HomeMy WebLinkAbout2012-05-08; City Council; 20887; Authorization to Purchase Replacement Mobile Intensive Care UnitCITY OF CARLSBAD - AGENDA BILL
AB# 20,887 AUTHORIZATION TO PURCHASE A
REPLACEMENT MOBILE INTENSIVE CARE UNIT
DEPT. DIRECTO^O/kfh
MTG. 05/08/12
AUTHORIZATION TO PURCHASE A
REPLACEMENT MOBILE INTENSIVE CARE UNIT CITY ATTORNEY ^j^^^
DEPT. PEM
AUTHORIZATION TO PURCHASE A
REPLACEMENT MOBILE INTENSIVE CARE UNIT
CITY MANAGER \A}^^
RECOMMENDED ACTION:
Adopt Resolution No. 2012-101 authorizing the purchase of a replacement for Mobile Intensive
Care Unit (MICU) F099 from Emergency Vehicle Group, Inc.
ITEM EXPLANATION:
Funds in the amount of $195,000 were appropriated for the replacement of Mobile Intensive Care Unit
(MICU) F099 for the FY 11-12 budget cycle. MICU F099 is an ambulance that has 149,236 miles and
was originally entered into service on 10/05/2007. This unit does not include an hour meter and staff
was unable to determine the total hours on the engine using diagnostic equipment. Maintenance costs
to date on MICU F099 are in excess of $74,000. The established life expectancy criterion of an MICU is
four years or 80,000 miles. This vehicle exceeds both criteria. This replacement request was included in
the Fleet Replacement Budget for the FY11-12 Budget cycle, which was previously approved by
Council.
In accordance with Carlsbad Municipal Code Section 3.28.100, the Purchasing Officer is authorized to
purchase equipment through cooperative purchasing programs with other public agencies when the
agency has made their purchase in a competitive manner. This vehicle purchase is based on a formal
bidding process from Houston-Galveston Area Council Cooperative Purchasing program, HGACBuy, to
which Carlsbad is a member agency. Copies of the HGACBuy agreement are on file with the Property
and Environmental Management Department. The cost ofthe replacement MICU, including modifications
to meet Carlsbad Fire Department standards and graphics, is $197,602.57, tax and fees included. A
purchase agreement with Emergency Vehicle Group, Inc. is attached as Exhibit 2.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the
meaning of CEQA in that it has no potential to cause either a direct physical change in the environment,
or a reasonably foreseeable indirect physical change in the environment, and therefore does not require
environmental review.
DEPARTMENT CONTACT: John McKelvey 760-434-2992, john.mckelvey@carlsbadca.gov
FOR CITY CLERKS USE ONLY .
COUNCIL ACTION: APPROVED X
FOR CITY CLERKS USE ONLY .
COUNCIL ACTION: APPROVED X CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER-SEE MINUTES •
AMENDED •
Page 2
FISCAL IMPACT:
Funds in the amount of $195,000 were appropriated for the replacement of MICU F099 (Ambulance)
in the FY 2011-12 budget cycle. The total cost of the replacement vehicle, including tax and standard
fees, is $197,602.57. Staff recommends using vehicle replacement budget contingency to make up
the difference in cost over what was appropriated. Sufficient funds are available in the Fleet-Vehicle
Replacement budget to fully-fund the purchase.
EXHIBITS:
1. Resolution No. 2012-101 authorizing the purchase of a replacement for Mobile
Intensive Care Unit (MICU) F099 from Emergency Vehicle Group, Inc.
2. Offer and Purchase Agreement for City of Carlsbad Fire Department.
RESOLUTION NO. 2012-101
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, AUTHORIZING THE PURCHASE OF
A REPLACEMENT FOR MOBILE INTENSIVE CARE UNIT
4 (MICU) F099 FROM EMERGENCY VEHICLE GROUP. INC. .
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21 2. That the City Manager or her designee is authorized to sign the Offer and
22 Purchase Agreement Document from Emergency Vehicle Group on behalf of the
23 City of Carlsbad.
24 3. That the Purchasing Officer is hereby authorized to issue a purchase order to
25 Emergency Vehicle Group, Inc. in the amount of $197,602.57 for the purchase of
26 one replacement ambulance, to replace Asset F099.
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WHEREAS, $195,000 was previously appropriated to the FY 2010-11 Vehicle
Replacement Budget for the purchase of one replacement Mobile Intensive Care Unit (MICU),
(Ambulance)to replace Asset F099, and;
WHEREAS, the Fleet Manager has reviewed the overall condition, maintenance history,
future maintenance needs and determined it is in the best interest of the City to replace Asset
F099; and;
WHEREAS, The Houston-Galveston Area Council, through the HGACBuy Program, of
which Carlsbad is a member agency, has competitively bid Ambulances using formal bidding
procedures, and Section 3.28.100 of the Carlsbad Municipal code permits the Purchasing
Officer to use this contract for a purchase when it is in the best interest of the City to do so; and,
WHEREAS, Emergency Vehicle Group, Inc., under the HGACBuy agreement pricing,
has agreed to sell the City of Carlsbad a new ambulance for $197,602.57;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
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1 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
2 of the City of Cartsbad on the 8*'^ day of May, 2012, by the following vote to wit:
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AYES: Council Members Kulchin, Blackburn, Douglas and Packard.
NOES: None.
ABSENT: Council Member Hall.
11 ANN KULCHIN, Mayor Pro Tem
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ATTEST:
16 M^RRAINE M. WOOD, City Clerk
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EmSEMCy y yEHIClES
April 11, 2012
Battalion Chief Michael Calden/vood
Engineer Brad Dantzer
Cartsbad Fire Department
2560 Onon Way
Carlsbad, California 92008
Dear Chief CaldenA/ood and Engineer Dantzer,
On behalf of Ufe Une Emergency Vehicles and Emergency Vehicle Group, Inc., I
would like to thank you for the opportunity to provide you with the following revised
piggy-back offer for your new 2012 Ford F-450 Type I Fire Rescue Module
Ambulance off of the formal bid process conducted by the Houston-Galveston Area
Council for H-GAC Product Code RA04.
We would also like to thank you for the previous business that the City has had with
Emergency Vehicle Group, Inc. and Life Line Emergency Vehicles. We appreciate
the opportunity to continue the relationship.
Our pncing includes a $6,712.00 discount in exchange to use your new ambulance to
show other departments. We will show the vehicle to other departments for a 60 day
penod following radio installation and put no more than 4,000 miles on the chassis.
The new ambulance will be delivered following EVG's annual open house on August
21,2012.
Base unit pnce per work order: $182,346.00
HGAC Fee: $ 1,000.00
Sales Tax $ 14,209.32
Ca Tire Fee $ 12.25
Doc Fee $ 35.00
Total Sale Price $197,602.57
Delivery will be 180 days after receipt of order.
Emergency Vehicle Group, Inc. (EVG) and Life Line Emergency Vehicles are proud
to be in the business of serving those who bravely serve our communities and help
ensure the safety of our families and fnends. Our pledge is to offer you the same
quality of service and expertise that is demanded from you.
Over the years we have introduced fire departments, municipalities and private
companies to the absolute best in service, sales and customer support in the industry
today.
2883 East Coronado Street Anaheim, California 92806
Tel: 714-238-0110 Fax: 714-238-0120
www.evginc.net
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Emergency Vehicle Group, Inc.
2883 East Coronado Street mKmi I imtis
Anaheim, California 92806
We proudly serve California and Nevada from our Headquarters in Anaheim,
California and offer you premium custom products along with the best value available
in the industry. EVG accomplishes this by representing Cnmson Fire Apparatus, Life
Line Ambulances, McCoy Miller, Road Rescue Ambulances, Wheeled Coach
Ambulances and Spartan Fire Chassis.
EVG offers over 275 years of combined emergency vehicle expenence and has
dedicated sales and service experts throughout the region with a true passion for
providing the best products along with unequalled pre and post-sale service and
support. Together, as a team and partner with you, we provide custom, premium fire
apparatus and ambulances that are designed specifically for you and your specific
needs.
Our Commitment to you is very clear, basic and simply to the point and what sets us
apart...
We will provide you with the absolute best in sales, service and support both before
and after the sale. Our mission is to develop long-term relationships and provide our
customers with "honest, intelligent effort" in every thing we do for you.
We are truly "stnving for excellence and have dedication and passion" for what we do
and are committed to serving both the Fire Service and Emergency Medical Services
communities.
The Service You Expect from People You Can Trust...
All of us at Emergency Vehicle Group, inc. and Life Line believe in long-term
relationships and we appreciate the opportunity of working with you and the Carlsbad
Fire Department. We are all excited do be able to continue the relationship that you
and your department has had with Life Line for many years. We are confident that
our premium level of pre and post-sale service and support will be an added benefit
to the premium ambulance that you have been purchasing.
I would again like to thank you for the opportunity to provide you with this purchase
offer. All of us at EVG and Life Line offer you our sincere pledge of "Honest,
Intelligent Effort" in everything we do for you now, and in the future.
Sincerely,
Jerry N. Gnnstead, Jr.
CEO and Co-Founder
S:\Customers\Carlsbacl Flre Department\Second 2012 LL\20120411 - Carlsbad Revised Opening 4/11/2012 10:26:18 AM
Letter Revlsed.doc
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