HomeMy WebLinkAbout2012-08-28; City Council; 20980; Service Agreement with Psomas - Project No. 5509CITY OF CARLSBAD - AGENDA BILL
AB# 20.980
APPROVING PLANS AND SPECIFICATIONS,
AUTHORIZATION TO ADVERTISE TO RECEIVE BIDS AND
DEPT. DIRECTOR
MTG. 08/28/12 APPROVAL OF AMENDMENT NO. 5 TO PROFESSIONAL
SERVICE AGREEMENT WITH PSOMAS FOR THE HOME CITY ATTORNEY
DEPT. UTIL
PLANT SEWER LIFT STATION AND FORCE MAIN
REPLACEMENT, PROJECT NO. 5509 CITY MANAGER
RECOMMENDED ACTION:
Adopt Resolution No. 2012-194 approving plans and specifications, authorization to receive bids
and approval of Amendment No. 5 to Professional Service Agreement with Psomas for the Home Plant
Sewer Lift Station and Force Main Replacement, Project No. 5509.
ITEM EXPLANATION:
The Home Plant Sewer Lift Station (MPLS) is located within an area encompassed by Carlsbad Boulevard,
Buena Vista Lagoon, and the railroad tracks in north Carlsbad (Exhibit 1). In recent years multiple
operation and maintenance deficiencies have become apparent and improvements are necessary to
comply with the State Regional Water Quality Control Board's State Wide Water Discharge Requirements
for Sewer Systems and current industry standards intended to eliminate sewer overflows and spills.
The project includes improvements to the facility that will improve operational efficiency and reliability of the
station. The new station is designed to eliminate pump clogging, as well as grease and sand buildup,
provide odor control and improve ventilation diminishing the corrosive impacts caused by hazardous sewer
gasses. The new station will also include an emergency wastewater storage structure and improved
electrical and control systems. A new force main will provide more efficient operation and redundancy to
the system.
Portions of the existing lift station will remain and be integrated into the new more robust facility. The
station's existing force main will also remain, providing system redundancy and operational versatility. The
existing wet/drywell structure will be retrofitted into an emergency wastewater storage structure
supplementing the new emergency storage structure and the existing emergency generator building will
remain to house a new generator which meets current industry and regulatory requirements.
Engineering design and environment services for this project have been provided by Psomas. Through
Resolution 2009-142, the City of Carlsbad entered into a Professional Service Agreement with Psomas for
preparing reports to comply with California Environmental Quality Act (CEQA) requirements, to obtain
necessary permits, and perform engineering design services including the preparation of construction plans
and specifications. Subsequent to entering into that agreement, staff directed Psomas to add additional
features to the project; those features were provided through Amendments No 1 through No. 3 to the
agreement. Amendment No. 4, approved through Resolution 2011-272, was triggered as a result of the
city's permit and environmental review process; tasks included a more in depth hydrologic analysis for the
storm water management plan, additional biological field work, and an updated biological report as well as
design refinements to the lift station site. The proposed Amendment No. 5 to the Psomas agreement will
provide engineering services supporting the construction phase of the project, at an additional cost of
$83,370.
DEPARTMENT CONTACT: Mark Biskup, (760) 602-2763, mark.biskup(g)carlsbadca.gov
FOR CITY CLERKS USE ONLY
• COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER-SEE MINUTES •
AMENDED •
Page 2
ENVIRONMENTAL IMPACT:
This project is exempt from California Environmental Quality Act (CEQA) per CEQA Guidelines Section
15302(c) - replacement of an existing utility system on the same site involving negligible or no expansion of
capacity. A Notice of Exemption was filed with the San Diego County Clerk on May 7, 2012.
FISCAL IMPACT:
Table 1
PROJECT COST SUMMARY FOR THE HOME PLANT LIFT STATION PROJECT
(PROJECT NO. 5509)
DESIGN AND ENVIRONMENTAL PHASE
Engineering and Environmental Services and Staff Overhead $610,480
Easement Acquisition (Fair Market Value) $56,000
DESIGN & ENVIRONMENTAL PHASE SUBTOTAL $666,480
CONSTRUCTION PHASE
Construction Cost Estimate $2,675,000
Construction Management and Inspection (10% estimate) $267,500
Engineering Design Support for Construction Phase (Psomas Amendment No. 5) $83,370
CONSTRUCTION PHASE SUBTOTAL $3,025,870
TOTAL PROJECT COST $3,692,350
CURRENT APPROPRIATION $4,139,000
Based on current estimates, there are sufficient sewer replacement funds available for the construction of
the Home Plant Sewer Lift Station and Force Main. Once a construction contractor has been selected, a
determination will be made whether additional funding is required. If needed, an additional appropriation
amount will be included in the request for the award of the construction contract. The funding source for
this project is not subject to State or Federal restrictions regarding prevailing wage. Therefore, pursuant to
Carlsbad Municipal Code Section 3.28.130, the payment of prevailing wages is not required for the
construction of this project.
EXHIBITS:
1. Location Map.
2. Resolution No. 2012-194 approving plans and specifications, authorization to advertise to
receive bids and approval of Amendment No. 5 to Professional Service Agreement with Psomas
for the Home Plant Sewer Lift Station and Force Main Replacement, Project No. 5509.
3. Amendment No. 5 to Amend and Extend Agreement for Professional Engineering Services with
Psomas for the Home Plant Lift Station Project No. 5509.
LOCATION MAP
SITE
PACIFIC
OCEAN
NOT TO SCALE
VICINITY
MAP
NOT TO SCALE
PROJECT NAME HOME PLANT LIFT STATION
AND FORCE MAIN REPLACEMENT
PROJECT
NUMBER
5509
EXHIBIT
1
DRAWN BY: SCOTT EVMS. CARLSBM £WG/A/£ER/Ne DEPF. 10/06/11 a\CAPITAL\LOCAVON UAPS\5509.DWG 3
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RESOLUTION NO. 2012-194
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING PLANS AND
SPECIFICATIONS, AUTHORIZATION TO RECEIVE BIDS AND
APPROVAL OF AMENDMENT NO. 5 TO PROFESSIONAL
SERVICE AGREEMENT WITH PSOMAS FOR THE HOME
PLANT SEWER LIFT STATION AND FORCE MAIN
REPLACEMENT. PROJECT NO. 5509.
WHEREAS, the existing Home Plant Lift Station has reached the end of its useful life with
multiple facility deficiencies requiring extensive ongoing maintenance and impeding necessary
reliability; and
WHEREAS, the City Council of the City of Carlsbad, California, desires to replace the
existing Home Plant Lift Station and force main pipeline; and
WHEREAS, the plans and specifications for furnishing of all labor, materials, tools,
equipment, transportation, and other expenses necessary or incidental to the Home Plant Sewer Lift
Station and Force Main Replacement, Project No. 5509, have been prepared and are on file in the
Utility Department-Engineering Division of the City of Carlsbad and are incorporated herein by
reference; and
WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary
and in the public interest to approve Amendment No. 5 to the agreement for professional services with
Psomas for engineering support during the construction phase of Home Plant Sewer Lift Station
Replacement, Project No. 5509; and
WHEREAS, On June 10, 2008, the City of Carlsbad entered into an agreement with Psomas
in the amount of $290,938 to provide engineering design and environmental services; and
WHEREAS, four (4) subsequent amendments have been authorized to Psomas for the total
amount of $145,249; and
WHEREAS, City staff and Psomas have negotiated fees in an amount not-to-exceed
$83,370 to provide additional engineering services through the construction phase of the project, as
described in this Amendment No. 5 to Professional Services Agreement; and
WHEREAS, funds have been appropriated from the Sewer Replacement Fund and are
sufficient for the completion of this project; and
WHEREAS, this project is exempt from California Environmental Quality Act (CEQA) review
pursuant to CEQA Guidelines section 15302(c) in that it is a replacement of an existing utility system
on the same site involving negligible or no expansion of capacity; and
Lf
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WHEREAS, A Notice of Exemption was filed with the San Diego County Clerk on
May 7, 2012.
NOW, THEREFORE, BE IT RESOLVED by the City Counci! ofthe City of Carlsbad, California,
as follows:
1. That the above recitations are true and correct.
2. That the plans, specifications, and contract documents for the Home Plant Sewer Lift Station
and Force Main Replacement, Project No. 5509, are on file in the Utility Department-Engineering
Division of the City of Carlsbad and are hereby approved.
3. The City Clerk of the City of Carlsbad is hereby authorized and directed to publish, in
accordance with state law, a Notice to Contractors Inviting Bids for the construction of Home Plant
Sewer Lift Stafion and Force Main Replacement, Project No. 5509, in accordance with the plans,
specificafions, and contract documents referred to herein.
4. That Amendment No. 5 to Agreement with Psomas in an amount not-to-exceed $83,370 to
the agreement for professional services with Psomas for the design support during construction of
Home Plant Sewer Lift Stafion Replacement, Project No. 5509 is approved and the Mayor is hereby
authorized and directed to execute said amendment.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council
of the City of Carlsbad on the 28th day of August 2012, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Kulchin, Blackburn, Douglas and Packard.
None.
ABSENT: None.
LORRAINE M. WOOD, City Clerk
(SEAL)
PWENG690
AMENDMENT NO. 5 TO EXTEND AND AMEND AGREEMENT FOR PROFESSIONAL
ENGINEERING SERVICES FOR THE HOME PLANT LIFT STATION
(PSOMAS)
-iThis Amendment No. 5 is entered into and effective as of the daw of
MU^UL^t , 2012, amending the agreement dated June 17, 2009,
(the "Agr^ment") by and between the City of Carlsbad, a municipal corporation, ("City"), and
Psomas, a California corporation, ("Contractor") (collectively, the "Parties").
RECITALS
A. On April 26, 2010, the Parties executed Amendment No.1 to the Agreement to
include engineering design services for the Home Plant Lift Station Hybrid Alternative; and
B. On June 18, 2010, the Parties executed Amendment No.2 to the Agreement to
include engineering design services for the Home Plant Lift Station Force Main; and
C. On July 19, 2011, the Parties executed Ratification of Amendment No. 3 to
extend the Agreement for Professional Engineering Services for the Home Plant Lift Station;
and
D. On December 8, 2011, the Parties executed Amendment No.4 to extend and
amend the Agreement to include additional engineering design services including efforts in
hydrologic analysis, soils investigation for the Home Plant Lift Station; and
D. The Parties desire to alter the Agreement's scope of work to include additional
engineering services including shop drawing and submittal review and other design related
support for the Home Plant Lift Station; and
E. The Parties desire to extend the Agreement for a period of eighteen (18) months;
and
F. The Parties have negotiated and agreed to a supplemental scope of work and
fee schedule, which is attached to and incorporated by this reference as Exhibit "A", Scope of
Services and Fee.
NOW, THEREFORE, in considerafion of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. In addition to those services contained in the Agreement, as may have been
amended from time to time. Contractor will provide those services described in Exhibit "A".
2. City will pay Contractor for all work associated with those services described in
Exhibit "A" on a time and materials basis not-to-exceed eighty three thousand three hundred
seventy dollars ($83,370). Contractor will provide City, on a monthly basis, copies of invoices
sufficiently detailed to include hours performed, hourly rates, and related activities and costs for
approval by City
3. Contractor will complete all work described in Exhibit "A" by June 16, 2014.
4. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
City Attorney Approved Version 5/12/11
1
5. All requisite insurance policies to be maintained by Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
6. The individuals execufing this Amendment and the instruments referenced in it
on behalf of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Amendment.
CONTRACTOR
PSOMAS
(sign here)
(print name/title)
By:
(sign here)
4^ SPIC^UC^^/^ /UI>
(print nanne/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
^ Mayor
ATTEST:
LORRAINE
City Clerk
M. WOQC>^^''!.';'/.,
If required by City, proper notarial acknowledgment of execution t^^^'CqptragtOr must be
attached. If a corporation. Agreement must be signed by one corporate ofrici6VlVom each of the
following two groups:
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
Assistant City Attorney
City Attorney Approved Version 5/12/11
City of Carlsbad
EXTRA SERVICES FOR BID PHASE, CONSTRUCTION ADMINISTRATION
Project Budget (6/4/2012)
Hourly Rates $190 $160 $140 $110 $230
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Task 1: Proiect Manaqement
Subtotal Task 1 - Project Management
Task 2: Investigations
Subtotal Task 2 - investigation
Task 3: CEQA Compliance
Permit Coordination
Reports 38 38 6,650
Field Work
Reimbursables
Subtotal Task 3 - CEQA Compliance 38 38 6,650
Task 4: Permitting
Subtotal Task 4 - Permitting
Task 5: Prepare Contract Documents
5.1 Preliminary Design Report
Subtotal Task 5.1: Preliminary Design Report
5.2 Develop the 50% Design Package
Subtotal Task 5.2: Develop the 50% Design Package
5.3 Develop the 90% Desic^n PackajC|e
Subtotal Task 5.3: Develop the 90% Design Package
5.4 Develop the 100% Design Package
Subtotal Task 5.4: Develop the 100% Design Package
7 Bid Phase
Modifications to mylars, specifications (From final design phase) 12 32 52 6,480
Attend Pre-Bid Meeting 600
Respond to RFI's (Assume 4) 880
Prepare Addendums (Assume 1) 1,640
Answer Technical Questions. Review final bids and make recommendation. 12 1,840
JD PSOMAS Page 1 of 2
City Of Carlsbad
EXTRA SERVICES FOR BID PHASE, CONSTRUCTION ADMINISTRATION
Project Budget (6/4/2012)
Task Description Principal H Project Manager H Project Engineer | Lead CAD Designer | 1 ^'ersot inel H 1 Analyst H 1 Word Processing | Total Hours H Labor H Non-Labor H (ODC + Subs) • 1 Hourly Rates $190 $160 $140 $110 $230 $175 $170 $140 $120 $100 $80 $80
Subtotal Task 7: Bid Phase 24 26 36 -. 68 11,440 11.440
8 Construction Phase
Project management, staffing, budgeting, invoicing 9 9 18 $ 2,160 $ 2,160
Meetings (Pre-Constmction, Regularly Scheduled...Assume 10) 20 10 30 $ 4,600 j $ 4,600
Coordination with City, Contractor, Subs, Etc 16 8 24 $ 3,680 1 $ 3,680
Assist with startup 24 24 48 $ 7,200 1 $ 7,200
Shop Drawings: Assume 40 40 40 80 $ 12,000 $ 12,000
RFI's: Assume 10 10 10 20 $ 3,000 $ 3,000
Addendums: Assume 1 2 2 4 8 $ 1,040 $ 1,040
Record Drawings 5 10 20 35 $ 4,400 $ 4,400
Structural subconsuhant (5% markup) :$ $ 11,200 $ 11,200
Electrical subconsultant (5% markup) $ - . $ 7,400 $ 7,400
Landscape subconsultant (5% markup) $ $ 4,500 $ 4,500
Environmental 12 $ 2,100 $ 2,100
Subtotal Task 8: Construction Phase -126 104 24 -12 -9 263 40,180 23,100 63,280
5.7 Noise Study
Subtotal Task 5.7: Noise Study -------
Task 999 - Reimbursables
Reimbursable fees $ $ 2,000 $ 2,000
Subtotal Task 999 - Reimbursables -------$ $ 2,000 $ 2,000
Total ISO 130 60 50 - 1 1 l-I 1 9 369 I 58,270 25,100 83,370 1
PSOMAS Page 2 of 2