HomeMy WebLinkAbout2011-10-11; City Council; 20703; APPROVAL PLANS BIDS OCCIDENTAL INCEPTOR SEWERCITY OF CARLSBAD - AGENDA BILL 11
AB* 20703
MTG. 10/11/11
DEPT. UTIL
APPROVAL OF PLANS AND SPECIFICATIONS,
Al ITHORI7ATION1 TO ADVPRTI9F TO RFPFIVF RID^
AND APPROPRIATION OF FUNDS FOR THE
UCGIUhN I AL IN I hHObr I UK btWhK
REHABILITATION, PROJECT NO. 5522
DEPT. DIRECTOR ^
CITY ATTORNEY (j^
CITY MANAGER \y —
RECOMMENDED ACTION:
Adopt Resolution No. 2011-242 approving plans and specifications; authorization to advertise to receive
bids and appropriation of funds for the Occidental Interceptor Sewer Rehabilitation, Project No. 5522.
ITEM EXPLANATION:
The Occidental Interceptor Sewer includes approximately 2,500 lineal feet of pipeline between 39-inches and
48-inches in diameter with an alignment beginning adjacent to the north end of the Encina Water Pollution
Control Facility (EWPCF), then running south in or parallel to Avenida Encinas, to its most upstream terminus
near the entry to the NCTD Coaster Station where it intercepts flow from Leucadia Wastewater District (LWD),
the City of Carlsbad and the City of Encinitas. The sewer was originally constructed in 1974 with portions of the
alignment being improved over the years since.
Ownership of the Occidental Interceptor Sewer is shared between three entities defined in the "Occidental-
Carlsbad-Leucadia-Encinitas Agreement in Regard to Construction of Sewer Pipeline South from the Encina
Water Pollution Control Facility", executed September 24, 1974 (Agreement). The Agreement specifies the
ownership percentage for each owner and declares the City of Carlsbad the lead owner responsible for its
maintenance and repair. The Agreement requires that both LWD and Encinitas pay the City of Carlsbad for the
cost for maintenance and repair based on their ownership percentage. Specifically, ownership percentages are:
Carlsbad 40.0%, LWD 40.3% and Encinitas 19.7%. Letters from Leucadia Wastewater District and the City of
Encinitas agreeing to pay their fair shares are attached as Exhibit 3 and Exhibit 4, respectively.
Inspection of this sewer has revealed the need to rehabilitate approximately 700 lineal feet of 39-inch diameter
vitrified clay pipeline. The pipeline defects include cracked and broken sections of that pipe. Additionally,
exposed concrete in the interior of the eight manholes has deteriorated due to a corrosive environment. Since
the discovery of these defects, City staff has prepared plans for the sewer's repair. Both the pipe repair and
manhole repair will be done by trenchless methods, minimizing the need for excavation and reducing surface
impacts which would occur as a result of traditional methods requiring excavation. The pipeline will be
rehabilitated with installation of a cured-in-place pipe (CIPP) liner, and the deteriorated manholes will be
rehabilitated by removing the deteriorated concrete in the structures and installing high strength repair mortar,
and then installing a new polyvinyl chloride (PVC) lining to protect the cementitious structures from future
corrosion. City staff has corresponded with LWD and Encinitas throughout the investigative and design phases
of this project and both are agreeable to the proposed rehabilitation methods.
ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section
15301(b) - minor alteration of existing facilities of public utility services involving negligible or no expansion.
DEPARTMENT CONTACT: Mark Biskup, (760) 602-2763, mark.biskup@carlsbadca.gov
FOR CITY CLERKS USE ONL Y /
COUNCIL ACTION: APPROVED )tf
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CONTINUED D
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
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FISCAL IMPACT:
The City appropriated $533,000 from the Sewer Replacement Fund for fiscal year 2011-2012. Additional pipe
repair was determined necessary and added to the project since that appropriation. Therefore, additional
appropriation is necessary to provide for the current estimated project cost. Sufficient funds are available in the
Sewer Replacement Fund to provide for the additional cost of this project. Encinitas and LWD will pay Carlsbad
for their portion of project cost per the aforementioned agreement. The projected project cost and shared cost
are shown on Table 1 and Table 2 below.
Table 1
PROJECT COST SUMMARY
OCCIDENTAL INTERCEPTOR SEWER REHABILITATION
Engineering, Environmental and Inspection Costs
Construction (Engineer's Estimate with 20% Contingency)
TOTAL PROJECT COST
CURRENT APPROPRIATED FUNDS
ADDITIONAL APPROPRIATION
$109,000
$740,000
$849,000
$533,000
$316,000
Table 2
ALLOCATION OF COST BY AGENCY
City of Encinitas (19.7%)
Leucadia Wastewater District (40.3%)
City of Carlsbad (40.0%)
Total Project Cost
$167,253
$342,147
$339,600
$849,000
No payment schedule is specified in the Agreement. However, both LWD and Encinitas have agreed to make
payments equal to 50% of their portion of the total estimated project cost prior to the award of contract. The City
will invoice LWD and Encinitas as progress payments are made on the project.
EXHIBITS:
1. Location Map.
2. Resolution No. 2011-242 approving plans and specifications, authorization to advertise to
receive bids and appropriation of funds for the Occidental Interceptor Sewer Rehabilitation, Project
No. 5522.
3. Letter from Leucadia Wastewater District.
4. Letter from City of Encinitas.
LOCATION MAP
SITE
NOT TO SCALE
CITY OF OCEANSIDE
HIGHWAY
SITE
VICINITY
MAP
NOT TO
SCALE
PROJECT NAME
OCCIDENTAL INTERCEPTOR SEWER REHABILITATION
PROJECT
NUMBER
5522
EXHIBIT
1
PLOTTED BY: SCOTT EVANS PLOT DA1B9/14/11 PATH: C:\UTIUTIES DEPARWNT\LOCATION UAPS\S522.DWG 3
1 RESOLUTION NO.2011-242
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING PLANS AND
3 SPECIFICATIONS, AUTHORIZATION TO RECEIVE BIDS FOR AND
APPROPRIATION OF FUNDS FOR THE OCCIDENTAL
4 INTERCEPTOR SEWER REHABILITATION, PROJECT NO. 5522.
5 WHEREAS, the Occidental Interceptor Sewer (Sewer) was originally constructed in 1974 under
6 the Occidental-Carlsbad-Leucadia-Encinitas Agreement in Regard to Construction of Sewer Pipeline
7 South from the Encina Water Pollution Control Facility (Agreement); and
8 WHEREAS, allocation of ownership of the Sewer was provided in the Agreement in the
9 following percentages: Leucadia Wastewater District (LWD) 40.3%; City of Carlsbad 40%, and City of
10 Encinitas (Encinitas) 19.7%; and
11 WHEREAS, the Agreement specifies that Carlsbad will manage the maintenance of the Sewer
12 and Carlsbad will bill LWD for 40.3% and Encinitas for 19.7% of the total maintenance cost; and
13 WHEREAS, inspection of the Sewer found defects in the pipeline and manholes in its alignment
14 that are in need of repair; and
15 WHEREAS, City staff has prepared plans and specifications for the repair of approximately 700
1 Q lineal feet of 39 inch diameter pipeline and rehabilitate eight manholes in the Sewer; and
17 WHEREAS, the City Council of the City of Carlsbad, California, desires to rehabilitate the
.. 0 Sewer; and
I O
WHEREAS, the plans and specifications for furnishing labor, materials, tools, equipment,i y
transportation, and other expenses necessary or incidental to the Occidental Interceptor Sewer
Rehabilitation, Project No. 5522, have been prepared and are on file in the Utilities Department of the
City of Carlsbad and are incorporated herein by reference; and
WHEREAS, the project is exempt from the California Environmental Quality Act (CEQA) per State
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CEQA Guidelines Section 15301(b) - minor alteration of existing facilities of public utility services
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involving negligible or no expansion; and
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WHEREAS, $533,000 has been appropriated to Project No. 5522 from the Sewer Replacement
26
Fund; and
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WHEREAS, the total estimated cost for the project is $849,000; and
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WHEREAS, staff requests an additional appropriation of $316,000 for Project No. 5522 from the
Sewer Replacement Fund; and
WHEREAS, the City of Encinitas and the Leucadia Wastewater District have expressed their
intent to pay their share; and
WHEREAS, the City will invoice LWD and Encinitas for their said percentages of the actual project
cost throughout the construction phase, with final balances to be paid at the completion of the project;
and
WHEREAS, payments from LWD and Encinitas will be deposited into the Sewer Replacement
Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the plans, specifications, and contract documents for the Occidental Interceptor
Sewer Rehabilitation, Project No. 5522, are on file in the Utility Department of the City of Carlsbad and
are hereby approved.
3. The City Clerk of the City of Carlsbad is hereby authorized and directed to publish, in
accordance with state law, a Notice to Contractors Inviting Bids for the construction of Occidental
Interceptor Sewer Rehabilitation, Project No. 5522, in accordance with the plans, specifications, and
contract documents referred to herein.
4. The Finance Director is authorized to appropriate an additional $316,000 from the
Sewer Replacement Fund, to Project No. 5522.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 11th day of October 2011, by the following vote to wit:
AYES: Council Members Hall, Kulchin, Blackburn, Douglas, Packard.
NOES: None.
ABSENT: None.
MATTtHALL, MayoT
TORRAlKlE M. WOOD, City Clerk
LEUCADIA
WASTEWATER PROTECTION
DISTRICT
BOARD OF DIRECTORS
LEADERS IN DONALDF.OMSTEO, PRESIDENT
ENVIRONMENTAL IUDVK.HANSON,via PRB.DE.T
ALLAN JULIUSSEN. DIRECTOR
DAVID KULCHIN, DIRECTOR
ELAINE SULLIVAN, DIRECTOR
PAUL j. BUSHEE, GENERAL MANAGER
Ref: 12-3010
September 29, 2011
City of Carlsbad
Utilities Department
1635 Faraday Avenue
Carlsbad, CA 92008
Attention: Mr. Mark Biskup, P.E., Associate Engineer
SUBJECT: OCCIDENTAL LINE REPAIR PROJECT
Ref: (a) Occidental-Carlsbad-Leucadia-Encinitas Agreement in Regard to
Construction of Sewer Pipeline South from the Encina Water Pollution
Control Facility dated August 24, 1972
The Leucadia Wastewater District (District) acknowledges that the City of Carlsbad
(Carlsbad) is responsible for the repair of the Occidental Sewer Pipeline and that the
District is a partner in the repair of that line. Section 4, Dedication of Pipeline, of
reference (a) states the following percentages of costs for maintenance, operation and
repair of the Occidental Line: Leucadia - 40.3%, Encinitas - 19.7% and Carlsbad -
40%. The engineer's total project cost estimate; dated August 15, 2011; for the
Occidental Line repair is $848,376. Therefore, the District's 40.3% share of that
estimated cost is $341,895. The District agrees to provide 50% of our share or
$170,948 to Carlsbad for initial project funding prior to award of the contract. Once the
actual contract price is established, the District will provide incremental funding as
progress payments are made on the project.
We appreciate Carlsbad's efforts in the maintenance and repair of this critical line and
eagerly await the completion of this project. Please contact Robin Morishita at (760)
753-0155 ext. 3007 or rmorishita@lwwd.org if you have any questions or comments.
Bes,Lreaards,
Z "Paul J.lBus
General Manager
cc: Steve Deering, Dudek
Contract File -Occidental Pipeline Repair Project
1960 LA COSTA AVENUE, CARLSBAD, CA 92009 • PHONE 760.753.0155 • FAX 760.753.3094 • LWWD.ORC, • INFO@LWWD.OR6
City of
Encinitas
October 3, 2011
City of Carlsbad
Attn: Mark Biskup, Associate Engineer
Utilities Department
1635 Faraday Avenue
Carlsbad, CA 92008
RE: Occidental Line Repair Project
The City of Encinitas (City) acknowledges that the City of Carlsbad is responsible for the repair
of the Occidental Sewer Pipeline and that the City is a partner in the repair of that line. As
specified in Section 4 (Dedication of Pipeline) of the Occidental-Carlsbad-Leucadia-Encinitas
Agreement in Regard to Construction of Sewer Pipeline South from the Encina Water Pollution
Control Facility, dated August 24, 1972, costs for maintenance, operation and repair of the
Occidental Line are shared in the following percentages: Leucadia 40.3%, Encinitas 19.7% and
Carlsbad 40%.
The engineer's total project cost estimate, dated August 15, 2011, for the Occidental Line repair
is $848,376. Therefore, the City's 19.7% share of that estimated cost is $167,130. The City
agrees to provide 50% of our share ($83,565) to Carlsbad for initial project funding prior to
award of the contract. Once the actual contract price is established, the City will provide
incremental funding as progress payments are made on the project.
We appreciate Carlsbad's efforts in the maintenance and repair of this critical line and eagerly
await the completion of this project. Please contact Bill Wilson at (760) 633-2846 or
bwilson@cityQfencinitas.org if you have any questions or comments.
Sincerely,
Larry Watt
Director of Public Works
Tel 760/633-2600 FAX 760/633-2627, 505 South Vulcan Avenue, Encinitas, CA 92024 TDD 760/633-2700