HomeMy WebLinkAbout2012-03-13; City Council; 20832; CONTRACT CONSTRUCTION 2012 CONCRETE REPLACEMENTCITY OF CARLSBAD - AGENDA BILL
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MTG. 3/13/12
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DEPT. TRANS
ACCEPTANCE OF BIDS AND AWARD OF
CONTRACT FOR CONSTRUCTION OF THE 2012
CONCRETE REPLACEMENT
PROJECT NOS. 6013 & 6021
DEPT. DIRECTOR ^>
CITY ATTORNEY '^^^
CITY MANAGER
RECOMMENDED ACTION:
Adopt Resolution No. 2012-057 accepting bids and awarding a contract for the construction of
the 2012 Concrete Replacement Project Nos. 6013 and 6021.
ITEM EXPLANATION:
As part of the City's annual Concrete Replacement Program, staff has evaluated the concrete
improvements in the public right-of-way and produced a list of 538 locations where concrete
replacement is necessary. Curb, gutter, sidewalk, curb ramps, and driveway approaches need to be
replaced because of deterioration, cracking, and uplifting.
On January 10, 2012, City Council approved Resolution No. 2012-005, authorizing the advertisement
for bids for construction of the 2012 Concrete Replacement Project Nos. 6013 and 6021. The
engineer's estimate was $382,200. Eight (8) bids were received on February 22, 2012, which are
summarized as follows:
CONTRACTOR BID TOTAL
1. Portillo Concrete, Inc. $357,188
2. Palm Engineering $374,147
3. RMV Construction $393,452
4. Anton's Service Inc $394,205
5. B&T General Engineering $399,901
6. Crest Equipment Inc $402,203
7. Tri-Group Construction & Dev. Inc. $518,402
8. New Century Construction Inc. $530,025
Staff has completed its review of the contract documents and determined that Portillo Concrete, Inc.
made a calculation error with regards to the extension total of the contractor's proposal of item #2. As
stated in the Notice Inviting Bids, when there is a discrepancy between the unit price and the
extension total, the unit price prevails. The extension total was recalculated and the total bid was
revised. On February 24, 2012, Portillo Concrete verified that the error was in the extension total and
the unit price of item #2 was accurate. The lowest bid total was Portillo Concrete, Inc. with
$357,188.00. Therefore, staff recommends that Portillo Concrete, Inc. be awarded the contract.
DEPARTMENT CONTACT: Brandon Miles 760-602-2745 Brandon.Miles@,carlsbadca.gov
FOR CITY CLERKS USE ONLY X COUNCIL ACTION: APPROVED X CONTINUED TO DATE SPECIFIC •
DENIED X CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER-SEE MINUTES •
AMENDED •
Page 2
ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines
Section 15301(c) - minor alteration of existing facilities including streets, sidewalks, gutters, and
similar facilities involving negligible or no expansion.
FISCAL IMPACT:
The total cost for the 2012 Concrete Replacement Project is $446,485 as shown in the table below.
2012 CONCRETE REPLACEMENT PROJECT COSTS
Construction Contract (Portillo Concrete, Inc.) $357,188
Construction Contingency (10%) $35,719
Inspection, Testing, and Construction Management (15%) $53,578
TOTAL COST $446,485
The Concrete Replacement Program (CIP No. 6013 and 6021) has sufficient GOC and Gas Tax funds
available to compiete this project. Remaining appropriations will be used for future concrete
replacement projects. Prevailing wages are not required for this contract.
The table below shows the current status of the Concrete Replacement Program:
CONCRETE REPLACEMENT PROGRAM - C PNO. 6013 & 6021
TASK DESCRIPTION APPROPRIATED
TO DATE
EXPENDITURES/
ENCUMBRANCES
TO DATE
REMAINING
BALANCES
Design $110,800 $35,391 $75,409
Construction, Inspection, Materials Testing $1,639,200 $1,056,638 $582,562
TOTAL $1,750,000 $1,092,029 $657,971
EXHIBITS:
1. Resolution No. 2012-057 accepting bids and awarding construction contract
for construction ofthe 2012 Concrete Replacement Project Nos. 6013 and 6021.
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RESOLUTION NO. 2012-057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING
A CONTRACT FOR CONSTRUCTION OF THE 2012
CONCRETE REPLACEMENT PROJECT NOS. 6013 & 6021.
WHEREAS, the City Council of the City of Cadsbad. California, has determined it
necessary, desirable, and in the public interest to replace damaged concrete; and
WHEREAS, the project is exempt from the California Environmental Quality Act (CEQA)
pursuant to CEQA Guidelines Section 15301(c); and
WHEREAS, on January 10, 2012, the City Council approved contract documents and
specifications for furnishing of all labor, materials, tools, equipment, transportation, and other
expenses necessary or incidental to the 2012 Concrete Replacement Project Nos. 6013 and 6021;
and
WHEREAS, eight (8) sealed bids were received on February 22. 2012 for the project;
and
WHEREAS, the lowest responsive, responsible bid for the project was submitted by
Portillo Concrete. Inc. in the amount of $357,188; and
WHEREAS, there are sufficient funds available in the Concrete Replacement Program
(CIP Nos. 6013 and 6021) account for construction of the project.
NOW. THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the bid submitted by Portillo Concrete, Inc. in the amount of $357,188 is
hereby accepted and the Mayor is hereby authorized to execute the contract for the construction
of the 2012 Concrete Replacement Project Nos 6013 and 6021, in accordance with the
specifications and contract documents referred to herein.
3. That the City Manager is hereby authorized to approve construction change
orders up to the contingency amount of $35,719 to Portillo Concrete, Inc. for the 2012 Concrete
Replacement, Project Nos. 6013 and 6021.
4. That the award of this contract is contingent upon Portillo Concrete, Inc.
executing the required contract and submitting the required bonds and insurance policies, as
described in the contract, within twenty (20) calendar days of adoption of this resolution. The City
Manager may grant reasonable extensions of time.
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AYES: Council Members Hall, Kulchin, Blackburn, Douglas and Packard.
NOES: None.
1 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
2 of the City of Carlsbad on the 13^^ day of March, 2012, by the following vote to wit:
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11 MATTLHALL, Mayor
12 ATTEST:
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ABSENT: None.
LORRAINE M. WOOD, City Clerk
(SEAL)
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