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HomeMy WebLinkAbout2012-05-22; City Council; 20904; Approve Cost Share Payment to SANDAG to Support and Maintain regional Arterial Management System for Fiscal Year 2012-13CITY OF CARLSBAD - AGENDA BILL 20.904 AB# MTG. 5/22/12 DEPT. TRAN APPROVE THE CITY OF CARLSBAD COST SHARE PAYMENT TO SANDAG TO SUPPORT AND MAINTAIN THE REGIONAL ARTERIAL MANAGEMENT SYSTEM FOR FISCAL YEAR 2012-13 DEPT. HEAD^ CITY ATTY. CITY MGR. RECOMMENDED ACTION: Adopt Resolution No. 2012-116 approving the City of Carisbad cost share payment to SANDAG to support and maintain the Regional Arterial Management System for Fiscal Year 2012-13. ITEM EXPLANATION: In 2011, SANDAG completed the Regional Arterial Management System (RAMS) project, delivering a critical traffic management tool to the cities, county and Caltrans traffic engineers. The primary objective of the RAMS project was to enhance arterial traffic management capabilities across jurisdictional boundaries by implementing a common system that individual agencies use to manage signal timing plans and monitor status. The system established a platform to support enhanced data collection and regular updates to support changes in traffic. The regional agencies agreed to achieve additional benefits by establishing a common platform for this system allowing the agencies to communicate and exchange data through a regional communications network. This allows individual agencies to leverage knowledge and support across the region and enables cooperative efforts to create synchronized and coordinated signal timing plans. This enables smoother traffic flows across jurisdictional boundaries including freeway access. This level of coordination via improvements in signal timing have been documented to provide significant benefits to cities and citizens and are considered a cost effective strategy for reducing traffic congestion and improving air quality. Each local agency participating in the RAMS project was delivered a RAMS server and system software along with ancillary network hardware (i.e., router and firewall). This equipment forms the basis for the recently implemented Traffic Management Center for the City of Carisbad. Each agency is connected to the regional RAMS network via a high-capacity Tl telecommunications line, currently provided by AT&T. The central RAMS server, housed at the Regional Traffic Management Center in Kearny Mesa, manages regional activities, synchronizes time across the region and processes interactions between agencies. The RAMS platform also has an interface to the regional Intermodal Transportation Management System (IMTMS) to support integration with highway systems for ramp metering, transit signal priority, and traveler information systems. The RAMS project enhances each agency's ability to manage local traffic signals and coordinate signal timing plans across jurisdictions. As a regional platform, RAMS will allow jurisdictions to develop, propose, and implement traffic signal timing plans spanning multiple jurisdictions. This will DEPARTMENT CONTACT: Marshall Plantz, (760) 602-2766, mplan(S),ci.carisbad.ca.us FOR CITY CLERKS USE ONLY COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER-SEE MINUTES • AMENDED • Page 2 allow local agencies to coordinate signal timing plans along regional corridors for day-to-day, planned special events, and emergency conditions. Without this ability, local agencies will be limited to operate traffic signal timing improvements in isolation and coordination improvements will need to be achieved through traditional manual approach. Immediate benefits to local agencies include: Synchronization of all interconnected signals on a common regional time source ensuring signals work together as expected. Ability to manage interconnected signals remotely from RAMS workstations in the central office versus sending personnel to the field. Ability to allow another agency to view signal timing plans in order to coordinate efforts to manage traffic in a subarea, corridor, etc. Provide more timely and comprehensive signal timing planning on multi-jurisdictional arterials with the ability to use RAMS as a central clearinghouse for storing all signal timing plans and information, regardless of interconnectivity status Coordination of arterial operations with other transportation subsystems, such as freeway ramp meters, traveler information, transit, etc. Ability to use arterial data and performance measures to better manage street and arterial facilities in response to changes in traffic demand or major incidents or events. SANDAG developed a model for on-going regional RAMS support and maintenance on behalf of local participating agencies. The recommended model will allow the agencies to cost effectively implement a regional software support agreement, regional warranties for server hardware and network components, and pay for the regional telecommunications account with AT&T. Benefits of this regional support model to local agencies include: • Single, regional support contract to ensure that all agencies can continue to use their systems and so that they are maintained on a consistent basis. • Simplified administrative overhead with SANDAG managing support and communications contracts and billings. • Improved RAMS functionality with any subsequent system updates The annual cost for the recommended regional model is approximately $236,000 based on the participation by fourteen local agencies, Caltrans and SANDAG. The cost-sharing mode as recommended by the San Diego Regional Traffic Engineers Council (SANTEC) and the City/County Transportation Advisory Committee (CTAC) of SANDAG is based on a baseline cost of $5,000 per agency, with the remaining regional costs prorated by the number of traffic signals operated by each agency. As the regional agency with no traffic signals, SANDAG's share is 1/1 Sth of the total cost, or $15,000. Based on this methodology the City of Carisbad cost share as noted in Exhibit 2 is $11,700. ENVIRONMENTAL IMPACT: The item is related to funding to support and maintain the Regional Arterial Management System and it is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15301(c), operation of existing public highways and streets facilities. FISCAL IMPACT: The City of Carisbad cost share for Fiscal Year 2012-13 is $11,700. In order to streamline the transaction, SANDAG will reduce the city's annual Transnet Local Street Improvement Program allocation for FY 2012-13. The estimated City of Carisbad Local Street Improvement Program 2- Page 3 allocation for FY 2012-13 is $2,353,000. The subject payment of $11,700 will not impact the city's ability to fund any of the projects programmed to receive TransNet Local Street Improvement Program funds. EXHIBITS: 1. Resolution No. 2012-116 approving the City of Carisbad Cost Share Payment to SANDAG to support and maintain the Regional Arterial Management System for Fiscal Year 2012-13. 2. San Diego Regional Arterial Management System (RAMS) Regional Support Model Cost Sharing Summary. 3 5<ff)0/T 1 RESOLUTION NO. 2012-116 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, APPROVING THE CITY OF CARLSBAD COST SHARE PAYMENT TO SANDAG TO 4 SUPPORT AND MAINTAIN THE REGIONAL ARTERIAL MANAGEMENT SYSTEM FOR FISCAL YEAR 2012-13. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WHEREAS, in 2011, SANDAG completed the delivery of the Regional Arterial Management System; and WHEREAS, the City of Carisbad was provided with the San Diego Regional Arterial Management System Regional Support Model Cost Sharing Summary which documents that the City of Carisbad annual cost share to support and maintain the system is $11,700; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City of Carlsbad shall use a portion of its allocation of TransNet Local Street Improvement Program funds to pay its share of the cost of the Regional Arterial Management System operations and hereby authorizes SANDAG to hold back $11,700 from the City of Carisbad's FY 2012-13 allocation of TransNet Local Street Improvement Program funds for this purpose. /// /// /// /// /// /// /// /// /// 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council of the City of Carisbad on the 22""^ day of May, 2012, by the following vote to wit: AYES: NOES: Council Members Hall, Kulchin, Blackburn, Douglas and Packard. None. ABSENT: None. INE M. WOOD, City Clerk (SEAL) ^. O'^^ ^ ^ ^v'^ San Diego Regional Arterial Management System (RAMS) Regional Support Model Cost Sharing Summary Agency Signal Count Signal % Total Annual Costs Cost Share % City of San Diego 1,520 43% $67,600 29% Caltrans District 11 470 13% $24,400 10% City of Chula Vista 253 7% $15,500 7% County of San Diego 182 5% $12,500 5% City of Carisbad 161 5% $11,700 5% City of Escondido 152 4% $11,300 5% City of Oceanside 149 4% $11,200 5% City of San Marcos 141 4% $10,800 5% City of El Cajon 113 3% $9,700 4% Cityof Vista 93 3% $8,800 4% City of National City 73 2% $8,000 3% City of Encinitas 58 2% $7,400 3% City of La Mesa 57 2% $7,400 3% City of Santee 57 2% $7,400 3% City of Poway 55 2% $7,300 3% Sub-Total 3,534 100% $221,000 94% SANDAG 0 0% $15,000 6% Grand Total 3,534 100% $236,000 100% The cost-sharing model as recommended by SANTEC and CTAC is based on a baseline cost of $5,000 per agency, with the remaining regional costs prorated by the number of traffic signals operated by each agency. As the regional agency with no traffic signals, SANDAG's share is 1/16'^ of the total cost, or $15,000. This cost sharing methodology will be revaluated over time to support fair share need with the first one anticipated to be completed before the conclusion of FY 2013.