HomeMy WebLinkAbout2012-05-22; City Council; 20903; Memorandum of Understanding between City of Carlsbad and Carlsbad Unified School District for School Resource Office ProgramCITY OF CARLSBAD - AGENDA BILL
AB#
MTG.
DEPT.
20301.
5/22/2012
POL
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF CARLSBAD
AND CARLSBAD UNIFIED SCHOOL
DISTRICT FOR THE SCHOOL
RESOURCE OFFICER PROGRAM
DEPT. HEAD^^^g^u^
CITY ATTY. ^^^^
CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No.2012-115 approving the Memorandum of Understanding cost-sharing
agreement between the City of Carlsbad and Carisbad Unifled School District for the School
Resource Office ("SRO") Program for the school year of 2011-12.
ITEM EXPLANATION:
The City has agreed to provide the Carisbad Unified School District with the SRO Program
for the 2011-12 school year. The school district has agreed to pay for one-half the costs of
the program. The total cost for three officers for the nine-month period is $274,116; Carisbad
Unified School District's share is $137,058.
FISCAL IMPACT:
The Police Department budgets for the cost of the entire SRO Program. Therefore, the
School District's cost-sharing payment of $137,058 will be used to reimburse the General
Fund and reduce the impact of the SRO Program to the City.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065, this action does not constitute a "project"
within the meaning of CEQA in that it has no potential to cause either a direct physical
change in the environment, or a reasonably foreseeable indirect physical change in the
environment, and therefore does not require environmental review.
EXHIBITS:
1. Resolution No. 2012-115 approving the 2011-12 Memorandum of
2.
Understanding for the SRO Program between the City of Carisbad and the Carisbad
Unifled School District.
Carisbad Unifled School District Memorandum of Understanding.
DEPARTMENT CONTACT: Steve Thomas 760-931-2149 steve.thomas(gcarisbadca.gov
FOR CITY CLERKS USE ONLY. H COUNCIL ACTION: APPROVED H CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED •
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22 //
23 //
24 //
25 //
26 //
27 //
28
Exhibit 1
RESOLUTION NO. 2012-115
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, APPROVING THE
2011-12 MEMORANDUM OF UNDERSTANDING FOR
THE SRO PROGRAM BETWEEN THE CITY OF
CARLSBAD AND THE CARLSBAD UNIFIED SCHOOL
DISTRICT
WHEREAS, the City of Carisbad has agreed to provide the Carisbad Unifled
School District with the School Resource Officer ("SRO") Program for the school
year of 2011-12; and
WHEREAS, the Carisbad Unified School District has agreed to pay for one-
half the cost ofthe SRO Program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the Memorandum of Understanding for the SRO Program between
the City of Carisbad and the Carisbad Unified School District is hereby approved.
3. That the Mayor of the City of Carisbad is hereby authorized and directed
to execute said agreement for and on behalf ofthe City of Carisbad, California.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council
of the City of Carisbad on the 22"'' day of May, 2012, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Kulchin, Blackburn, Douglas and Packard.
None.
ABSENT: None.
IATTHALL, Mayor ^ MATT
ATTEST:
RRAINE M. WOOD, City Clerk
(SEAL)
MEMORANDUM OF UNDERSTANDING
BETWEEN
CARLSBAD UNIFIED SCHOOL DISTRICT
AND
CITY OF CARLSBAD
The Carisbad Police Department and the CaHsbad Unified School District desire to provide a
safe and secure, teaching and learning environment for all students and staff within the City of
Carlsbad by protecting life and property.
Ensuring the safety of students and staff on school campuses in CaHsbad is a priority to the
school administration and the police department. Campus security will be enhanced by the
presence of police officers that will interact with the students in both a positive and proactive
manner. Police officers on campus will help improve relations between the police department
and the youth ofthe community. Therefore, the CaHsbad Unified School District and the City of
CaHsbad have the following expectations and agree to undertake the listed responsibilities to
achieve these mutual objectives:
A. SCHOOL DISTRICT'S ROLE AND RESPONSIBILITY
1. To ensure student welfare portal to portal;
2. To develop procedures to handle campus safety issues;
3. To establish and follow procedures for referring police involvement; and
4. To cooperate with and support in a proactive manner the City of CaHsbad Police
Department to ensure the success of programs involving students, school personnel,
parents and the community.
B. SCHOOL RESOURCE OFFICER'S ROLE AND RESPONSIBILITY
1. To provide enforcement/prevention/intervention by:
• Providing a uniformed police officer presence at CaHsbad High School, the
middle and elementary schools, CaHsbad Village Academy, and district offices
located in the City of Carlsbad;
• Responding to all law enforcement related matters as they occur during regular
school hours while the officer is on or near the above facilities and able to do so;
Memorandum of Understanding
2011-2012 School Year
Page - 2 -
• Documenting all incidents of crime that occur at the above facilities as per
department regulations, performing the necessary follow-up investigations as
needed to identify perpetrators of crime, and performing any follow-up on cases
as deemed necessary;
• Attending vanous sporting events and school activities as needed for proactive
enforcement and interaction;
• Attending parent conferences/meetings as needed.
2. To conduct criminal investigations as assigned by the Supervisor of the Family
Services Unit and to assist other law enforcement officers who are engaged in
ongoing criminal investigations that bring them onto the school campus.
3. To work with school staff in the matters of mutual concern such as: alcohol and drug
use on campus; safety of students and staff on and off campus; gang-related
violence and crime; campus intrusion; and loss and/or damage to property.
4. To provide liaison in the following areas: School Attendance Review Board; Lions
Quest leadership team; point of contact for CPS visits; truancy sweeps; home
visitations; district-wide critical response plan training; school safety plans; and
training of school campus supervisors and noon duty personnel.
C. TERM OF AGREEMENT
This Memorandum of Understanding will remain in effect for the 2011-2012 public school
fiscal year. Either party will have the right to cancel this Memorandum of Understanding
upon 90 days advance written notice during the term ofthis agreement.
D. SPAN OF CONTROL/JURISDICTION
Three full-time police officers will be assigned to provide the School Resource Program at
CaHsbad High School, the middle and elementary schools, CaHsbad Village Academy, and
district offices located in the City of CaHsbad.
Enforcement/prevention/education/training/proactive activities will take place at these
facilities and at public meeting places within the community as they relate to the activities
at these facilities.
6
ing
2011-2012 School Year
Page - 3 -
The officers will remain under the direction and control of the CaHsbad Police
Department. Requests for work assignments from these facilities will be given to the
Family Services Sergeant of the CaHsbad Police Department, who will thereafter assess
the request and direct the School Resource Officer(s) to respond appropriately.
E. RESOURCE
Resource and local management will be coordinated at:
CaHsbad Unified School District, 6225 El Camino Real, CaHsbad, California, 92009, (760)
331-5000.
City of CaHsbad Police Department, 2560 Orion Way, CaHsbad, California, 92010, (760)
931-2100.
F. COST
Cost sharing will be based upon the services of three full-time police officers for nine
months of the school year. The portion funded by the District will be prorated based
upon the school year (nine months) at a rate of one half of the total salary of three full-
time sworn police officers for a total cost of $137,058 (excluding Summer School options,
an additional 7,614 per officer). See Exhibit A for details.
This Memorandum of Understanding will be effective July 1, 2011, and the CaHsbad
Unified School District will pay annually to the Finance Director of the City of CaHsbad the
agreed amount as outlined above. Ifthe agreement is canceled as herein permitted. City
shall return to the Distnct the portion of such payment allocable to the period of the term
subsequent to the effective date of cancellation.
G. SICK/INJURY/EMERGENCY ABSENCES
CaHsbad Police Department will provide general law enforcement services to CaHsbad
High School, the middle and elementary schools, CaHsbad Village Academy, and the
district offices via the Patrol Division whenever the regularly assigned School Resource
Officer is temporarily unable to provide said services due to illness, injury or emergency
leave, or when called away to perform other duties that preclude the officer's presence at
the school. In the event of such occurrence, calls for service will be handled based on
need in relation to other demands for police services.
Memorandum of Understanding
2011-2012 School Year
Page - 4 -
H. CITY EMPLOYEES
City employees who perform duties under this agreement are not, for any purposes
whatsoever, employees ofthe School District.
I. NO RIGHTS IN THIRD PARTIES
This Memorandum is not intended to benefit any third parties, create rights in favor of
any third parties, or create a special relationship between any City of CaHsbad employee
and any other person.
LIABILITY AND INDEMNIFICATION
Pursuant to Section 895.4 of the Government Code, the City of CaHsbad and CaHsbad
Unified School District agree that each will assume the full liability imposed upon it for any
of its officers, agents, or employees for injury caused by a negligent or wrongful act or
omission occurnng in the performance of this agreement, and each party agrees to
indemnify and hold harmless the other party for any loss, cost, or expense that may be
imposed upon such other party by the virtue of Sections 895.2 and 895.6 of the
Government Code.
CaHsbad Unified School District
Date: Apr-i i 70^7
City of CaHsbad
Approved as to forj?^:
Ronald R. Ball
City Att
M. Wodd, City Clerk
By:
Assista n^ity Attorney
7
;andi] Memorandum of Understanding
2011-2012 School Year
Page - 5 -
EXHIBIT A
Corlsbad Police Department
SCHOOL RESOURCE OFFICER PROGRAM
2011-2012 Cost-Shoring Breakdown
Costs are for one mid-step police officer (Step C) for one year and include only personnel costs;
equipment and maintenance costs are not included.
ANNUAL POLICE OFFICER PERSONNEL EXPENSES COST PER OFFICER
Salary 72,496
Overtime (@7.5% of Salary) 5,437
Disability & Unemployment 509
Retirement 27,357
Life / ADD Insurance 376
Medicare 1,051
Uniform Allowance 700
TOTAL PERSONNEL COSTS $120J42
SRO COST ALLOCATION CARLSBAD UNIFIED
Annual Personnel Costs $120,742
Monthly Personnel Cost 10,062
Nine-Month Cost 90,557
HALF SHARE COST TO SCHOOL $45,686
TOTAL COST FOR THREE OFFICERS $137,058