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Home My WebLink About2011-07-12; City Council; 20620; Valley Slurry Seal contract awardCITY OF CARLSBAD - AGENDA BILL AB# 20,620 MTG. 7/12/11 DEPT. TRAN AWARD OF CONTRACT TO VALLEY SLURRY SEAL FOR CONSTRUCTION OF THE 201 1 SLURRY SEAL PROJECT, PROJECT NO. 6001-1 1SS DEPT. DIRECTOR s?j^ CITY ATTORNEY sg&. CITY MANAGER (/L^ RECOMMENDED ACTION: Adopt Resolution No. 2011-165 accepting bids and awarding the contract to Valley Slurry Seal for construction of the 2011 Slurry Seal Project No. 6001-11SS. ITEM EXPLANATION: The 2011 Slurry Seal Project No. 6001-11SS, which is part of the City's ongoing Pavement Management Program, will provide a new, flexible wearing surface to the existing pavement and extend the useful life of the roadways identified for this year's program (refer to Exhibit 1 for list of streets). The application of asphaltic emulsion-aggregate slurry seal rejuvenates and protects the roadway surface from wear and oxidation, and it protects the underlying base material from the damaging effects of water penetration. On June 14, 2011, six (6) sealed bids were received for the construction of this project as shown on the following table. CONTRACTOR 1. 2. 3. 4. 5. 6. Valley Slurry Seal Company All American Asphalt Pavement Coatings Company American Asphalt South Inc. Roy Allan Inc. Bond Blacktop Inc. TOTAL AMOUNT OF BID $1,302,217 $1,308,766 $1,370,455 $1,397,507 $1,418,418 $1,641,341 All bid documents submitted by Valley Slurry Seal have been reviewed by staff and were found to be in order. Staff recommends awarding the construction contract to Valley Slurry Seal in the amount of $1,302,217. ENVIRONMENTAL IMPACT: The project is exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to CEQA Categorical Exemption Section 15301(C) "Existing Facilities," which exempts from environmental review the maintenance and repair of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety). No environmental review is required for the project. DEPARTMENT CONTACT: Jon Schauble, (760) 602-2762, ion.schauble@carlsbadca.gov FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED *D D D D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER -SEE MINUTES D Dn D Page 2 FISCAL IMPACT: The current status of the Pavement Management Program is shown in the table below. PAVEMENT MANAGEMENT PROGRAM - CIP NO. 6001 TASK DESCRIPTION Design Construction, Inspection, Materials Testing TOTAL CURRENTAPPROPRIATION $145,043 $7,202,567 $7,347,610 CURRENT YEAR EXPENDITURES/ ENCUMBRANCES $128,703 $1,864,003 $1,992,706 REMAINING BALANCES* $16,340 $5,338,564 $5,354,904 *The remaining balance will be used to pay for both the 2011 Slurry Seal and 2011 Pavement Overlay Projects. The estimated construction costs associated with this project are summarized in the following table. Construction Contract Construction Contingency (7%) Project Administration, Testing & Inspection (7%) TOTAL ESTIMATE PROJECT COST $1,302,217 $91,155 $91,155 $1,484,527 There are sufficient funds available to complete the 2011 Slurry Seal Project, as shown above. The funds used on this project are Pavement Management Program funds which consist of non- jurisdictional fees (generated from trash haulers) and TransNet-Local funds available for drawdown from SANDAG. Remaining Pavement Management Program funds will be used on future pavement rehabilitation and resurfacing projects. Prevailing wages are not required for this project. EXHIBITS: 1. 2011 Slurry Seal Street List. 2. Resolution No. 2011-165 accepting bids and awarding a contract to Valley Slurry Seal for construction of the 2011 Slurry Seal Project No. 6001-11SS. 2011 Slurry Seal Project Street Name ADAMS AFTON ALDER ALGA ALONDRA ARENAL AVENIDAANACAPA AVENIDA PIMENTERA AVON DALE BAJO BEACH BLUFF BEDFORD BIENVENIDA BORLA CABO WAY CABO CT CADENCIA CALAVO CALLE ACERVO CALLE COZUMEL CALLE HILDAGO CALLE JALISCO CALLE MADRID CALLE POSADA CALLE SAN BLAS CALLE SAN FELIPE CALLE VALLARTA CAMINITODELMAR CAMINITO DEL REPOSO CAMINITODELSOL CAMINO CORONADO CAMINODEAMIGOS CAMINO DEL PARQUE CAMINO VIDAROBLE CAPE MAY CARACOL CARPA CASCA CATALPA CAYENNE CELINDA CEREUS CEREZO CHESTNUT CHINQUAPIN CHIRIQUI CIRCULOADORNO From Street TAMARACK AV END OF STREET MONROE ST MELROSE DR VALENCIA AV COLUMBINE DR END OF STREET PASEO AVELLANO JANIS WY ESFERA ST END OF STREET JANIS WY ALONDRA WY CADENCIA ST CABO CT END OF STREET PIRAGUA ST PARK DR CAMINO DE LOS COCHES CAMINO CORONADO MELROSE DR CALLE BARCELONA CALLE SAN FELIPE CALLE BARCELONA CALLE ACERVO CALLE BARCELONA CALLE MADRID END OF STREET END OF STREET END OF STREET CALLE COZUMEL CORTEYOLANDA PASEO DEL NORTE PALOMAR OAKS WY CRESCENT POINT RD ESTRELLA DE MAR RD END OF STREET ESFERA ST MIMOSA DR LAGOLONDRINAST RISING GLEN WY END OF STREET CARLSBAD BL END OF STREET LONG PL LAGOLONDRINAST CALLE ACERVO To Street CHINQUAPIN AV CELINDA DR END OF STREET CAMINODEAMIGOS PARKDR ESTRELLA DE MAR RD CALLE SAN BLAS END OF STREET END OF STREET END OF STREET HILLSIDE DR END OF STREET END OF STREET END OF STREET TRIGO LN ESFERA ST LA COSTA AV END OF STREET RANCHO SANTA FE RD AVENIDAANACAPA END OF STREET CAMINO CORONADO CALLE VALLARTA CALLE VALLARTA END OF STREET CALLE POSADA END OF STREET CAMINO DEL PARQUE CAMINO DEL PARQUE CAMINO DEL PARQUE END OF STREET CORTE RAMON PASEO DEL NORTE PALOMAR AIRPORT RD END OF STREET END OF STREET CADENCIAST MUSLO LN COLUMBINE DR ELGAVILANCT CHESTNUT AV COLUMBINE DR ELARBOLDR EL CAMINO REAL HIGHLAND DR SOCORRO LN CIRCULOADORNO Page 1 of 4 2011 Slurry Seal Project Street Name CLEARVIEW COLIBRI COLUMBINE CONCORD CORINTIA CORTE ADALINA CORTE CAROLINA CORTE DIEGO CORTE EDUARDO CORTE FELIPE CORTE JARDIN CORTE LUPE CORTE MAZATLAN CORTE MORA CORTE RAMON CORTE SASAFRAS CORTE TIBURON CORTE VERA CRUZ CORTE YOLANDA COVE CRESCENT POINT DANA DRYDEN DURANGO ELAGUILA ELARBOL ELGAVILAN EL PATO ELPERICO ESFERA ESTANCIA FEBO FERN FLAMENCO FOSCA GERANIUM GIBRALTAR HAVENS POINT HIGHLAND HILLSIDE HOLLY BRAE ISLE JANIS JEFFERSON JEREZ KELLOGG KELLY From Street MACARTHURAV ELGAVILANCT MIMOSA DR VANCOUVER ST SOCORRO LN END OF STREET AVENIDA PIMENTERA END OF STREET CORTE YOLANDA END OF STREET END OF STREET CAMINODEAMIGOS AVENIDA ANACAPA CAMINODEAMIGOS CAMINODEAMIGOS END OF STREET END OF STREET AVENIDA ANACAPA CORTE EDUARDO PARK DR TAMARACK AV CELINDA DR PALOMAR OAKS WY MANZANITAST LA PALO MA ST CANNON RD CAYENNE LN END OF STREET LAGOLONDRINAST END OF STREET LEVANTE ST FOSCA ST END OF STREET LAGOLONDRINAST END OF STREET MIMOSA DR END OF STREET ISLE DR CHINQUAPIN AV HIGHLAND DR ALDER AV END OF STREET DONNA DR MAGNOLIA AV END OF STREET CAMINO VIDA ROBLE ELCAMINOREAL To Street END OF STREET FLAMENCOST ARENALRD CARLSBAD VILLAGE DR UNICORNIOST CAMINO DE AMIGOS END OF STREET CAMINODEAMIGOS END OF STREET VIA IPANEMA CORTE CAROLINA END OF STREET END OF STREET END OF STREET END OF STREET AVENIDA PIMENTERA CAMINO CORONADO END OF STREET END OF STREET END OF STREET ISLE DR END OF STREET END OF STREET MANZANITA ST FLAMENCOST MANZANO DR COLIBRI LN LA GOLONDRINA ST SOCORRO LN CADENCIA ST SEGOVIA WY END OF STREET COLUMBINE DR FLAMENCO PL MUSLO LN COLUMBINE DR LA COSTA AV END OF STREET HILLSIDE DR PARK DR END OF STREET HILLSIDE DR END OF STREET CHINQUAPIN AV GIBRALTAR ST CAMINO VIDA ROBLE PARK DR I i Page 2 of 4 2011 Slurry Seal Project Street Name K1MBERLY LA GARZA LA GOLONDRINA LA PALOMA LAVANCO LAS BRISAS LILAC LOMA LOMA LAGUNA LOS ROBLES LOTUS MAC ARTHUR MAGNOLIA MALLOW MANZANITA MANZANO MAR AZUL MARIA MIMOSA MONROE MUSLO NEWTON OWENS PALOMAR OAKS PARK PENTAS PERDIZ PIRAGUA PLAYA ROGUE ISLE ROMERIA SARA SCHOONER SEGOVIA WAY SEGOVIA CT SHAWN SHORE SITIO CATANA SKYLINE SOCORRO SORREL STILLWATER SUNNYHILL TAMARACK TIERRA DEL ORO TULE VAN ALLEN From Street CELINDA DR ELAGUILAST END OF STREET LA GOLONDRINA ST ELAGUILAST END OF STREET MANZANITA ST END OF STREET PARK DR CANNON RD COLUMBINE DR SUNNYHILL DR HIGHLAND DR END OF STREET AV1ARA PY CARLSBAD BL ESTRELLA DE MAR RD SARA WY AVIARA PY CHESTNUT AV CASCA WY FARADAY AV END OF STREET WRIGHT PL WESTHAVEN DR MANZANITA ST CADENCIA ST VENADO ST ESTRELLA DE MAR RD ISLE DR GIBRALTAR ST END OF STREET ISLE DR LEVANTE ST SEGOVIA WY CELINDA DR CARLSBAD BL CAMINOCORONADO WESTHAVEN DR END OF STREET END OF STREET CONCORD ST ALDER AV AT & SF RR CARLSBAD BL MANZANITAST END OF STREET To Street END OF STREET END OF STREET CHIRIQUI IN END OF STREET END OF STREET FOSCA ST END OF STREET LOMA LAGUNA DR END OF STREET MANZANO DR END OF STREET SKYLINE RD MONROE ST COLUMBINE DR LOTUS CT ELARBOLDR END OF STREET END OF STREET END OF STREET ALDER AV FOSCA WY END OF STREET END OF STREET END OF STREET END OF STREET END OF STREET FOSCA ST TRIGO LN END OF STREET END OF STREET LA COSTA AV CELINDA DR BEACH BLUFF.RD QUEBRADACR END OF STREET END OF STREET CARLSBAD BL END OF STREET HILLSIDE DR CHIRIQUI LN COLUMBINE DR END OF STREET HILLSIDE DR 1-5 BRIDGE END OF STREET END OF STREET END OF STREET Page 3 of 4 2011 Slurry Seal Project Street Name VANCOUVER VENADO VIAAREQUIPA VIA ENSENADA VIA HINTON VIA IPANEMA VIA MARTA VIASANCLEMENTE WATERBURY WESTHAVEN WINDROSE WOODVALE WRIGHT From Street END OF STREET CAMINODELARCO PARK DR CALLE SAN BIAS PARK DR CORTE CAROLINA PARK DR CALLE BARCELONA END OF STREET CHESTNUT AV MAGELLAN ST PARK DR PALOMAR OAKS WY To Street WATERBURY WY ESFERA ST END OF STREET END OF STREET VIA MARTA END OF STREET VIA HINTON CAMINO CORONADO END OF STREET WOODVALE DR AVENIDA ENCINAS WESTHAVEN DR END OF STREET Page 4 of 4 1 RESOLUTION NO. 2011-165 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT FOR CONSTRUCTION OF THE 2009 SLURRY SEAL PROJECT NO. 6001-11SS TO VALLEY4 5 6 7 8 9 10 11 12 13 14 SLURRY SEAL WHEREAS, on April 26, 2011, the City Council of the City of Carlsbad approved plans for construction of the 201 1 Slurry Seal Project No. 6001-11SS; and WHEREAS, the City Council has previously determined that payment of prevailing wages will not be required as part of the construction contract per City of Carlsbad Municipal Code Section 3.28. 130; and WHEREAS, six (6) sealed bids were received on June 14, 2011 by the City of Carlsbad for the construction of said project; and WHEREAS, the lowest responsive and responsible bid to construct said project was submitted by Valley Slurry Seal, in the amount of $1,302,217; and WHEREAS, there are sufficient funds available to complete the project; and 15 WHEREAS, subsection 3.28.040(C)(6) of the Carlsbad Municipal Code authorizes the A O City Manager to approve change orders in the amount equal to the contingency set at the time of project award. 18 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 19 California, as follows: 20 1. That the above recitations are true and correct. 21 2. That payment of prevailing wages will not be required as part of the construction 22 contract per City of Carlsbad Municipal Code Section 3.28.130. 23 3. That the low bid of $1,302,217 submitted by Valley Slurry Seal, for the 24 construction of the 2011 Slurry Seal Project No. 6001-11SS, is accepted and the Mayor is hereby 25 authorized to execute a contract with Valley Slurry Seal for Project No. 6001-11SS. 26 4. That the City Manager is hereby authorized to approve construction change 27 orders up to $91,155. 28 1s 1 5. That the award of this contract is contingent upon the bidder submitting the 2 lowest responsible bid executing the required contract and submitting the required bonds and 3 insurance policies, as described in the contract, within twenty (20) days of adoption of this 4 resolution. The City Manager may grant reasonable extensions of time. 5 /// 6 /// 7 /// 8 /// 9 /// 10 /// 11 /// 12 /// 13 /// 14 /// 15 /// 16 /// 17 /// 18 /// 19 /// 20 /// 21 /// 22 /// 23 /// 24 /// 25 /// 26 /// 27 /// 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 12th day of July, 2011, by the following vote to wit: AYES: Council Members Hall, Kulchin, Blackburn, Douglas and Packard. NOES: None. ABSENT: None. M. ^VOJD'D, City tflerk G