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Home My WebLink About2011-10-11; City Council; 20702; APPROPRIATION FUNDS DETECTIVE DIVISION FURNITURECITY OF CARLSBAD - AGENDA BILL 10 AB# 20.702 MTG. 10/11/11 DEPT. PD APPROPRIATION OF POLICE ASSET FORFEITURE FUNDS FOR DETECTIVE DIVISION FURNITURE PURCHASE DEPT. DIRECTOR ^ CITY ATTY. &&* CITYMGR. Xf.^^x- RECOMMENDED ACTION: Adopt Resolution No. 2011-241 appropriating funds from the police asset forfeiture fund for the purchase of replacement furniture for the police department's investigations division. ITEM EXPLANATION: The police department's investigations division, which consists of 36 sworn and non-sworn personnel, has not had a significant renovation or remodel since the Safety Center building opened in 1986. After 25 years of continuous use the division furnishings have reached the end of their functional life. The individual workstations and common areas are in disrepair, inefficiently laid out and ergonomically inadequate by current workplace standards. FISCAL IMPACT: The cost to remodel and rehabilitate the work spaces assigned to the police investigations division, including new furnishings, fixtures and equipment, including design, delivery and installation services is $180,000. Based on a Government Price Agreement with U.S. Communities, Herman Miller, represented by G/M Business Interiors of San Diego, is currently under contract with the City to supply furnishings, fixtures and equipment for City projects. The City requested a proposal from G/M Business Interiors to provide furniture, fixtures and equipment for the police investigations division, and a proposal was received from G/M Business Interiors (see exhibit attached.) The department proposes that asset forfeiture funds be used for this purchase. According to federal guidelines, asset forfeiture funds can be used only for the purchase of items used solely for the law enforcement agency. This expenditure complies with the Federal Asset Forfeiture guidelines and sufficient funds are currently available in the police asset forfeiture fund. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. DEPARTMENT CONTACT: Bill Rowland 760-931-2157 bill.rowland@carlsbadca.gov FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED WITHDRAWN AMENDED D D D CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D COUNCIL RECEIVED THE D REPORT/PRESENTATION OTHER-SEE MINUTES D Page 2 EXHIBITS: 1. Resolution No. 9011-241 appropriating asset forfeiture funds for the purchase of furniture. 2. Quotation #69034 from G/M Business Interiors regarding project ID: Detectives Division Remodel dated 8/31/11 £Y. /i, b i <- .!_ 1 RESOLUTION NO. 2011 -241 2 3 A RESOLUTION OF THE CITY COUNCIL OF THE 4 CITY OF CARLSBAD, CALIFORNIA, APPROPRIATING 5 POLICE ASSET FOREFEITURE FUNDS FOR THE 6 PURCHASE OF DETECTIVE DIVISION FURNISHINGS 7 8 9 WHEREAS, the City of Carlsbad receives federal asset forfeiture funds !0 solely for police department use; and 11 WHEREAS, the Police Department has identified a need to replace the 12 furnishings, fixtures and equipment in the police investigations division, and; 13 WHEREAS, this expenditure complies with Federal Asset Forfeiture .. guidelines, and; 16 WHEREAS, Section 3.28.100 of the Carlsbad Municipal Code provides that ^ the City may participate in cooperative purchasing programs with other public 18 . .agencies, and; 19 WHEREAS, based on a Government Price Agreement with U.S.20 2j Communities, Herman Miller, represented by G/M Business Interiors of San Diego, 22 is currently under contract with the City to supply furnishings, fixtures and 23 equipment for City projects, and; 24 WHEREAS, The City requested a proposal from G/M Business Interiors to 25 provide furniture, fixtures and equipment for the police investigations division, and; 26 27 WHEREAS, a proposal was received from G/M Business Interiors in the 28 total amount of $180,000. 1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 2 Carlsbad, California as follows, that: 3 1. The above recitations are true and correct. 4 2. The Finance Director is authorized to appropriate $180,000 from the Police 5 Asset Forfeiture Fund for the purchase of furniture, fittings and fixtures. 6 3. The Purchasing Department is hereby authorized and directed to issue a 7 Purchase Order in the amount of $180,000 to G/M Business Interiors of San 8 Diego. 9 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council 10 of the City of Carlsbad on the 11th day of October 2011, by the following vote to wit: 11 .. AYES: Council Members Hall, Kulchin, Blackburn, Douglas, Packard. 12 13 NOES: None. 14 15 | ABSENT: None. 16 17 18 19 MATT HALL, Mayor 20 ATTEST: 21 22 23 24 25 26 27 28 RRAINfe M. WOOD, Cit£$iteOBl£x "* *^;i|«=Prxy*^l^^^v*- -* DETECTIVES DIVISION REMODEL CITY OF CARLSBAD 1635 FARADAY AVE CARLSBAD CA 92008 CARLSBAD SAFETY CENTER 2560 ORION WAY CARLSBAD CA 92010 BILL ROWLAND Phone: (760)931-2157 Fax: (760)931-8473 BILL ROWLAND Phone: (760)931-2157 Fax: (760)931-8473 I acknowledge that I have inspected color samples, fabrics and finishes specified for the products included in this order. I am satisfied that the products as specified are suitable for my intended purpose. I am aware that this is a custom order and is non-returnable. * Quotation is valid for 60 days * SiflUiJUQI-™™— »««_ ._____«_.EdnLMim£_™_« Bate™, Systems 25 Desk Units 5 Tables 12 Files 25 Chairs 58 Storage 4 PROJECT* ORDER FOR SYSTEMS FURNITURE, DESKING AND SEATING PRODUCT TYPE: CANVAS WORKSTATION QTY # (30) DESKING UNITS QTY # (0) FOR: DETECTIVES DIVISION REMODEL •INSTALLATION START DATE: TBD 'CUSTOMER MOVE-IN DATE : TBD SCOPE OF WORK: 1) DESIGN SYSTEMS FURNITURE WHICH INCLUDES FIELD RESEARCH, PROGRAMMING WORKSTATIONS, MAKING COLOR SELECTIONS, PRODUCING ALL DRAWINGS, PRODUCT SPECIFICATIONS FOR REVIEW AND APPROVAL 2) COORDINATE AND PROJECT MANAGE DELIVERY OF SYSTEMS FURNITURE AND SUPPLY ELECTRICAL AND DATA INFORMATION WHERE APPLICABLE 3) RECEIVE ALL FURNITURE AND INSPECT, LOAD, TRANSPORT AND DELIVER 4) COORDINATE ALL DELIVERIES WITH : BILL ROWLAND - 760.931.2157 5) INSTALL ALL FURNITURE PER ATTACHED PLANS Account Executive: Kimberly Matuszak (kmatuszak@xtmbi.net) AMA: Allie Moser(amoser@gmbi.net) Project PAS:Ann Welch Page: 1 of 6 800-686-6583 800-686-6583 Fax: 619-236-0550 G/M Business Interiors of San Diego, LLC 110 W. A Street, Suite 140, San Diego CA, 92101 http://www.qmbi.net 5 *****PROJECT MANAGER NOTES: D ""'INSTALLATION MANAGER NOTES: D "ORDER ENTRY NOTES: 1) ^^-'''V^wv-:f^^T'^'^. Who/What/Where.feX?3ijggjjgjjif LOT 1 CAPTAIN (1) EA CANVAS WORKSTATION (1) EA MIRRA TASK CHAIR (1) EA BOOKCASE 64H (1) EA MOBILE PEDASTOOL (1) EA STORAGE TOWER (1)EA PEDESTAL (1) EA ROUND TABLE 48" DIAMETER (4) EA ASIDE GUEST CHAIRS BOW!: See Attached Bill of Materials Non-Tax Install Taxable Install .00 .00 Freight Design Fee .00 .00 (4) EA CANVAS WORKSTATIONS (4) EA MIRRA TASK CHAIRS (2) EA EVERYWHERE HEIGHT ADJUSTABLE TABLES (3) EA 3-DRAWER LATERAL FILES (2) EA 3-HIGH LATERAL FILES 30W X 20D (5) EA STORAGE TOWERS (2) EA CAPER SIDE CHAIRS BOM: See Attached Bill of Materials Sell Sell Ext 18,841.89 18,841.89 Non-Tax Install Taxable Install .00 .00 Freight Design Fee .00 .00 Account Executive: Kimberly Matuszak (kmatuszak@}gmbi.net) AMA: Allie Moser(amoser@>gmbi.net) Project PAS: Ann Welch Page: 2 of 6 800-686-6583 800-686-6583 Fax: 619-236-0550 G/M Business Interiors of San Diego, LLC 110 W. A Street, Suite 140, San Diego CA, 92101 http://www.qmbi.net GENERAL INVESTIGATORS (16) EA CANVAS WORKSTATIONS (16) EA MIRRA TASK CHAIRS (8) EA BOOKCASES 26H (16) EA MOBILE PEDASTOOLS (16) STORAGE TOWERS J2) CAPER SIDE CHAIRS BOM: See Attached Bill of Materials Sell 57,529.50 57,529.50 I Non-Tax Install Taxable install .00 .00 Who/What/Where LOT 1 INTERVIEW Description: (1) EA SQUARE TABLE 36X36 (4) EA CAPER SIDE CHAIRS Freight Design Fee .00 .00 List 2,493.00 Non-Tax Install .00 List Ext 2,493.00 Taxable Install .00 Sell 886.49 Freight .00 Sell Ext 886.49 Design Fee .00 Sell Sell Ext 5,516.24 Who/What/Where Non-Tax Install Taxable Install .00 .00 Freight Design Fee .00 .00(1) EA CANVAS WORKSTATION (1) EA MIRRA TASK CHAIR (1)EA BOOKCASE 64H (1) EA MOBILE PEDASTOOL (1)EA STORAGE TOWER (1)EA PEDESTAL (1) EA ROUND TABLE 36" DIAMETER (3) EA ASIDE GUEST CHAIRS Account Executive: Kimberly Matuszak (kmatuszaki&Qmbi.net) AMA: Allie Moser(amoser@jqmbi.net) Project PAS: Ann Welch Page: 3 of 6 800-686-6583 800-686-6583 Fax: 619-236-0550 G/M Business Interiors of San Diego, LLC 110 W. A Street, Suite 140, San Diego CA, 92101 http://www.gmbi.net Who/What/Where 1 LT. MACRO Non-Tax Install Taxable Install (1) EA CANVAS WORKSTATION (1) EA MIRRA TASK CHAIR (1)EA BOOKCASE 64H (1) EA MOBILE PEDASTOOL (1) EA STORAGE TOWER (1) EA PEDESTAL (1) EA ROUND TABLE 36" DIAMETER (3) EA ASIDE GUEST CHAIRS BOM: See Attached Bill of Materials '' '' :": :- - ' 1'1" •' ' "•''''•'•' - •"•'• 1'' : * -'' .00 .00 Freight Design Fee .00 .00 Who/What/Where 1 MEETING Non-Tax Install Taxable Install (2) EA D-SHAPED TABLES 24X48 (2) EA RECTANGULAR TABLES 24X48 (2) EA 3-DRAWER LATERAL FILES (4) EA LATERAL FILES WITH CUSHION TOPS (8) EA CAPER STACKING CHAIRS iici' Count; 03 : .00 .00 Freight Design Fee .00 .00 (2) EA CANVAS WORK STATIONS (2) EA MIRRA TASK CHAIRS (2) EA TWO DRAWER LATERAL FILES (2) EA MOBILE PEDASTOOLS (2) EA STORAGE TOWERS (2) EA PEDESTALS Non-Tax install Taxable Install .00 .00 Freight Design Fee .00 .00 Account Executive: Kimberly Matuszak (kmatuszak@>gmbi.net) AMA: Allie Moser(amoser@cimbi.net) Project PAS:Ann Welch Page: 4 of 6 800-686-6583 800-686-6583 Fax: 619-236-0550 G/M Business Interiors of San Diego, LLC 110 W. A Street, Suite 140, San Diego CA, 92101 http://www.gmbi.net LOT 1 VICE NARCOTICS (5) EA CANVAS WORKSTATIONS (5) EA MIRRA TASK CHAIRS (5) EA MOBILE PEDASTOOLS (6) EA STORAGE TOWERS (1) EA PEDESTAL (1) EA RECTANGULAR TABLE 24X42 (2) EA CAPER SIDE CHAIRS 77,077.00 77,077.00 Sell 24,098.97 Sell Ext 24,098.97 Non-Tax Install Taxable Install .00 .00 Freight Design Fee .00 .00 Who/What/Where SOUND MASKING Description: (27) EA MASKING UNIT TRIPODS (1) EA MASKING UNIT TRIPOD RCVC (1) EA 95VA TRANSFORMER iOM: See Attached Bill of Material List .00 Non-Tax Install .00 List Ext .00 Taxable Install .00 Sell 4,813.75 Freight .00 Sell Ext 4,813.75 Design Fee Ml Sell Ext 5,151.11 i Who/What/Where LOT 1 SOUND MASKING Non-Tax Install Taxable Install Freight Design Fee .00 .00INSTALLATION OF SOUND MASKING Sell Ext 7,246.80 Who/What/Where 16,470.00 16,470.00 Non-Tax Install Taxable Install .00 .00 Freight Design Fee .00 .00(30) EA SINGLE SCREEN MONITOR ARMS (30) EA CPU HOLDERS Account Executive: Kimberly Matuszak (kmatuszak@>gmbi.net) AMA: Allie N\oser(amoser(3)gmbi.net) Project PAS:Ann Welch Page: 5 of 6 800-686-6583 800-686-6583 Fax: 619-236-0550 G/M Business Interiors of San Diego, LLC 110 W. A Street, Suite 140, San Diego CA, 92101 http://www.qmbi.net G/M Furniture Planning Services, if applicable, include field measurements, drawing AutoCAD building shells, developing typical workstation and private office standards, space planning typicals into the floorplan, developing furniture color schemes, order specifications and receiving client approvals for all drawings and color schemes for order entry. G/M Project Management services include drawing checks, order scheduling & routing, electrical consulting with contractors, field checks, construction progress monitoring and installation coordination. G/M Installation Services include receiving and inspecting of each product, damage adjudication with vendors, transporting product if applicable, staging of products, delivery, installation of all furniture, level clean and polishing of all items, vacuum floors and recycling of all waste products associated with the installation. G/M Punchlist Services include formulation of the project punchlist, ordering and receiving of punchlist products, and delivery and installation to finalize the punchlist and project. G/M Warranty Services Department is provided to offer our clients no charge warranty service work for all furniture under valid warranty. G/M maintains electronic copies of our Client's invoices for warranty enforcement. For service requests, our wanwitydejpartrrw^t^ Non-Tax Install Taxable Install 9,931.35 2,993.89 Freight Design Fee .00 3,000.00 jwuatMirarowu^iiMiuJu^^ Systems Installation (Taxable) Freight (Taxable) Delivery and Install (Non-Taxable) G/M Design Services (Non-Taxable) $151,796.59 $2,993.89 $261.63 $9,931.35 $3,000.00 $155,052.11 $12,931.35 $12,016.54 $180,000.00 Net 30 Days Terms with Purchase Order 100%$180,000.00 Account Executive: Kimberly Matuszak (kmatuszak&tgmbi.net) AMA: Allie Moser(amoser@qmbi.net) Project PAS:Ann Welch Page: 6 of 6 800-686-6583 800-686-6583 Fax: 619-236-0550 G/M Business Interiors of San Diego, LLC 110 W. A Street, Suite 140, San Diego CA, 92101 http://www.gmbi.net