HomeMy WebLinkAbout2012-01-10; City Council; 20774; ACCEPTING BIDS AND AWARD OF CONTRACT TO CHARLES KING COMPANY INC FOR OCCIDENTAL INTERCEPTOR SEWER REHABILITATION PROJECT NO 5522CITY OF CARLSBAD - AGENDA BILL
20.774 ACCEPTING BIDS AND AWARD OF CONTRACT TO
CHARLES KING COMPANY, INC, FOR THE
OCCIDENTAL INTERCEPTOR SEWER
REHABILITATION, PROJECT NO. 5522
DEPT. DIRECTOR (^y/^^
MTG. 01/10/12
ACCEPTING BIDS AND AWARD OF CONTRACT TO
CHARLES KING COMPANY, INC, FOR THE
OCCIDENTAL INTERCEPTOR SEWER
REHABILITATION, PROJECT NO. 5522
CITY ATTORNEY jg^^^
DEPT. UTIL
ACCEPTING BIDS AND AWARD OF CONTRACT TO
CHARLES KING COMPANY, INC, FOR THE
OCCIDENTAL INTERCEPTOR SEWER
REHABILITATION, PROJECT NO. 5522 CITY MANAGER (^(/_^
RECOMMENDED ACTION:
Adopt Resolution No. 2012-006 accepting bids and award of contract to Charles King Company,
Inc. for the Occidental Interceptor Sewer Rehabilitation, Project No. 5522.
ITEM EXPLANATION:
The Occidental Interceptor Sewer includes approximately 2,500 lineal feet of pipeline between 39-inches
and 48-inches in diameter with an alignment beginning adjacent to the north end of the Encina Water
Pollution Control Facility (EWPCF), then running south in or parallel to Avenida Encinas, to its most
upstream terminus near the entry to the NCTD Coaster Station where it intercepts flow from Leucadia
Wastewater District (LWD), the City of Carlsbad and the City of Encinitas. The sewer was originally
constructed in 1974 with portions ofthe alignment being improved over the years since.
Ownership of the Occidental Interceptor Sewer is shared between three entities defined in the "Occidental-
Carlsbad-Leucadia-Encinitas Agreement in Regard to Construction of Sewer Pipeline South from the
Encina Water Pollution Control Facility", executed September 24, 1974 (Agreement). The Agreement
specifies the ownership percentage for each owner and declares the City of Carlsbad the lead owner
responsible for its maintenance and repair. The Agreement requires that both LWD and Encinitas pay the
City of Carlsbad for the cost for maintenance and repair based on their ownership percentage. Specifically,
ownership percentages are: Carlsbad 40.0%, LWD 40.3% and Encinitas 19.7%. Letters from LWD and the
City of Encinitas agreeing to pay their fair shares are attached as Exhibit 3 and Exhibit 4, respectively.
Inspection of this sewer has revealed the need to rehabilitate approximately 700 lineal feet of 39-inch
diameter vitrified clay pipeline. The pipeline defects include cracked and broken sections of that pipe.
Additionally, exposed concrete in the interior of the eight manholes has deteriorated due to a corrosive
environment. Since the discovery of these defects, City staff has prepared plans for the sewer's repair.
Both the pipe repair and manhole repair will be done by trenchless methods, minimizing the need for
excavation and reducing surface impacts which would occur as a result of traditional methods requiring
excavation. The pipeline will be rehabilitated with installation of a cured-in-place pipe (CIPP) liner, and the
deteriorated manholes will be rehabilitated by removing the deteriorated concrete in the structures and
installing high strength repair mortar, and then installing a new polyvinyl chloride (PVC) lining to protect the
cementitious structures from future corrosion. City staff has corresponded with LWD and Encinitas
throughout the investigative and design phases of this project and both are agreeable to the proposed
rehabilitation methods.
On October 11, 2011, through the adoption of Resolution No. 2011-242, the Carlsbad City Council
approved plans and specifications, authorized the City Clerk to advertise to receive bids and appropriated
funds forthe Occidental Interceptor Sewer Rehabilitation, Project No. 5522.
DEPARTMENT CONTACT: Mark Biskup, (760) 602-2763, mark.biskup(a)carlsbadca.aov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER-SEE MINUTES •
AMENDED •
Page 2
On November 22, 2011, two (2) sealed bids were received for the construction of this project, which are
summarized in the table below:
CONTRACTOR CITY/STATE TOTAL
1, Charles King Company, Inc, Signal Hill, CA $590,652
2. SAK Construction 0 California O'Fallon, MO $966,655
The Engineer's Estimate for this project is $740,000. Staff has completed its review of all documents and
finds that they are in order. Therefore, staff recommends that Charles King Company, Inc. be awarded the
contract.
ENVIRONMENTAL IMPACT:
The City Planner has determined this project is exempt from the requirements of the California
Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15301(b) - minor alteration of
existing facilities of public utility services involving negligible or no expansion.
FISCAL IMPACT:
The City has appropriated a total of $849,000 from the Sewer Replacement Fund for the estimated cost of the
project. Both LWD and Encinitas have paid Carisbad 50% of their portions of pre-bid projected project costs as
agreed to in letters from each agency. The City will invoice LWD and Encinitas for their shares of the remaining
project cost as progress payments are made on the project. The projected project cost and shared cost are
shown on Table 1 and Table 2 below.
Table 1
PROJECT COST SUMMARY
OCCIDENTAL INTERCEPTOR SEWER REHABILITATION
Engineering, Environmental and Inspection Costs $109,000
Construction Contract (Charles King Company) $590,652
Contingency for Construction (15% of Construction Costs) $88,600
TOTAL PROJECT COST $788,252
CURRENT APPROPRIATED FUNDS $849,000
Table 2
ALLOCATION OF COST BY AGENCY
Total Share of Project Cost Payment to City to Date
City of Encinitas (19,7%) $155,285 $83,565
Leucadia Wastewater District (40.3%) $317,666 $170,948
City of Carlsbad (40,0%) $315,301
Total Project Cost $788,252
EXHIBITS:
1.
2.
Location Map, ^
Resolution No, 2012-006 accepting bids and award of contract to Charles King Company, Inc.
for the Occidental Interceptor Sewer Rehabilitation, Project No. 5522.
3. Letter from Leucadia Wastewater District.
4. Letter from City of Encinitas.
LOCATION MAP
NOT TO SCALE
PROJECT NAME
OCCIDENTAL SEWER REHABILITATION
PROJECT
NUMBER
5522
EXHIBIT
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RESOLUTION NO. 2012-006
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, ACCEPTING BIDS AND AWARD OF CONTRACT TO
CHARLES KING COMPANY, INC, FOR THE OCCIDENTAL
INTERCEPTOR SEWER REHABILITATION, PROJECT NO, 5522.
WHEREAS, the Occidental Interceptor Sewer (Sewer) was originally constructed in 1974 under
the Occidental-Carlsbad-Leucadia-Encinitas Agreement in Regard to Construction of Sewer Pipeline
South from the Encina Water Pollution Control Facility (Agreement); and
WHEREAS, allocation of ownership of the Sewer was provided in the Agreement in the
following percentages: Leucadia Wastewater District (LWD) 40.3%; City of Carlsbad 40%, and City of
Encinitas (Encinitas) 19.7%; and
WHEREAS, the Agreement specifies that Carlsbad will manage the maintenance of the Sewer
and Carlsbad will bill LWD for 40.3% and Encinitas for 19.7% ofthe total maintenance cost; and
WHEREAS, inspection ofthe Sewer found defects in the pipeline and manholes in its alignment
that are in need of repair; and
WHEREAS, City staff has prepared plans and specifications for the repair of approximately 700
lineal feet of 39 inch diameter pipeline and the rehabilitation of eight manholes in the Sewer all as part
ofthe Occidental Interceptor Sewer Rehabilitation (Project); and
WHEREAS, on October 11, 2011, through the adoption of Resolution No. 2011-242, the Carlsbad
City Council approved plans and specifications, authorized the City Clerk to advertise to receive bids and
appropriated additional funds of $316,000 forthe Project; and
WHEREAS, with said additional appropriation the total current appropriation for the project is
$849,000; and
WHEREAS, two (2) sealed bids were received on November 22, 2011, by the City of Carlsbad
for the construction of the Project; and
WHEREAS, the lowest responsive and responsible bid was submitted by Charles King
Company, Inc. in the amount of $590,652; and
WHEREAS, funds in the Sewer Replacement Fund are sufficient to complete said project; and
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WHEREAS, the City of Encinitas and the LWD have made payments to the City for 50% of their
share of the projected project cost; and
WHEREAS, the City will invoice LWD and Encinitas for their said percentages of the actual project
cost throughout the construction phase, with final balances to be paid at the completion of the project;
and
WHEREAS, payments from LWD and Encinitas will be deposited into the Sewer Replacement
Fund; and
WHEREAS, the project is exempt from the California Environmental Quality Act (CEQA) per State
CEQA Guidelines Section 15301(b) - minor alteration of existing facilities of public utility sen/ices
involving negligible or no expansion.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the bid in the amount of $590,652 submitted by Charles King Company, Inc.,
for the construction of the Occidental Interceptor Sewer Rehabilitation, Project No. 5522, is
accepted and the Mayor is hereby authorized to execute a contract with Charles King Company,
Inc., Inc.
3. The City Manager is hereby authorized to approve construction change orders up to
$88,600.
4. The Finance Director is authorized to invoice LWD and Encinitas for their said
percentages of the actual project cost throughout the construction phase, with final balances to be
paid at the completion of the project.
5. That the award of this contract is contingent upon the bidder submitting the lowest
responsible bid executing the required contract and submitting the required bonds and insurance
policies, as described in the contract, within twenty (20) days of adoption of this resolution.
The City Manager may grant reasonable extensions of time.
///
LEUCADIA
WAJTEWATER
DHTRICT
LEADERS IN
ENVIRONMENTAL
PROTECTION
September 29, 2011
BOARD Of DIRtCTORS
DONAl.C F, OiVoTEO. piiBiDfNT
nJDY i< HANSON. VICE PRfSiC-ENT
ALLAN ,'UllUSSEN. DIRECTOR
DAVIP KULCHiN, DIRECTOR
ELAINE SULLIVAN, DIRECIOR
PAUL I 8USHf£, GENERAL MANAGER
Ref: 12-3010
City of Carlsbad
Utilities Department
1635 Faraday Avenue
Carlsbad, CA 92008
Attention: Mr. Mark Biskup, P.E., Associate Engineer
SUBJECT: OCCIDENTAL LINE REPAIR PROJECT
Ref: (a) Occidental-Carlsbad-Leucadia-Encinitas Agreement in Regard to
Construction of Sewer Pipeline South from the Encina Water Pollution
Control Facility dated August 24, 1972
The Leucadia Wastewater District (District) acknowledges that the City of Carlsbad
(Carlsbad) is responsible for the repair of the Occidental Sewer Pipeline and that the
District is a partner in the repair of that line. Section 4, Dedication of Pipeline, of
reference (a) states the following percentages of costs for maintenance, operation and
repair of the Occidental Line: Leucadia - 40.3%, Encinitas - 19.7% and Carlsbad -
40%. The engineer's total project cost estimate; dated August 15, 2011; for the
Occidental Line repair is $848,3/6. Therefore, the District's 40.3% share of that
estimated cost is $341,895. The District agrees to provide 50% of our share or
$170,948 to Carlsbad for initial project funding prior to award of the contract. Once the
actual contract price is established, the District will provide incremental funding as
progress payments are made on the project.
We appreciate Carlsbad's efforts in the maintenance and repair of this critical line and
eagerly await the completion of this project. Please contact Robin Morishita at (760)
753-0155 ext. 3007 or rmorishita@lwwd.orq if you have any questions or comments.
Best-F^ards,
Paul J.-BuslW*
General Manager
cc: Steve Deering, Dudek
Contract File -Occidental Pipeline Repair Project
I960 LA COSTA AVENUE, CARLSBAD, CA 92009 • PHONE 760,753,0155 • FAX 760,753.3094 • LWWD.ORC • INF0@LWWD,ORC
1
Ci ty of
Encinitas
October 3,2011
City of Carlsbad
Attn: Mark Biskup, Associate Engineer
Utilities Department
1635 Faraday Avenue
Carlsbad, CA 92008
RE: Occidental Line Repair Project
The City of Encinitas (City) acknowledges that the City of Carlsbad is responsible for the repair
of the Occidental Sewer Pipeline and that the City is a partner in the repair of that line. As
specified in Section 4 (Dedication of Pipeline) of the Occidental-Carlsbad-Leucadia-Encinitas
Agreement in Regard to Construction of Sewer Pipeline South from the Encina Water Pollution
Control Facility, dated August 24, 1972, costs for maintenance, operation and repair of the
Occidental Line are shared in the following percentages: Leucadia 40.3%, Encinitas 19.7% and
Carlsbad 40%.
The engineer's total project cost estimate, dated August 15, 2011, for the Occidental Line repair
is $848,376. Therefore, the City's 19.7% share of that estimated cost is $167,130. The City
agrees to provide 50%) of our share ($83,565) to Carlsbad for initial project funding prior to
award of the contract. Once the actual contract price is established, the City will provide
incremental funding as progress payments are made on the project.
We appreciate Carlsbad's efforts in the maintenance and repair of this critical line and eagerly
await the completion of this project. Please contact Bill Wilson at (760) 633-2846 or
bwilson@cityofencinitas.org if you have any questions or comments.
Sincerely,
Larry Watt
Director of Public Works
Tel 760/633-2600 FAX 760/633-2627,505 South Vulcan Avenue, Encinitas, CA 92024 TDD 760/633-2700