORITY (PFA)
LEGISLATIVE - PUBLIC IMPROVEMENT CORPORATION (PIC)
LEGISLATIVE - HOUSING & REDEVELOPMENT COMMISSION
Page 26 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0770-20 ACQUISITIONS/MERGERS CLERK, PEM
PE
V GC 34090
0770-30 EMINENT DOMAIN CITY ATTORNEY
PE
V GC 34090
0770-35 CONDEMNATIONS
CLERK, CITY
ATTORNEY
PE
V GC 34090
0770-45 OFFERS OF DEDICATION CLERK
PE
V GC 34090
0770-60 LIENS/RELEASES (Miscellaneous) CLERK, PEM
PE
V GC 34090
0770-70 PROPERTY INVENTORY (City Owned) FIN, PEM AU+4 GC 34090
0770-75 SPECIAL DOCUMENTS (Real Property) FIN PE GC 34090
0770-80 CMWD FIN PE GC 34090
0770-90 HOUSING & REDEVELOPMENT
COMMISSION FIN PE GC 34090
0775
0775-10 EASEMENTS & DEEDS - CITY CLERK
PE
V GC 34090, GC 40801
0775-20 DEED RESTRICTIONS CLERK
PE
V GC 34090, GC 40801
0775-50 REAL PROPERTY, OTHER CLERK
PE
V GC 34090, GC 40801
0775-60 QUITCLAIMS CLERK
PE
V GC 34090, GC 40801
0775-80 EASEMENTS & DEEDS - MUNICIPAL
WATER DISTRICT CLERK PE
V GC 34090, GC 40801
0775-90 EASEMENTS & DEEDS - HOUSING &
REDEVELOPMENT COMMISSION CLERK PE
V GC 34090, GC 40801
0800
0800-03 CORRESPONDENCE HR CU+2 GC 34090
0800-05 GENERAL INFORMATION HR CU+3 GC 34090
0800-35 EVALUATION PROGRAMS
(Pay For Performance)HR V
GC 34090, EQUAL PAY
ACT, TITLE VII,
FEHA, ADA, FLSA
0800-45 ORGANIZATIONAL CHARTS
VARIOUS
DEPARTMENTS
SU+3
V GC 34090
HUMAN RESOURCES/PERSONNEL ADMINISTRATION
REAL PROPERTY - DEEDS/EASEMENTS
0800 SERIES - HUMAN RESOURCES/PERSONNEL
Page 27 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0800-50 PERSONNEL POLICIES & PROCEDURES HR
SU+3
V
GC 34090, EQUAL PAY
ACT, TITLE VII, FEHA,
ADA, FLSA, FMLA, CRFA
0800-60 REPORTS & STUDIES HR CU+3 GC 34090
0800-65 TEMPORARY STAFF DATABASE HR CL+3 GC 34090, Admin. Dec.
0810
0810-05 GENERAL INFORMATION HR CU+3 GC 34090
0810-07 IFAS - HUMAN RESOURCES MODULE
DATABASE FIN, HR TE+10 GC 34090
0810-10 FINGERPRINTING HR 30 DAYS
GC 34090, EQUAL PAY
ACT, TITLE VII, FEHA
0810-15 PRE-EMPLOYMENT PHYSICALS HR CL+3
GC 34090, EQUAL PAY
ACT, TITLE VII, FEHA,
ADA
0810-20 I-9 FORMS - IMMIGRATION HR TE+3
IMMIGRATION REFORM
CONTROL ACT (IRCA)
0810-23 REQUESTS FOR LEAVE - MEDICAL HR CL+3
GC 34090, TITLE VII,
FEHA, ADA, FLSA, FMLA,
CRFA
0810-25 PART-TIME EMPLOYEES (Hourly) HR, POLICE
TE+5
V
GC 34090, EQUAL PAY
ACT, TITLE VII,
FEHA, ADA, FLSA
0810-40 3/4 TIME & FULL-TIME EMPLOYEES HR, POLICE
TE+ 10
V
GC 34090, EQUAL PAY
ACT, TITLE VII,
FEHA, ADA, PC 832.5,
FLSA, Admin. Dec.
0810-70 WORKERS COMPENSATION CLAIMS
FILES HR, TRISTAR CU+5 8 CCR 10102
0810-80
WORKERS COMPENSATION
AUTHORIZATIONS (To Use Personal
Physician)
HR SU+5 LC 4600, 5404, and 5410
0810-90 DEPARTMENT OF TRANSPORTATION
(DOT) REPORTS HR PE 49 CFR SECTION 40.333
0810-95 SUPPLEMENTAL CRIMINAL HISTORY
QUESTIONNAIRE (Employees & Instructors)RECREATION CU+3 GC 34090; PRC 5164
0820
0820-05 GENERAL INFORMATION HR CU+5 GC 34090
0820-20 CLASSIFICATION SURVEYS HR CL+2
GC 34090, EQUAL PAY
ACT, TITLE VII,
FEHA, ADA, FLSA
CLASSIFICATIONS/QUALIFICATIONS
EMPLOYEE RECORDS
Page 28 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0820-30 CLASSIFICATION APPEALS & AUDITS HR
CL+5
V
GC 34090, EQUAL PAY
ACT, TITLE VII,
FEHA, ADA, FLSA
0820-40 RECLASSIFICATIONS HR CL+5
GC 34090, EQUAL PAY
ACT, TITLE VII,
FEHA, ADA, FLSA
0820-60 POLICIES & PROCEDURES HR SU+5 GC 34090
0820-70 REPORTS & STUDIES HR SU+5
GC 34090, EQUAL PAY
ACT, TITLE VII,
FEHA, ADA, FLSA
0830
0830-05 GENERAL INFORMATION HR CU+6 GC 34090
0830-10 DEFERRED COMPENSATION HR
PE
V GC 34090
0830-15 LEAVE CONVERSIONS FIN CU+6
GC 34090, FMLA, CFRA,
LC 1174
0830-20 HEALTH CARE BENEFITS HR CU+6 GC 34090, FMLA, CFRA
0830-23 FLEX SPENDING ACCOUNTS HR SU+2
GC 34090, FMLA, CFRA,
LC 1174
0830-40 RETIREMENT PLAN (PERS) HR, FIN PE GC 34090
0830-60 UNEMPLOYMENT INSURANCE HR, FIN CL+4
GC 34090, UIC 1085, 22
CCR 1085-2
0830-65 DISABILITY INSURANCE HR, FIN CL+4 GC 34090
0830-77 COBRA - PAYMENTS FIN CL+6 GC 34090
0830-80 SALARIES
(Classification & Compensation)HR PE
GC 34090, EQUAL PAY
ACT, TITLE VII, FEHA,
ADA,
FLSA, FMLA, CRFA, LC
1174, UIC 1085, Admin.
Dec.
0830-90 REPORTS & STUDIES HR CU+6 GC 34090
0840
0840-05 GENERAL INFORMATION HR CU+3 GC 34090
0840-10 NEGOTIATION RECORDS HR PE
GC 34090, EQUAL PAY
ACT, TITLE VII,
FEHA, ADA, FLSA, FMLA,
CRFA
EMPLOYEE/LABOR RELATIONS
SALARIES, WAGES AND BENEFITS
Page 29 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0840-15 LABOR - MANAGEMENT MINUTES,
MEETINGS HR CL+3
GC 34090, EQUAL PAY
ACT, TITLE VII,
FEHA, ADA, FLSA, FMLA,
CRFA
0840-30 MEMORANDA OF UNDERSTANDING CLERK, HR
PE
V
GC 34090, EQUAL PAY
ACT, TITLE VII,
FEHA, ADA, FLSA, FMLA,
CRFA
0840-50 GRIEVANCES - COMPLAINTS (Safety) HR, POLICE TE+5 GC 34090
0840-55 GRIEVANCES - COMPLAINTS (Non-Safety) HR TE+5 GC 34090
0850
0850-05 GENERAL INFORMATION HR CU+3
GC 34090, Title VII, FEHA,
ADA
0850-07 APPLICANT TRACKING DATABASE HR PE GC 34090, Admin. Dec.
0850-10 AFFIRMATIVE ACTION - EQUAL
EMPLOYMENT OPPORTUNITY (EEO)HR SU+3
GC 34090, TITLE VII,
FEHA, ADA
0850-15 ADVERTISING/EMPLOYMENT
ANNOUNCEMENTS HR CL+3
GC 34090, TITLE VII,
FEHA, ADA
0850-25 JOB APPLICATIONS/RESUMES HR CL+3
GC 34090, TITLE VII,
FEHA, ADA
0850-30 BACKGROUND INVESTIGATIONS
(Applicants Selected)HR, POLICE TE+5 GC 12946
0850-31 BACKGROUND INVESTIGATIONS
(Applicants Not Selected)HR, POLICE CL+3 GC 34090
0850-35 WRITTEN EXAMINATION RECORDS HR CL+3
GC 34090, TITLE VII,
FEHA, ADA
0850-40 ORAL EXAMINATION RECORDS HR CL+3
GC 34090, TITLE VII,
FEHA, ADA
0850-65 ELIGIBILITY LISTS HR CL+3
GC 34090, TITLE VII,
FEHA, ADA
0850-70 COMPLAINTS - INVESTIGATIONS
(Hiring/Selection)HR CL+5
GC 34090, TITLE VII,
FEHA, ADA, PC832.5(b)
0850-80 ASSESSMENT CENTERS, GENERAL HR CL+3
GC 34090, TITLE VII,
FEHA, ADA
0860
0860-05 GENERAL INFORMATION HR CU+3 GC 34090
0860-20 EMPLOYEE DEVELOPMENT/TRAINING
HR, VARIOUS
DEPTS TE+5 GC 34090, TITLE VII,
FEHA, ADA
TRAINING & EMPLOYMENT PROGRAMS
RECRUITMENT/SELECTION
Page 30 OF 42 2011 Revised RRS Owner: Records Management x2808
CITY OF CARLSBAD
FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0860-25 EMPLOYEE DEVELOPMENT/TRAINING
(Safety)HR, POLICE TE+5
GC 34090, TITLE VII,
FEHA, ADA, PC 832.5
0860-45 EDUCATIONAL TUITION REIMBURSEMENT
PROGRAM HR CL+3
GC 34090, TITLE VII,
FEHA, ADA
0860-60 FTO / CTO TRAINING RECORDS POLICE CL + 5 GC 12946, GC 34090
0860-65
CANINE RECORDS
(Destroy After Dog Retires or Canine Officer
Resigns)
POLICE TE+5 GC 12946, GC 34090
0860-70 TRAINING & TRAVEL REQUESTS FIN CL+5
GC 34090, TITLE VII,
FEHA, ADA
0860-80 VOLUNTEER PROGRAMS
CITY MANAGER,
LIB CL+3 GC 34090, TITLE VII,
FEHA, ADA
0900
0900-05 GENERAL INFORMATION PEM CU+2 GC 34090
0900-15 PUBLIC FACILITIES MAINTENANCE PEM CU+2 GC 34090
0900-40 FACILITIES USE APPLICATIONS P&R CU+2 GC 34090
0900-43 FACILITIES USE PERMITS/INSURANCE
BINDERS P&R CL+2 GC34090
0900-50 REGULATIONS PEM PE GC 34090, GC40806
0900-60 POLICIES & PROCEDURES PEM SU+5 GC 34090
0900-65 REPORTS & STUDIES PEM CU+2 GC 34090
0900-75 FACILITIES WORK ORDER DATABASE
(MAINTSTAR)PEM 20 GC 34090 / Admin. Dec.
0900-76 HANSEN WORK ORDER DATABASE P&R, UTL, TRANS CL+10 GC 34090 / Admin. Dec.
0910
0910-05 GENERAL INFORMATION PEM CU+2 GC 34090
0910-10 MUNICIPAL FACILITIES PEM PE
GC 34090, GC 4004, H&S
19850
930
0930-05 GENERAL INFORMATION P&R CU+2 GC 34090
0930-06 PARK SITE INFORMATION P&R PE
GC 34090, GC 4004, H&S
19850
0900 SERIES - PUBLIC FACILITIES AND GROUNDS
GENERAL ADMINISTRATION
MUNICIPAL FACILITIES
PARKS & OPEN SPACE
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RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
0930-85 MUNICIPAL GOLF COURSE P&R PE
GC 34090, GC 4004, H&S
19850
0930-90 PLAYGROUND INSPECTIONS P&R 5 GC 34090
0930-99 PARK PLANNING P&R 2 GC 34090
940
0940-10 GENERAL INFORMATION UTL CU+2 GC 34090
0940-20 OPERATIONS - MAINTENANCE (Reservoirs,
Etc.) UTL CU+2 GC 34090
0940-50 CONSTRUCTION - CIP (Reservoirs, Etc.) UTL PE GC 34090
0940-70 REPORTS & STUDIES UTL CL+2 GC 34090
1000
1000-05 GENERAL INFORMATION CM&I, TRANS, UTL CU+2 GC 34090
1000-15 MONUMENTS LDE PE GC 34090
1000-25 IMPROVEMENT, GRADING, & DRAINAGE
PLANS LDE TRANS, UTL PE GC 34090
1000-30 GRADING PERMITS CM&I, LDE, TRANS PE GC 34090
1000-35 DRAINAGE BASIN REPORTS UTL PE
GC 34090, GC 4003, GC
4004, H&S 19850
1000-37 DRAINAGE & EROSION UTL PE GC 34090
1000-40 STANDARDS (Engineering) LDE SU+10 GC 34090 / Admin. Dec.
1000-45 ENGINEERING PLANS CM&I, UTL, TRANS PE GC 34090
1000-47 RIGHT-OF-WAY PERMITS CM&I, TRANS, LDE PE 40 CFR 122.28
1000-50 SURVEY PROJECTS & MAPS LDE PE GC 34090
1000-55 POLICIES & PROCEDURES
CM&I, LDE, UTL,
TRANS SU+2 GC 34090
1000-65 SOILS & HYDROLOGY AND STRUCTURAL
REPORTS LDE UTL PE GC34090
1000-70 REPORTS & STUDIES, GENERAL UTL, TRANS 20 GC 34090
1000 SERIES - PUBLIC WORKS/ENGINEERING
ENGINEERING
CITY RESERVOIRS/PUMP STATIONS
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RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
1000-75 HAUL ROUTE/OVERSIZE LOAD PERMITS TRANS, CM&I, LDE CL + 2 GC34090
1000-76 INSPECTION REQUESTS TRANS, CM&I CL+2 GC 34090
1000-77 INSPECTION LOGS TRANS, CM&I CL+2 GC 34090
1005
1005-05 BASE MAPS GIS PE
GC 34090, H&S 19850, GC
34090.7
1010
1010-05 GENERAL INFORMATION TRANS CU+2 GC 34090 / Admin. Dec.
1010-20 STATE ROUTE 78 TRANS PE GC 34090 / Admin. Dec.
1010-25 INTERSTATE 5 TRANS PE GC 34090 / Admin. Dec.
1010-30 TRUCK ROUTES & ACCESS TRANS SU+2
GC 34090, GC 4003, GC
4004
1010-40 REPORTS & STUDIES TRANS 5 GC 34090 / Admin. Dec.
1020
1020-05 GENERAL INFORMATION TRANS CU+2 GC 34090
1020-20 PROJECT FILES TRANS PE GC 34090
1020-30 BRIDGE INSPECTIONS TRANS PE GC 34090
1020-40 BRIDGE SPECIFICATIONS TRANS PE GC 34090
1020-50 OVERPASSES TRANS PE
GC 34090, GC 4003, GC
4004
1020-60 REPORTS & STUDIES TRANS PE GC 34090 / Admin. Dec.
1025
1025-05 GENERAL INFORMATION PEM CU+2 GC 34090
1025-10 MAINTENANCE RECORDS/REPAIR
ORDERS PEM CL+2 GC 34090
1025-20 VEHICLE SPECIFICATIONS PEM SU+2 GC 34090
1025-30 VEHICLE FILES PEM TE+2 GC 34090
GEOGRAPHIC INFORMATION SYSTEMS (GIS)
HIGHWAYS & THOROUGHFARES
BRIDGES
FLEET MAINTENANCE
Page 33 OF 42 2011 Revised RRS Owner: Records Management x2808
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RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
1025-40 FUEL MONITORING PEM CU+2 GC 34090
1025-45 FLEET WORK ORDER DATABASE
(MAINTSTAR)PEM 20 GC 34090, Admin. Dec.
1025-50 POLICIES & PROCEDURES PEM CU+2 GC 34090
1025-60 REPORTS & STUDIES PEM CU+5 GC 34090
1030
1030-05 GENERAL INFORMATION TRANS CU+2 GC 34090
1030-10 CAPITAL PROJECTS TRANS PE GC 34090
1030-20 STREET ALIGNMENTS/WIDENING TRANS PE GC 34090
1030-50 POLICIES & PROCEDURES TRANS CU+10 GC 34090
1030-56 STANDARDS TRANS SU+10 GC 34090
1030-60 REPORTS & STUDIES TRANS CU+10 GC 34090
1035
1035-05 GENERAL INFORMATION TRANS CU+2 GC 34090
1035-07 COMPLAINTS TRANS CL+2 GC 34090
1035-10 MAINTENANCE/IMPROVEMENTS TRANS CL+2 GC 34090
1035-13 PAVEMENT - OVERLAY TRANS CL+2 GC 34090
1035-14 PAVEMENT MANAGEMENT DATABASE TRANS PE GC 34090, Admin. Dec.
1035-15 DAILY WORK ORDERS & LOGS TRANS CU+5 GC 34090
1035-17 DAMAGE & INCIDENT REPORTS TRANS CL+5 GC 34090
1035-20 BIKE LANES TRANS PE GC 34090
1035-23 CROSSWALKS TRANS PE GC 34090
1035-25 HANDICAPPED RAMPS TRANS PE GC 34090
STREETS - MAINTENANCE
STREETS - ADMINISTRATION
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FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
1035-30 SIDEWALKS TRANS PE GC 34090
1035-33 CURBS & GUTTERS TRANS PE GC 34090
1035-35 STREET LIGHTS TRANS PE GC 34090
1035-37 LIGHTING & LANDSCAPING DISTRICTS TRANS TE+2
GC 34090, GC 4003, GC
4004
1035-39 MEDIANS & ISLANDS TRANS PE
GC 34090, GC 4003, GC
4004
1035-40 LANDSCAPING TRANS CU+2
GC 34090, GC 4003, GC
4004
1035-45 TREE PLANTING, TRIMMING, OR
REMOVAL TRANS CU+5
GC 34090, GC 4003, GC
4004
1035-50 POLICIES & PROCEDURES TRANS SU+5
GC 34090, GC 4003, GC
4004
1035-60 STREET CLOSURES TRANS PE
GC 34090, GC 4003, GC
4004
1035-65 REPORTS & STUDIES TRANS CU+5
GC 34090, GC 4003, GC
4004
1040
1040-05 GENERAL INFORMATION TRANS CU+5 GC 34090
1040-07 REQUESTS/COMPLAINTS TRANS CL+5 GC 34090
1040-20 CIRCULATION TRANS SU+5 GC 34090
1040-25 SPEED ZONING TRANS SU+5 GC 34090
1040-27 TRAFFIC COUNTS (ADT) TRANS SU+5 GC 34090
1040-30 PEDESTRIAN SAFETY TRANS SU+5 GC 34090
1040-35 TRAFFIC SCHEDULES TRANS SU+5 GC 34090
1040-40 TRAFFIC IMPACT FEES/MITIGATION TRANS SU+5 GC 34090
1040-45 TRAFFIC WARRANTS TRANS EX+5 GC 34090
1040-50 TRAFFIC SIGNS TRANS EX+5 GC 34090
1040-55 SIGNAL PROJECTS TRANS EX+5 GC 34090
TRAFFIC ENGINEERING
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RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
1040-58 SIGNAL MAINTENANCE TRANS
PE
V GC 34090
1040-60 REGULATIONS (Traffic) TRANS SU+5 GC 34090
1040-65 STATISTICS TRANS CU+5 GC 34090
1040-70 REPORTS & STUDIES TRANS CU+5 GC 34090
1040-80 SURVEYS (Traffic) TRANS SU+5 GC 34090
1050
1050-05 GENERAL INFORMATION TRANS CU+5 GC 34090
1050-40 PARKING FACILITIES, CITY TRANS 5 GC 34090
1050-50 TEMPORARY CONTROLS TRANS EX+5 GC 34090
1050-55 PARKING LOTS CLERK & TRANS CU+5 GC 34090
1050-60 PARKING REGULATIONS CLERK & TRANS PE GC 34090
1050-75 PARKING DISTRICTS TRANS TE+5 GC 34090
1050-80 REPORTS & STUDIES TRANS CU+5 GC 34090
1055
1055-05 GENERAL INFORMATION TRANS CU+5 GC 34090
1055-10 VILLAGE TRANSIT STATION TRANS PE GC 34090
1055-15 POINSETTIA TRANSIT STATION TRANS PE GC 34090
1055-20 AIR TRANSPORTATION TRANS CU+5 GC 34090
1055-25 BUS TRANSPORTATION TRANS CU+5 GC 34090
1055-28 LIGHT RAIL (Coaster) TRANS CU+5 GC 34090
1055-30 RAILROADS TRANS CU+5 GC 34090
1055-35 TAXI OPERATIONS TRANS CU+5 GC 34090
PARKING
TRANSPORTATION
Page 36 OF 42 2011 Revised RRS Owner: Records Management x2808
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FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
1055-40 SHUTTLE SERVICES TRANS CU+5 GC 34090
1055-50 TRANSPORTATION PLANNING TRANS CU+5 GC 34090
1055-55 PEAK HOUR TRAFFIC MANAGEMENT TRANS CU+5 GC 34090
1055-60 TRANSPORTATION DEVELOPMENT ACT
(TDA)TRANS CU+5 GC 34090
1055-61 FEDERAL AID URBAN (FAU) TRANS CU+5 GC 34090
1055-62 STATE & LOCAL TRANSPORTATION
PARTNERSHIP PROGRAM (SLTPP)TRANS CU+5 GC 34090
1055-63 TRANSPORTATION IMPROVEMENT
PROGRAM (TIP)TRANS CU+5 GC 34090
1055-65 INTERMODAL SURFACE
TRANSPORTATION EFFICIENCY ACT TRANS CU+5 GC 34090
1055-70 TRANSPORTATION PROGRAMS TRANS CU+5 GC 34090
1055-75 TRANSPORTATION SURVEYS TRANS CU+5 GC 34090
1055-80 REPORTS & STUDIES TRANS CU+5 GC 34090
1055-85 REGULATIONS TRANS CU+5 GC 34090
1055-90 REGIONAL TRANSPORTATION TRANS CU+5 GC 34090
1060
1060-05 GENERAL INFORMATION UTL, TRANS PE GC 34090
1060-10 CAPITAL PROJECTS (Public Works) UTL, TRANS
PE
V
GC 34090, GC 4004, H&S
19850
1060-30 REGULATIONS (Public Works) UTL, TRANS PE GC 34090
1060-35 STANDARDS (Public Works) UTL, TRANS PE GC 34090
1060-40 REPORTS & STUDIES UTL, TRANS PE GC 34090
1065
1065-10 GENERAL INFORMATION UTL CU+2 GC 34090
1065-20 MAINTENANCE DISTRICT FORMATION UTL PE GC 34090
PUBLIC WORKS - CAPITAL IMPROVEMENTS
SPECIAL IMPROVEMENT DISTRICTS
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FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
1065-25 MAINTENANCE DISTRICT ANNEXATIONS UTL PE GC 34090
1065-40 UNDERGROUND UTILITY ASSESSMENT
DISTRICTS (UUAD)CLERK & UTIL PE GC 34090
1070
1070-10 GENERAL INFORMATION UTL CU+2 GC 34090
1070-30 REFUSE COLLECTION UTL CU+5 GC 34090
1070-40 FINANCIAL STUDIES & REPORTS
(Trash)UTL CU+10 GC 34090
1070-50 HOUSEHOLD HAZARDOUS WASTE UTL SU+2 GC 34090
1070-60 RECYCLING PROGRAMS UTL SU+5 GC 34090
1070-70 MASTER PLANS UTL SU+2 GC 34090
1070-80 REGULATIONS UTL SU+2 GC 34090
1070-90 TRANSFER STATION UTL PE GC 34090
1100
1100-05 GENERAL INFORMATION ARTS CU+2 GC 34090
1100-15 PERFORMING ARTS ARTS CL+2 GC 34090
1100-20 PUBLIC ART ARTS CL+2 GC 34090
1100-30 ACQUISITIONS / FUNDRAISING ARTS PE GC 34090
1100-40 ARTS & CULTURAL PROGRAMS ARTS SU+5 GC 34090
1100-50 VOLUNTEERS - ADVISORY GROUPS ARTS CU+5 GC 34090
1100-60 REPORTS & STUDIES ARTS CU+5 GC 34090
1120
1120-05 GENERAL INFORMATION LIB CU+2 GC 34090
1120-10 ADMINISTRATION LIB CU+2 GC 34090
1100 SERIES - ARTS, LIBRARY & RECREATION
SOLID WASTE MANAGEMENT
ARTS
LIBRARY SERVICES
Page 38 OF 42 2011 Revised RRS Owner: Records Management x2808
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FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
1120-18 FINES - LATE FEES LIB CL+5 GC 34090
1120-20 COLLECTION DEVELOPMENT PLAN LIB PE GC 34090
1120-23 MATERIALS SELECTION LIB SU+10 GC 34090, Admin. Dec.
1120-25 CALIFORNIA STATE LIBRARY LIB CU+10 GC 34090
1120-53 ADULT LEARNING SERVICE LIB CU+20 GC 34090
1120-56 MEDIA SERVICES LIB CU+20 GC 34090
1120-80 REPORTS & STUDIES LIB CU+10 GC 34090
1130
1130-05 GENERAL INFORMATION P&R CU+2 GC 34090
1130-07 REQUESTS - COMPLAINTS P&R CL+2 GC 34090
1130-15 INJURY - INCIDENT REPORTS P&R CL+2 GC 34090
1130-20 SPECIAL EVENTS
(Including GRAD Night)P&R CL+2 GC 34090
1130-50 RECREATION CLASSES P&R CL+2 GC 34090
1130-53 DAY TRIPPERS SENIOR CENTER CL+2 GC 34090
1130-55 CLASS REGISTRATIONS P&R CL+2 GC 34090
1130-60 LAGOON PERMITS P&R CL+2 GC 34090
1130-61 BOAT PERMIT DATABASE P&R CU+2 GC 34090, Admin. Dec.
1130-65 SCHOLARSHIP APPLICATIONS P&R CU+2 GC 34090, Admin. Dec.
1130-80 REPORTS & STUDIES P&R CU+2 GC 34090
1200
1200-10 GENERAL INFORMATION UTL CU+2 GC 34090
1200-15 CORRESPONDENCE - CUSTOMER
CONCERNS FIN, UTL CL+2 GC 34090
1200 SERIES - UTILITIES
RECREATION
WATER SERVICES/BILLING
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FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
1200-23 METER READ REPORTS UTL CU+2 GC 34090
1200-25 WATER SYSTEM MAINTENANCE UTL
CU+5
V GC 34090
1200-35 CONNECTIONS FIN PE GC 34090
1200-40 POLICIES & PROCEDURES UTL 15 GC 34090
1200-43 SUSSEX WORK ORDER DATABASE -
WATER UTL CL+10 GC 34090, ADMIN. DEC
1200-45 REGULATIONS UTL SU+15 GC 34090
1200-50 REPORTS & STUDIES UTL CU+5 GC 34090
1210
1210-10 GENERAL INFORMATION UTL CU+2 GC 34090
1210-20 CONSERVATION UTL CU+10 GC 34090
1210-25 WATER SOURCES (Supply) UTL CU+15 GC 34090
1210-30 WATER QUALITY UTL CU+15 GC 34090
1210-35 TEST REPORTS (Water) UTL CU+12 GC 34090; 40 CFR 141.33
1210-40 MASTER PLAN UTL PE
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1210-45 DAMS UTL PE
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1210-47 WATER LINES UTL PE
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1210-50 CAPITAL PROJECTS CONSTRUCTION
(Water)UTL PE
V
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1210-60 WATER RIGHTS UTL
PE
V
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1210-65 WELLS UTL
PE
V
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1210-70 WATER USAGE UTL PE
GC 34090, GC 4003, GC
4004
1210-75 AGRICULTURAL WATER USE UTL PE
GC 34090, GC 4003, GC
4004
1210-80 REPORTS & STUDIES UTL CU+5 GC 34090
WATER RESOURCES
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FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO. RECORD CATEGORY & DESCRIPTION
OFFICE OF
RECORD RETENTION LEGAL
CITATION
1210-85 REGULATIONS UTL SU+15 GC 34090
1230
1230-05 GENERAL INFORMATION UTL CU+5
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1230-10 MASTER PLAN (Waste Water) UTL PE
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1230-15 CAPITAL CONSTRUCTION
(Sewer Lines & Mains)UTL PE
V GC 34090
1230-20 SEWER CONNECTIONS UTL PE GC 34090
1230-25 EMERGENCIES UTL PE GC 34090
1230-40 WASTE WATER DISCHARGE PERMITS UTL PE
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1230-45 SLUDGE AND SOLIDS UTL PE
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1230-50 OUTFALL UTL PE
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1230-55 SEWER SYSTEMS MAINTENANCE UTL
PE
V
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1230-65 SEWER PERMITS UTL PE
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1230-70 TEST REPORTS UTL PE
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1230-72 SPECIAL STUDIES/REPORTS UTL CL+5 GC 34090
1230-75 WASTEWATER SERVICE/INSTALLATION UTL CU+5
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1230-80 WATER RECLAMATION UTL PE
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1230-85 REGULATIONS UTL SU+5 GC 34090
1240
1240-05 GENERAL INFORMATION PEM CU+5
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1240-10 MASTER PLANS PEM PE
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1240-20 STORM DRAINS PEM & UTL PE
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1240-30 STORM WATER PROTECTION PROGRAM PEM PE
40 CFR 141.33, H&S
19850, GC 4003, GC 4004
STORM WATER
WASTEWATER MANAGEMENT
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FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
FILE NO.RECORD CATEGORY & DESCRIPTION OFFICE OF
RECORD RETENTION LEGAL
CITATION
1240-40 REGULATIONS PEM & LDE SU+5 GC 34090
1240-50 REPORTS & STUDIES PEM & LDE CL+5 GC 34090
1250
1250-05 GENERAL INFORMATION IT CU+2 GC 34090
1250-10 RATES IT SU+2 GC 34090
1250-30 CITY PHONE SYSTEM MAINTENANCE IT CU+2 GC 34090
1250-40 REGULATIONS IT SU+5 GC 34090
1250-50 REPORTS & STUDIES IT CU+5 GC 34090
1260
1260-05 GENERAL INFORMATION UTL CU+5 GC 34090
1260-30 UNDERGROUNDING (Utility)TRANS PE 40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1260-40 PLANT FACILITIES (Utility)UTL PE 40 CFR 141.33, H&S
19850, GC 4003, GC 4004
1260-60 REPORTS & STUDIES UTL CU+5 GC 34090
TELEPHONE & COMMUNICATIONS
GAS & ELECTRICITY
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FILING SYSTEM GUIDE
RECORD RETENTION SCHEDULE
Legend
Records Retention Codes
AU = After Audit
CL = Closed/Completed
CU = Current Year
E = Election
EX = Expired
PE = Permanent
SU = Superseded
TE = Terminated
V = Vital
Office of Record
CED = Community & Economic Development
Clerk – City Clerk
CM&I – Construction Management & Inspection
FIN = Finance
HNS = Housing & Neighborhood Services
HR = Human Resources
IT = Information Technology
LIB = Library
P&R = Parks & Recreation
PEM = Property & Environmental Management
PLN ‐ Planning
Risk – Risk Management
TRANS = Transportation
UTL = Utilities
Citations
B&P – Business and Professions
CAC – California Administrative Code
CCP – Code of Civil Procedure
CCR – Code of California Regulations
CEQA – California Environmental Quality Act
CFR – Code of Federal Regulations
EC – Election Code
FMLA – Family Medical Leave Act
GC – Government Code
H&S – Health & Safety
HUD – Housing and Urban Development
OSHA – Occupational Safety & Health Act
PC – Penal Code
UFC – Uniform Fire Code
USC – United States Code