HomeMy WebLinkAbout2012-01-10; City Council; 20771; BIDS NORTHWEST QUADRANT STORM DRAIN IMPROVEMENTCITY OF CARLSBAD - AGENDA BILL
AB# 20,771
MTG. 01/10/12
DEPT. UTILITIES
APPROVAL OF PLANS AND SPECIFICATIONS AND
AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE
NORTHWEST QUADRANT STORM DRAIN
IMPROVEMENT PROGRAM (MOUNTAIN VIEW/PACIFIC
AVENUE, ROOSEVELT STREET/BEECH AVENUE TO
LAGUNA DRIVE, MADISON STREET/ NORTH OF GRAND
AVENUE AND HARRISON STREET SOUTH OF
CHINQUAPIN AVENUE), PROJECT NO. 6608
DEPT. DIRECTOI
CITY ATTORNEY
CITY MANAGER
RECOMMENDED ACTION:
Adopt Resolution No. 2012-003 approving plans and specifications and authorizing the City
Clerk to advertise for bids for the Northwest Quadrant Storm Drain Improvement Program, (Mountain
View/Pacific Avenue, Roosevelt Street/Beech Avenue to Laguna Drive, Madison Street/North of
Grand Avenue and Harrison Street South of Chinquapin Avenue), Project No. 6608.
ITEM EXPLANATION:
The Northwest Quadrant Storm Drain Improvement Program is a multi-year program to address non-
master drainage plan needs within the northwest quadrant of the City. Carlsbad Operations and
Maintenance staff was interviewed regarding their field observations and knowledge of drainage
issues throughout the northwest quadrant. Site locations were identified and prioritized based on
recommendations from field observations. The locations of the sites are shown in Exhibit 1 Location
Map. Their current status and current priority are shown in Exhibit 2.
This project consists of four discrete locations:
• Mountain View at Pacific Avenue. Improvements at this location include construction of a
cross gutter and re-grading the street using an asphalt pavement grinding technique and
asphaltic concrete overlay to maintain positive drainage to existing downstream inlets.
• Madison Street north of Grand Avenue. This location has drainage issues related to low spots
in the pavement. The site has a myriad of shallow underground utilities that preclude
construction of an underground gravity flow storm drain that would tie into the existing storm
drain system in Grand Avenue. Improvements in this location include removal and
replacement of sidewalk and curb and gutter to achieve positive surface drainage. These
improvements require grinding and overlay of the existing street and a portion of a private
parking lot to maintain positive surface flows to the gutter.
• Roosevelt Street between Beech Avenue and Grand Avenue. The storm drain pipeline will be
extended from the current inlet to the south a length of 245 linear feet. Included in these
improvements is the installation of two curb inlets, a cleanout and connection to the existing
storm drain system.
• Harrison Street south of Chinquapin Avenue. Ponding water and surface flow of public
drainage into private property will be mitigated by installing curb and gutter and re-grading
the sidewalks and half the street over a length of approximately 475 feet. The existing
asphaltic concrete curb and gutter will be removed and replaced with a new structural
section, new concrete curb and gutter, addition of new sidewalk and asphalt pavement
grinding and an asphalt concrete pavement overlay of the street to achieve positive drainage.
DEPARTMENT CONTACT: Sherri Howard 760-602-2756 Sherri.Howard(a).carlsbadca.qov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER-SEE MINUTES •
AMENDED •
Page 2
ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15301(b) - minor alteration of existing facilities of public utility services involving
negligible or no expansion and Section 15302(c) - replacement or reconstruction of existing utility
systems and/or facilities involving negligible or no expansion of capacity. The Planning Director filed a
Notice of Exemption on March 18, 2011,
FISCAL IMPACT:
Table 1 shows the current status of the Northwest Quadrant Storm Drain Improvement Program
(Mountain View/Pacific Avenue, Roosevelt Street/Beech Avenue to Laguna Drive, Madison
Street/North of Grand Avenue and Harrison Street South of Chinquapin Avenue), More specifically,
the current status of the programs shows the expenditures of previously completed storm drain
improvements and the funds available to complete the projects in Mountain View/Pacific Avenue,
Roosevelt Street/Beech Avenue to Laguna Drive, Madison Street/North of Grand Avenue and
Harrison Street South of Chinquapin Avenue.
TABLE 1 - SUMMARY OF PROJECT EXPENSES
NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM,
PROJECT NO. 6608
TASK DESCRIPTION APPROPRIATED
TO DATE
EXPENDITURES/
ENCUMBRANCES
TO DATE
REMAINING
BALANCES
Design $668,469 $459,338 $209,131
Construction, Inspection, Materials Testing $1,906,365 $798,490 $1,107,875
Environmental Mitigation & Monitoring $19,170 $10,549 $8,621
TOTAL $2,594,004 $1,268,377 $1,325,627
An Engineer's Estimate of the construction cost for the Northwest Quadrant Storm Drain Improvement
Program (Mountain View/Pacific Avenue, Roosevelt Street/Beech Avenue to Laguna Drive, Madison
Street/North of Grand Avenue and Harrison Street South of Chinquapin Avenue) was prepared by
RBF Consultants, the consulting engineer of work for this project, on November 17, 2011, and totals
$300,000. The total estimated project cost is shown in Table 2.
TABLE 2 - ESTIMATE OF PROJECT COST
NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM
(MOUNTAIN VIEW/PACIFIC AVENUE, ROOSEVELT STREET/BEECH AVENUE TO
LAGUNA DRIVE, MADISON STREET/NORTH OF GRAND AVENUE AND HARRISON
STREET SOUTH OF CHINQUAPIN AVENUE), PROJECT NO. 6608
ESTIMATED
COSTS
Construction Contract (Engineer's Estimate) $300,000
Construction Contingency $60,000
Construction Management and Inspection (10%) $30,000
Material and Geotechnical Testing During Construction (5%) $15,000
TOTAL ESTIMATED CONSTRUCTION COSTS $405,000
PROJECT NO. 6608 AVAILABLE BALANCE $1,325,627
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION None
Page 3
The project is funded by both General Fund and Gas Tax Funds. These funding sources are not
subject to State or Federal restrictions regarding prevailing wage. Therefore, pursuant to Carlsbad
Municipal Code Section 3.28.130, prevailing wages are not required for the construction of Northwest
Quadrant Storm Drain Improvement Program (Mountain View/Pacific Avenue, Roosevelt Street/Beech
Avenue to Laguna Drive, Madison Street/North of Grand Avenue and Harrison Street South of
Chinquapin Avenue), Project No. 6608.
Constructing the projects using one contract is more efficient than separating the project into multiple
contracts. The cost savings derived from bidding the projects as one contract are due to the similarity
of construction techniques on each drainage system, the proximity of the projects to one another, and
savings realized by ordering larger quantities of materials.
Staff recommends approving the plans and specifications and authorizing the City Clerk to advertise
for bids for the construction of Northwest Quadrant Storm Drain Improvement Program (Mountain
View/Pacific Avenue, Roosevelt Street/Beech Avenue to Laguna Drive, Madison Street/North of
Grand Avenue and Harrison Street South of Chinquapin Avenue), Project No. 6608 for storm drain
improvements.
EXHIBITS:
1. Location Map.
2. Northwest Quadrant Storm Drain Improvement Program Project List.
3. Resolution No. 2012-003 approving plans and specifications, and authorizing the
City Clerk to advertise for bids for the Northwest Quadrant Storm Drain Improvement Program,
(Mountain View/Pacific Avenue, Roosevelt Street/Beech Avenue to Laguna Drive, Madison
Street/North of Grand Avenue and Harrison Street South of Chinquapin Avenue), Project No.
6608.
3
LOCATION MAP
SITE1
LEGEND:
SITE1 - MOUNTAIN VIEW DR. & PACIFIC AVE.
SITE2 - MADISON ST. NORTH OF GRAND AVE.
SITE4 - ROOSEVELT ST. NORTH OF BEECH AVE.
SITE31 - HARRISON ST. SOUTH OF CHINQAUPIN AVE.
NOT TO SCALE
PROJECT NAME
NORTHWEST QUADRANT STORM DRAIN PROGRAM
PROJECT
NUMBER
6608
EXHIBIT
1
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EXHIBIT 2
NORTHWEST QUADRANT STORM DRAIN
IMPROVEMENT PROGRAM PROJECT LIST - FY 2011-12
Number Site Location Priority Status
1 Mountain View and Pacific Avenue 2 Authorization to Bid
2 Madison Street, Grand Avenue to Arbuckle Place 2 Authorization to Bid
3 Oak Avenue and Lincoln Street 7 Pre-Design
4 Roosevelt Street n/o Beech Avenue 2 Authorization to Bid
5
Roosevelt Street and Madison Street, Carlsbad
Village Drive to Grand Avenue 2 Bidding
6 Ocean Street north of Oak Avenue 3 Pre-Design
7 Valley Street and Buena Vista Way 3 Pre-Design
8 Valley Street north of Carlsbad Village Dhve 3 Pre-Design
9 Cynthia Lane to Pio Pico Drive 1 Complete
10 Pio Pico Drive and Forest Avenue 1 Complete
11 Elmwood Street and Laguna Drive 4 Pre-Design
12 Wilson Street north of Buena Vista Way 4 Pre-Design
13 Macarthur Avenue and Sunnyhill Drive 4 Pre-Design
14 Chestnut Avenue and Pio Pico Drive 1 Complete
15 Chestnut Avenue and Adams Street 1 Complete
16 Adams Street and Palm Avenue 6 Pre-Design
17 Adams Street north of Magnolia Avenue 6 Pre-Design
18 Adams Street north of Tamarack Avenue 6 Pre-Design
19 Basswood Avenue and Valley Street 4 Pre-Design
20 Linda Lane Cul de Sac's 5 Pre-Design
21 Donna Drive west of Chestnut Avenue 5 Pre-Design
22 Palisades Drive and East Pointe Avenue 5 Pre-Design
23 Calavo Court 5 Complete
24 Ridgecrest Drive 1 Complete
25 Adams Street south of Hoover Street 2 Pre-Design
26 Park Drive, Monroe Street to Woodvale Drive 7 Complete
27 Monroe Street, Alder Drive and Sunnyhill Drive 7 Complete
28 Park Drive, Cove Drive to Marina Drive * 6611
29 Sevilla Way 7 Removed from Program
30 Park Drive east of Valencia Avenue 7 Complete
31 Harrison Street south of Chinquapin Avenue 2 Authorization to Bid
32 Crest Drive Drainage Project 1 Complete
33 Hillside Drive downdrain west of Park Drive -Complete
34
Highland Drive between Magnolia and
Chinquapin 3 Design
* - Moved to separate CIP project due to project size and environmental considerations,
Decembers, 2011
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RESOLUTION NO. 2012-003
1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, APPROVING PLANS AND
SPECIFICATIONS AND AUTHORIZING THE CITY CLERK TO
4 ADVERTIZE FOR BIDS FOR THE NORTHWEST QUADRANT
STORM DRAIN IMPROVEMENT PROGRAM (MOUNTAIN
5 VIEW/PACIFIC AVENUE, ROOSEVELT STREET/BEECH
AVENUE TO LAGUNA DRIVE, MADISON STREET/NORTH OF
6 GRAND AVENUE AND HARRISON STREET SOUTH OF
CHINQUAPIN AVENUE), PROJECT NO. 6608.
7
8 WHEREAS, the City Council of the City of Carlsbad, California, has determined it
9 necessary, desirable, and in the public interest to construct the Northwest Quadrant Storm Drain
10 Improvement Program (Mountain View/Pacific Avenue, Roosevelt Street/Beech Avenue to Laguna
11 Drive, Madison Street/North of Grand Avenue and Harrison Street South of Chinquapin Avenue),
12 Project No. 6608; and
13 WHEREAS, the plans and specifications for furnishing of all labor, materials, tools,
14 equipment, transportation, and other expenses necessary or incidental to the Northwest Quadrant
15 Storm Drain Improvement Program (Mountain View/Pacific Avenue, Roosevelt Street/Beech
1g Avenue to Laguna Drive, Madison Street/North of Grand Avenue and Harrison Street South of
Chinquapin Avenue), Project No. 6608, have been prepared and are on file in the Utilities-
Engineering Department ofthe City of Carlsbad and are incorporated herein by reference; and
WHEREAS, funding for said project has been appropriated from the General Fund and
Gas Tax Funds to cover all project costs and is sufficient.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the plans, specifications and contract documents for the Northwest
Quadrant Storm Drain Improvement Program (Mountain View/Pacific Avenue, Roosevelt
Street/Beech Avenue to Laguna Drive, Madison Street/North of Grand Avenue and Harrison Street
South of Chinquapin Avenue), Project No. 6608, are on file in the Utilities Department-Engineering
Division of the City of Carlsbad and are hereby approved. ^
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3. The City Clerk of the City of Carlsbad is hereby authorized and directed to
publish, in accordance with State law, a Notice to Contractors Inviting Bids for the Northwest
Quadrant Storm Drain Improvement Program (Mountain View/Pacific Avenue, Roosevelt
Street/Beech Avenue to Laguna Drive, Madison Street/North of Grand Avenue and Harrison Street
South of Chinquapin Avenue), Project No. 6608, in accordance with the plans, specifications, and
contract documents referred to herein.
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