HomeMy WebLinkAbout2012-08-28; City Council; 20979; Animal Control Operating Financial Plan ApprovalCITY OF CARLSBAD - AGENDA BILL
AB# 20.979 ANIMAL CONTROL SERVICES JOINT
OPERATING & FINANCIAL PLAN
APPROVAL
DEPT. HEAD
MTG. 8-28-12 ANIMAL CONTROL SERVICES JOINT
OPERATING & FINANCIAL PLAN
APPROVAL
CITY ATTY.
DEPT. POLICE
ANIMAL CONTROL SERVICES JOINT
OPERATING & FINANCIAL PLAN
APPROVAL CITY MGR. (x>--^
RECOMMENDED ACTION:
City Council to adopt Resolution No. 2012-193 authorizing the City Manager to approve the
Fiscal Year 2012-13 Joint Operating and Financial Plan with the County of San Diego for animal
control services.
ITEM EXPLANATION:
On May 15, 1986, the City of Carlsbad adopted Resolution No. 9085 approving a contract with
the County of San Diego for animal control services. The County has satisfactorily provided
animal control services for the past 25 years pursuant to additional contracts and annual
extensions. The current agreement covers these services for five years starting July 1, 2008,
through June 30, 2013. Annually, the County of San Diego prepares a written Joint Operating
and Financial Plan for the services to be provided for the following fiscal year.
FISCAL IMPACT:
The annual net cost of the contract is determined using a 50/50 methodology. The formula is
based 50 percent on population and 50 percent on requests for service from the previous year.
The total cost of the program minus revenue generated by the City determines the contract
amount (See Exhibit 3). The estimated annual net cost ofthe contract for Fiscal Year 2012-13 is
$515,867. The contract amount for the previous fiscal year was $485,215. The Fiscal Year
2012-13 estimated contract amount shows an increase of $30,652 (6.3%) due to an increase in
County costs and a redistribution of population among contract agencies. Based on the County's
previous estimate, only $500,436 was appropriated in the Fiscal Year 2012-13 Police operating
budget. As such, an additional $15,431 will need to be appropriated from the General Fund.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065 and CEQA Guideline section 15738, this does
not constitute a "project" within the meaning of CEQA and therefore does not require an
environmental review.
EXHIBITS:
1. Resolution No. 2012-193 ratifying a joint operating and financial plan between the City
of Carlsbad, California and the County of San Diego for animal control services.
2. Agreement for signature
3. 2012-2013 Joint Operating and Financial Plan Preliminary Budget
DEPARTMENT CONTACT: Fiona Everett 760-931-2279 fiona.everett@carlsbadca.gov FOf? CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER-SEE MINUTES •
AMENDED •
Exhibit 1
1 RESOLUTION NO. 2012-193
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, RATIFYING A JOINT
OPERATING AND FINANCIAL PLAN BETWEEN THE CITY
4 OF CARLSBAD, CALIFORNIA AND THE COUNTY OF SAN
DIEGO FOR ANIMAL CONTROL SERVICES
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WHEREAS, animal control services have been provided to the City of Carlsbad
by the County of San Diego Department of Animal Services; and
WHEREAS, the most recent agreement is effective through June 30, 2013; and
WHEREAS, the County of San Diego Department of Animal Services prepares a
Joint Operating and Financial Plan annually for the services to be provided for fiscal
year 2012-13; and
WHEREAS, it is necessary and desirable to continue providing animal control
services for the City of Carlsbad through the County Department of Animal Services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the contract between the City of Carlsbad and the County of San
Diego for the provision of animal control services, dated Oct. 7, 2008, is hereby
amended to include the "Joint Operating and Financial Plan for Fiscal year 2012-13,"
attached hereto as "Attachment B" and the City Manager is authorized and directed to
execute it.
3. That the Finance Director of the City of Carlsbad is hereby authorized and
directed to appropriate $15,431 to the Police Department operating budget to cover an
increase to the contract cost.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 28th day of August 2012, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Kulchin, Blackburn, Douglas and Packard.
None.
ABSENT: None.
MATT/HALL, Mayor
ATTEST:
LORRAINE M. WOOD, City Clerk
(SEAL)
DEPARTMENT OF ANIMAL SERVICES
2012-2013 JOINT OPERATING AND FINANCIAL PLAN
BUDGET GROWTH
Department External
Costs Overheads Total Costs-
Adjusted Version
with revised Populations
As of 7/18/2012
2011-2012 Estimated Costs (As of 5/18/2011) $15,343,329 $632,125 $15,975,454
11-12 Adjustments to 5/18/2011 Estimate:
CHANGE LETTER:
2011-2012 ADOPTED BUDGET $15,343,329 $632,125 $15,975,454
2012-13 Budget Adjustments:
Salaries & Benefits Adjustments:
S&B- Salary Base & Premium Adjustments -$25,172
S&B- Additional Salaries and Wages -$119,837
S&B- Retirement & Pension Bonds (related to Salaries) $150,208
S&B- other Benefits $51,844
S&B- other Pay - Anticipated Terminal Leave $35,000
Services & Supplies Net Adjustments:
Liability Insurance - Account 52138 -$4,515
Emergency Veterinarian Services 52370 -$175,600
Special Department Expense - 52550 -$124,400
Miscellaneous - 52041, 52090, 52334, 52704 $21,939
ISF - Facilities Mgmnt, Rents, Utilities $137,996
Minor Equipment $13,119
ISF - Fleet Maint., Fuel and Lease Accounts $72,012
Major Maintenance ISF 52737 -$27,529
ISF - Information Technology -$20,000
Fixed Assets -$40,000
One-Time Only Fixed Assets $170,000
Increase/Decrease: -$8,148
2012-2013 Estimated Costs (As of 3/5/2012) $15,458,394 $623,977 $16,082,371
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City Costs-11-12 to 12-13REVISEDFINAL718.xlsx Yr2Yr 7/19/2012 8:42 AM
DEPARTMENT OF ANIMAL SERVICES
2012-2013 JOINT OPERATING AND FINANCIAL PLAN
UNSHARED COSTS
Department External
Costs Overheads Total Costs
2012/2013 ESTIMATED BUDGET $15,458,394 $623,977 $16,082,371
Unshared Costs:
Director, Animal Control
Administrative Secretary
One-Time Only Fixed Assets
-$234,543
-$85,939
-$170,000
CAO Executive
DCAO Community Services
Auditor & Controller - Audits
Auditor & Controller - FM
Civil Service Commission
-$8,404
-$183,975
-$9,557
-$79,382
-$5,087
2012/2013 SHARED COSTS $14,967,912 $337,572 $15,305,484
2011/2012 SHARED COSTS $14,440,400 $359,584 $14,799,984
INCREASE $527,512 -$22,012 $505,500
City Costs-11-12 to 12-13REVISEDFINAL718.xlsx Unshared 7/19/2012 8:42 AM 2
DEPARTMENT OF ANIMAL SERVICES
2012-2013 JOINT OPERATING AND FINANCIAL PLAN
COSTS DISTRIBUTION
Adjusted Version
with revised Population
7/18/2012
Department Cos' A-87
50% Population 50% Population TOTAL Spay/Neutei 2012-2013 2011-2012
Licensing other Revenue Increase or % Prelim %
JURISDICTION 50% Requests 50% Requests TOTAL COSTS Revenue Revenues REVENUES Allocation NET COSTS NET COSTS Decrease Change Change
Unincx)rporated County
Shared $3,901,963 $88,001 $3,989,964 ($674,704) ($300,000) -$974,704 $34,940 $3,050,200 $2,872,749 $177,451 6.2% 4.8%
Non-Shared $490,482 $286,405 $776,887 $0 $0 $0 $776,887 $1,175,470 -$398,583 -33.9% -7.7%
$4,392,445 $374,406 $4,766,851 ($674,704) ($300,000) -$974,704 $34,940 $3,827,087 $4,048,219 -$221,132 -5.5% 1.6%
Carlsbad $646,193 $14,574 $660,767 ($102,000) ($48,000) -$150,000 $5,100 $515,867 $485,215 $30,652 6.3% -4.6%
Del Mar $35,065 $791 $35,856 ($9,000) ($1,000) -$10,000 $450 $26,306 $23,886 $2,420 10.1% -0.6%
Encinitas $382,286 $8,622 $390,907 ($80,000) ($22,000) -$102,000 $4,000 $292,907 $318,907 -$26,000 -8.2% 3.9%
San Diego $9,537,746 $215,105 $9,752,851 ($1,200,000) ($435,000) -$1,635,000 $60,000 $8,177,851 $7,817,348 $360,503 4.6% 4.9%
Santee $387,870 $8,748 $396,618 ($78,000) ($20,000) -$98,000 $3,900 $302,518 $302,945 -$427 -0.1% 12.2%
Solana Beach $76,789 $1,732 $78,521 ($16,500) ($2,800) -$19,300 $825 $60,046 $58,501 $1,545 2.6% 5.4%
TOTAL Shared $14,967,912 $337,572 $15,305,484 ($2,160,204) ($828,800) -$2,989,004 $109,215 $12,425,695 $11,879,551 $546,144 4.6% 4.5%
TOTAL TOTAL $15,458,394 $623,977 $16,082,371 $13,202,582 $13,055,021 $147,561 1.1% 3.6%
Cities
County
$11,315,520
70%
25%
Contract Payments =
Total Net City Cost
Total Contract City Rev.
Total Gross City Cost
Total City S/N Rev
Cities' Share of Total Costs
$9,301,220
61%
20%
$9,375,495
$8,935,958
$74,275 $9,301,220
-$2,014,300
$11,315,520
$74,275
70%
City Costs-11-12 to 12-13REVISEDF1NAL718.xlsxDlstrlbution7/19/20128:42 AM
DEPARTMENT OF ANIMAL SERVICES
2012-2013 JOINT OPERATING AND FINANCIAL PLAN
TOTAL COSTS COMPARISON
11/12 1 12/13
Total Costs Total Costs Inc/Dec % Change
Unincorporated County $3,853,157 $3,989,964 $136,807 3.6%
Carlsbad $630,115 $660,767 $30,652 4.9%
Del Mar $33,436 $35,856 $2,420 7.2%
Encinitas $416,907 $390,907 -$26,000 -6.2%
San Diego $9,392,348 $9,752,851 $360,503 3.8%
Santee $397,045 $396,618 -$427 -0.1%
Solana Beach $76,976 $78,521 $1,545 2.0%
TOTAL $14,799,984 $15,305,484 $505,500 3.42%
City Costs-11-12 to 12-13REVISEDFINAL718.xlsx TOTAL COSTS 7/19/2012 8:42 AS
DEPARTMENT OF ANIMAL SERVICES
2012-2013 JOINT OPERATING AND FINANCIAL PLAN
BREAKDOWN OF COST CHANGES
INCREASES/
Population
DECREASES
Service
Requests
DUE TO:
DAS Costs TOTAL
Unincorporated County $31,950 -$26,921 $131,778 $136,806
Carlsbad $14,921 -$6,093 $21,824 $30,652
Del Mar -$1,021 $2,257 $1,184 $2,420
Encinitas -$9,410 -$29,499 $12,910 -$26,000
San Diego -$30,035 $68,427 $322,111 $360,503
Santee -$5,413 -$8,114 $13,100 -$427
Solana Beach -$991 -$58 $2,594 $1,545
TOTAL $0 $0 $505,500 $505,499
City Costs-11-12 to 12-13REVISEDFINAL718.xlsx BREAKDOWN 7/19/2012 8:42 Af4
DEPARTMENT OF ANIMAL SERVICES
2012-2013 JOINT OPERATING AND FINANCIAL PLAN
CITY POPULATION and SERVICE REQUESTS
50% of COSTS DISTRIBUTED 50% of COSTS DISTRIBUTED
11/12
Population
12/13
Population
%
Change
11/12
Share
12/13
Share
11/12
Requests
12/13
Requests Change
11/12
Share
12/13
Share
Unincorporated County 503,320 490,864 -2.47% 23.65% 24.08% 8,543 8,522 -0.25% 28.42% 28.05%
Carlsbad 106,804 106,403 -0.38% 5.02% 5.22% 1,051 1,037 -1.33% 3.50% 3.41%
Del Mar 4,660 4,182 -10.26% 0.22% 0.21% 70 80 14.29% 0.23% 0.26%
Encinitas 65,171 59,827 -8.20% 3.06% 2.94% 773 660 -14.62% 2.57% 2.17%
San Diego 1,376.173 1,309,784 -4.82% 64.67% 64.27% 18,715 19,192 2.55% 62.25% 63.18%
Santee 58.044 54,102 -6.79% 2.73% 2.65% 793 768 -3.15% 2.64% 2.53%
Solana Beach 13.783 12,928 -6.20% 0.65% 0.63% 118 119 0.85% 0.39% 0.39%
TOTAL 2.127.955 2,038,090 -4.22% 100.00% 100.00% 30,063 30,378 1.05% 100.00% 100.00%
Sources:
Population: CA-DOF - January 2011 posted as of 1/1/2012
Requ(9sts: Actual Requests by City for period of Jan 1, 2011 thru Dec. 31, 2011
City Costs-11-12 to 12-13REVISEDFINAL718.xlsx POP-REQ 7/19/2012 8:42 AM 5
o
DEPARTMENT OF ANIMAL SERVICES
2012-2013 JOINT OPERATING AND FINANCIAL PLAN
SPAY/NEUTER ALLOCATION
•12-13 Participation
SPAY/NEUTER
ALLOCATION •12-13 Participation
Unincorporated County $38,500
Carlsbad $5,100
Del Mar $450
Encinitas $4,000
San Diego $57,000
Santee $3,900
Solana Beach $825
TOTAL $109,775
city Costs-11 -12 to 12-13REVISEDFINAL718.xlsx SpayNeuter 7/19/2012 8:42 AM 6
DEPARTMENT OF ANIMAL SERVICES
2012-2013 JOINT OPERATING AND FINANCIAL PLAN
NET COSTS COMPARISON
2011/12 2011/12 2012/13 2012/13
REVENUE NET COSTS REVENUE NET COSTS* CHANGE
Unincorporated County $1,015,909 $2,875,748 $974,704 $3,053,760 $178,012
Carlsbad $150,000 $485,215 $150,000 $515,867 $30,652
Del Mar $10,000 $23,886 $10,000 $26,306 $2,420
Encinitas $102,000 $318,907 $102,000 $292,907 -$26,000
San Diego $1,635,000 $7,814,348 $1,635,000 $8,174,851 $360,503
Santee $98,000 $302,945 $98,000 $302,518 -$427
Solana Beach $19,300 $58,501 $19,300 $60,046 $1,545
TOTAL $3,030,209 $11,879,550 $2,989,004 $12,426,255 $546,705
2012-13 Net Costs calculated using 2011-2012 revenue amounts and spay neuter allocation for participating jurisdictions.
City Costs-11-12 to 12-13REVISEDFINAL718.xlsx NET COSTS 7/19/2012 8:42 AM 7
DEPARTMENT OF ANIMAL SERVICES
2012-2013
CITY CONTRACTS
REV FNUE COM PARI550N REV
11-12 12-13
REV
CONTRACT
REVENUE
ESTIMATED
REVENUE DIFFERENCE
REV
Unincorporated County $1,015,909 $974,704 -$41,205
Carlsbad $150,000 $150,000 $0
Del Mar $10,000 $10,000 $0
Encinitas $102,000 $102,000 $0
San Diego $1,635,000 $1,635,000 $0
Santee $98,000 $98,000 $0
Solana Beach $19,300 $19,300 $0
TOTAL $3,030,209 $2,989,004 -$41,205
City Costs-11-12 to 12-13REVISEDFINAL718.xlsx REVENUE 7/19/2012 8:42 AM
DEPARTMENT OF ANIMAL SERVICES
2012/2013 CITY CONTRACTS
BREAKDOWN OF COST INCREASES
2011/2012 2012/2013 2011/2012 2012/2013 2011/2012 2012/2013 2011/2012 2012/2013
Pop % Pop % Amount Amount Inc/Dec Req. % Req. % Amount Amount Inc/Dec Inc/Dec Inc/Dec
POP REQ Bud TOTAL
Unincorporated County 23.65% 24.08% $1,750,302 $1,782,252 $31,950 28.42% 28.05% $2,102,855 $2,075,934 -$26,921 $131,778 $136,807
Carlsbad 5.02% 5.22% $371,412 $386,333 $14,921 3.50% 3.41% $258,703 $252,610 -$6,093 $21,824 $30,652
Del Mar 0.22% 0.21% $16,205 $15,184 -$1,021 0.23% 0.26% $17,230 $19,488 $2,257 $1,184 $2,420
Encinitas 3.06% 2.94% $226,633 $217,223 -$9,410 2.57% 2.17% $190,274 $160,774 -$29,499 $12,910 -$26,000
San Diego 64.67% 64.27% $4,785,660 $4,755,625 -$30,035 62.25% 63.18% $4,606,688 $4,675,115 $68,427 $322,111 $360,503
Santee 2.73% 2.65% $201,849 $196,436 -$5,413 2.64% 2.53% $195,197 $187,083 -$8,114 $13,100 -$427
Solana Beach 0.65% 0.63% $47,931 $46,940 -$991 0.39% 0.39% $29,046 $28,988 -$58 $2,594 $1,545
TOTAL 100.00% 100.00% $7,399,992 $7,399,992 $0 100.00% 100.00% $7,399,992 $7,399,992 $0 $505,500 $505,500
TOTAL SHARED COSTS $15,305,484 $14,799,984 $505,500