HomeMy WebLinkAbout2011-08-23; City Council; 20657; PURCHASE REPLACEMENT POLICE PATROL SEDANSCITY OF CARLSBAD - AGENDA BILL
AB# 20.657
MTG. 8/23/1 1
DEPT. PEM
AUTHORIZING THE PURCHASE OF SEVEN
REPLACEMENT POLICE PATROL SEDANS FROM
BOB STALL CHEVROLET.
DEPT DIRECTOXR^/7^/—
CITY ATTORN EY (JJ& -
CITY MANAGER (js
RECOMMENDED ACTION:
Adopt Resolution No. ,2011-201
police patrol sedans from Bob Stall Chevrolet.
ITEM EXPLANATION:
authorizing the purchase of seven (7) replacement
Staff is requesting that seven (7) new Chevrolet Caprice police patrol sedans be purchased from Bob
Stall Chevrolet of La Mesa, CA. These new units will replace vehicles that have met or exceeded the
City's age and mileage requirements for vehicle replacement in the current fiscal year. These vehicles
were included in the FY2011-12 Capital Outlay Budget, as adopted by Council on June 21, 2011. The
Police Department had been using Ford Crown Victoria Sedans as their preferred patrol vehicle, but
Ford no longer produces this sedan. After reviewing the market offerings, the Police Department, in
coordination with Fleet Management, has determined that the Chevrolet Caprice Police Pursuit
Vehicle is the best available vehicle for the City's operational needs. At the time of replacement, the
replaced vehicles will be stripped of all reusable specialty equipment, retired from the fleet, and sent to
auction.
Section 3.28.100 of the Carlsbad Municipal Code allows the Purchasing Officer to purchase
equipment directly from a vendor at a price established by another public agency when the other
agency has made its purchase in a competitive manner. In January of 2011, the County of San Luis
Obispo received 5 bids for 5 police patrol sedans. The lowest responsive bid of $27,668.64 plus sales
tax per vehicle (base vehicle plus specifications), was submitted by Bob Stall Chevrolet of La Mesa.
Bob Stall Chevrolet is offering the same contract pricing extended to the County of San Luis Obispo to
the City of Carlsbad.
Staff recommends ordering our vehicles with some options selected by San Luis Obispo County
deleted. Our price per vehicle as specified is $29,030.39 including sales tax. The total cost for the
purchase of the seven vehicles is estimated to be $203,213.
ENVIRONMENTAL IMPACT:
The proposed purchase of these sedans does not qualify as a "project" under the California
Environmental Quality Act (CEQA) per Public Resources Code Section 21065 and State CEQA
Guidelines Section 15378 in that it has no potential to cause either a direct physical change in the
environment or a reasonably foreseeable indirect physical change in the environment and therefore
does not require environmental review.
DEPARTMENT CONTACT: John McKelvey (760) 434-2992, iohn.mckelvev@carlsbadca.gov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
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FISCAL IMPACT:
Staff requests that City Council approve the purchase of the seven (7) vehicles. Sufficient funds are
available in the Fleet-Vehicle Replacement fund to fully-fund the purchase. The total estimated cost
for the vehicles is $203,213.
EXHIBITS:
1. Resolution No. 2011-201 authorizing the purchase of seven (7) replacement
police patrol sedans from Bob Stall Chevrolet.
/s
1
RESOLUTION NO. 2011-201
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, AUTHORIZING THE PURCHASE OF SEVEN (7)
REPLACEMENT POLICE PATROL SEDANS FROM BOB STALL
4 CHEVROLET.
5 WHEREAS, $255,500 was previously appropriated to the Fiscal Year 2011-12 Vehicle
6 Replacement Budget for the purchase and outfitting of seven (7) replacement police patrol
7 sedans; and
8 WHEREAS, Fleet Management has reviewed the overall condition, maintenance history,
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future maintenance needs, and determined it is in the best fiscal interest of the City to replace
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seven (7) police patrol sedans; and
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WHEREAS, Section 3.28.100 of the Carlsbad Municipal Code provides that the City may
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purchase directly from a vendor at a price established by another agency when another agency
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has made its purchase in a competitive manner; and
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WHEREAS, the County of San Luis Obispo used formal bidding procedures to establish
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the cost of procurement of police patrol sedans; and
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WHEREAS, the City has procured a quote from Bob Stall Chevrolet to provide seven (7)
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new police patrol units in accordance with the competitively bid purchase awarded by the County
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of San Luis Obispo for a total estimated cost of $203,213.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
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California, as follows:
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1. That the above recitations are true and correct.
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2. That Fleet Management is authorized to initiate a purchase order with Bob Stall
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Chevrolet for the purchase of seven (7) replacement police patrol sedans for a total estimated cost24
of $203, 213.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 23rd day of August 2011, by the following vote to wit:
AYES: Council Members Hall, Kulchin, Blackburn, Douglas, Packard.
NOES: None.
ABSENT: None.
MATTHALL, Mayo'r
ATTEST:
LORRAINE M. WOOD, City Clerk
(SEAL)