HomeMy WebLinkAbout2011-12-06; City Council; 20743; AMENDMENT NO. 4 PSOMAS SEWER LIFT STATIONCITY OF CARLSBAD - AGENDA BILL
^1P^ (M/^
AB# 20,743
MTG. 12/6/11
DEPT. UTIL
APPROVAL OF AMENDMENT NO. 4 TO
PROFESSIONAL SERVICE AGREEMENT WITH
PSOMAS FOR THE HOME PLANT SEWER LIFT
STATION REPLACEMENT, PROJECT NO. 5509
DEPT. DIRECTOR
CITY ATTORNEY
CITY MANAGER
S> >
C^^^S >
^r ^^/
/%X
i^--
RECOMMENDED ACTION:
Adopt Resolution No. 2011-272 approving Amendment No. 4 to Professional Services
Agreement with Psomas for the Home Plant Sewer Lift Station Replacement, Project No. 5509.
ITEM EXPLANATION:
The existing Home Plant Sewer Lift Station (HPLS) is located within an area encompassed by
Carlsbad Boulevard, Buena Vista Lagoon, and the railroad tracks in north Carlsbad (Exhibit 1). The
HPLS is in need of replacement to meet capacity needs, meet current code requirements, enhance
structural integrity, and decrease the amount of maintenance required. Current maintenance issues
include the accumulation of significant amount of sand, rags, and grease, and limited emergency
storage capacity. The project includes the construction of a new force main which will improve the
reliability and operational efficiency of the system. The alignment of the new force main runs from the
lift station site easterly to its connection to the Vista/Carlsbad Interceptor Sewer at the intersection of
Laguna Avenue and Jefferson Street.
Through the approval of Resolution 2009-142, the City into entered a Professional Service Agreement
with Psomas for preparing reports to comply with California Environmental Quality Act (CEQA)
requirements, obtaining necessary permits, and preparing construction documents. Since entering
that agreement, the staff directed Psomas to include additional features, including a wastewater
emergency storage structure and a new force main, increasing the lift stations performance and
reliability, and reducing risk of potential wastewater spills at this site. The additional engineering efforts
and extension of time necessary to address the additional features was provided through
Amendments No. 1 through No. 3 to the agreement.
Amendment No. 4 to the Psomas agreement is necessary to provide engineering and environmental
services that were not anticipated to complete the final design phase of the project. These additional
services were triggered as a result of the City's permit and environmental review process. Tasks
include a more in depth hydrologic analysis for the storm water management plan, additional
biological field work, and updated biological report as well as design refinements to the lift station site.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code Section 21065, approval of an amendment to a professional
service agreement, does not constitute a "project" within the meaning of CEQA in that it has no
potential to cause either a direct physical change in the environment, or a reasonably foreseeable
indirect physical change in the environment, and therefore does not require environmental review.
DEPARTMENT CONTACT: Mark Biskup, (760) 602-2763, mark.biskup@carlsbadca.gov
FOR CITY CLERKS USE ONL Y \
COUNCIL ACTION:APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
t^
Dn
D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
D
D
D
O
Page 2
FISCAL IMPACT:
Table 1
PROJECT COST SUMMARY FOR THE HOME PLANT SEWER LIFT STATION
AND FORCE MAIN REPLACEMENT
(PROJECT NO. 5509)
DESIGN AND ENVIRONMENTAL PHASE
Preliminary Studies and Engineering and Environmental Staff Cost
Engineering & Environmental Consultant Services
(Psomas Agreement Including Amendments to Date)
Engineering & Environmental Consultant Services
(Psomas Agreement Amendment No. 4 )
Easement Acquisition
DESIGN & ENVIRONMENTAL SUBTOTAL
CONSTRUCTION PHASE
Engineer's Construction Cost Estimate (plus 15% contingency)
Construction Management and Inspection
CONSTRUCTION PHASE SUBTOTAL
TOTAL PROJECT COST
CURRENT APPROPRIATION
$20,000
$368,817
$67,370
$63,000
$519,187
$2,841,000
280,000
$3,121,000
$3,640,187
$4,139,000
No additional appropriation is necessary as sufficient funds are currently appropriated from the City's
Sewer Replacement Fund for the completion of the project.
EXHIBITS:
1. Location Map.
2. Resolution No.2011-272 .approving Amendment No. 4 to Extend and Amend
Agreement for Professional Engineering Services with Psomas for the Home Plant Lift Station,
Project No. 5509.
Amendment No. 4 to Amend and Extend Agreement for Professional Engineering Services
with Psomas for the Home Plant Lift Station Project No. 5509.
LOCATION MAP
SITE
NOT TO SCALE
PACIFIC
OCEAN
SITE
PROJECT NAME HOME PLANT LIFT STATION
AND FORCE MAIN REPLACEMENT
PROJECT
NUMBER
5509
EXHIBIT
1
DRAWN BY: SCOTT EVANS, CARLSBAD ENGINEERING DEPT. 10/06/11 C:\CAPITAL\LOCATIONUAPS\5509.DWG
1
RESOLUTION NO. 2011-272
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 4
TO THE PROFESSIONAL SERVICES AGREEMENT WITH
4 PSOMAS FOR THE HOME PLANT SEWER LIFT STATION
REPLACEMENT. PROJECT NO. 5509.
5
6 WHEREAS, the City Council of the City of Carlsbad, California, has determined it
7 necessary and in the public interest to approve Amendment No. 4 to the agreement for
8 professional eservices with Psomas for the design of Home Plant Sewer Lift Station Replacement,
g Project No. 5509; and
WHEREAS, On June 10, 2008, the City entered into an agreement with Psomas in the
amount of $290,938 to provide engineering design and environmental services; and11
WHEREAS, three (3) subsequent amendments have been authorized to Psomas for the
12
total amount of $77,879; and
13 WHEREAS, City staff and Psomas have negotiated fees in an amount not-to-exceed
14 $67,370 to provide additional engineering and environmental services for the project, as described
in this Amendment No. 4 to Professional Services Agreement; and
16 WHEREAS, funds have been appropriated from the Sewer Replacement Fund and are
17 sufficient for the completion of this project.
18 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
19 California, as follows:
20 1 • That the above recitations are true and correct.
21 2. That Amendment No. 4 to Agreement with Psomas in an amount not-to-exceed
22 $67,370 to the agreement for professional services with Psomas for the design of Home Plant
Sewer Lift Station Replacement, Project No. 5509 is approved and the Mayor is hereby authorized
and directed to execute said amendment.
24
25
26
27
28
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 6th day of December 2011, by the following vote to wit:
AYES: Council Members Hall, Kulchin, Blackburn, Douglas, Packard.
NOES: None.
ABSENT: None.
MATT (HALL, Mayor
(SEAL)
WOOD, City Clerk
PWENG690
AMENDMENT NO. 4 TO EXTEND AND AMEND AGREEMENT FOR PROFESSIONAL
ENGINEERING SERVICES FOR THE HOME PLANT LIFT STATION
(PSOMAS)
This Amendment No. 4 is entered into and effective as of the fr day of
, 2011, amending the agreement dated June 17, 2009,
(the "Agreement") by and between the City of Carlsbad, a municipal corporation, ("City"), and
Psomas, a California corporation, ("Contractor") (collectively, the "Parties").
RECITALS
A. On April 26th, 2010, the Parties executed Amendment No.1 to the Agreement to
include engineering design services for the Home Plant Lift Station Hybrid Alternative; and
B. On June 18th , 2010, the Parties executed Amendment No. 2 to the Agreement to
include engineering design services for the Home Plant Lift Station Force Main; and
C. On July 19th, 2011, the Parties executed Ratification of Amendment No. 3 to
Extend the Agreement for Professional Engineering Services for the Home Plant Lift Station;
and
D. The Parties desire to alter the Agreement's scope of work to include additional
engineering design services including efforts in hydrologic analysis, soils investigation and
completion of the final design phase for the Home Plant Lift Station; and
E. The Parties desire to extend the Agreement for a period of one (1 ) year; and
F. The Parties have negotiated and agreed to a supplemental scope of work and
fee schedule, which is attached to and incorporated by this reference as Exhibit "A", Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. In addition to those services contained in the Agreement, as may have been
amended from time to time, Contractor will provide those services described in Exhibit "A".
2. City will pay Contractor for all work associated with those services described in
Exhibit "A" on a time and materials basis not-to-exceed sixty seven thousand three hundred
seventy dollars ($67,370). Contractor will provide City, on a monthly basis, copies of invoices
sufficiently detailed to include hours performed, hourly rates, and related activities and costs for
approval by City.
3. Contractor will complete all work described in Exhibit "A" by December 16, 2012.
4. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
5. All requisite insurance policies to be maintained by Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
City Attorney Approved Version 5/12/1 1
6. The individuals executing this Amendment and the instruments referenced in it
on behalf of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Amendment.
CONTRACTOR
PSOMASLj_California corporate
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
(sign here)
\J , f'
Mayor
(print name/title)
ATTEST:
By:
(sign here)>RRAlftE M. WOOD
City Clerk
(print name/title)
If required by City, proper notarial acknowledgment of execution
attached. If a corporation, Agreement must be signed by one corporate,
following two groups:
i'-iV^^. _ ^ must be
Ffrojrfeach of the
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
BY:
Assistant City Attorney
City Attorney Approved Version 5/12/11
7
P S O M A S
August 1,201 i
EXHIBIT A Balancing the Natural and Built Environmer
Mr. Mark Biskup
Associate Engineer
CITY OF CARLSBAD UTILITIES DEPARTMENT
1635 Faraday Avenue
Carlsbad, CA 92008
Re: Home Plant Lift Station Rehabilitation
Additional Service Request
W.O. #5CAR060100
Dear Mr. Biskup:
This additional service request has been prepared to cover costs associated with additional work as
described below:
90% Design Submittal
• After the 50% Design Submittal, significant site plan changes requested by the City
included relocating the valve and meter vaults to the landscaped area on the northeast
portion of the site. This resulted in a relocation of the pump station wetwell, along with
the emergency storage structure and control building, and modifications to pavement
limits. These site plan changes required modifications to the site grades, mechanical
plans, and sections, resulting in significant engineering and drafting efforts.
100% Design Submittal
• After the 90% Design Submittal, the request was made to relocate the valve vault back to
the paved area adjacent to the wetwell. As before, this requires a modification to the site
grades and mechanical plans and sections, resulting in significant engineering and
drafting efforts.
• The CUP submittal triggered comments that resulted in additional effort. The City has
new requirements regarding hydromodification. As a result, we are preparing a more
in-depth hydrologic analysis of the site and designing new BMPs using the City's online
calculator. As a result, an infiltration basin will be used, which will affect the site plan
and grading.
• A soils update letter has been requested addressing the suitability of onsite soils for
percolation. As a result, our geotechnical engineer is requesting two (2) borings be taken
on the site and percolation testing be performed.
P S O M A S
Mr. Mark Biskup
Page 2
August 1,2011
W.O. 5CAR060100
CUP comments also included the need for an updated biological report with additional
site/vegetation field work.
To cover this cost, we are requesting an additional: $67,000
We have attached a copy of the estimated fees with this letter. Should you have any questions regarding
this letter, please do not hesitate to call.
Thank you,
P S O M A S
Michael A. Pollard, PE C61695
Project Manager
MAP:cjc
Attachment
City of Carlsbad
EXTRA SERVICES FOR PLAN CHANGES
Project Budget
askl: Project Management
Management: 1 hour per week for additional 3 months 1,920 1,920
nvoicing, Billing, Progress Reports
'roject Schedule and Updates
Coordination Meetings (Assume 2 additional)920
Subtotal Taak 1 -Project Management 1»3.MO
Task 2: Investigations
3He Visit (Assume 2)
Research & obtain record maps, franchise utilities data
Coordinate geotechnical: Review report
Coordinate Survey
Qeotechnicai Subconsuttant (Ninyo & Moore. Percolation tests)
iupplemental ground survey work
Itle Reports (Assume 4)
Coordinate NCTD
Review flow data & master plan
Jrepare & plot base files
Subtotal Task St - Investigation T.S89
Task 3: CEQA Compliance
'errrtit Coordination
Reports 7,550
25 3,480 3,480
Reimbursabtes
Subtotal Task 3 - CEQA Compilancg 13,740 3S9 14.WB
'ask 4: Permitting
'errrtil Acquisition Plan
3repare and submit permit applications and plans to reviewing agencies (Excluding CUP)
Obtain Encroachment Permits from Agencies and City of Carlsbad
Meetings (Assume 2)
CUP: Prepare application
CUP:
:UP:
CUP:
CUP:
CUP:
CUP:
CUP:
CUP:
CUP:
CUP:
CUP:
General Into (Data additional to design plans)
Site Information (Data additional to design plans)
Grading & Drainage (Data additional to design plans)
Streets & Utilities (Data additional to design plans)
Water Facilities (Data additional to design plans)
Landscape additional requirements and research
Building Elevations (Data additional to design plans)
Constraints Map (Data additional to design plans)
Colored Site/Elevation Plan (Data additional to design plans)
Req'd Docs and Submillal Items (Land Use Form, EIA Form. Disci Slml)
Req'd Docs and Submittal Items (2 Title Reports)
PS O M A S Page 1 of 3
City of Carlsbad
EXTRA SERVICES FOR PLAN CHANGES
Project Budget
Personnel Hours
Task Description
CUP: Req'd Docs and Submittal Items (Project Desc/Explanation Sheet, Notice of Time
.imils on Discretionary Applications, Hazardous waste & susbstance form)
$190 $168 *140 $230 $175 $80
T3
I
CUP: Req'd Docs and Submittal Items (Color board with bldg materials, color samples of
glass, wood, etc)
t ubtotal Task 4 - Perm ittlnfl
Task 5: Prepare Contract Documents
.1 Preliminary Design Report
Hybrid Alternative exhibit
tybrid alternative evaluation matrix
fybrid alternative addendum discussion
Additional meeting
Respond to comments
SuBtotat Task 5. t: Preliminary OaslBn Report
.2 Develop the 50% Design Package
Title Sheet
jotss, Legends, Abbreviations (1 sheet)
Demo sheets: 2 sheets
'ump Station Site Plan : 2 sheets
Sections: 2 sheets
Detail sheet: : 2 sheets
WPCP / Erosion Control Plans: 2 sheets
Electrical Sheets (5 sheets)
Structural Sheets (11 sheets)
.andscape sheets (2 sheets)
TOG for Specifications
Cost Estimates
Calculations (Pump station, sewer, etc)
SWMP
QA/QC
50% Submittal
Subtotal Taak S.Z: Develop tha 50% Oe»iqn Package
5.3 Develop the 90% Design Packajiejiianan uyilgn!. iiuni iian \m(tSn vjim a. iiiei 32 7,120
Modify grading & paving plan 4,160
Modify detail sheets, sections, inverts, site piping 7,040
Subtotal Task B.3; Dav&lop the 90V. D»stqn P»ckM« '88 18,380
5.4 J3evelop the 100% Design PackaaeJUB Pidii uuilytii. nun Sofa \rnwQ vws & nieifer H tu paveu anM!». nuu bump 7,040
Modify grading & paving plan based on site changes and hydromodification. Modify to all
Irain to BMP. Adjust entrance slope.3,760 3,760
Modify detail sheets, sections, inverts, site piping
PS O M AS Page 2 of 3
City of Carlsbad
EXTRA SERVICES FOR PLAN CHANGES
Project Budget
$170 J140
Hydro-modification requirements. (Hydrology calcs, Coord vwTeda, using online calculator,
xaord w/Brown& Caldwell. sizing BMP'E 38 4,880
Subtotal Taak S.4: Dwtop tft« 100*, De»tan Package JZ.7M 22,720
5.5 Develop the Final Design Package
Address City Comments and advance plans, specs, estimate and bid schedule
Electrical (Vtoraes Pham)
Structural (R2H)
CWQC
Final Submittal
Subtotal Taak S.S: Davatop tho FinatDMian PacKag»
5.6 Emergency Storage Structure
Design (50% through final)
Structural (R2H)
Subtotal Task B.6; Emergency Storaaa Structure
5.7 Noise Study
Noise Study for CUP Application
Subconsultant
Subtotal Task 8.7: Noise Study
Task 999 - Reimbursatiles
Reimbursable fees
Subtotal Task 999 . Reimburaabtes
71 11D 160 11 390 58.580 8.790 67.370
PS O M AS Page 3 of 3