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HomeMy WebLinkAbout2012-08-28; City Council; 20985; Approval Amendment No. 2 AECOM Project No 3338CITY OF CARLSBAD - AGENDA BILL AB# 20,985 APPROVAL OF AMENDMENT NO. 2 WITH AECOM TECHNICAL SERVICES, INC. FOR ENVIRONMENTAL AND DESIGN SERVICES FOR AGUA HEDIONDA CREEK CHANNEL AND CALAVERA CREEK CHANNEL DREDGING AND IMPROVEMENT, PROJECT NO. 3338 DEPT. DIRECTOR^ MTG. 8/28/2012 APPROVAL OF AMENDMENT NO. 2 WITH AECOM TECHNICAL SERVICES, INC. FOR ENVIRONMENTAL AND DESIGN SERVICES FOR AGUA HEDIONDA CREEK CHANNEL AND CALAVERA CREEK CHANNEL DREDGING AND IMPROVEMENT, PROJECT NO. 3338 CITY ATTORNEY ^ DEPT. UTIL APPROVAL OF AMENDMENT NO. 2 WITH AECOM TECHNICAL SERVICES, INC. FOR ENVIRONMENTAL AND DESIGN SERVICES FOR AGUA HEDIONDA CREEK CHANNEL AND CALAVERA CREEK CHANNEL DREDGING AND IMPROVEMENT, PROJECT NO. 3338 CITY MANAGER RECOMMENDED ACTION: Adopt Resolution No. 2012-199 approving Amendment No. 2 to the professional sen/Ices agreement with AECOM Technical Sen/ices, Inc. for environmental and design sen/ices for the Agua Hedionda Creek Channel and Calavera Creek Channel Dredging and Improvement Project, Project No. 3338. ITEM EXPLANATION: Proiect Overview: The Agua Hedionda Creek Channel and Calavera Creek Channel were constructed in 1969 when Rancho Carisbad Mobile Home Park was developed. In 1996, an amendment to the Master Drainage and Storm Water Quality Management Plan was approved by City Council. This amendment added a project to dredge and improve the Agua Hedionda Creek Channel and Calavera Creek Channel through Rancho Carisbad Mobile Home Park. Also In 1996, Rancho Carisbad completed a subdivision that allowed for individual ownership of the lots within the community. The final map identified 278 lots that were within the 100-year floodplain. City staff initiated the design and permitting of several improvements within the watershed that would decrease the potential flooding. These improvements included repairs to Calavera Dam, construction of Basin BJB east ofthe College Boulevard and Cannon Road intersection, construction of a detention basin east of the Melrose Drive crossing of Agua Hedionda Creek, the construction of a detention basin at the Faraday Avenue creek crossing and an 84 inch storm drain line constructed during development of Robertson Ranch. These improvements helped remove 118 units from the 100-year floodplain; however, 160 units still remain in the flood plain at this time. Dredging of sediment deposited during storm events and stabilization improvements to Agua Hedionda Creek Channel and Calavera Creek Channel are additional improvements which would be needed in order to remove the majority of the remaining units from the 100-year floodplain. The project is regulated by the following agencies: US Army Corps of Engineers; California Department of Fish and Game; California Coastal Commission; and the Regional Water Quality Control Board. The project also required permits and environmental clearance from the City of Carisbad, as well as an Environmental Impact Report (EIR) which was originally certified In 2008. Additionally, FEMA regulates the flood plain mapping. Analysis for flood plain mapping has also resulted in revised requirements for additional technical studies. Recent review of the project by regulatory agencies in their permitting process has resulted in the requirement for additional technical studies to update the project environmental documentation to meet current regulations. DEPARTMENT CONTACT: Sherri Howard, 760-602-2756 Sherri.Howard@carisbadca.gov FOR CITY CLERKS USE ONLY COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER-SEE MINUTES • AMENDED • Page 2 The Master Drainage and Storm Water Quality Management Plan (DMP) was updated July 2008 and was adopted by the City Council November 4, 2008. This update Included additional funding to cover increased costs that resulted from the emergency dredge performed In 2006. The emergency dredge was performed prior to the resource agencies issuing permits and required compensatory mitigation in addition to the mitigation requirements for the proposed dredging project. Additionally, the City was required to select and acquire a mitigation site that was acceptable to the agencies prior to proceeding with the project. These issues were resolved in 2010. In the last few years there has been tremendous turnover in staff at the resource agencies. This, coupled with increased regulation regarding analysis of alternatives and technical studies, has increased the budget beyond the amount estimated in 2007, and which was included in the DMP update. Refining the plans from the 60% set included In the EIR and the DMP Identified additional improvements that are required for the project. The City does not currently hold permits from the US Army Corps of Engineers, the California Department of Fish and Game or the California Regional Water Quality Control Board. Meetings with these agencies have indicated that the current compensatory mitigation package may not be sufficient for the project impacts. The US Army Corps of Engineers has performed a detailed analysis of the project. This analysis resulted in the addition of rip rap drop structures (waterfalls) in areas where gabion drop structures had originally been proposed. These project revisions also require a new analysis to determine the size of the rock for the rip rap and dimensions of the rip rap drop structures. Agreement and Amendment Description: On December 14, 2010, City Council approved a consultant agreement with AECOM Technical Sen/Ices, Inc. (AECOM) for final environmental and design sen/ices for the Agua Hedionda Creek Channel and Calavera Creek Channel Dredging and Improvement Project. On March 1, 2012, Amendment No. 1 was approved In the amount of $69,444 to provide civil engineering and environmental sen/ices to comply with the resource agency requirements. These sen/Ices included Incorporation of a current civil sun/ey of the channels, addition of rip rap drop structures in place of gabion drop structures, additional slope protection, incorporation of the changes into the Hydrologic Engineering Centers River Analysis System (HEC-RAS) Analysis to determine if there were changes to the water surface elevation that would affect current FEMA approvals and assistance in preparation of the Environmental Assessment and response to the Public Notice typically handled by the USACOE. Amendment No. 2 to the AECOM agreement in the amount of $222,047 will provide civil engineering sen/ices to prepare a sediment transfer analysis, update the plans to reflect current conditions and requirements of the resource agencies not anticipated in previous scope of work, preparation of the Storm Water Pollution Prevention Plan and civil engineering support during the bidding and construction phase of the project. Environmental sen/ices include updating the environmental studies to reflect the changed project conditions and preparing additional environmental documentation, anticipated to be either an addendum or supplemental EIR to ensure the revised project remains compliant with CEQA requirements. It is anticipated this work will proceed in September 2012. ENVIRONMENTAL IMPACT: On August 5, 2008, the City Council adopted Resolution No. 2008-229 certifying Environmental Impact Report, EIR 04-02, and finding the Agua Hedionda Creek Channel and Calavera Creek Channel Dredging and Improvement Project in conformance with the requirements of the California Environmental Quality Act (CEQA) and the environmental policies of the City of Carisbad. The project revisions now under consideration will require additional environmental analysis and documentation. This proposed contract amendment will provide the necessary studies and documentation. Page 3 Furthermore, approval of an amendment with AECOM Technical Sen/ices, Inc. for environmental and design services is exempt from the requirements of CEQA pursuant to Public Resources Code Section 21065. This action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. FISCAL IMPACT: The table below shows the current status of the Agua Hedionda Creek Channel and Calavera Creek Channel Dredging and Improvement Project. The project Is funded using a combination of General Capital Construction funds and Planned Local Drainage Area B funds. However, per the program option brought fonA/ard during the Fiscal Year 2012-13 budget presentation, there is an additional $3,500,000 in estimated expenditures which are currently unfunded. These additional expenditures bring to overall estimated project cost to approximately $8,900,000. TASK DESCRIPTION APPROPRIATION EXPENDITURES/ ENCUMBRANCES REMAINING BALANCES Design $1,447,696 $1,071,504 $376,192 Construction, Inspection, Materials Testing 1,351,083 144,724 1,206,359 Environmental Mitigation & Monitoring 1,957,470 1,131,827 825,643 Property Acquisition 635,488 635,488 0 Studies & Reports 81,672 81,672 0 TOTAL $5,473,409 $3,065,215 $2,408,194 Amendment No. 2 to Agreement with AECOM Technical Sen/ices is for an amount not-to-exceed $222,047. This amendment is for additional design, environmental and civil engineering support sen/ices for the Agua Hedionda Creek Channel and Calavera Creek Channel Dredging and Improvement Project. Sufficient funds are available to fund this amendment from the existing project appropriations. EXHIBITS: 1. Resolution No. 2012-199 approving Amendment No. 2 to the professional sen/Ices agreement with AECOM Technical Services, Inc. for environmental and design services for the Agua Hedionda Creek Channel and Calavera Creek Channel Dredging and Improvement Project, Project No. 3338. 2. Location Map. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2012-199 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. FOR ENVIRONMENTAL AND DESIGN SERVICES FOR THE AGUA HEDIONDA CREEK CHANNEL AND CALAVERA CREEK CHANNEL DREDGING AND IMPROVEMENT PROJECT. PROJECT NO. 3338. WHEREAS, On December 14, 2010, the City entered into an agreement with AECOM Technical Sen/ices, Inc. for the design, entitlement, and construction of the Agua Hedionda Creek Channel and Calavera Creek Channel Dredging and Improvement Project in the amount of $283,505; and WHEREAS, one (1) subsequent amendment has been authorized to AECOM Technical Sen/ices, Inc. in the amount of $69,444 to incorporate a current civil sun/ey ofthe channels, addition of rip rap drop structures In place of gabion drop structures, additional slope protection, incorporation of the changes into the Hydrologic Engineering Centers River Analysis System (HEC-RAS) Analysis to determine if there were changes to the water surface elevation that would affect current FEMA approvals, assistance In preparation of the Environmental Assessment and response to the Public Notice typically handled by the USACOE; and WHEREAS, through the permitting process with the resource agencies the project design requires revision to incorporate rip rap drop structures and rip rap slope protection and updating of the CEQA approvals to incorporate these changes; and WHEREAS, City staff has requested an amendment to the professional sen/ices agreement to provide additional design, entitlement and construction support sen/ices for the project in an amount of $222,047, to be included in Amendment No. 2 with AECOM Technical Sen/ices, Inc.; and WHEREAS, the City Council ofthe City of Carisbad, California, has determined it necessary and in the public interest to approve Amendment No. 2 to the agreement with AECOM Technical Sen/ices, Inc. for the design, entitlement, and construction support of the Agua Hedionda Creek Channel and Calavera Creek Channel Dredging and Improvement Project, Project No. 3338; and WHEREAS, sufficient funds are currently available. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carisbad, California, as follows: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1. That the above recitations are true and correct. 2. That Amendment No. 2 to Agreement with AECOM Technical Sen/ices, Inc. in an amount not-to-exceed $222,047 for additional design, entitlement and construction support sen/ices for the Agua Hedionda Creek Channel and Calavera Creek Channel Dredging and Improvement Project is approved and the Mayor is hereby authorized and directed to execute said amendment. 3. That the City Manager is authorized to execute future amendments in the amount not to exceed a total of $100,000. /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carisbad on the 28th day of August 2012, by the following vote to wit: AYES: NOES: Council Members Hall, Kulchin, Blackburn, Douglas and Packard. None. ABSENT: None. RRAINE M. WOOD, City Clerk (SEAL) LOCATION MAP MITIGATION PROJECT SITE BASIN BJB DREDGE PROJECT SITE NOT TO SCALE PROJECT NAME AGUA HEDIONDA CREEK CHANNEL AND CALAVERA CREEK DREDGING AND IMPROVEMENT PROJECT PROJECT NUMBER 3338 EXHIBIT 2 DRAWN BY: SCOTT EVANS. CARLSBAD UWHES DEPT 8/6/12 C:\UT1UVES DEPARmENT\DESIGN D/WS/OW\LOC-^770N UAPS\3338.DWG 1 PEM809 AMENDMENT NO. 2 TO AGREEMENT ENVIRONMENTAL AND DESIGN SERVICES (AECOM TECHNICAL SERVICES, INC.) JThis Amendment No. 2 is entered into and effective as of the day of /LccuxSt' , 2012, amending the agreement dated December 15, 2010 (the Vkgreement") by and between the City of Carisbad, a municipal corporation, ("City"), and Aecom Technical Sen/ices, Inc., a California corporation, ("Contractor") (collectively, the "Parties") for design and entitlements to perform dredging of Agua Hedionda and Calaveras Creeks. RECITALS A. On March 1, 2012, the Parties executed Amendment No. 1 to the Agreement to perform additional studies and update the final plans as required by the US Army Corps of Engineers; and B. The Parties desire to alter the Agreements scope of work to perform additional studies and implement revisions to the improvement plans to implement new requirements and changed conditions; and C. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated by this reference as Exhibit "A", Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. In addition to those sen/ices contained in the Agreement, as may have been amended from time to time, Contractor will provide those sen/ices described in Exhibit "A". 2. City will pay Contractor for all work associated with those sen/ices described in Exhibit "A" on a time and materials basis not-to-exceed two hundred twenty two thousand forty seven dollars ($222,047). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, houriy rates, and related activities and costs for approval by City. 3. Contractor will complete all work described in Exhibit "A" by December 14, 2013. 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 5. All requisite insurance policies to be maintained by Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. /// /// City Attorney Approved Version 5/12/11 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR AECOM TECHNICAL SERVICES, INC., a CallforniapCorporatlon (sign here) Eric Wilson/Vice President CITY OF CARLSBAD, a municipal corporation of the State of California ^ Mayor By: (print name/title) ATTEST: (sign here) Robyn L. Miller/Secretary (print name/title) LORRAINE M City Clerk .WOOD /;^v5.?.^.^o\ If required by City, proper notarial acknowledgment of execution by Contracfor/»ii7jusf be attached. If a corooration. Agreement must be signed by one corporate officer from each of the following two groups: Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney Assistant City Attorney City Attorney Approved Version 5/12/11 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 State of California County of _ On %q<Ji&V (ft Z0S2. before me, • J Date I personally appeared Here Insert Name and Title oJthe Officer / Name(s) of Signer(s) LETICIA CISNEROS Commission # 1915900 Notary Public - California Los Angeles County ^My Comm Exnirpc n,. ^ ""11 Place Notary Seal Above who proved to me on the basis of satisfactory evidence to be the personals) whose namefS) is/a>^ subscribed to the within instrument and acknowledged to me that he/§|i4e/fh«^ executed the same in his/IWtPtsir authorized capacity(lB^, and that by his/l\r/tTr^ir signature(^ on the instrument the person(sO. or the entity upon behalf of which the person(^si acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. OPTIONAL Signature of Notary Public Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document _ ^ , Title or Type of Document: Document Date: o^2.^"^^^ Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: _ ffl Corporate Officer - Title(s):_VUs_M^dldt • Individual • Partner — • Limited • General • Attorney in Fact • Trustee • Guardian or Conservator • Other: Signer Is Representing: RIGHTTHUMBPRINT OF SIGNER Top of thumb here Signer's Name: • Corporate Officer — Title(s): • Individual • Partner — • Limited • General • Attorney in Fact • Trustee • Guardian or Conservator • Other: RIGHT THUMBPRINT OF SIGNER Top of thumb here © 2010 National Notary Association • NationalNotary.org • 1-800-US NOTARY (1-800-876-6827) CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 State of California County of. On CKvKav\!>,V ^.^^'Z. before me, J Date J personally appeared Vg-ft6q\ C\^^CQ,% ^<^W>J Here Insert Name and Title /Sf the Officer / Name(s) of Signer(s) LETICIA CISNEROS Commission # 1915800 Notary Public - California J- xgii^/ Los Angeles County 2 ^'^^ My Comm. Expires Dec 7 20141 who proved to me on the basis of satisfactory evidence to be the person(^ whose name(^^ is/cM;Q subscribed to the within instrument and acknowledged to me that h^she/th^y executed the same in htS^her/thso; authorized capacity(ife^, and that by Iti^her/thissir signature(SO on the instrument the person(is;i, or the entity upon behalf of which the person(^acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Place Notary Seal Above Signati(ire:^ OPTIONAL .Qinnatiiro nf ^ Signature of Notary Public Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: SWnAcnyVr Z. \Q Aygotc^ ^v\av\r>^V^^ qsnjj- ^Vfp Document Date: ^-3'\Z ^^'^'^ C <^5^ Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Py^vjO VAiSttC Incorporate Officer — Title(s): S?x^lt\af'^ • Individual • Partner — • Limited • General • Attorney in Fact • Trustee • Guardian or Conservator • Other: ^Signer Is Representing: RIGHT THUMBPRINT OF SIGNER Top of thumb here Signer's Name: • Corporate Officer — Title(s): • Individual • Partner — • Limited • General • Attorney in Fact • Trustee • Guardian or Conservator • Other: RIGHTTHUMBPRINT OF SIGNER Top of thumb here © 2010 National Notary Association • NationalNotary.org • 1-800-US NOTARY (1-800-876-6827) Item #5907 AS'^rO/UI AECOM 619.233.1454 tel 1420 Kettner Boulevard 619.233.0952 fax Suite 500 EXHIBIT "A" San Diego. CA 92101 www.aecx)m.com July 16, 2012 Mr. Sherri Howard City of Carisbad 1635 Faraday Avenue Carisbad CA, 92008 Subject: Contract Amendment No 2 for the Agua Hedionda Creek and Calavera Creek Channel Improvements Project; AECOM Project Number 60211529 Dear Ms. Howard: As the Agua Hedionda Creek and Calavera Creek Channel Improvements Project continues to move toward completion, the City of Carisbad (City) has requested additional work from the AECOM team that is not covered under our existing contract. With this letter, AECOM respectfully requests an amendment to our contract. This amendment addresses additional work requested of the AECOM team for both engineering and environmental tasks, as described below. Additional Engineering Tasks Brown & Caldwell will perform additional engineering work requested by the City to finalize project plans, and prepare for and assist with the City's contractor bid process. Brown & Caldwell's scope, fee estimate, and schedule estimate are detailed in the attached letter, dated July 6, 2012. Out-of-scope tasks include responding to additional plan-check comments from the City and the U.S. Army Corps of Engineers beyond those considered in their original scope, incorporating additional information into the plan set that was not anticipated in their original scope, and updating construction cost estimates accordingly. Two tasks from their original scope—preparation of a Storm Water Pollution Prevention Plan and support of the City's bid process—have not yet commenced, but part of the budget anticipated for these tasks has been used for prior out-of-scope design work requested by the City and, as a result, additional budget is needed to accomplish these tasks. Brown & Caldwell estimates the total cost for the remaining work to be $93,954. Remaining budget for their work is $8,613. Brown & Caldwell proposes to reallocate the existing budget and requests the difference in this contract amendment, equal to $85,341. Additional detail on their scope, fee estimate, and schedule is provided in Attachment 1 The City has also requested flood analysis of the two creeks to determine existing and post- project sediment transport trends, which was not covered under our prior contract for this project. AECOM proposes to initiate a subcontract with Chang Consultants (Chang) for this specialized engineering work. Chang's fee for this work is $20,000 (Attachment 2) ^ Please note that Brown & Caldwell's schedule, which estimates that the project would go out for bid in September, with a contract award in December, is only possible if CEQA compliance is achieved with an EIR Addendum rather than a Supplement to the EIR (see AECOM scope in Attachment 3). Ms. Sherri Howard City of Carisbad July 16, 2012 Page 2 Engineering Services Amendment Request Brown & Caldwell: $85,341 Chang Consultants: $20,000 Total: $105,341 Additional Environmental Review and Documentation Tasks Drainage improvements to Agua Hedionda and Calavera Creeks were evaluated at a project level as part of the Drainage Master Plan Environmental Impact Report certified in 2007 (2007 EIR) pursuant to the California Environmental Quality Act (CEQA). In the time since the 2007 EIR was published, the City's Utilities Engineering Division has modified the subject project and plans to implement improvements that differ from those assessed in the 2007 EIR. Changes include installation of riprap on both sides of Agua Hedionda Creek for approximately 3,000 linear feet (rather than bank stabilization via slope-treatment material), installation of riprap drop structures In place of gabion drop structures at Agua Hedionda Creek, and installation of riprap between gabion drop structures in Calavera Creek. The City Planning Department issued a memorandum to the Utilities Engineering Division on April 10, 2012, noting that the changed project will require additional environmental review and CEQA documentation. The Utilities Engineering Division has requested that AECOM evaluate the revised project under CEQA. This work was not covered in our prior scope and fee estimate, so we are requesting a contract amendment to conduct this out-of- scope work. In addition, AECOM respectfully requests an augment to our Part 5 (Other Requirements) budget to cover additional internal project management for the newly added tasks and additional sub-consultant management for the additional engineering work. Both a detailed scope of work and associated fee estimate for AECOM are included in Attachments 3 and 4, respectively. In addition, AECOM has provided an updated rate sheet in Attachment 5, valid through December 2013. Environmental Services Amendment Request AECOM: $116,706 The prior approved contract fee, requested amendment fee, and total contract fee by consultant are summarized in Table 1 below. Table 1. Contract Summary, With Approval of Amendment No. 2 Brown and Caldwell Chang Consultants AECOM Total Existing Contract $186,863 $166,086 $352,949 Contract Amendment No. 2 $85,341 $20,000 $116,706 $222,047 Total Amended Contract $272,204 $20,000 $282,792 $574,996 AsCOM Ms. Sherri Howard City of Carisbad July 16, 2012 Page 3 Schedule AECOM's fee estimate for their work is based on the schedule stated below, which assumes CEQA compliance is achieved by a Supplement to the EIR, as described in Attachment 3. If CEQA compliance is achieved by an EIR Addendum, the schedule for compliance would be substantially shorter. Notice to Proceed: Aug 6, 2012 Visual simulations and technical analysis (5 weeks): Sept 7, 2012 City review and consideration of CEQA approach (2 weeks): Sept 21, 2012 Admin draft of Draft SEIR (4 weeks from confirming approach): Oct 19, 2012 Public review draft of Draft SEIR (8 weeks, incl. 2 review rounds): Dec 14, 2012 Public review period (30 days, assumes approval of short review): Jan 25, 2013 Responses to comments (5 weeks, including 1 review round): Mar 1, 2013 Admin draft of Final SEIR (2 weeks): Mar 15, 2013 Final SEIR (7 weeks, including 2 review rounds): May 3, 2013 MMRP and Findings (3 weeks, overiaps with last Final EIR round): May 17, 2013 If unforeseen developments prolong the project beyond this completion date, AECOM may need to discuss additional scope and budget requirements with the City. In summary, the AECOM team is requesting a total of $222,047 to perform out-of scope- work requested by the City. The current contract value is $352,949. With this amendment, the amended contract value would be $574,996. AECOM greatly appreciates the opportunity to continue to support the City on this important flood control project. Should you have any questions regarding this contract amendment request, please do not hesitate to contact either of us at 619-233-1454. Sincerely, Michelle Fehrensen Teri Fenner AECOM Project Manager Principal Attachments: 1. Brown and Caldwell Scope and Fee Letter (07/06/12) 2. Chang Consultants Scope and Fee Letter (07/09/12) 3. AECOM Amendment No. 2 Scope of Work 4. AECOM Amendment No. 2 Fee 5. AECOM 2012/2013 Rate Sheet Agua Hedionda Contract Amendment 2 final ATTACHMENT 1 BROWN AND CALDWELL SCOPE AND FEE LETTER (07/06/12) 9665 Chesapeake Drive. Suite 201 San Diego, Califomia 92123 Tel: (858)514-8822 Fax: (858) 514-8833 www.brownandcaldwell.com July 6, 2012 Letter Agreement Ms. Michelle Fehrensen, Project Manager AECOM, Inc. 1420 Kettner Boulevard, Suite 500 San Diego, California 92101 44/071081-020 Subject: Proposal for Agua Hedionda & Calavera Creeks Dredging and Improve- ments Project - Amendment No. 4 - DRAFT Dear Michelle: In accordance with the City of Carlsbad's (City) request, Brown and Caldwell (BC) is pleased to submit this Scope of Work and Fee Estimate for the additional work required to complete the subject project, including responses to comments received from the City and the US Army Corps of Engineers (USACE). The work includes the preparation of a final set construction drawings, specifications, construction cost estimate, a Storm Water Pollution Prevention Plan (SWPPP), and other construction bid support sen/ices. Scope of Services This letter agreement's scope of services, to be performed by Brown and Caldwell to satisfy the City's request, are described in the following tasks: TASK 1 - Finalize Construction Drawings BC will finalize the construction plan set drawings to incorporate City and USACE com- ments. BC will provide a draft set of plans for City review and one complete set of final drawings on Mylar, standard size, with City title block ready for City signature, will be provided. Specific activities associated with this task include the following. Cutoff wall designs and associated plan updates (for cutoff walls at proposed riprap drop structures) Incorporation of additional existing improvement plan information Design of overside drains and storm drain connections to Agua Hedionda Creek Design and analysis of riprap drop structures to replace Calavera Creek gabion structures (including associated updates to the plans) Regrading of area near masonry wali to avoid property iine and utility conflicts Sediment transport study coordination with subconsultant (sediment transport study to be conducted via separate contract) Updates regarding channel riprap between Ei Camino Real and Cannon Road Inclusion of additionai channel cross section locations Design of riprap transition areas along side slopes Design of disposal area and analysis of access issues 1^ Ms. Michelle Fehrensen, Project Manager July 6, 2012 Show details of existing paved access road Additional research regarding potential utility conflicts Identification of channel limits of work Preparation of an additional Plan Sheet providing Construction Notes Remove references to Vmax erosion protection Vicinity Map revision Tree Map update to clarify tree size and type as well as minor regrading TASK 2 - Final Construction Specifications Construction specifications will be revised based on current design requirements (2009 "Greenbook") or equivalent and the revised construction plan set. One draft and one final set of specifications (8.5" by 11" format) will be provided along with one electronic final version on CD. This task includes preparation of technical specifications only, and does not include preparation of Front End or Proposal Documents. TASK 3 - Develop Stormwater Pollution Prevention Plan (SWPPP) It is understood that the Agua Hedionda Dredging project wiil require complex construc- tion staging and an effective erosion and sediment control plan. To address these issues, BC will develop a SWPPP that will phase dredging and construction activities, identify temporary stockpile locations and contractor staging areas (subject to City approval), and provide effective deployment of best management practices (BMPs). The City will submit the required permit application, along with a copy of the SWPPP, to the California Regional Water Quality Control Board for review, approval, and issuance of an approved construction permit. Ten (10) copies ofthe approved SWPPP will be prepared and submitted to the City. The City will be responsible for the cost of all associated permit application and processing fees. It is assumed that the SWPPP will be accepted as submitted and no response to regulatory agencies will be required. TASK 4 - Update Construction Cost Estimate Brown and Caldwell will prepare an updated construction cost estimate based upon the final set of construction plans and a September 2012 bidding timeframe. TASK 5 - Provide Bid Support Brown and Caldwell will provide support during the bid period, concluding with award of the project. Support services during this phase ofthe project will include attending the pre-bid meeting, responding to bid questions to provide engineering clarifications, and, as applicable, preparing addenda to drawings and specifications related to the construc- tion bid package. Brown and Caldwell will accept questions from construction contrac- tors at the pre-bid meeting. All responses will be provided as soon as practical (in electronic format) to minimize delays with the bid process. It is assumed that one pre- bid team meeting will be required. Brown and Caldwell has budgeted responses to six (6) inquiries, via electronic media, revisions to a maximum of two (2) drawings, and one addendum preparation and distribution to all plan holders, if required. TASK 6 - Project Management This task consists of providing project management during the execution of this amendment including setting up contracts, day to day management of the project, Ms. Michelle Fehrensen, Project Manager July 6, 2012 setting up project files, miscellaneous correspondence, and preparing and reviewing invoices. TASK 7-Attend Meetings and Participate In Conference Calls Brown and Caldwell will attend 4 in-person meetings with City and/or regulatory staff as well as 8 conference calls with the City. Meeting minutes preparation is not included. Deliverables • Draft construction plan set • Final construction plan set in mylar and digital format • Draft specifications • Final set of specifications in hard copy and digital format • Stormwater Pollution Prevention Plan (SWPPP) in hard copy and digital format • Final construction cost estimate • Written responses to questions from pre-bid meeting Compensation Brown and Caldwell proposes to complete the Scope of Services described above on a time-and-materials not to exceed $93,954. For this amendment, however, we are requesting $85,341, which is the difference between $93,954 and our remaining budget as of July 3, 2012 of $8,613. Table 1 ITEM Hrs Hrly Rate Fee Labor Principal-in-Charge 4 236 944 Project ManagerA/ice President 8 236 1,888 QA/QC/Managing Engineer 30 219 6,570 Design Manager/Cost Estimator 163 196 31,948 Principal Engineer/Designer/Estimator 161 189 30,429 Sup Drafter/Engineer III 134 148 19,832 Accountant ll/Proj Assistant 8 107 856 Labor Subtotal 508 92,467 Other Direct Costs (mileage, report copying, binders, mylars, and CDs) 1,487 Total 93,954 Budget remaining as of 7/3/12 (8,613) Proposed Amendment 4 Total 85,341 Ms. Michelle Fehrensen, Project Manager July 6, 2012 Table 2 Task Kanetis ($236) Occiano ($236) Galang ($219) Gordon ($196) Mosolgo ($196) Finnerty ($189) Foged ($189) Stiles ($148) Bennetts ($148) Surio ($107) 1 4 65 123 38 86 2 8 8 8 3 24 8 32 4 2 16 2 5 16 20 8 8 6 4 8 8 7 12 Total 4 8 30 44 119 123 38 102 32 8 92,467 944 1.888 6.570 8,624 23,324 23,247 7,182 15,096 4,736 856 Task 1 - Finalize Construction Drawings Estimated Hours = 316 Estimated Labor Fee = $56,773 Task 2 - Final Construction Specifications Estimated Hours = 24 Estimated Labor Fee = $4,888 Task 3 - Develop SWPPP Estimated Hours = 64 Estimated Labor Fee = $10,624 Task 4 - Update Construction Cost Estimate Estimated Hours = 20 Estimated Labor Fee = $3,966 Task 5 - Provide Bid Support Estimated Hours = 52 Estimated Labor Fee = $10,176 Task 6 - Project Management Estimated Hours = 20 Estimated Labor Fee = $3,688 Task 7 - Meetings and Conference Calls Estimated Hours = 12 Estimated Labor Fee = $2,352 Total Estimated Hours = 508 Total Estimated Labor Fee = $92,467 The proposed project schedule, which is subject to change per direction of the City and which assumes a project start date of July 17,2012, is included below and as an MS Project format attachment to this proposal. Task 1 - Finalize Construction Document Anticipated Start Date - July 17, 2012 Anticipated Completion Date - August 31,2012 Ms. Michelle Fehrensen, Project Manager July 6, 2012 Task 2 - Finalize Construction Specifications Anticipated Start Date - August 17, 2012 Anticipated Completion Date - August 31, 2012 Task 3 - Develop SWPPP Anticipated Start Date - August 10, 2012 Anticipated Completion Date - August 31, 2012 Task 4 - Update Construction Cost Estimate Anticipated Start Date - September 4, 2012 Anticipated Completion Date - September 14, 2012 Task 5 - Provide Bid Support Anticipated Start Date - September 17,2012 Anticipated Completion Date - December 17, 2012 Task 6 - Project Management Anticipated Start Date - July 17, 2012 Anticipated Completion Date - December 31, 2012 Task 7 - Meetings and Conference Calls Anticipated Start Date - July 17, 2012 Anticipated Completion Date - December 31,2012 We appreciate your consideration of this request and look fonward to continue perform- ing the work for you. Please call if you have questions. Very truly yours, Brown and Caldwell, a California Corporation Victor Occiano, P.E., Project Manager ATTACHMENT 2 CHANG CONSULTANTS SCOPE AND FEE LETTER (07/09/12) o\ P.O. Box 9496 Rancho Santa Fe, CA 92067-4496 T: 858.692.0760 Civil Engineering'-HydrologyoHydraulicsoSedimenlation F: 858.832.1402 wayne@changconsultants.com Civil Engineering July 9, 2012 Michelle Fehrensen AECOM 1420 Kettner Boulevard, Suite 500 San Diego, CA 92101 Subject: Agua Hedionda and Calavera Creeks Dredging and Improvements Projects Dear Michelle Pursuant to your request, I am pleased to submit this proposal for civil engineering services related to sediment transport for the subject project. The scope of work is as follows: 1. Perform 100-year and flood series FLUVIAL-12 analyses to determine existing and proposed condition sediment ti'ansport trends in the Agua Hedionda Creek and Calavera Creek within the project limits. A flood series is a theoretical range of events that can occur within a 1 OO- year period and is used to assess long-term changes. The project's geotechnical consultant will provide at least three soil gradations from the channel bed of each creek representative of the on- and off-site conditions. The intent of the analyses will be to determine the existing sediment transport in the project reach (including yearly transport), assess the need for the project, and detemiine project impacts. This scope of work assumes that tlie existing and proposed condition HEC-RAS analyses from Brown and Caldwell will be provided. 2. Prepare a report summarizing the results. 3. Attend meetings as requested by the client. This scope of work assumes up to 8 hours for meetings. These services will be performed on a time and materials basis at a billing rate of $133.00 per hour not to exceed $20,000.00. If acceptable, please sign below and retum this agreement as my authorization to proceed. Sincerely, Wayne W. Chang, M.S., P.E. Enclosures Approved: By: Date: Michelle Fehrensen ATTACHMENT 3 AECOM AMENDMENT NO. 2 SCOPE OF WORK /I SCOPE OF WORK / COST ESTIMATE SUBSEQUENT ENVIRONMENTAL REVIEW AND CEQA DOCUMENTATION AGUA HEDIONDA AND CALAVERA CREEKS DREDGING PROJECT I Illy 2012 PROJECT BACKGROUND The City ofCarlsbad Drainage Master Plan Update EIR, prepared in 2007 and certified by the City, provided project-level analysis of work to remove sediment from and construct physical improvements in adjacent segments of Agua Hedionda Creek and Calavera Creek in central Cai-lsbad, near the intersection of El Camino Real and Cannon Road. The City Utilities Engineering Division is preparing to implement this project, but the current plan for the dredging and other improvements differs from the project plans that were analyzed in the 2007 EIR. Changes to the project include installation of riprap on both sides of Agua Hedionda Creek for approximately 3,000 linear feet (rather than bank stabilization via slope-treatment material), installation of riprap drop structures in place of gabion drop structures at Agua Hedionda Creek, and installation of riprap between gabion drop structures in Calavera Creek. The City is seeking to obtain CEQA compliance for the project prior to commencing construction. PROJECT DESCRIPTION Agua Hedionda Creek work would involve sediment removal and widening and deepening the creek along approximately 3,000 linear feet (LF) of the channel bottom, from near Rancho Carlsbad Drive to the downstream edge of the Cannon Road Bridge. Between the El Camino Real Bridge and the confluence with Calavera Creek, Agua Hedionda Creek would be excavated to an average bottom width of 85 feet with 1.5:1 riprap-protected side slopes, representing a widening of approximately 27 feet (20 ft to 32 ft channel widening range). Between Cannon Road Bridge and El Camino Real Bridge, the channel would be excavated to existing riprap levels in the main channel and side slopes. Upstream of the confluence of Agua Hedionda and Calavera Creeks, Agua Hedionda Creek would be dredged up to 6 feet in depth, with a bottom width of 40 feet and 1.5:1 H:V riprap protected side slopes. Consistent with the recommendations ofthe geotechnical study (Ninyo & Moore 2006), side slopes higher than 12 feet would be constructed at a 2:1 H:V slope to maintain stability. Dredging in Agua Hedionda Creek is anticipated to generate approximately 34,000 cubic yards (cy) of material. To stabilize channel side slopes, 4,300 cy of'A ton and 2,800 cy of light riprap would be installed along 2,535 linear feet (1.39 acres) ofthe newly constructed toe of slope. The project would also involve the installation of one extended riprap drop structure to control velocity. Drop-structure construction would require 6,400 cy of 4-ton and 4,000 cy of half-ton riprap over 0.73 acre. The project also entails removal of a timber retaining wall and installation of riprap to protect the slope where the existing wall is located, and removal and replacement of overside drains and culverts within the slopes. Calavera Creek work involves dredging along approximately 300 LF of Calavera Creek, fi'om its confluence with Agua Hedionda Creek. Approximately 50 cy of material would be dredged from the creek. Additional work would involve installation of six gabion drop structures, with riprap installed upstream and downstream of the gabion drop structures. No riprap slope protection is proposed along Calavera Creek outside of the gabion structure areas. Gabion structure installation would result in 163 cy of fill and 0.03 acre of impact. Riprap installation would include 1,400 cy of half-ton riprap and 600 cy of light riprap. Riprap installation would occur over 0.41 acre. An existing ornamental wall (approximately 380 LF) adjacent to Calavera Creek would be removed to allow for access during construction activities. The omamental wall would be reconstructed following dredging and improvements to the creek. An access road would be constructed near the confluence of Agua Hedionda and Calavera creeks to provide access for dredging equipment in the creeks. Approximately 5,000 cy of material would be excavated from an elevated area above the creek bank to construct the access road. Rock slope protection would be installed for slope stability. An additional access road would be consti-ucted to enter Agua Hedionda Creek between the El Camino and Cannon Road bridges. The proposed access road would extend from the existing paved access road located south of El Camino Real. SCOPE OF WORK/APPROACH AECOM will conduct additional environmental analysis of the project and prepare the proper documentation to enable the City's compliance with CEQA. AECOM has identified four environmental issue areas where the project changes could affect conclusions in the 2007 EIR— air quality/greenhouse gas (GHG) emissions, traffic, hydrology, and aesthetics. AECOM will conduct the appropriate analyses for these sections, as explained below in Task 1, compare the results to the discussions in the respective sections of the 2007 EIR, and discuss this comparison with the City. The scope described below assumes the results of the analysis suggest new significant impacts or substantially increased significant impacts compared with those stated in the 2007 EIR, requiring preparation ofa Supplement to the 2007 EIR (Task 10). This is a consei-vative assumption for fee-estimate purposes, and it is possible the results will not determine such a conclusion. Ifthe City and AECOM determine that the revised project would not result in any new significant impacts or substantially increased significant impacts, then AECOM would contact the City to discuss revising this scope of work for preparation ofan Addendum to the 2007 EIR. Task 9 - Additional Environmental Analvsis Task 9a - Air Quality and Greenhouse Gas Analysis The air quality analysis presented in the 2007 EIR relied on outdated Air Quality Management District standards and utilized an older version of modeling software that has since been updated. Furthermore, the changes in the project entail a construction process that is more intensive than initially anticipated (i.e. additional transport and installation of riprap), which could result in increased air-pollutant emissions compared to that analyzed in the 2007 EIR. An AECOM air quality specialist will prepare an updated estimate of construction-related pollutant emissions based on construction data (phasing and equipment) provided by the City and/or project engineer. AECOM's estimate will be prepared using the modeling software URBEMIS 2007 (version 9.2.4) or CalEEMod (version 2011.1.1). AECOM will compare the results to the estimates and findings published in the 2007 EIR. The updated infonnation will be incorporated into the primary CEQA document. All calculations and data used in the emissions analysis will be included as an appendix. AECOM assumes no standalone technical report will be prepared. The 2007 EIR did not include GHG emissions analysis because this was not a required component of CEQA at the time the EIR was published. AECOM will prepare a GHG-emissions analysis and incorporate the results into the environmental document. The GHG analysis will entail calculafion of construction-related GHG emissions using established methodology and will be based on emissions esfimates prepared for the primary air quality analysis, where applicable. The GHG analysis will be included in the Air Quality section ofthe primary environmental document (Task 10), which will include a description ofthe background of climate change and discussion applicable federal, state, and local legislation relative to climate change. All calculations and data used in the GHG analysis will be included in the primary environmental document as an appendix; AECOM assumes no standalone technical report will be prepared. Task 9b - Traffic Assessment The 2007 EIR included an estimate of construction-related traffic trips and concluded that the project would result in a less-than-significant impact. This conclusion was based in part on the fact that the affected roadway system was operating at level of service (LOS) A or LOS B under existing conditions, relying on data from 2005 and 2006. The changes in the project would result in a greater amount of total traffic than assumed in the 2007 EIR, and the existing conditions information is several years old. To account for these changes, AECOM will update the traffic analysis, as explained below. AECOM will collect existing traffic-volume and LOS information for segments of Cannon Road (Faraday to El Camino Real; El Camino Real to College) and El Camino Real (Kelly to Cannon; Cannon to College) and for the intersection of El Camino Real and Cannon Road. This information will be obtained through document-based research and conference with City staff. AECOM assumes no new traffic counts will be needed to establish existing conditions. AECOM will estimate daily and peak-hour traffic trips related to project construction based on equipment and hauling information provided by the City and will assess whether this daily and peak-hour addition of traffic would cause reductions in LOS at the affected segments and intersections. The results ofthe traffic assessment will be incorporated into the primary environmental document (Task 10). AECOM assumes that no traffic modeling or other technical analysis will be necessary and that no standalone report will be prepared. Task 9c - Hydrology/Water Quality Assessment The revised project entails improvements that are similar to, but more intensive than, those assessed in the 2007 EIR. AECOM will collect detailed project information and project plans and assess whether the changes in the project could cause significant impacts on hydrology and water quality pursuant to CEQA that were not identified in the 2007 EIR. The results ofthe hydrology and water quality assessment will be incorporated into the primary environmental document (Task 10).AECOM assumes that all necessary information and plans will be provided by the City, and that we will not need to conduct any hydrological modeling or prepare any other technical analysis. Task 9d Visual Simulations and Visual Impacts Assessment The 2007 EIR did not include visual simulations of the project, but three simulations have been requested by the City as part of analysis of the revised project. AECOM will prepai-e three visual simulations for the City's review and will use these simulations to assess whether there would be any change to the conclusions stated in the 2007 EIR. AECOM visual specialists will begin by completing a review of the three Key Observation Points (KOPs) selected by the City and other data received to date to identify additional data required to model and simulate the proposed earthwork operations. Our current understanding is that the three KOPs are comprised of two views from the El Camino Real bridge (one upstream and one downstream) and one view from the Rancho Carlsbad Drive bridge. AECOM will perfonn field reconnaissance and KOP photography at these locations, which also will be recorded by camera-mounted GPS. Photographs will be taken from additional supporting viewpoints that maximize the depiction of project components and/or alleviate obstmcted views. GPS points will be recorded for each photo location, and photography of KOPs will be captured using a digital single-lens reflex camera (at a 50mm equivalent). This task includes one (1) half- day field visit to the study area to inventory the existing visual conditions. AECOM will collect supporting imagery, such as background photos and project-specific equipment or unique project conditions at the KOPs. AECOM will review digital design drawings (or applicable digital data) provided consisting of engineering drawings, cut/fill calculations, and/or relevant scaled (or geospatial) data prepared by others. Preliminary photography will be sorted, and preliminary selections will be presented for review by the City prior to simulating project effects. Once selected, AECOM will develop three (3) two-dimensional photo-realistic simulations of the proposed project (one for each of the KOPs) that depict daytime, post-project conditions. The visual simulations will be provided to the City as individual PDF files and will be incorporated into the primary environmental document (Task 10). Task 9e Summary Memorandum and Consultation with the City AECOM will prepare a memorandum summarizing the results of their analysis pursuant to Tasks 9a through 9d and submit it to the City for review. AECOM will prepare for and attend one meeting with the City to discuss the results and the implications for the CEQA process. This consultation will serve as the basis for the City's decision on their approach to additional CEQA documentation for the subject project. Task 10 - Supplement to the 2007 EIR Task 10, described below, assumes that the results of the analysis and assessment conducted pursuant to Task 9 suggests new significant impacts or substantially increased impacts compared to those stated in the 2007 EIR, requiring preparation of a Supplement to the 2007 EIR (SEIR) pursuant to Section 15163 of the State CEQA Guidelines. If the results of Task 9 do not suggest new significant impacts or substantially increased significant impacts compared to those stated in the 2007 EIR, then AECOM would instead prepare an addendum to the 2007 EIR Task 10a - Notice of Preparation A Notice of Preparation (NOP) will be prepared in conformance with CEQA Guidelines Section 15082 to announce the intent to prepare an SEIR. This begins the early consultation process with agencies and organizations that may be in some way affected by, or concemed with, the implementation of facilities associated with the restoration project. AECOM will prepare the NOP, but AECOM assumes the City will perform the reproduction and distribution. Task 10b-Draft SEIR AECOM will prepare a Draft SEIR that, pursuant to Section 15163(b) of the State CEQA Guidelines, will "contain only the information necessary to make the previous EIR adequate for the project as revised." The SEIR will explain the changes in project plans compared to the project described in the prior EIR; will explain any changes in the existing environment since publication ofthe prior EIR; will include revised sections presenting the analysis pursuant to Task 9, as necessary; and will include short discussions of the reasons why other sections ofthe prior EIR do not require revision. The SEIR will include up to 6 color graphics, including the visual simulations prepared pursuant to Task 9d. AECOM anticipates that the Draft SEIR will be composed of the following sections: • Executive Summary • Chapter 1, Introduction • Chapter 2, Project Description and Environmental Setting • Chapter 3, Analysis Sections by Issue Area (Air Quality, Greenhouse Gas/Climate Change, Traffic, Hydrology, and Aesthetics), including any relevant update to the cumulative analyses • Chapter 4, brief discussion of environmental issue areas and other sections not affected by project changes • Chapter 5, References and List of Preparers The Draft SEIR will be subject to AECOM's quality-assurance process that involves careful oversight by the project manager to consolidate sections by various authors into a cohesive, readable document. This is followed by review of the entire document by a technical editor to correct grammar, confirm correct references, verify figure and table numbers are correct, etc. This is followed by a peer review performed by a senior AECOM CEQA specialist to confirm that the document satisfies applicable local and state standards. The Draft SEIR will be prepared in three steps. First, AECOM will produce an administrative draft ofthe Draft SEIR for submittal to the City for their review and comment. AECOM will revise the draft based on the City's comments and submit a screencheck draft of the Draft EIR for the City's confirmation that the document is complete and ready for public review. AECOM will perform the final edits and formatting and prepare the public review version ofthe Draft EIR. AECOM will provide 5 hard copies and an electronic package of Word files of the administrative draft for the City's review. AECOM will provide 5 hard copies and a PDF ofthe screencheck Draft EIR for review. AECOM will prepare 40 hard copies of the public review Draft SEIR for distribution by the City and will provide an electronic copy in PDF format. AECOM will prepare a Notice of Availability (NOA) to be distributed by the City. AECOM assumes the City will handle delivery of the Draft SEIR and NOA to the State Clearinghouse and the County Clerk's office, and that the City will be responsible for newspaper publication of the NOA. Task 10c - Response to Comments and Final SEIR During the 45-day public review period, AECOM will collect and review comments submitted on the Draft EIR. At the end of the public review period, AECOM will compile the comments, prepare electronic versions of the comment letters with numbered brackets identifying each comment, and prepare a summary memorandum of the comments. AECOM will participate in one meeting with the City to discuss the comments and approaches to preparing responses. With direction from the City, AECOM will prepare the responses to the comments and submit them to the City for review, tlien revise the responses based on input fi-om the City. AECOM assumes that no more than 100 unique comments will be submitted on the Draft SEIR. AECOM will revise the SEIR as needed to respond to the comments and to make any necessary corrections to the document. The revised SEIR and the responses to comments will be integi-ated into the Final SEIR. The Final SEIR will be subjected to the same draft and review process as explained for the Draft SEIR in Section 1 Ob, including the same number of iterations and draft copies. Task lOd - Mitigation, Monitoring, and Reporting Program and CEQA Findings AECOM will prepare a Mitigation, Monitoring, and Reporting Program (MMRP) for the project listing the mitigation measures needed to reduce the project's significant impacts to less-than- significant levels, including measures listed in the 2007 EIR and any new measures identified in the Final SEIR. AECOM will provide one review draft of the MMRP to the City and revise the MMRP based on City input. Once the MMRP has been finalized, AECOM will prepare CEQA Findings and provide them to the City for review. The CEQA Findings will include all relevant findings from the 2007 EIR certification process and any relevant updates pursuant to the conclusions stated in the Final SEIR. AECOM will revise the Findings based on one round of City input and will provide a final version for the City's SEIR-certification and project-approval process. Task 5 -Meetings/Project Management In addition to the meetings identified above, AECOM's project manager will attend up to three additional meetings with City staff, including an initial kick-off/site meeting and any other meetings requested by City or agency staff. AECOM also will perform all project-management duties necessary to provide efficient and effective service to the City related to the work described above, including intemal team co-ordination, sub-consultant management, schedule maintenance, and invoicing. b ATTACHMENT 4 AECOM AMENDMENT NO. 2 FEE ,0 Agua Hedionda Channel Dredging Projecl Fee Proposal Amendment No. 2 Siibmilledby: AECOM Team Task 4 TaskS iilt«i l<.-,-,iwot»((ii if'M lask 91 Aui/iutnrMiiiutr. —"KsRT Task9d Tisi.it AECOM Rtte \imn Costs HOUR Costs Hours CosU HOWS Coste Hoan Cosls Honrs Coste Hows Costs Pifnc^ UK PreijKl MmrngaXiiwonmeiiM PInioM 111 $130 Planner II ini PIflnnerlll $13( Senioi EnvttHiiiunlil Assassor $|}S PhnnerlVISeniwDesigiMi) $1(5 DMignor II Landtoipe $9S SnpMcAiftllVGISI S1I0 MminUnlva S$5 WonlPlocasseill/reclincalEiilii SIOO 40 ».}00.00 e ti.ow.oo 8 %m.w 2 $260 40 $S.«0 1$ $2,080 4 $520 20 $2,600 6 $780.00 e $1,320.00 too $0,500,00 S $1,040 irOlAL AECOM LABOR 42 $5,WI 24 $3,120 114 $11,600.00 S S1.040 Sub-Consiiltanls RiMs Task 4 Tasks TaskSa Task 9b Task 9c laskOd Task9t arawn and Cakliml China ConuRants (20.000.00 fiotacl Expanses Cost Cosi COSI Cost Cost Cost Cost RqninpMcamntoCiviaa par page; BtWS.SxIl $0.10 MWtlxW W.K Cala BS X 11 SO 95 Cote in 17 SI M PiiiKhfii|^ndiiig(p«tK»k; $2.1X1 Fdiins W.IO MaagaSPaldno SO.SOO 240 $120.00 80 $40.00 80 $40.00 1 80 $40 PROJECT EXPENSES COST tIM.tO S40.00 $40.00 $40 «ECOM MARKUP CM EXPENSES TOTAL PROJECT EXPENSES COST S120.00 $40.0« $40,00 $40 TOTAL FEE $2J>M| $3,1801 $11.6401 Agua Hedkmcta Conbaot Amendinent (^new.rales 3^ 1 Agua Hedionda Channel Diedging Project Fee Proposal Amendment No. 2 Subntilled by: AECOM Team Task l6a MOI' Task 10t) Own SlIK.Itl.lBB't'.liU'tltt iiikiic ' • riwl sm Task lOd i'*if<",ilullJ'!.Pl lll»'i(',r. Total AECOU Rata Hows Costs Houre Cosls Hows Costs Hours Costs Hours Costs Piindpal $195 PrDjecl ManagarTEnwounantel Planner III $13D Plaonerll $115 Plaflnarlll $130 Serio Emlnmaantal Assessor $135 Plaoner IV (Senloi Designei) $165 DastgnarlllaiHteoepa $gS SnpUcAilsllVGISI $110 WnitiMaIra jSS WortPnmsKirlVIaclwjalEitlix $ioo |Ti5TSnSKSHn55R ^ 6 $780 12 $1,360 18 S2.160 S $1,560 00 SO $10,400,00 120 $13,800.00 120 $15,600.00 32 $4,320.00 32 $3:520.00 40 $4,000.00 43? $63 200 00 4 $780.00 60 $7,800,00 32 $3,880.00 32 $4,160.00 4 $540.00 B $880.00 20 $2,000.00 4 $780.00 16 $2,080,00 32 $3,680.00 8 S80O00 28 $5,460 238 $30,940 198 $22,548 180 $23,400 76 $10,268 6 $1,320 100 $9,S0« 40 $4,408 8 $760 68 $8,808 B Sub.Consuttanls Rates 160 $18,640100 60 $7,340.00 mown and Caldwell IciMnaConsullarUs Task 10c Task lOd Tolal S6S.341.O0 $20,000.00 $155,341 Proiect Expenses Ra|)iiignpMeiMiiloCg||iKparpi|e: UW85X11 $0.10 e«W 11x17 $0.15 Cute 85 xli $0.95 C(*rl!x!7 51.» PuiKhlni^liKlliig (pel boot) $2.00 FoUiiig $0.10 ptofeaeyfreiiistscoit Cosi Cost 3.000 $30000 75 $1126 75 $71.25 ?0 $40.50 25 $(000 100 $10.00 160 $60.00 Cost 3,000 $30000 75 $11,25 75 $71.26 W $40.50 26 $60.00 100 S10.00 60 $40.00 Cost Cost 6,000 $600 00 150 $22.50 150 $142 50 SO $81.00 50 $10008 200 $20.00 720 $360 00 «ECQM MARK UP ON EXPENSES TOTAL PROJECT EXPENSES COST mam 1 $563.00 $53,783 $533.00 $529.00 $1,321 $1,326 Ague Hedionda CoMrad Amendment «2_new-ratea •j*i?~ 31 ATTACHMENT 5 AECOM 2012/2013 RATE SHEET ASCOM AECOM 1420 Kettner BoulevanJ Suite 500 San Diego. CA 92101 www.aecom.com 619.233.1454 tel 619.233.0952 fax Agua Hedionda Channel Dredging Project 2012-2013 Schedule of Fees Professional Services Administrative $90 Archaeological Technician 1 $60 Archaeological Technician II $70 Archaeological Technician III $80 Archaeologist/Architectural Historian 1 $80 Archaeologist/Architectural Historian II $90 Archaeologist/Architectural Historian III $105 Biologist i $90 Biologist II $105 Biologist III $125 Biologist IV $145 Designer 1 $85 Designer II $95 Designer III $115 Senior Designer $165 Environmental Engineer/Scientist $120 GIS Specialist 1 $110 GIS Specialist II $125 GIS Specialist III $160 Graphic Artist 1 $80 Graphic Artist II $110 Planner 1 $90 Planner il $115 Planner lil $130 Planner IV $145 Principal 1 $195 Principal li $225 Principal III $270 Project Manager 1 $150 Project IVianager il $170 Technical Editor/Word Processor 1 $90 Technical Editor/Word Processor II $100 Technician $55 Other Direct Costs AECOM 4x4 Vehicle Use (gas excluded) $75.00 daily Other reimbursable expenses and subconsultants will be billed at cost. Invoices will be submitted on 4-week intervals for work in progress unless othenwise agreed, invoices are due and payable within 30 days after invoice date. Fees are valid through December 31, 2013. Rates are subject to adjustment based on contract terms. Agua Hedionda 2012-2013 Schedule Of Fees