HomeMy WebLinkAbout2011-12-13; City Council; 20756; WINTER SHELTER PROGRAM FUNDING REQUESTCITY OF CARLSBAD - AGENDA BILL
AB# 20,756
MTG. 12/13/11 REGIONAL WINTER SHELTER
PROGRAM FUNDING REQUEST
DEPT. HEAD^-D^^ AB# 20,756
MTG. 12/13/11 REGIONAL WINTER SHELTER
PROGRAM FUNDING REQUEST CITY ATTY.
DEPT. HNS
REGIONAL WINTER SHELTER
PROGRAM FUNDING REQUEST CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. 2011-282 approving the appropriation of funds to support the
North County Regional Winter Shelter Program.
ITEM EXPLANATION:
The Alliance for Regional Solutions was formed in 2007 to develop a winter shelter program for
Northern San Diego County that would be a coordinated effort between local governments and
social service providers to address homeless needs during the winter months. A subcommittee
of Alliance members and staff representing all North County cities developed a winter shelter
program that has provided shelter and case management services at four sites in Carlsbad,
Oceanside, Vista, and Escondido over the last four years. The shelter system also includes
small rotating sites in local churches throughout North County coordinated by the Interfaith
Shelter Network. The Carlsbad site is operated by Catholic Charities at La Posada de
Guadalupe on Impala Drive behind the City's Fleet Maintenance facility.
A Homeless Management Information System is being used to collect data from all of the
shelter sites. The system provides information from case management of homeless persons
including client outcome assessments such as regular employment, successful rehabilitation
and entry into transitional housing. The program has generated widespread interest as a
model for how regional cooperation between government and public service agencies can
address the need for winter homeless shelters.
The total proposed budget for the program this coming winter is $472,200. Cities are asked to
share in program costs based on population. Carlsbad's proposed share of the cost is $18,778,
which represents approximately 4 percent of the total budget and is the same amount approved
for the program during the first four years of operation. The request for funding included as
Exhibit 2 provides a summary of the program and a list of proposed revenue sources and
expenditures.
FISCAL IMPACT:
Appropriating the requested $18,778 will not have a significant impact on the Housing Trust
Fund, which as of October 31st had approximately $14.7 million in available funds.
DEPARTMENT CONTACT: Frank Boensch 760-434-2818 frank.boenschacarlsbadca.qov
FOR CITY CLERKS USE ONLY.
COMMISSION ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER-SEE MINUTES •
AMENDED •
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ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065, this action does not constitute a "project"
within the meaning of CEQA in that it has no potential to cause either a direct physical change
in the environment, or a reasonably foreseeable indirect physical change in the environment,
and therefore does not require environmental review.
EXHIBITS:
1. Resolution No. 2011-282 approving an appropriation and distribution of funds to
support the North County Regional Winter Shelter Program.
2. Funding Request.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, TO APPROVE THE
APPROPRIATION OF FUNDS TO SUPPORT THE NORTH
COUNTY REGIONAL WINTER SHELTER PROGRAM.
1 RESOLUTION NO. 2011-282
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6 WHEREAS, The Alliance for Regional Solutions was formed to develop a North
7 County Regional Winter Shelter Program that would be a coordinated effort between
^ local governments and social service providers to address homeless needs during the
winter months; and
WHEREAS, a subcommittee of Alliance members have worked with staff
representing all North County cities to develop a Winter Shelter Program that will
provide shelter at four sites in Carlsbad, Oceanside, Vista, and Escondido; and
WHEREAS, the City Council has taken all testimony into account.
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15 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City
16 of Carlsbad, California, as follows:
17 1. The above recitations are true and correct.
° 2. The Citv Council hereby APPROVES the appropriation of funds in the amount
of eighteen thousand seven hundred seventy eight dollars ($18,778) from the
Housing Trust Fund as a contribution to the Regional Winter Shelter Program.
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3. The City Council authorizes the City Manager to execute all appropriate
21 documents needed to provide the contribution with prior approval of the City
Attorney.
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1 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
2 of the City of Carlsbad on the 13"^ day of December, 2011, by the following vote to wit:
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AYES: Council Members Hall, Kulchin, Blackburn and Packard.
NOES: None.
ABSENT: Council Member Douglas.
lAlT HALL, Mavor 11 MAYJ HALL, Mayor
ATTEST:
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M. WOOD, City Clerk
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Alliance tor Regiovuxl Solutions
Alliance President
Don stump
Executive Director
North County Lifeline
200 Michigan Avenue
Vista, CA 92084
Alliance Members
Bread of Life Rescue Mission
By His Grace Homeless
Outreach
Brother Benno Foundation
Case de Amparo
Catholic Charities
Community Housing Works
Community Resource
Center
Faith-based Federal Credit
Union
Green Oak Ranch
Heritage Clinic
Interfaith Community
Sen/ices
Interfaith Shelter Network
League of Women's Voters
Mental Health America of
San Diego
Mental Health Systems, Inc.
National Alliance on Mental
Illness
Neighborhood Healthcare
New Haven Youth &
Family Services
New Community Church
No. Co. Community Services
No. Co. Health Services
No. Co. Lifeline
No. Co. Serenity House
Operation Hope
P. E. R.T., Inc.
Regional Task Force on the
Homeless
Saint Clare's Home
San Diego SER Jobs for
Progress
Society of St. Vincent de
Paul
The Alpha Project/Casa
Rafael
The Fellowship Center
The Salvation Army
United Way of San Diego
Visto Community Clinic
Women's Resource Center
REGIONAL SHELTER SYSTEM FUNDING REQUEST - Carlsbad
Executive Summary 10/19/2011
The Alliance for Regional Solutions is requesting that the City of Carlsbad contribute
$18,778 towards the fifth year of the regional winter shelter system serving homeless
populations in Northern San Diego County. This amount is the same as past years and
represents the city's "fair share", based on population, of the costs of regional support
services (case management, night security, data & evaluation, etc.). The fifth year of
this regional approach will focus on continuing to strengthen transportation support
for shelter residents, providing on-site psychiatric assessments, services targeting
chronically homeless, and implementing further best practices on a region-wide basis
(best practice provider's manual was used this past season).
As in past years, the goal of the regional homelessness shelter system is to provide
homeless individuals and families in North County with not only a safe haven during
the winter months, but to also provide the tools and motivation necessary to move
them towards self-sufficiency and their maximum level of independent and
responsible functioning. This includes a requirement that shelter participants not be
under the influence of alcohol or other drugs and that they demonstrate positive
progress through a case managed program that includes personal accountability.
Services under the proposed system will be provided for a total of 120 days at four
sites in Carlsbad, Oceanside, Vista and Escondido, 90 days at small rotating North
Inland sites and 140 days at small rotating North Coastal sites, with a total capacity of
239 beds per night. The total fourth year budget for the regional system is $472,200
and includes funding from a variety of sources including FEMA, municipal and county
governments. United Way of San Diego, private foundations and the private resources
of shelter providers. The requested $18,778represents 3.9 percent of the total budget
for the proposed system.
Staffing for the regional system includes a 7 month full time System Coordinator who
will serve as the single point of contact for the system operators and will provide
coordination of staff and volunteer training, and representation for the system in a
variety of public settings. Additional staffing plans include onsite case managers, night
watch staff and medical assessment staff that will assist shelter participants.
Data will be collected from all participating sites and entered into the Homeless
Management Information System for tracking, documentation and evaluation
purposes. Evaluators from the San Diego State University - Institute of Public Health
will continue to track the quantitative and qualitative aspects of the system
performance and provide a season end report on impacts. A copy of the report for last
season is attached.
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North County Winter Shelter Budget 2011-2012 Season
Revenue
City credits
Total System basic slielter
Source city share Status cost cost
Shelter Providers Committed $154,832.00
FEMA Pending $65,625.00
Foundation Funding Committed $20,000.00
United Way Pending $5,000.00
County of San
Diego/Plum. Estate Committed $20,000.00
City of Escondido 33,223 Committed $33,300.00
City of Oceanside 33,223 Committed $14,723.00 *18,500 city grants
City of Vista 18,778 Committed $0.00 *25,000 city grant
City of Carlsbad 18,778 Committed $18,778.00
City of San Marcos 14,450 Committed $0.00 *65,000 city grants
City of Encinitas 11,556 Committed $0.00 *17,000 city grant
City of Poway 10,111 Committed $10,111.00
City of Solana Beach 2,888 Pending $2,888.00
City of Del Mar 1,443 Pending $1,443.00
subtotal $346,700.00
*city grants $125,500.00
Revenue Total $472,200.00
Expense
Item totals
Personnel
On-site Case Management
Night Watch
Personnel Total
$42,000.00
$63,000.00
$105,000.00
System Support
Regional Shelter Administration
Fiscal Agent
Data Technician
Evaluation
Fiscal Audit
System Support Total
$15,000.00
$6,500.00
$4,800.00
$4,500.00
$1,000.00
$31,800.00
Shelter Costs
Shelter Management Personnel
Non-Personnel costs
Meals inkind
Shelter Costs Total
$166,206.00
$124,910.00
$31,384.00
$322,500.00
Sobering/Detox
Sobering Services
Sobering/Detox Total
$5,700.00
$5,700.00
Supportive Services
Bus passes and other needs
Supportive Services Total
$7,200 00
$7,200.00
TOTAL WINTER SHELTER SYSTEM COSTS $472,200.00
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