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Home My WebLink About2012-01-10; City Council; 20775; AWARD CONTRACT FOR CONSTRUCTION NORTHWEST QUADRANT STORM DRAIN, CONCRETE REPAIR WORK, WORK PAVEMENT MANAGEMENT PROGRAM PROJECT NOS 6608 6021 6001CITY OF CARLSBAD - AGENDA BILL AB# 20.775 AWARD OF CONTRACT FOR CONSTRUCTION OF THE NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM, CONCRETE REPAIR WORK, AND PAVEMENT MANAGEMENT PROGRAM, PROJECT NOS. 6608, 6021, AND 6001 DEPT. DIRECTOR MTG. 1/10/12 AWARD OF CONTRACT FOR CONSTRUCTION OF THE NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM, CONCRETE REPAIR WORK, AND PAVEMENT MANAGEMENT PROGRAM, PROJECT NOS. 6608, 6021, AND 6001 CITYATTORNEY DEPT. UTIL AWARD OF CONTRACT FOR CONSTRUCTION OF THE NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM, CONCRETE REPAIR WORK, AND PAVEMENT MANAGEMENT PROGRAM, PROJECT NOS. 6608, 6021, AND 6001 CITY MANAGER ^ RECOMMENDED ACTION: Adopt Resolution No. 2012-007 accepting bids and awarding the contract to Burtech Pipeline, Inc. forthe construction ofthe Northwest Quadrant Storm Drain Improvement Program, Concrete Repair Work, and Pavement Management Program, Project Nos. 6608, 6021, and 6001. ITEM EXPLANATION: The Northwest Quadrant Storm Drain Improvement Program is a multi-year program to address non- master drainage plan needs within the northwest quadrant ofthe City. Site locations have been identified and prioritized based on recommendations from field observations. The locations of the sites, status and current priority are included in Exhibit 2. Four segments have been added to the program since project inception. One site consisting of two locations is included in this contract request as shown on Exhibit 1. Storm drain improvements are proposed for Madison Street and Roosevelt Street between Carlsbad Village Drive and Grand Avenue and include construction of 420 feet of 18" diameter reinforced concrete pipe, 56 feet of 12" diameter polyvinyl chloride pipe, four catch basins, and four cleanouts that connect to the existing storm drain systems in Grand Avenue and Carlsbad Village Drive. In addition to drainage improvements, and through the Concrete Repair Work project, the two midblock crossings will also be reconstructed to improve street surface drainage and pedestrian circulation. These improvements will meet current American Disabilities Act requirements. Upgrades to the irrigation systems and electrical systems will also be accomplished with this contract through the Concrete Repair Work project. At the completion of the storm drain improvements and concrete repairs, the two street segments will be overlayed through the Pavement Management Program. On May 10, 2011, through Resolution Number 2011-086, Agenda Bill 20,536, Council approved the plans and specifications and authorized the advertisement for bids for the Northwest Quadrant Storm Drain Improvement Program, Concrete Repair Work, and Pavement Management Program, Project Nos. 6608, 6021, and 6001. On June 15, 2011 four sealed bids were received, opened and witnessed forthe construction ofthe project On July 12, 2011, through Resolution Number 2011-166, Agenda Bill 20,621, Council rejected all bids because of bid irregularities. The project was rebid. On December 14, 2011, seven (7) sealed bids were received, opened and witnessed for the construction of this project as shown in the following Table 1. DEPARTMENT CONTACT: Sherri Howard 760-602-2756 Sherri.Howard(a>carlsbadca.gov FOR CITY CLERKS USE ONLY COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER-SEE MINUTES • AMENDED • Page 2 TABLE 1 NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM, CONCRETE REPAIR WORK, AND PAVEMENT MANAGEMENT PROGRAM, PROJECT NOS. 6608, 6021, & 6001 CONTRACTOR BID LUMP SUM 1. Burtech Pipeline, Inc $396,998.00 2. Southland Paving, Inc. $407,987.00 3. RSB Group, Inc. $408,547.00 4. Palm Engineering Construction Company, Inc, $410,877.00 5, Waters Edge Contracting Company $411,118.75 6. Don Hubbard Contracting Company $424,368.00 7. Garcia Juarez $428,520.00 The Engineer's estimate for this project is $420,000. All bid documents submitted by Burtech Pipeline, Inc. have been reviewed by staff and were found to be in order. Staff recommends awarding the construction contract to Burtech Pipeline, Inc. in the amount of $396,998.00 ENVIRONMENTAL IMPACT: The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15301(b) - minor alteration of existing facilities of public utility services involving negligible or no expansion and Section 15302(c) - replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity. The Planning Director filed a Notice of Exemption on March 18, 2011. FISCAL IMPACT: Table 1 shows the current status of the applicable projects: TABLE 1 SUMMARY OF CURRENT PROJECT EXPENSES NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM PROJECT NO. 6608 TASK DESCRIPTION APPROPRIATED TO DATE EXPENDITURES/ ENCUMBRANCES TO DATE REMAINING BALANCES Design $668,469 $471,011 $197,458 Construction, Inspection, Materials Testing $1,906,365 $816,123 $1,090,242 Environmental Mitigation & Monitoring $19,170 $10,549 $8,621 TOTAL $2,594,004 $1,297,683 $1,296,321 CONCRETE REPAIR WORK PROJECT NO. 6021 TASK DESCRIPTION APPROPRIATED TO DATE EXPENDITURES/ ENCUMBRANCES TO DATE REMAINING BALANCES Design $20,000 $1,078 $18,922 Construction, Inspection, Materials Testing $730,000 $367,475 $362,525 TOTAL $750,000 $368,553 $381,447 <5— Page 3 PAVEMENT PF MANAGEMENT PROGRAM lOJECT NO. 6001 TASK DESCRIPTION APPROPRIATED TO DATE EXPENDITURES/ ENCUMBRANCES TO DATE REMAINING BALANCES Design $53,519 $38,181 $15,338 Construction, Inspection, Materials Testing $9,026,382 $2,943,891 $6,082,491 TOTAL $9,079,901 $2,982,072 $6,097,829 The total estimated project cost is shown in Table 2. TABLE 2 - PROJECT CONSTRUCTION COST ESTIMATE NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM, PROJECT NO. 6608 ESTIMATED COSTS Construction Contract $233,135.50 Construction Contingency $45,000 Construction Management and Inspection $25,000 Testing $12,500 TOTAL ESTIMATED CONSTRUCTION COSTS $315,635.50 PROJECT AVAILABLE BALANCE $1,296,321 ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION -0- CONCRETE REPAIR WORK PROJECT NO. 6021 ESTIMATED COSTS Construction Contract $107,927.50 Construction Contingency $30,000 Construction Management and Inspection $11,000 Testing $5,500 TOTAL ESTIMATED CONSTRUCTION COSTS $154,427.50 PROJECT AVAILABLE BALANCE $381,447 ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION -0- PAVEMENT MANAGEMENT PROGRAM PROJECT NO. 6001 ESTIMATED COSTS Construction Contract $55,935 Construction Contingency $20,000 Construction Management and Inspection $6,000 Testing $3,000 TOTAL ESTIMATED CONSTRUCTION COSTS $84,935 PROJECT AVAILABLE BALANCE $6,097,829 ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION -0- Page 4 Sufficient funds have been appropriated from the General Capital Construction Fund, Gas Tax Fund and TransNet-Local Fund to fund this project. Annually, funds are added to these projects through the Capital Improvement Program. This funding source is not subject to State or Federal restrictions regarding prevailing wage. Therefore, pursuant to Carlsbad Municipal Code Section 3.28.130, prevailing wages are not required for the construction of Northwest Quadrant Storm Drain Improvement Program, Concrete Repair Work, and Pavement Management Program, Project Nos. 6608, 6021, and 6001. EXHIBITS: 1. Location map. 2. Northwest Quadrant Storm Drain Program Project List. 3. Resolution No. 2012-007 accepting bids and awarding the contract to Burtech Pipeline, Inc. for the Northwest Quadrant Storm Drain Improvement Program, Concrete Repair Work, and Pavement Management Program, Project Nos. 6608, 6021, and 6001. LOCATION MAP LEGEND: SITES - MADISON ST. NORTH OF CARLSBAD VILLAGE DR - ROOSEVELT SI NORTH OF CARLSBAD VILLAGE DR PACIFIC OCEAN WOT TO SCALE PROJECT NAME NORTHWEST QUADRANT STORM DRAIN PROGRAM (MADISON STREET AND ROOSEVELTSTREET) PROJECT NUMBER 6608 EXHIBIT 1 DRAWN BY: SCOTT EVANS: CARLSBAD UTIUTIES DEPI J/16/11 C: XUWTIES DEPARniENT\DESIGN DIVISI0N\H0WARD\6608-2.DWG r EXHIBIT 2 NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM PROJECT LIST - FY 2011-12 Number Site Location Priority Status 1 Mountain View and Pacific Avenue 2 Authorization to Bid 2 iVladison Street, Grand Avenue to Arbuckle Place 2 Authorization to Bid 3 Oak Avenue and Lincoln Street 7 Pre-Design 4 Roosevelt Street n/o Beech Avenue 2 Authorization to Bid 5 Roosevelt Street and Madison Street, Carlsbad Village Drive to Grand Avenue 2 Bidding 6 Ocean Street north of Oak Avenue 3 Pre-Design 7 Valley Street and Buena Vista Way 3 Pre-Design 8 Valley Street north of Carlsbad Village Drive 3 Pre-Design 9 Cynthia Lane to Pio Pico Drive 1 Complete 10 Rio Pico Drive and Forest Avenue 1 Complete 11 Elmwood Street and Laguna Drive 4 Pre-Design 12 Wilson Street north of Buena Vista Way 4 Pre-Design 13 Macarthur Avenue and Sunnyhill Drive 4 Pre-Design 14 Chestnut Avenue and Pio Pico Drive 1 Complete 15 Chestnut Avenue and Adams Street 1 Complete 16 Adams Street and Palm Avenue 6 Pre-Design 17 Adams Street north of Magnolia Avenue 6 Pre-Design 18 Adams Street north of Tamarack Avenue 6 Pre-Design 19 Basswood Avenue and Valley Street 4 Pre-Design 20 Linda Lane Cul de Sac's 5 Pre-Design 21 Donna Drive west of Chestnut Avenue 5 Pre-Design 22 Palisades Drive and East Pointe Avenue 5 Pre-Design 23 Calavo Court 5 Complete 24 Ridgecrest Drive 1 Complete 25 Adams Street south of Hoover Street 2 Pre-Design 26 Park Drive, Monroe Street to Woodvale Drive 7 Complete 27 Monroe Street, Alder Drive and Sunnyhill Drive 7 Complete 28 Park Drive, Cove Drive to Marina Drive * 6611 29 Sevilla Way 7 Removed from Program 30 Park Drive east of Valencia Avenue 7 Complete 31 Harrison Street south of Chinquapin Avenue 2 Authorization to Bid 32 Crest Drive Drainage Project 1 Complete 33 Hillside Drive downdrain west of Park Drive -Complete 34 Highland Drive between Magnolia and Chinquapin 3 Design * - Moved to separate CIP project due to project size and environmental considerations, Decembers, 2011 lo 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2012-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AWARDING A CONTRACT FOR THE NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM, CONCRETE REPAIR WORK, AND PAVEMENT MANAGEMENT PROGRAM, PROJECT NOS. 6608, 6021, and 6001. WHEREAS, on May 10, 2011, the City Council of the City of Carlsbad, through Resolution No. 2011-086, has previously approved the plans and authorized to advertize for bids to construct the Northwest Quadrant Storm Drain Improvement Program, Concrete Repair Work, and Pavement Management Program, Project Nos. 6608, 6021, and 6001; and WHEREAS, seven (7) sealed bids were received on December 14, 2011, by the City of Carlsbad for the construction of said project; and WHEREAS, the lowest responsive and responsible bid was submitted by Burtech Pipeline Company, Inc in the amount of $396,998; and WHEREAS, funding for said project has been appropriated from the General Capital Construction Fund, Gas Tax Fund and TransNet Fund to cover all project costs and is sufficient; and WHEREAS, Section 3.28.040 (c)(5) of the Carlsbad Municipal Code authorizes the City Manager to approve change orders in the amount equal to the contingency set at the time of project award. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the low bid of $396,998.00 submitted by Burtech Pipeline, Inc., for the construction of the Northwest Quadrant Storm Drain Improvement Program, Concrete Repair Work, and Pavement Management Program, Project Nos. 6608, 6021, and 6001, is accepted and the Mayor is hereby authorized to execute a contract with Burtech Pipeline, Inc. for the Northwest n 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Quadrant Storm Drain Improvement Program, Concrete Repair Work, and Pavement Management Program, Project Nos. 6608, 6021, and 6001. 3. That the City Manager is hereby authorized to approve construction change orders up to $95,000. 4. That the award of this contract is contingent upon the bidder submitting the lowest responsible bid executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within twenty (20) days of adoption of this resolution. The City Manager may grant reasonable extensions of time. /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// 6