HomeMy WebLinkAbout2011-10-11; City Council; 20692; GRANT REQUEST AGUA HEDIONDA LAGOON FOUNDATIONbased in Carlsbad and provided that funds are used only for direct costs of the event and no
staff of the organization is paid for working the event. These requests are to be considered by
the City Council and, if funded, the appropriation is typically funded directly from the City
Council's General Fund contingency account.
The event meets the special event definition because it is a "....noncommercial organized
assemblage of fifty or more persons at a public beach, public park, public waterways, street, or
sidewalk which is to gather for a common purpose under the direction and control of a person"
as set forth in Chapter 8.12 of the Carlsbad Municipal Code.
Visiting the lagoon is free to all residents and visitors; however to actively participate in the
Kayak Regatta there is an entry fee/donation of $25 per individual. The Agua Hedionda Lagoon
Foundation anticipates 200 participants for this first time event.
According to municipal records, the Agua Hedionda Lagoon Foundation has never applied for a
Special Event Grant; however they have previously received monies via Community Activity
Grants. Attached, as Exhibit 3, is history of city funding received by the Agua Hedionda Lagoon
Foundation.
The Special Event Grant application is available as Exhibit 4 for City Council review.
FISCAL IMPACT:
Special Event Grants are discretionary; therefore the City Council may deny or approve the
request. After an administrative review of the application, staff's recommendation is to award a
Special Event Grant at a reduced amount of $5,000 to assist in the event start up costs. The
proposed award will pay for all in-kind city services at $3,030 (Exhibit 5) as well as provide a
direct cash donation of $1,970 to help off-set some of the event's costs.
If the City Council chooses to fund this Special Event Grant Request, approval of the attached
resolution will appropriate $5,000 from the City Council's General Fund contingency account for
the Agua Hedionda Lagoon Foundation's Kayak Regatta. The City Council's General Fund
contingency account was allocated $500,000 for FY 2011-12, with a specific provision of
$50,000 for Special Events Grants. Currently, the City Council's General Fund contingency
account carries a balance of $495,595, and the Special Events Grants provision holds a
balance of $45,595.
ENVIRONMENTAL IMPACT:
California Environmental Quality Act (CEQA) Guidelines Section 15061(b) (4) states a project is
exempt from CEQA if it is denied. However, if the City Council decides to fund the grant request,
pursuant to Public Resources Code section 21065, this action does not constitute a "project"
within the meaning of CEQA in that it has no potential to cause either a direct physical change
in the environment, or a reasonably foreseeable indirect physical change in the environment,
and therefore does not require environmental review.
PageS
EXHIBITS:
1. City Council Resolution No. ?nn-?3i
2. City Council Policy 51
3. History of funding
4. Special Event Grant application
5. City services cost schedule/analysis
Exhibit 1
1 RESOLUTION NO. 2011-231
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, AUTHORIZING A SPECIAL
3 EVENT GRANT TO THE AGUA HEDIONDA LAGOON
4 FOUNDATION AND AUTHORIZING THE FINANCE
DIRECTOR TO APPROPRIATE SAID FUNDS.
5
WHEREAS, the Agua Hedionda Lagoon Foundation has requested a Special
6
Event Grant to assist in the event production costs for the first Kayak Regatta; and
7
WHEREAS, the Agua Hedionda Lagoon Foundation is sponsoring a family-8
„ friendly community oriented event to be held on the Agua Hedionda Lagoon on October
IQ 22nd;and
11 WHEREAS, Agua Hedionda Lagoon Foundation shall be awarded a Special
12 Event Grant not to exceed $10,000; which includes $3,030 for in-kind city services and
13 $6,970 in direct cash assistance.
14 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
15 Carlsbad, California, as follows:
1. That the above recitations are true and correct.
17
2. That the Carlsbad City Council hereby authorizes the Finance Director to
18
appropriate $3,030 from the City Council's General Fund contingency account
19
to various General Fund budgets for in-kind City services for the Agua20
21 Hedionda Lagoon Foundation's Kayak Regatta.
22 3. That the Carlsbad City Council hereby approves a Special Event cash
23 donation in the amount of $6,970 for the Agua Hedionda Lagoon Foundation
24 event from the City Council's General Fund contingency account, and
75 authorizes release of said funds to the event organizers through the
reimbursement process.
27
28
Exhibit 2
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
General Subject: Community Activity Funding
Subject: Process for Funding Community Activities
Policy No.
Date of Issue:
Effective Date
Cancellation Date
Supersedes No.
Page 1 of 3
51
May 10, 2011
May 10, 2011
Januarys, 2008
iopies to: City Council, City Manager, City Attorney, Department Heads and Division Heads,
Employee Bulletin Boards, Press, File
BACKGROUND:
PURPOSE:
POLICY:
The City Council has, in the past, chosen to fund community activities with General Fund
monies. This has included the allocation of funds to agencies that provide various
programs that enrich Carlsbad residents and visitors, and/or assist in enhancing their
quality of life. On January 18, 2011, the City Council reviewed its policy and approved
some recommended revisions for its consideration at a regular Council meeting.
To establish the process for distributing funds for community activities, including special
events and support for winning teams.
1. It is the policy of the City of Carlsbad to allocate funds for "start-up costs" to initiate new programs/
ideas/organizations that provide for community activities or enhancements within Carlsbad. The
program is not intended to fund ongoing services/programs. There are three (3) funding programs
available under this Council policy: Community Activity Grants, Special Event Grants, and Winning
Team Grants. A description of each program and its related eligibility criteria is provided below.
2. The Grant Funding shall have the following term limits per organization:
a. Community Activity Grants: Organizations funded by the Community Activity Grant may receive
annual grants for up to a maximum of three (3) years and then will be ineligible for grant
funding for a minimum of two (2) years. After at least two (2) years, organizations can again
apply for Community Activity Grant funding and receive a maximum of two (2) additional years
of grant funding. An organization may not receive more than five (5) years of funding through
this grant program, and no other city funding may be provided during the two (2) year hiatus.
b. Special Event Grants: An organization may receive no more than one (1) special event grant per
year, and may receive no more than three (3) years of grants which provide cash assistance. An
organization may receive up to five (5) years of in-kind city assistance to pay for city
services/facilities for special events.
c. Winning Teams Grants: A team may receive up to three (3) years of grants to participate in a
national championship competition as defined below.
3. The organization cannot receive money, or donated city services from other city sources (including
CDBG) for the current fiscal year.
4. Community Activity Grants - Criteria and Process
a. Such grants provide funding for enrichment programs for the community and/or for physical or
other neighborhood enhancements within Carlsbad, with the exception that the following will
not be eligible: 1) social service programs; 2) programs sponsored by educational institutions;
and 3) a program that conflicts or is in competition with a city program.
b. The City Council will annually determine the amount of funds to be budgeted for Community
Activity Grants. This amount shall include the interest earned on the initial $1 million set-aside
for said fund, but may also include additional general funds at the discretion of the Council.
c. Once the budget is adopted by the Council interested groups will be notified of the application
process to request said grants
d. The application process will consist of the following:
i. Completion of city application for funds.
ii. Review by city staff and a Citizens' Advisory Committee..
iii. Recommendations submitted by Advisory Committee to City Council.
iv. Action by City Council to approve, modify, or disapprove the request,
e. The City Council will establish a review panel comprised of citizens and city staff to evaluate the
applications, and make recommendations to the City Council. The review panel will be
comprised of the following: one representative from each quadrant of the City, one member of
the Senior Commission, the Library Board, and the Parks & Recreation Commission.
f. The review panel will consider the provision of matching funds from other sources in evaluation
of the applications.
5. Special Event Grants - Criteria and Process
a. Such grants provide city funding for start up costs related to Special Events held within the City
that have a citywide interest; and shall be available to a recognized 501(c)(3) non-profit
organizations, or to an organized all-volunteer group on a reimbursement basis only.
b. For the purposes of this grant, a "special event" shall be defined as set forth in Chapter 8.17 of
the Carlsbad Municipal Code (Special Event Ordinance), with the exception that the following
"special events" shall not be eligible for this grant:
i. Events hosted by a commercial enterprise for profit and/or fundraiser purposes,
ii. Regularly offered programs, activities or events.
iii. Any event held for primarily a political or religious benefit or other similar purpose,
which in the opinion of the City Attorney constitutes an unlawful use of public funds.
c. Special fundraising events shall be eligible for funding provided the organization is all-volunteer,
based in Carlsbad and provided further that funds are used only for direct costs of the event
and no staff of the organization is paid for working the event, other than short-term consultants
or contractors that are directly necessary for holding the event.
d. Such grants can be requested any time of the year, and may not exceed $10,000 for a single
grant.
f. Such grants shall not provide for 100% of the total event funding; there must be funding from
other non-city sources to finance the expenses of the event to be eligible for such grants.
g. All approved grants will be funded from the City Council's contingency account. An annual
appropriation maximum shall be set by the City Council at its discretion.
h. The City Manager, or designee, is authorized to approve grants up to $5,000 following
consultation with the Special Events Committee, and shall be authorized to appropriate said
funds from the City Council's general fund contingency account. The City Council shall approve
grants over $5,000.
i. The application process will consist of the following:
i. Completion of a permit application for the special event (if applicable).
ii. Completion of a Special Event Grant supplemental application.
iii. Administrative review and tentative approval of special event by special events
committee (if applicable).
iv. Allocation of funding by the City Council for said grants.
v. Approval of grant by City Manager, or designee, if the grant is less than $5,000.
vi. Approval of grant by City Council, if it exceeds $5,000.
6. Winning Teams Grants
a. Such grants provide funding to youth teams to offset the cost of travel expenses to national
championship competitions. To be eligible for these grants, the team(s) must advance through
a series of competitive levels, earning the right to compete at a national or international level.
Additional eligibility requirements are provided below.
b. Such grants can be requested any time of the year.
c. These requests will be funded from City Council's contingency account.
d. Eligibility requirements are:
i. The participants are all 18 years of age or under.
ii. The group or team is an organized non-profit corporation or unincorporated association.
iii. The request for funding must be made prior to the date of the national or international
event,
iv. At least 90% of the participants in the team or group are residents of Carlsbad.
e. The application process will consist of the following:
i. Written request to the Housing and Neighborhood Services Director.
ii. Administrative review by the Housing and Neighborhood Services Director, or designee.
iii. Consideration of the funding by the City Council.
7. This policy may be amended as necessary and appropriate by the City Council.
Exhibit 3
Agua Hedionda Lagoon Foundation
History of Funding
Fiscal Year
2004-05
2002-03
Amount
$16,000.00
$24,500.00
Funding Mechanism
Community Activity Grants
Community Activity Grants
Purpose of Funding
Education and exhibits program
Watershed educational
programs
Exhibit 4
CITY OFCARLSBAD
SPECIAL EVENTS GRANT
SUPPLEMENTAL APPLICATION
Please complete the following supplemental application using the instructions provided on the last page of this application. Attach additional pages if necessary.
Name ofApplicant: *Wo/O£/? *4*n&&*J > O L> & *-
Address: /
Phone: (7£& l^&^f -/*?£*? _ E-mail:
I <?L // (7
Contact 1 \Jl# 2>T%fc^tl#lU& _ ( "7 £0_ — — . -Name
Contact2 V^A fawW^~Vj&W(W\ 7UC ^ \°((f\,- __ VName
Federal Tax ID # or Social Security #:
TOTAL GRANT FUNDING REQUEST: $^<V
Phone
' ' i *^ -
ofjc2,
ELIGIBLITYREQUIREMENTS ^^ -' ,/jv.- - ''» '' :-^gyL"
Please answer the following questions to determine if your event is eligible for City grant funds:
Y N
Will your Special Event be held entirely within the City of Carlsbad?
Have you submitted a Special Events Permit application to the City?
(If yes, please attach a copy to this grant supplemental application)
Does your Special Event have a citywide interest? If yes, explain in the section below fl^L
Has the Special Event received less than three (3) years of grants from the City?
(If yes, please note below the number of years you have received grants from the City, if any)
If you answered yes to all of the above questions, your request is eligible for this grant program.
Please complete the remainder of this application. If you answered no to any of the questions, please
contact Courtney Enriquez at the City of Carlsbad (760-434-2812) to discuss your eligibility for the
special events grant.
City of Carlsbad Special Event Grant Supplemental Application
Housing and Neighborhood Services www.carlsbadca.gov
; j
'P
Applicant Background
Organization:
Names of Officers and Board of Directors (if applicable):
Name Title
Name of the special event: AH L f=
Location of event: £? O /4 > /\J
Please list the years in which your team has received prior funding from the City and list the related
dollar amounts:
How does your special event benefit and provide citywide interest to the Carlsbad community?
Do you have any additional funding opportunities (i.e. corporate or private sponsors, matching grants)
cjjjrently committed or pending? Please complete the-information below:
Name Percentage of financial contribution towards goal
Please include a budget for program request including funding schedule.
City of Carlsbad
Housing and Neighborhood Services
Special Event Grant Supplemental Application
www.carlsbadca.gov
CERTIFICATION
We, the undersigned, do hereby attest that the above information is true and correct to the best of our
knowledge. (Two signatures required)
Signature Title Date
SUPPLEMENTAL INFORMAT^
Please submit this supplemental grant application together with a written request (cover letter) to the
City Council stating the amount of funding requested and intended use for this funding. As noted
above, please attach a copy of your special event application.
City of Carlsbad will provide written materials in alternative formats and reasonable modifications in
policies and procedures to persons with disabilities upon request.
RETURN COMPLETED APPLICATION
Please hand deliver, U.S. mail, e-mail or fax completed supplemental grant application packet
together with your cover letter request to:
City of Carlsbad
Housing and Neighborhood Services
2965 Roosevelt Street, Ste. B
Carlsbad, CA 92008
Attn: Courtney Enriquez
Telephone Number: 760-434-2812
Fax Number: 760-720-2037
E-mail: Courtnev.Enriquez@carlsbadca.gov
City of Carlsbad
Housing and Neighborhood Services
Special Event Grant Supplemental Application
www.carlsbadca.gov
Our Carlsbad Lagoon Regatta Special Event will benefit and provide citywide community interest.
The "Play" portion Carlsbad's tag line "Live, Work, Play Carlsbad" and the "Special" in Special Events
are embodied in this family friendly event. Many thousands of citizens of Carlsbad live here because
of the ocean, beaches and water. Agua Hedionda is one of the three lagoon gems we are fortunate
enough to enjoy here. Agua Hedionda is the only Carlsbad lagoon where people can actually get on
the water on a coastal lagoon. They enjoy the "uniquely Carlsbad" recreational opportunities that
have been enjoyed by many thousands during its 60 year history. A recent review let our secret
out...
Tuesday, July 5th, 2011 / Posted by Suzanne March
Recreational Boating — Top Ten States For The Best Boating Experience Named
Discover Boating identifies the best spots for getting off the dock this summer
More Americans are planning vacations this summer, approximately 86 percent (three percent
higher than 2010) according to a recent TripAdvisor survey, with the nation's waterways serving
as prime destinations. To mark the start of summer travel and boating seasons, the National
Marine Manufacturers Association (NMMA) today announced the top ten states for boating
based on annual sales. In conjunction, Discover Boating, the recreational boating industry's
nonprofit awareness program, offers some of the best on-the-water spots just in time for
National Fishing & Boating Week (June 4-12).
Boating expenditures in the U.S. reached $30.4 billion in 2010, and an estimated 75 million
Americans took to the water, an increase of 14 percent compared to the recessionary year of
2009. Here are the top ten boating states, ranked by total annual expenditures for new
powerboats, motors, trailers and accessories in 2010, including popular on-the-water
destinations from DiscoverBoating. com.
8. California ($310 million)
Hot Spot: Carlsbad Just 35 miles north of San Diego is Carlsbad, a boater's paradise with
idyllic weather and access to a beautiful lagoon called Agua Hedionda. The lagoon is similar
to a small lake with calm waters filled with slalom water skiers and watersports enthusiasts.
Don't own a boat? Boats and gear can be rented at one of the marinas in this waterfront town.
http://starglobaltribune.com/2011/recreational-boating-top-ten-states-for-the-best-boating-
experience-named-10020
This event will bring together hundreds of Lagoon lovers at one time to share a common pleasure,
the beauty, peace and being on the waters of the lagoon. The event is a perfect fit for this Special
Event grant since the experience will absolutely enrich the lives of Carlsbad residents and visitors
and enhance the quality of life here. It will be the first time the entire inner lagoon will be briefly
available exclusively to passive kayaks and Stand Up Paddle Boards with no power boats. Enjoyment
of passive vessels on the lagoon is growing steadily.
The proceeds will go to the Agua Hedionda Lagoon Foundation which is a huge benefit to and
enhancement of the community itself and whose mission is:
• to preserve, restore and enhance the Agua Hedionda Lagoon and its wildlife, marsh, wetlands
and watershed areas.
• to protect sensitive land through acquisition or other means.
• enhance public stewardship of the Lagoon through a broad spectrum of conservation,
education and outreach activities.
• The Foundation serves as an advocate for the Lagoon and strives to preserve its natural
healthy ecosystem and habitat including wildlife and marine life, while at the same time
balancing the need for public access, trails and recreational opportunities.
The Foundation is a 501C(3) non-profit who is working very hard to accomplish this mission but we
cannot do it without money and the proceeds will help keep this worthy organization viable. This
event will increase a positive "sense of community" and awareness of our precious lagoon, the Agua
Hedionda Lagoon Foundation and our beautiful city of Carlsbad.
FINANCIAL CAPABILITIES/ BUDGET
Since this is a first time event and our Special Event Application has just recently been submitted our
"Budget" is fairly meager. We have Hobie as a Title Sponsor and they are providing a $1,600 Kayak
for a prize and an in kind donation. We will rely on volunteers to do all the work involved.
Our entry fees / donation of $25 dollars per participant and, hopefully, 200 participants equates to a
modest $5,000 "profit". At this time we have no other funding but we will vigorously pursue
additional sponsors and donations while the Special Events Permit is being approved. In this current
economic downturn donations and grants are extra difficult to secure.
We will have expenses for marketing, portable restrooms and perhaps some City Services.
As the event becomes established in years to come, we have increased potential for more corporate
sponsors and possible grants and increased tourism.
This Carlsbad Special Event Grant is vital for defraying the "start up costs" and establishing this
community activity to help fund the Agua Hedionda Lagoon Foundation's enhancement of the
Carlsbad lifestyle.
Funding schedule would be $5,000 upon final approval of the Special Event Permit and $5,000 as
soon as possible before the event on October 22nd 2011.
!K-p;iri!nei]l oI'lHc- Trc,. ,my
i,.3 lullni.il Kevi'iiuf 5>»>rvici'
P.O. Box 2508, Room ,010
Cincinnati OH
In reply refer to; 0437874134
Apr. OP, 2008 LTR «U68C EO
33-0^11888 000000 00 000
00029937
BQDCs TE
AGUA IIEDIONDA l.ASOON FOUNDATION
1580 CANNON kT)
CARLSBAD CA 92008-4689806
'171
Employer Identification Number:
Person to Contacts
loll Free Telephone Numbet :
Dear Taxpayer j
S3-'0>")3 1888
G, Wylie
1 -877-829-5500
This is in
tax-exempt
response
status,
to your request of Mar . 24 , 2008, regarding your
Our records indicate that a determination letter was issued in
June 1995, that recognized you as exempt from Federal income tax,
and discloses ihut you are currently exempt under section 501tc)(5)
of the Internal Rev e n u e Co ci e .
Our records also indicate you are not a private foundation within the
meaning of section 509(a) of tfu> Code because ytiu are described in
section 509(a) (2) .
Donors may deduct contributions to you as provided in section 170 of
the Code. Bequests, legacies, devises, transfers, or gifts to you or
for your use are deductible for Federal estate and gift tax purposes
if they meet the applicable
2S22 of the Code.
provisions of sections 2055, ^106, and
If you have any questions, please call us at the telephone
shown in the heading of this letter.
number
Sincerely yours,
Deborah Binsham
Accounts Management I
AC X HEDIONDA LAGOON FOUNDA, - JN
BOARD OF DIRECTORS
5/2011
Ken Alfrey-Secrefarx
Design Group West-Partner
4094 Sunnyhil! Dr.
Carlsbad, CA 92008
H: (760)729-9454
W: (760) 944-5561
ken@dgwest.com
Elected (this term) 2008
Expires 10/2011
Al Cerda-V/ce Chairman
Native American Liaison
1434 Clarence Drive
Vista, CA 92084
H: (760) 941-1829
C: (760) 415-1079
Cerda04fam@cox.net
Elected 10/2006
Re-elected 10/2009
Expires 10/2012
Kori Dolkas
US Bank
2520 El Camino Real
Carlsbad, CA 92008
(760) 754-3041
Korinn.dolkas@usbank.com
2011
Brian Dugan
Poseidon Resources-Director of Finance
& Project Development
501 W. Broadway, Suite 2020
San Diego, CA 92101
W: 619-595-7802
C: 858-248-0025
bduqan@poseidon1 .com
Elected 10/2010
Expires 10/2013
Mike Howes
Howes, Weiler & Associates-Principal
2888 Loker Avenue East, Suite 217
Carlsbad, CA 92010 .
(760) 271-1486
mikehowes@hwplanninq.com
Elected 10/2010
Expires 10/2013
Michael Metts
Dudek Engineering+Environmental-Principal
750 Second Street
Encinitas, CA 92024
W: (760)479-4111
C: (619)417-6304
mmetts@dudek.com
Elected 10/2010
Expires 10/2013
Eric Munoz
Hofman Planning & Engineering-Director of Planning
3152 Lionshead Avenue
Carlsbad, CA 92010
3608 Garfield Street
Carlsbad, CA 92008
W: (760) 692-4011
C: (760) 889-5739
emunoz@hofmanplanning.com
Elected 10/2005
Re-elected 10/2008
Terms out 10/2011
Michael J. Pearson
NRG Energy - West -Regional Engineer
5790 Fleet Street, Suite 200
Carlsbad, CA 92008
(760)710-2183
Mike.Pearson@nrgenergy.com
2011
Diane Richards-Spec/a/ Events
4615 Park Drive
Carlsbad, CA 92008
H :(760)434-4193
C: (760) 531-0691
dkgrammadi@att.net
Elected 10/2008
Expires 10/2011
Greg Rubin-Cfta/man
California's Own Native Landscape Designs-Owner
25950 Los Arboles Ranch Road
Escondido, CA 92026
W: (760) 746-6870
C: (760)518-8260
F: (760) 746-3420
greg@calowndesign.com
Elected 10/2009
Expires 10/2012
Jim Strickland
Notary Public and lagoonatic
4747 Marina Drive #30
Carlsbad, CA 92008
H: (760) 720-6181
Jim.strickland1@sbcglobal.net
Elected 10/2006
Re-elected 10/2009
Terms out 10/2012
Heidi Wheeler
4083 Sunnyhill Drive
Carlsbad, CA 92008
(323) 230-9467
Heidi Wheeler@vahoo.com
2011
City Liason:
Steve Jantz
Associate Engineer-City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, CA 92008
760-434-2820
steve.iantz@carlsbadca.gov
Staff:
Lisa Rodman
Executive Director
(W) (760) 804-1969
(C) (760)271-1356
lisa@aguahedionda.org
Jill Candelaria
Environmental Stewardship
School Program Coordinator
(W) (760) 804-1969
(H) (760)436-1116
iill@aguahedionda.org
Terry Gorman Brown
Administrative Asst./Membership
(W) (760) 804-1969
(H) (760) 729-1249
terry@aguahedionda.org
Exhibit 5
Agua Hedionda Lagoon Foundation, Kayak Regatta
City services cost schedule/analysis
In-Kind Services COStS (required elements for this special event)
Service
Police personnel
Fire personnel
Special Event Fee
•!'',,,'<, - - ': ''.''I'r ' .''',iX
2011 provider
Carlsbad Police Department
Carlsbad Fire Department
Carlsbad Police Department
TOTAL COST
2011 estimates
$2,042.62
$876.88
$110.00
$3,029.50
NOTE: Service charges are based on number of hours at full burdened rate.
TOTAL In-Kind City Services Cost Estimate $3,029.50
Donna Heraty
From:
Sent:
To:
Subject:
Donna Heraty on behalf of City Clerk
Tuesday, September 27, 2011 8:47 AM
Donna Heraty
FW: Support for Agenda Bill Item #10.Tues Sept 27, 2011
From: Eric Munoz [mailto:emunoz@hofmanplanning.com]
Sent: Monday, September 26, 2011 5:01 PM
To: City Clerk
Subject: Support for Agenda Bill Item #10.Tues Sept 27, 2011
Mayor Hall and City Councilmembers:
I would like to submit my support for the Agua Hedionda Lagoon Foundation's request for a Special Event Grant from the
city for a Kayak/Paddle Regatta on Saturday, October 22, 2011.
The near closure of our lagoon from 2000 through 2006 due to the presence of the genetically modified strain of Caulerpa
taxifolia, and eventual success via eradication makes us unique in the world of coastal lagoons.
The Agua Hedionda Lagoon Foundation, with city support, continues to celebrate this precedent and legacy. Our planned
Regatta on October 22 is another effort in that regard, and would hugely benefit from the city approval of the pending
Special Event grant.
I personally and professionally support any effort that continues to put our lagoon on a sustainable track, including
community events like the upcoming Regatta.
Having visited a coastline that is ravaged by the reality of Caulerpa taxifolia (NSW, Australia, Nov 2008) and having
spoken with that community; I can assure you that participation and assistance via a Special Event grant would be
strongly welcomed by those community leaders vs. the current reality of no boating/no fishing and other recreatonal use
limitations of their once prolific wetlands.
My support for the lagoon includes: efforts as former Carlsbad city planning staff and designated liaison between the city
and the Southern California Caulerpa Action Team from 2000-2006; served as Chairman for the Citizens Committee on
the south shore Flower Fields (Summer 2006), president/chair of AHL Foundation from January 2006 to October 2009
and initiated Lagoon Day in Carlsbad in 2007, and; continuing member of Board of Directors since October 2009.
Eric Munoz
AHLF Board
26 Sept 2011
Date:
Distribution:
City Clerk
Asst. City Clerk
Deputy Clerk
Book
Donna Heraty
From: Donna Heraty on behalf of City Clerk
Sent: Monday, September 26, 2011 1:13 PM
To: Donna Heraty
Subject: FW: Please Support Agenda Bill 20,692
From: Brian Dugan [mailto:BDugan@poseidonl.com]
Sent: Monday, September 26, 2011 10:19 AM
To: City Clerk
Subject: Please Support Agenda Bill 20,692
Carlsbad City Council,
I am writing to voice my strong support for Agenda Bill 20,692 (item #10 on your 9/27/11 Board Agenda). The Agua
Hedionda Lagoon Foundation is an incredible organization that provides a huge benefit to the Carlsbad community. The
financial assistance from the City to help defray the costs of the Foundation's Kayak Regatta is critical to the event's
financial success. The first annual Kayak Regatta should be an amazing event that I expect to become a tradition in the
Carlsbad community for years to come, assuming it can be financially justified by the Agua Hedionda Lagoon
Foundation. The grant from the City of Carlsbad will allow the Foundation to recoup its costs to host the Kayak Regatta.
Thank you,
Brian Dugan
Poseidon Resources
501 W. Broadway, Suite 2020
San Diego, CA 92101
Phone:(619)595-7802 x!5
Fax: (619) 595-7892
Cell: (858) 248-0025
www.poseidonresources.com
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City Clerk
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Donna Heraty
From: Donna Heraty on behalf of City Clerk
Sent: Monday, September 26, 2011 4:50 PM
To: Donna Heraty
Subject: FW: Agua Hedionda Lagoon Foundation, Application for Community Grant
From: Diane Kahler [mailto:dkgrammadi@att.net]
Sent: Monday, September 26, 2011 3:37 PM
To: City Clerk
Subject: Agua Hedionda Lagoon Foundation, Application for Community Grant
To the City Council of Carlsbad:
I strongly support the AHLF request for a funding grant for the Canoe Regatta to be held on October 22. 2011.
This is Agenda Item 20,692. Item 10 on Tuesday, September 27th Agenda.
This event is a unique opportunity to showcase Agua Hedionda Lagoon to the community and participants in passive
crafts as well as supporting the Foundation's goals and mission statement. I thank you for your support for this first time
event, hopefully to become an annual event.
Thank you, Diane Kahler-Richards
4615 Park Drive
Carlsbad, Ca. 92008
Date: 9Sl£ /V /
Distributio^: 1
City Clerk
Asst. City Clerk
Deputy Clerk
Book
Ail Rcccive-Agenda Item #_
.Kira Linberg For the Tr^^^;0r, Of Lv
From: Andrea Dykes i^V\ J^.Asst. CM_j_CAi_CC_
Sent: Tuesday, September 27, 2011 3:03 PM . . ,.
To: Sheila Cobian; Kira Linberg Date :^_ City Manager
Subject: FW: Agua Hedionda Lagoon Foundation SE Grant agenda item
Importance: High
This just came in.
From: Jim Strickland [mailto:jim.stricklandl@sbcglobal.net]
Sent: Tuesday, September 27, 2011 3:00 PM
To: Andrea Dykes
Cc: Lisa Rodman
Subject: Agua Hedionda Lagoon Foundation SE Grant agenda item
Andrea,
I have been advised to ask to continue my adenda item and re-schedule for the 11th.
I was told to do it in writing, so please let me know if this is sufficient.
Thanks,
Jim
NOTARY PUBLIC
Strickland's Mobile Notary Service
Mobile Signing Agent
(760) 889-4229
Jim@Stricklandnotary.com
— On Fri, 9/9/11, Andrea Dykes <Andrea.Dykes(a)ffarlsba.dca.sov> wrote:
From: Andrea Dykes <Andrea.Dvkes@carlsbadca.gov>
Subject: Council email
To: "iim.stricklandl@sbcglobal.net" <jim.stricklandl@sbcglobal.net>
Date: Friday, September 9, 2011, 1:41 PM
Hi Jim,
My email is andrea.dykes@carlsbadca.gov. If you send me an email for Council, I will print a copy of it
for each of them. We also have a Council mailbox where you can send emails in the future at
council@carlsbadca.gov.
Have a great weekend!
Lisa Hildabrand
Agenda Item #*^>
For the members of the:
From:
Sent:
To:
Cc:
Subject:
Attachments:
Debbie Fountain
Friday, October 07, 2011 2:14 PM
Lisa Hildabrand; John Coates Date.
Courtney Enriquez; Chris Hazeltine
AHLF - Special Event Grant Request - Revised Budget
Copy of Cost Estimate 08-16-11 from the City PLUS expenses Rev 2.xlsx
Y COUNCIL
City Manager U^—
Hi Lisa. Jim Strickland forwarded the attached revised budget to our attention today to share with the Council prior to
their consideration of the AHLF special event grant request on Tuesday, October 11th. Staff has reviewed the budget and
identified those costs which we believe are legitimate budget costs to consider for grant approval purposes. The
expenses which we believe are eligible for consideration are highlighted in yellow on the attached budget.
There are some costs noted within Mr. Strickland's budget that we typically do not consider legitimate costs for
budgeting purposes when public dollars are being considered for investment in the event. Therefore, we have "backed
out" those costs from the budget. Based on the staff analysis, the estimated event budget is approximately $10,000. Per
Mr. Strickland, $1500 has been expended to date.
The costs that were deleted from the budget in the staff analysis were AHLF staff/labor costs (est. $2150) and the
estimated value for volunteer hours invested to process the special event application and plan for the event (est.
$11,535). These costs should not be considered as part of the total budget under the special event grant program.
Based on review of this revised budget, the staff recommendation remains the same. Staff has recommended approval
of a maximum grant of $5000 for the AHLF Kayak Regatta. This would represent 50% of the adjusted event budget noted
above. Mr. Strickland has requested $10,000, which is the maximum available under the City's special event grant
program and 100% of the estimated costs.
Please let Courtney or I know if you have any questions or need additional information on this matter.
Thanks,
Debbie Fountain
Debbie Fountain
Housing and Neighborhood Services Director
2965 Roosevelt Street, Suite B
Carlsbad, Ca. 92008
Website: www.carlsbadca.gov
P:(760) 434-2935 - Direct
P:(760) 434-2811 - Office
F:(760) 720-2037 - Fax
E: debbie.fountainig'carlsbadca.Rov
Date:
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Asst. City Clerk
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I \(.(>O\
1 m.NI>AIH>\ J
Regatta Costs
Affected party notification
ARM Mailing Sub total
2nd AP Mailing expense
Parking Plan
Restrooms
Dump fee
Marketing
Coming Event Kiosk signs
Notary
Lunch
Buckets
City Services
AHLF Staff time / wages
Special Event Application
TOTAL
agua Heaionda Lagoon FoundationKayak and Standup Paddle Board Regatta & Poker Run.
October 22nd 2011 from 9:00 to 1:00
Title Pro Invoice
Envelopes
Stamps
Contents / copies
Labor
$803.63
$803.63
Co's Traffic Quote
3 each
Raceplace com
Palomar sign
US Flag store
Artwork
Printing
Mailing
Home Depot
3-1-11 thru 9-1-11
10/7/2011
COST/
REVENUES
$658.00
$99.00
$336.63
$200.00
$168.00
$80363
$938.00
$288.93
$200.00
$60.00
$449.32
$24.89
$500.00
$2,000.00
$60363
$45.00
$1.000.00
$24.42
$2,901.12
$1,350.00
$11,534.40
S24.184.97
City Staff
Analysts
ELIGIBLE PRIZES /
COSTS GIFTS
$658.00
$99.00
$336.36
$200.00
$0.00
$635.36
$938.00
$288.93
$200.00
S60.00
$44932
$24.89
$500.00
$2,000.00
$603.63
$45.00
$0.00
$24.42
$3,030.00
$0.00
$0.00
$10,092.91
$96.31 2 restrooms at Bayshore and one at Bristol Cove
4 foot x 4 foot signs.
Weeks
27
27
Conservative hours per week
2
20
Value of volunteer time http://independentsect.or org/volunteer time
$25.00
$21.36
Regatta Projected Revenues
Entry fees
Donations
"Condo Care"
Scott Chasin
Hobie
Bristol Cove POA
7- Eleven
OEX Ocenside
California WaterSports
2 StandUp Guys
Other, unknown at this time
TOTAL
cash
check
In Kind prize Kayak
In Kind Volunteer
In Kind Volunteer
In Kind Volunteer
In Kind Volunteer
$6,000.00
$500.00
$100.00
$6,600.00
$1,600.00
$300.00
$500.00
$500.00
$500.00
$500.00
$ 30.00 200 Hopefully!
Donation for "Pirates Cove" contest prizes to BC sub HOA's
POTENTIAL GAIN/ (LOSS) ($17,584.97)
CITY OF CARLSBAD SPECIAL EVENT GRANT $10,000.00
POTENTIAL GAINf(LOSS) IF GRANT AWARDED ($7,584 97)
Any "profits" will go toward operating costs for the AHLF Discovery Center.
This is a Friend Raising, Fund Raising, Family Friendly event benefiting
the Agua Hedionda Lagoon Foundation and Carlsbad.
This event will be unique to Carlsbad and special to residents and tourists alike!
Now that a Conditional Permit has been issued, We will aggressively seek additional donations to make up
shortfall.
Special Event GrantAgua Hedionda Lagoon Foundation’s Kayak RegattaCourtney EnriquezSeptember 27, 2011
Grant Request•Council Policy 51•Agua Hedionda Lagoon Foundation •Eligibility and requirements
Recommendation•Adopt resolution no. 2011‐231approving a Special Event Grant and appropriating said funds.3