HomeMy WebLinkAbout2012-10-02; City Council; 21026; Bids Contract 2012 Overlay Project No. 6001-12-OLCITY OF CARLSBAD - AGENDA BILL
AB# 21.026 ACCEPTANCE OF BIDS AND AWARD OF
CONTRACT FOR CONSTRUCTION OF THE 2012
PAVEMENT OVERLAY PROJECT NO. 6001-12-OL
DEPT. DIRECTOR Q.
MTG. 10/02/12
ACCEPTANCE OF BIDS AND AWARD OF
CONTRACT FOR CONSTRUCTION OF THE 2012
PAVEMENT OVERLAY PROJECT NO. 6001-12-OL
CITY ATTORNEY "Vj/^^^
DEPT. TRANS
ACCEPTANCE OF BIDS AND AWARD OF
CONTRACT FOR CONSTRUCTION OF THE 2012
PAVEMENT OVERLAY PROJECT NO. 6001-12-OL CITY MANAGER ^ ^Jj j
RECOMMENDED ACTION:
Adopt Resolution No. 2012-233 accepting bids and awarding the contract to All American
Asphalt for construction of the 2012 Pavement Overiay Project No. 6001-12-OL.
ITEM EXPLANATION:
The 2012 Pavement Overiay Project is part of the City of Carisbad's ongoing Pavement Management
Program. This project will resurface portions of Carisbad Boulevard. Carisbad Village Drive. Grand
Avenue. El Camino Real, and other residential streets by applying a rubberized asphalt concrete layer
over the existing roadway. The streets were selected based on their age and the existing condition of
the pavement surface.
On September 13, 2012, thirteen (13) sealed bids were received for the construction of this project as
shown on the following table.
CONTRACTOR ."^-rV'^vrTOMLv^^^ •
All American Asphalt $2,453,453
R.J. Noble Company $2,577,554
T.C. Construction Company. Inc. $2,698,450
George Weir Asphalt $2,759,995
ATP General Engineering Contractors $2,769,648
Angus Asphalt $2,769,800
Hazard Construction $2,824,592
Hardy & Harper, Inc. $2,828,000
PAL General Engineering $2,887,510
Granite Construction $2,986,410
Daley Corporation $2,994,584
Silvia Construction Inc $2,999,836
SRM Contracting & Paving $3,094,300
The lowest responsive bidder. All American Asphalt, submitted a bid in the amount of $2,453,453.
Staff has completed its review of the contract documents and has determined that they are in order.
Staff recommends that All American Asphalt be awarded the contract.
ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15301(c) - minor alteration of existing facilities including streets, sidewalks,
gutters, and similar facilities involving negligible or no expansion.
DEPARTMENT CONTACT: Jon Schauble, (760) 602-2762. jon.schauble(5?carisbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER-SEE MINUTES •
AMENDED •
Page 2
FISCAL IMPACT:
The current status of the Pavement Management Program is shown in the table below.
PAVEMENT MANAGEMENT PROGRAM - CIP NO. 6001
TASK DESCRIPTION CURRENT
APPROPRIATION
CURRENT YEAR
EXPENDITURES/
ENCUMBRANCES
REMAINING
BALANCES''
Design $176,677 $20,335 $156,342
Construction, Inspection,
Materials Testing $9,649,290 $424,297 $9,224,993
TOTAL $9,825,967 $444,632 $9,381,335
*Tiie remaining balance will be used to pay for both the 2012 Slurry Seal and 2012 Pavement Overlay Projects.
The estimated construction costs associated with this project are summarized in the following table.
Construction Contract $2,453,453
Construction Contingency (7%) $171,742
Project Administration, Testing & Inspection (7%) $171,742
TOTAL ESTIMATE PROJECT COST $2,796,937
There are sufficient funds available to complete the 2012 Pavement Overiay Project, as shown above.
The funds used on this project are Pavement Management Program funds which consist of non-
jurisdictional fees (generated from trash haulers). Gas Tax funds, and TransNet-Local funds available
for drawdown from SANDAG. Remaining Pavement Management Program funds will be used on
future pavement rehabilitation and resurfacing projects.
EXHIBITS:
1. Location Map.
2. Resolution No. 2012-233 accepting bids and awarding the contract to All American
Asphalt for the construction ofthe 2012 Pavement Overiay Project No. 6001-12-OL.
1
LOCATION MAP
LEGEND:
STREETS TO BE OVERLAYED
SITE
NOT TO SCALE
[COSTA^
cmr OF OCEANSIDE
HIGHWAY . —'a
VICINITY
MAP
NOT TO SCALE
PROJECT NAME
PAVEMENT MANAGEMENT PROGRAM
2012 OVERLAY
PROJECT
NUMBER
6001-12OL
EXHIBIT
1
PLOTTED BY: SCOTT EVANS PLOT DATE:3/8/12 PATH:C:\mANSPORTATION DEPARmNT\DESIGN 0I\/ISI0N\SCHAUBLE\2012 0VERLAAZ012 OVERLAY LOCATiON UAP.DW}
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RESOLUTION NO. 2012-233
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING
THE CONTRACT TO ALL AMERICAN ASPHALT FOR THE
4 CONSTRUCTION OF THE 2012 PAVEMENT OVERLAY PROJECT
NO. 6001-12-OL
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WHEREAS, the City Council of Carisbad, California has determined that it is necessary,
desirable, and in the public's best interest to construct the 2012 Pavement Overiay Project No.
6001-12-OL; and
WHEREAS, on March 27th. 2012. the City Council of the City of Carisbad approved
plans for the construction ofthe 2012 Pavement Overiay Project No. 6001-12-OL; and
'•0 WHEREAS, thirteen (13) sealed bids were received on September 13, 2012 by the City
11 of Carisbad for the construction of the 2012 Pavement Overiay Project No. 6001-12-OL; and
12 WHEREAS, the lowest responsive and responsible bid to construct said project was
13 submitted by All American Asphalt in the amount of $2,453,453; and
WHEREAS, there are sufficient funds available in the Pavement Management Program
to complete the project; and
WHEREAS, subsection 3.28.040(C)(6) of the Carisbad Municipal Code authorizes the
City Manager to approve change orders in the amount equal to the contingency set at the time of
project award.
NOW. THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
2^ 1. That the above recitations are true and correct.
21 2. That the low bid of $2,453,453 submitted by All American Asphalt for the
22 construction of the 2012 Pavement Overiay Project No. 6001-12-OL is accepted and the Mayor is
23 hereby authorized to execute a contract for this project.
24 3. That the City Manager is hereby authorized to approve construction change
orders up to $171,742.
4. That the award of this contract is contingent upon the bidder submitting the
lowest responsible bid executing the required contract and submitting the required bonds and
1 insurance policies, as described in the contract, within twenty (20) days of adoption of this
2 resolution. The City Manager may grant reasonable extensions of time.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council
of the City of Carisbad on the 2nd day of October, 2012, by the foltowing vote to wit:
AYES:
NOES:
Council Members Hall, Blackbum, Douglas, Packard
None.
ABSENT: Council Member Kulchin
INE M. WOOD, City Clerk
(SEAL)