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HomeMy WebLinkAbout2012-11-06; City Council; 21034; Burtech Pipeline Terramar Sewer Lift PN 5502CITY OF CARLSBAD - AGENDA BILL AB# 21.034 ACCEPTING BIDS, AWARD OF CONTRACT TO BURTECH PIPELINE, INC. AND APPROPRIATION OF FUNDS FOR THE TERRAMAR SEWER LIFT STATION AND FORCE MAIN REPLACEMENT, PROJECT NO. 5502 DEPT. DIRECTOR /JpTi MTG. 11/06/12 ACCEPTING BIDS, AWARD OF CONTRACT TO BURTECH PIPELINE, INC. AND APPROPRIATION OF FUNDS FOR THE TERRAMAR SEWER LIFT STATION AND FORCE MAIN REPLACEMENT, PROJECT NO. 5502 CITY ATTORNEY (^S^ DEPT. UTIL ACCEPTING BIDS, AWARD OF CONTRACT TO BURTECH PIPELINE, INC. AND APPROPRIATION OF FUNDS FOR THE TERRAMAR SEWER LIFT STATION AND FORCE MAIN REPLACEMENT, PROJECT NO. 5502 CITY MANAGER RECOMMENDED ACTION: Adopt Resolution No. 2012-239 accepting bids and award of contract to Burtech Pipeline Inc. and appropriation of funds for the Terramar Sewer Lift Station and Force Main Replacement, Project No. 5502. ITEM EXPLANATION: The project includes the construction of a new lift station and approximately 390 lineal feet of 6-inch diameter force main, as well as rehabilitation of approximately 175 lineal feet of existing force main with the installation of cured-in-place pipe (CIPP). The new lift station will be generally located at the same site as the existing lift station. The upper section of the existing station will be removed, while the lower, below grade portion of the existing structure and portions of existing pipelines will be appropriately abandoned in place. On June 12, 2012, through Resolution No. 2012-132, Agenda Bill No. 20,932, Council approved plans and specifications and authorized the advertisement for bids for the Terramar Sewer Lift Station and Force Main Replacement, Project No. 5502. On August 6, 2012, five (5) bids were received, opened, and witnessed for the construction of this project. After staff completed a review of the bids for compliance with the contract documents, it was determined that all five bidders were either non- responsive in providing specifically required certification documents or did not provide sufficient references of successful similar work experience, both required with the bid. All bids were rejected on August 28, 2012, through Resolution No. 2012-213, Agenda Bill No. 20,988. Staff subsequently re-advertised seeking new bids and on October 10, 2012 six (6) bids were received for the construction of this project and are listed on the table below: Contractor Name City/State Bid Amount 1) Burtech Pipeline, Inc. Encinitas, CA $683,648 2) Newest Construction Company. San Diego, CA $689,916 3) Charles King Company Signal Hill, CA $748,401 4) HPS Mechanical Bakersfield, CA $750,150 5) Schilling Paradise E Cajon, CA $755,831 6) Don Hubbard Contracting Company San Marcos, CA $796,015 DEPARTMENT CONTACT: Mark Biskup, (760) 602-2763, mark.biskup(S).carlsbadca.qov FOR CITY CLERKS USE ONLY COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER-SEE MINUTES • AMENDED • Page 2 Staff has completed its review of all documents and finds that they are in order. Therefore, staff recommends that Burtech Pipeline, Inc. be awarded the contract. ENVIRONMENTAL IMPACT: This project is exempt from California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15302(c) - replacement or reconstruction of an existing utility system on the same site involving negligible or no expansion of capacity. A Notice of Exemption was filed with the San Diego County Clerk on July 21, 2011. FISCAL IMPACT: PROJECT COST SUMMARY TERRAMAR SEWER LIFT STATION AND FORCE MAIN REPLACEMENT DESIGN AND ENVIRONMENTAL PHASE Engineering and Environmental Services, and Staff Overhead $60,649 Easement Acquisition $10,500 DESIGN AND ENVIRONMENTAL PHASE SUBTOTAL $71,149 CONSTRUCTION PHASE Engineering, Construction Management & Inspection Costs $130,000 Construction Contract (Burtech Pipeline, Inc.) $683,648 Contingency for Construction (15% of Construction Costs) $102,203 CONSTRUCTION PHASE SUBTOTAL $915,851 TOTAL PROJECT COST $987,000 CURRENT APPROPRIATED FUNDS $598,000 ADDITIONAL APPROPRIATION $389,000 The City appropriated $598,000 for this project through the Capital Innprovenrient Program based on an estinnate for construction cost of $460,000. The original estimate did not sufficiently account for features that were added to the electrical system and a more extensive valve and bypass vault design included to improve reliability and safety. Additionally, the deep excavation construction conditions in conjunction with a limited working area contributed to a higher bid cost and third party inspections services also contributed to the project cost. Staff is requesting that additional appropriation of $389,000 from the Sewer Replacement Fund be approved to provide for total project cost. Sufficient funds are available in the Sewer Replacement Fund to provide for the additional cost of this project. EXHIBITS: 1. Location Map. 2. Resolution No. 2012-239 accepting bids, award of contract to Burtech Pipeline Inc. and appropriation of additional funds for the Terramar Sewer Lift Station and Force Main Replacement, Project No. 5502. LOCATION MAP SITE NOT TO SCALE PACIFIC OCEAN PROJECT NAME TERRAMAR LIFT STATION AND FORCEMAIN REPLACEMENT PROJECT NUMBER 5502 EXHIBIT 1 PLornDBf. scon EVANS PLOTDAmi2/20/n PAmQ\mjms DB'ARmENADStamolmap^^^ UM>.OWG 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2012-239 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS, AWARD OF CONTRACT TO BURTECH PIPELINE INC. AND APPROPRIATION OF FUNDS FOR THE TERRAMAR SEWER LIFT STATION AND FORCE MAIN REPLACEMENT, PROJECT NO. 5502. WHEREAS, on June 12, 2012, the City Council of the City of Carlsbad, through Resolution 2012-132, approved the plans and specifications, and authorized to advertise for bids for the Terramar Sewer Lift Station and Force Main Replacement, Project No. 5502; and WHEREAS, five (5) sealed bids were received on August 6, 2012, for the construction of said project; and WHEREAS, all bids received on August 6, 2012 were rejected on August 28, 2012 through Resolution No. 2012-213; and WHEREAS, staff subsequently re-advertised for bids and received six (6) sealed bids on October 10, 2012 forthe construction of said project; and WHEREAS; staff recommends the award of the construction contract to the lowest responsive and responsible bid from Burtech Pipeline Inc. in the amount of $683,648; and WHEREAS, with the said lowest bid, the total project cost of $987,344 exceeds current appropriated funds of $598,000 for this project; and WHEREAS, staff is requesting additional appropriation of funds from the Sewer Replacement Fund to Project No. 5502 in the amount of $389,000 to complete this project; and WHEREAS; Sufficient funds are available in the Sewer Replacement Fund to provide for the additional cost of this project; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the Finance Director is authorized to appropriate an additional $389,000 from the Sewer Replacement Fund, to Project No. 5502. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. That the bid in the amount of $683,648 submitted by Burtech Pipeline, Inc., for the construction of the Terramar Lift Station and Force Main Replacement, Project No. 5502 is accepted and the Mayor is hereby authorized to execute a contract with Burtech Pipeline, Inc. 4. The City Manager is hereby authorized to approve construction change orders up to $102,203. 5. That the award of this contract is contingent upon the bidder submitting the lowest responsible bid executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within twenty (20) days of adoption of this resolution. The City Manager may grant reasonable extensions of time. /// /// /// /// /// /// /// /// /// ///