HomeMy WebLinkAbout2013-03-12; City Council; 21151; Approval Amendment 7 Brown CaldwellCITY OF CARLSBAD - AGENDA BILL
21.151 APPROVAL OF AMENDMENT NO. 7 WITH BROWN AND
CALDWELL FOR THE DESIGN OF THE VISTA/CARLSBAD
INTERCEPTOR SEWER, REACHES 11B-15,
AND THE AGUA HEDIONDA SEWER LIFT STATION
PROJECT NOS. 3492, 3886, AND 3949
DEPT. DIRECTOR
MTG. 3/12/13
APPROVAL OF AMENDMENT NO. 7 WITH BROWN AND
CALDWELL FOR THE DESIGN OF THE VISTA/CARLSBAD
INTERCEPTOR SEWER, REACHES 11B-15,
AND THE AGUA HEDIONDA SEWER LIFT STATION
PROJECT NOS. 3492, 3886, AND 3949
CITY ATTORNEY
DEPT. UTIL
APPROVAL OF AMENDMENT NO. 7 WITH BROWN AND
CALDWELL FOR THE DESIGN OF THE VISTA/CARLSBAD
INTERCEPTOR SEWER, REACHES 11B-15,
AND THE AGUA HEDIONDA SEWER LIFT STATION
PROJECT NOS. 3492, 3886, AND 3949 CITY MANAGER "^Q^
RECOMMENDED ACTION:
Adopt Resolution No. 901.'^-056 _ approving Amendment No. 7 to extend and amend the
Professional Sen/ices Agreement with Brown and Caldwell for the design of the Vista/Carisbad Interceptor
Sewer, Reaches 118-15, and the Agua Hedionda Sewer Lift Station, Project Nos. 3492, 3886, and 3949.
ITEM EXPLANATION:
Proiect Background: The Vista/Carisbad Interceptor Sewer System was constructed in 1965 and is jointly-
owned by the City of Vista and the City of Carisbad. The alignment, approximately eight miles in length
within the City of Carisbad, extends from just west of College Boulevard and Highway 78 to the Encina
Water Pollution Control Facility (Encina). There are two sewer lift stations within the alignment, the Buena
Vista Lift Station, and the Agua Hedionda Lift Station (see Exhibit 1). Both are maintained and operated by
the Encina Wastewater Authority through a joint agreement.
The upper reaches of the Vista/Carisbad Interceptor Sewer System from VCl through VC11A have been
replaced or rehabilitated in recent years. Reaches VC11B to VC15, which include the Agua Hedionda Lift
Station and the adjacent trestle bridge supporting the sewer across the Agua Hedionda Lagoon, are in a
state of declining condition and need to be replaced. Additionally, these facilities do not have the capacity
to convey the ultimate flows projected for the basin. The Agua Hedionda Lift Station is the City's largest
sewer lift station and is located adjacent to the lagoon on property owned by NRG Energy. The remaining
portion ofthe gravity sewer to Encina, approximately two miles in length, does not have adequate capacity
to meet future flows that are anticipated. Furthermore, this reach of interceptor sewer has been identified
for replacement in Carisbad's Sewer Master Plan to address the capacity deficit.
In 2008, the City selected the engineering firm of Brown and Caldwell to perform the final engineering
design of the project. In addition to the engineering services, Brown and Caldwell was asked to provide a
full service consultant team that could provide sun/ey support, geotechnical investigation, environmental
compliance documents and acquisition of resource agency permits.
Proiect Description: The project includes the replacement of the existing wood trestle bridge with a new
140-foot long steel truss bridge, construction of a new sewer lift station approximately 50-feet east of the
current facility, and construction of a new parallel force main and gravity sewer to provide increased
capacity and reliability to the sewer system. The new gravity sewer will t>e constructed in Avenida Encinas
and a portion of the new sewer will require installation by microtunneling. The new force main will require
construction by Horizontal Directional Drilling to avoid utilities within the area. The existing gravity sewer
downstream of the lift station was inspected in 2009 and will continue to be utilized to convey a portion of
the daily sewage flows from the new lift station and to maintain existing sewer connections south of
Cannon Road. The new sewer bridge is being designed to accommodate the occasional maintenance
vehicle and will be suitable for use by the Coastal Rail Trail as that project moves fonA/ard in the future.
DEPARTMENT CONTACT: Terry Smith, (760) 602-2765, terry.smith@carisbadca.gov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED
DENIED '•
CONTINUED •
WITHDRAWN •
AMENDED •
CONTINUED TO DATE SPECIFIC •
CONTINUED TO DATE UNKNOWN •
RETURNED TO STAFF •
OTHER - SEE MINUTES •
Page 2
Amendment Description: Amendment No. 7 to the Brown and Caldwell agreement is necessary to address
and incorporate the recommendations developed during the constructability review of the project as
performed by the City's consultant construction manager. As part of the constructability review process, a
workshop was held with the major project stakeholders including the project construction manager. City of
Carisbad staff. City of Vista staff, and operations personnel from the Encina Wastewater Authority (Encina),
As a result of recommendations from the workshop, the primary effort in the amendment is to consolidate
the four separate bid packages into a single large bid package to minimize potential conflicts between
multiple prime contractors and to realize economy of scale. Also, since the constructability review
workshop was not originally anticipated in the Brown and Caldwell design agreement, the amendment
includes their involvement in the workshop as well as reviewing and responding to comments. Other work
items in the amendment include suggested changes to the electrical sen/ice design as discussed with
SDG&E, and requested modifications by Encina staff to improve operational reliability, software
programming compatibility, and security at the lift station.
ENVIRONMENTAL IMPACT:
A Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP) were
prepared for the Agua Hedionda Sewer Lift Station, Force Main and Gravity Sewer Replacement project
(PDP 00-02(C)/SP 144(L)/RP 10-26/CDP 10-17/HDP 10-05/SUP 10-02/HMP 10-03). The MND was
adopted by the City Council on December 6, 2011, in compliance with the California Environmental Quality
Act (CEQA) Guidelines Section 15074.
Furthermore, approval of an amendment with Brown and Caldwell for professional services is exempt from
the requirements of CEQA pursuant to Public Resources Code Section 21065. This action does not
constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical
change in the environment, or a reasonably foreseeable indirect physical change in the environment, and
therefore does not require environmental review.
FISCAL IMPACT:
The fee for the additional services included in this Amendment is $122,970. A summary of current and
projected project costs is as follows:
PROJECT COST SUMMARY FOR THE AGUA HEDIONDA SEWER UFT STATION AND V/C
INTERCEPTOR SEWER REPLACEMENT PROJECT, REACHES VC11B - VC15
(PROJECT NOS. 3492, 3886. AND 3949)
Manhole Rehabilitation Contract (Completed - Actual Costs) $344,900
Studies, Environmental Compliance, Design Activities, Project Management
(As of 2/12/13) $3,974,007
Existing Encumbrances $380,764
Proposed Amendment No. 7 to Brown and Caldwell Agreement $122,970
Subtotal of Costs (Through Design) $4,822,641
Utility Relocation, Easement Acquisition and Railroad Fees $1,380,000
Estimated Construction Phase Costs & Contingency $40,000,000
TOTAL ESTIMATED PROJECT COST $46,202,641
TOTAL APPROPRIATIONS TO DATE $46,730,000
ADDITIONAL APPROPRIATION REQUIRED $0
Sufficient funds are currently available for the completion of the project. All project related costs will be
shared between the City of Carisbad and the City of Vista as described within the existing 2002 ownership
agreement between the two cities for operation and maintenance of the Vista/Carisbad Interceptor Sewer
System.
Pages
A project specific agreement has been prepared with Vista to define the administrative procedures and
payment schedule for expenses incurred during the planning and design phase of the project. Vista has
paid Carisbad for their share of these expenses invoiced to date. A second project agreement with Vista
will be prepared prior to bidding the project to address noticing requirements and billing procedures during
construction. The total project cost share between the two cities is approximately 65-percent Vista and 35-
percent Carisbad; however, the actual cost share varies with each reach of the sewer. Carisbad's share of
the project is funded from the Sewer Connection Fee Fund. The City of Vista will be using State Revolving
Funds to pay for their portion of the project.
EXHIBITS:
1. Location Map.
2. Resolution No. 2Q13-Q56 approvina Amendment No. 7 to amend the professional sen/ices
agreement with Brown and Caldwell for the design of the Vista/Carisbad Interceptor Sewer
System, Reaches 11B -15, and the Agua Hedionda Sewer Lift Station, Project Nos. 3492, 3886,
and 3949.
3. Amendment No. 7 to Amend Agreement for Professional Engineering Sen/ices with Brown and
Caldwell for the Design ofthe Vista/Carisbad Interceptor Sewer System, Reaches 11B -15, and the
Agua Hedionda Sewer Lift Station.
3
LOCATION MAP
BUENA VISTA UFT STATION VISTA METER STATION
EXISTING LAGOON BRIDGE VC11B
EXISTING
AGUA HEDIONDA
LIRSTATION
LEGEND:
VC11B-VC15
VC1-VC11A
ENCINA WATER POLLUTION CONTROL FACILITY
PROJECT NAME
AGUA HEDIONDA LIFT STATION & VISTA/CARLSBAD
INTECEPTOR SEWER REACHES VC11B THROUGH VC15
mm BY: SCOTT EVANS Cm.S8AD UWTIES DEPT. 1/13^1 C:\UTHJms DEPARTUSNTyxSGN amON\SUITH\VC SEMR LOCATWN HIAP.DWG
PROJECT
NUMBER
CP3492,
3886 & 3949
EXHIBIT
1
' ''7sb^ 55
1
RESOLUTION NO. 2Q13-Q56
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 7 TO
AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH
4 BROWN AND CALDWELL FOR THE DESIGN OF THE
VISTA/CARLSBAD INTERCEPTOR SEWER SYSTEM, REACHES
5 11 B-15, AND THE AGUA HEDIONDA SEWER LIFT STATION,
PROJECT NOS. 3492. 3886. AND 3949.
6 "
7 WHEREAS, the City Council of the City of Carisbad, California, has determined it necessary
g and in the public interest to approve Amendment No. 7 to the agreement with Brown & Caldwell, Inc.,
for the design of the replacement of the Vista/Carisbad Interceptor Sewer System, Reaches 11B
through 15, and the Agua Hedionda Sewer Lift Station; and
WHEREAS, On June 10, 2008, the City entered into an agreement with Brown & Caldwell in
the amount of $2,382,281 to provide engineering design and environmental sen/ices; and
12 WHEREAS, six (6) subsequent amendments have been authorized to Brown & Caldwell in
13 the amount of $706,219; and
14 WHEREAS, City staff and Brown & Caldwell have negotiated fees in an amount not-to-
exceed $122,970 to provide additional engineering and environmental sen/ices for the project, as
described in this Amendment No. 7 to professional sen/ices agreement; and
WHEREAS, funds have been appropriated in the 2011-2012 Capital Improvement Program
from the Sewer Connection Fee Fund and sufficient funds are currently available; and
WHEREAS, the City of Vista will reimburse Carisbad for their portion of the design fees as
19 stated in an agreement titled, "Agreement for Ownership, Operation and Maintenance of the
20 Vista/Carisbad Interceptor Sewer", dated February 26, 2002.
21 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carisbad,
California, as follows:
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1. That the above recitations are true and correct.
2. That Amendment No. 7 to Agreement with Brown and Caldwell in an amount not-to-
exceed $122,970 for the Design of the Vista/Carisbad Interceptor Sewer System, Reaches 11B
through 15, and the Agua Hedionda Sewer Lift Station is approved and the Mayor is hereby authorized
and directed to execute said amendment.
///
5
1 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
2 of the City of Carlsbad on the 12th day of March 2013, by the following vote to wit:
AYES: Council Members Hall, Packard, Wood, Blackburn, Douglas.
NOES: None.
ABSENT: None.
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7 ENGLgS(3N, City Clerk
17 (SEAL) 5;9.\?.?^.?o:%
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PWENG643
AMENDMENT NO. 7 TO AMEND AGREEMENT FOR PROFESSIONAL ENGINEERING
SERVICES FOR THE DESIGN OF THE VISTA/CARLSBAD INTERCEPTOR SEWER,
REACHES 11B-15, AND THE AGUA HEDIONDA SEWER LIFT STATION
(BROWN AND CALDWELL)
This Amendment No. 7 is entered into and effective as of the IS'^ day of
CutjUi , 20/3. amending the agreement dated June 10, 2008,
(the "Agreement") by and between the City of Carisbad, a municipal corporation, ("City"), and
Brown and Caldwell, a private employee-owned company ("Contractor") (collectively the
"Parties") for professional engineering services for the design of the Vista/Carisbad Interceptor
Sewer, Reaches 11 B-15 and the Agua Hedionda Sewer Lift Station.
RECITALS
A. On November 30, 2009, the Parties executed Amendment No. 1 to the
Agreement to provide additional engineering studies and design services; and
B. On May 28, 2010, the Parties executed Amendment No. 2 to the Agreement to
extend it for one (1) additional year; and
C. On February 23, 2011, the Parties executed Amendment No. 3 to the Agreement
to provide additional design services, permit assistance and environmental surveys; and
D. On June 22, 2011, the Parties executed Amendment No. 4 to the Agreement to
extend it for one (1) additional year; and
E. On December 8, 2011, the Parties executed Amendment No. 5 to the Agreement
to provide additional design services and assistance with easement acquisition; and
R On May 9, 2012, the Parties executed Amendment No. 6 to the Agreement to
provide additional design services and extend the Agreement for a period of three (3) additional
years with all work to be completed by June 9, 2015; and
G. The Parties desire to alter the Agreement's scope of work to provide additional
design services including support during the project's construction management consultant's
design review and response to actions developed in the design review; and
H. The Parties have negotiated and agreed to a supplemental scope of work and
fee schedule, which is attached to and incorporated by this reference as Exhibit 'A", Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein. City and Contractor agree as follows:
I. In addition to those services contained in the Agreement, as may have been
amended from time to time. Contractor will provide those services described in Exhibit "A".
2. City will pay Contractor for all work associated with those services described in
Exhibit "A" on a time and materials basis not-to-exceed one hundred twenty two thousand nine
hundred seventy dollars ($122,970). Contractor will provide City on a monthly basis, copies of
invoices sufficiently detailed to include hours performed, houriy rates, and related activities and
costs for approval by City.
City Attorney Approved Version 1/30/13
1
Contractor will complete all work described in Exhibit "A" by June 9, 2015.
4. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
5. All requisite insurance policies to be maintained by Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
6. The individuals executing this Amendment and the instruments referenced in it
on behalf of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Amendment.
CONTRACTOR
BROWN AND CALDWELL, a private
employee-owned company
By:
CITY OF CARLSBAD, a municipal
corporation of the State of California
(sign here)
Marc Datni koUts /Vicc ?r^s[(Mni
(print name/title)
Mayor
ATTEST:
By:
(sign here) JARB/^BA ENGLBLS
City Clerk
(print name/title) rO.
If required by City, proper notarial acknowledgment of execution by Cofijfec-„„^_--^^-
attached. If a corporation. Agreement must be signed by one corporate officer frojiJj^e^clT^Hhe
following two groups: "
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY:
ssistant City Attorney
City Attorney Approved Version 1/30/13
WAIVER REQUEST FORM
FACTORS IN SUPPORT OF REQUEST TO MODIFY INSURANCE REQUIREMENT(S)
Generally, a modification to the coverage requirement will be accepting a lower limit of coverage or waiving the
requirement(s).
Requested by: Terry SmithAJtilities January 22, 2013
(Name and Department) Date
Proposed modification(s) to the Prof Liability requirement(s) for Agreement for V/C Interceptor Sewer Reaches
Brown and 11 B-15 & AHSLS - PWENG643; Agreement
ralr1w/A>11 Recycled Water Line in Avenida Encinas -
Caldwell PWENG737
(Type of insurance) (Name of contract)
O Reduce coverage to the amount of:
n Waive coverage
lEl Other: Waive requirement of surplus lines carrier on the LASLI (formerly LESLI)
FACTOR(S) IN SUPPORT OF MODIFICATION(S)
(check those that apply)
nSignificance of Contractor: Contractor has previous experience with the City that is important to the
efficiency of completing the scope of work and the quality ofthe work-product, [explain]
Significance of Contractor: Contractor has unique skills and there are few if any altematives. [explain:
include number of candidates RFP sent to and number responded if applicable],
•Contract Amount/Term of Contract: $ . Work will be completed over a period of
•Professional Liability coverage is not available to this contractor or would increase the cost ofthe contract by
I [explain].
pother (e.g. explain why exposures are minimal, how exposures are covered in another policy, exposure
control mechanisms, and any other information pertinent to your request): Under the Nonadmitted and
Reinsurance Reform Act (NRRA). as part of the Dodd-Frank Act and implemented in Insurance Code Section
1765.U "alien'' nonadmitted insurers listed on the NAIC's (National Association of Insurance Commissioneris)
Quarterly List of Alien Insurers are eligible to accept placements of Califomia risks from surplus lines brokers.
The federal action provides for the national listing, thereby allowing alien carriers to avoid individual filing
requirements in each state such as those to be included on the LASLI rformerlv LESLD. As of January 30. 2012
Lloyds of London/Beazley syndicate voluntarily removed itself from the LASLI. electing to relv on inclusion on
the Quarterly List of Alien Insurers to provide insurance for Califomia risks from sumlus lines brokers. Llovds
has made a filing in Califomia that permits the Department of Insurance to "recopniye" Lloyd's syndicates in the
event of an inquiry from a broker or a member of the public. However, the extent to which standards for a
surplus lines carrier on the LASLI TList of Approved Surplus Lines Insurers) versus those on the Quarterly List
of Alien Insurers is unclear as ofthe v^iting of this waiver and in recent articles appearing in the Insurance
Joumal it appears that the state's implementing legislation has resulted in issues that may need to be resolved in
court. In any case, there is confusion among brokers and clients because there are now 2 lists in the state, one
with "approved" surplus lines carriers and the other, the national list of ^'eligible" surplus lines carriers.
Apparently Lloyds is trying to work with the state to sort out some ofthe confusion ad it can be anticipated that
there will be more to come on this matter. In the meantime. Lloyds of London has and continues to be the carrier
for Brown and Caldwell for its professional liability insurance, it was on the LASLI until it requested removal,
and it is the carrier for the contractor with significant ongoing projects in the City. It is requested Llovds of
London be accepted as the carrier for professional liability insurance for Brown and Caldwell.
Approved by Risk Manager for these 2 contracts only: p^^H^t^^'^^AJ) {^^'}> Q
(Signature) (Date)
H:\WORD\Insurance\Admin Order #68 waiver modify insurance requirements.doc
06/15/2006
Exhibit A:
Scope of Worli for Amendment 7
Taslis 028 to 030
(Revision 1)
The City of Carisbad (City) contracted Brown and Caldwell (BC) in 2007 to design the Agua Hedionda Lift
station (AHLS), including the forcemain and trunk sewer segments that would convey flow to and from
the lift station. The new facility will replace an existing lift station and increase the system's pumping
capacity to send wastewater to the Encina Water Pollution Control Facility for treatment.
To provide the City with the flexibility to bid and construct the project either in phases or as one large
package, the project design was developed as three bid packages, with each package constructing one
ofthe project's major elements. The three design packages and their present level of completion are as
follows:
• Bid Package A - Wastewater Uft Station and Force Main at 90% complete
• Bid Package B - Upstream Trunk Sewer and Bridge Lagoon Crossing at 90% complete
• Bid Package C - Downstream Trunk Sewer at 100% complete.
Afouri:h bid package (Bid Package D), involving a recycled water pipeline along Avenida Encina, was
subsequently added and is currently at 100% design level.
To date, there have been six amendments issued to the original contract for additional project support.
The current total project budget, including the 6 amendments, stands at $3,088,500.
This Amendment (No. 007) adds to the project three nriore tasks not currently in the agreement,
including
• Tasks 028 - Support for stakeholder design review workshop;
• Task 029 - Response to the action items developed during the review workshop and to the
construction manager generated design review comments by Arcades; and
• Task 030 - Consolidation of the four bid packages into one bid package.
A detaied scope of work for each task is presented below.
Tasli 028 - Worlisliop Support
In July 2012, the City informed BC that a construction management (CM) firm had been selected to
provide construction coordination, support: the City's review ofthe 90% and 100% (current levels of)
design packages, and lead a stakeholder-pari:icipated review workshop including staff from the cities of
Carlsbad and Vista and the Encina Wastewater Authority. In support, BC was asked to pari:icipate in the
4-day review workshop.
Task 028 includes charges already accrued and is, therefore, intended to recover budget spent to
support: and part:icipate in the workshop and subsequent activities described below.
• Workshop Day 1: Three BC staff were asked to attend the meeting, present on the project's
background, design elements, and current status of work. BC attendees were also there to
Brown Caldwell
Exhibit A SOW Tasks 028 - 030 021213 FiNAL Rl.doc
address design related questions from the group. BC prepared the meeting agenda and
presentation slides.
• Workshop Days 2 and 3. BC's was requested not to attend in person. Instead, BC was asked to
have approximately 4 - 6 staff and/or subconsultant team members available by phone who
could be called directly to answer questions from the Focus Group.
• Workshop Day 4: Three (3) BC staff were asked to attend the meeting and take notes of the
findings and conclusions ofthe review process, as well as respond to remaining questions and
issues raised by the Focus Group.
Task 028 also includes technical support: and confirmation ofthe horizontal directional drilling (HDD)
and eductor design features as instructed by the Focus Group, as well as attendance to follow-up
meetings with various Focus Group members.
Tasli 029 - Focus Group Action Item Response
During the design review workshop, the Focus Group identified work to be completed by BC that is
currently outside of BC's scope. This work is described in the following documents:
• Task 029 / Subtask 007: Response to CM Review Comments
• Task 029 / Subtask 006: Response to Report: BC Action Items
Arcadis, the selected CM, prepared a Focus Group Report: with comments by the City incorporated that
summarized specific action items for work to be completed by BC; most were enhancements to the
technical specifications or design along with new requested design features. A copy of the report: is
included as Attachment A - Focus Group Report: to this proposal (BC's action items are shown in blue
text).
Task 029's scope of services includes attendance by BC for meetings outside ofthe workshop,
preparation of initial and final response to the Action Items provided by the Focus Group Report:, and all
work needed by BC to respond to the CM review comments, including task management and design of
the new requested features for
1. Lift station security camera system;
2. Lift station hard-wired pump start: overrides; and
3. And coordination ofthe third-party programming.
Task 030 - Single Bid Package
During the workshop, the Focus Group considered the benefits and drawbacks to keeping the current bid
package structure. It was originally envisioned that three construction projects could proceed
concurrently and contracts awarded separately for work related to 1) the lift station and force main; 2)
the discharge trunk sewer in Avenida Encina; the incoming trunk sewer and lagoon bridge crossing; and
4) the 12" reclaimed water line. But, the group also discussed the merits of combining the work into a
single job, awarded to one Contractor. It was determined that the benefits of a single bid package out
weighed the multiple bid package approach.
10
The Focus Group ultimately directed BC to restructure the four separate bid packages into a single bid
package. This results in additional work to modify the current plans, specifications, sequence of
construction descriptions, and cost estimate. Listed below are the work elements included in this task.
Task management, including up to two 1-hr meetings attended by the BC PM and PE.
Update current drawings to facilitate combining of bid packages
Update technical specifications for the combined bid package, including sequence of
construction
Support to update the front end of the bid specifications
Update cost estimates
Provide support: to City to address specific comments from the California Coastal Commission
and US Army Corps of Engineers
Update landscape concept for final design
Update lagoon crossing and extension to avoid waters of the US
Update for single power feed.
An additional draft final Combined Bid Package will be submitted for review. Received comments will be
addressed in the final Combined Bid Package.
Fee Estimate
BC proposes to perform the tasks described in this scope of work on the basis of time and materials not
to exceed $122,970. A detailed fee breakdown is provided as Attachment B.
Note that the fee estimate shown in Attachment B for Task 028 reflects the total fees associated with
the work described for Task 028 above. Per City's direction, $20,000 of the Amendment 6 contingency
funds will be applied to the Task 028 fee. This is expressed in Attachment B as a $20,000 deduction,
leaving the total fee requested above.
Schedule
BC proposes to complete the project design work in accordance with the detailed schedule provided as
Attachment C to this proposal. Deliverables for the work will remain as currently contracted, no change
included.
End of Scope
Limitations:
The information contained in this proposal is proprietary and contains confidential information that is of significant
economic value to Brown and Caldwell. It is intended to be used only for evaluation of our qualifications to provide
services. It should not be duplicated, used, or disclosed, In whole or In part, for any purpose other than to evaluate
this proposal.
Attachment A
Focus Group Report
WAK OI M 1; (Si ARCADIS
r ^1 e Water Division of A R CA Dl S
September 19, 2012
Mr. Terry Smith
Senior Engineer - Utilities Department
City of Carlsbad
1635 Faraday Avenue
Carisbad, CA 92008
Re: Vista/Carlsbad Interceptor Sewer and Agua Hacienda Lift Station Project
Constructability Review - Focus Group Report
Dear Mr. Smith
Pirnie/ARCADIS is please to submit this Constructability Review - Focus Group Report for your
distribution.
At Day 1 of the Constructability Review Workshop held on August 28, 2012 the workshop attendees
identified the following critical issues to be explored by focused groups during Day 2 and day 3 of the
Workshop.
1. Packaging of Construction Contracts (1 construction contract versus multiple construction
contracts).
2. Front End Document (bid schedules, including unit bid items and stipulated bid items;
coordination and consistency with technical specifications: MMRP and permit requirements;
insurance requirements; coordination of Franchise Utility work with Construction
Contractor work; handling of "substitutions"; and product certifications with bids)
3. Agua Hedionda Lift Station (utility power supply redundancy; stand-by generator sizing;
salvage items; engine driven stand-by pump; PLC system failure override; and remote
monitoring at Encina).
4. General Provisions (constraints on Construction Contractor for night work, community
events such as the "marathon", and work impacting the YMCA; traffic control; and material
preferences)
5. HDD Pipeline Installation and "Open- Cut" Pipeline Installation in Avenida Encinas
6. Sewerage By-Pass Systems.
At Day 4 ofthe Constructability Review Workshop held on September 10, 2012 the workshop
participants reviewed our draft Focus Group Report and provided input and comments to be reflected in
the final report. Each of these critical issues, presented and attached separately, incorporate the
comments and direction received at the Day 4 Workshop.
/3
\t\l( ()l\1 > (Si ARCADIS
The IV a f e r D ( v ; ; » o n of ARCADIS
We appreciate the opportunity to have been part of your constructability review efforts. We sincerely
thank all of the participants at our Constructability Review Workshops and Foctys Groups Sessions for
their input and recommendations and for their timely decisions on the critical issues and action items
associated therewith.
Respectfully submitted.
Liberate Tortorici
Contract Manager
CC. Franz Schauer
Mark Sullivan
3472-001-124
\\Al( Ol M ) (Si ARCADIS
r h e Vl/ a t e r D I V I s I 0 n 0 f A R C A D I 5
1. PACKAGING OF CONSTRUCTION CONTRACTS
A. Focus Group Participants
Terry Smith (Carisbad)
Greg Mayer (Vista)
Robin Putnam (Vista)
Steve Jepsen (Vista/Dudek)
Mark Sullivan (Pirnie/ARCADIS -MJS)
Franz Schauer (Pirnie/ARCADIS)
Libby Tortorici (Pirnie/ARCADIS)
B. Focus Group Key Discussions
1. The SRF funding applications which have already been filed are for a single project.
2. The environmental documents which have been prepared in support of the project and
the SRF funding applications deal with the project as a whole.
3. Approval of the existing SRF funding will require that all easements and permits be
obtained. The NRG issue relative to easements will delay SRF funding approval until this
issue is resolved.
4. The NRG issue and potential delays in getting this issue resolved support consideration
for bidding the project under multiple construction contracts.
5. If the project is bid under multiple construction contracts, the existing SRF funding
applications will need to be pulled and new applications submitted.
6. The existing Agua Hedionda Lift Station is an aged facility. There is concern about the
potential for failure and spills, and there is agreement by staff that emergency stand-by
pumping facilities need to be installed as soon as possible.
7. The emergency stand-by pumping system will include two (2) trailer mounted engine
driven pumps. After the new Lift Station is completed and operational the stand-by
pumps will be available for use at other locations within in Vista and Carisbad.
C. Focus Group Recommendations and Action Items
1. Bid the project under a single construction contract.
a. Develop one set of Front End Documents
b. Include separate bid schedules for the four (4) drawing sets.
c. Develop one set of Technical Specifications.
d. Include the 4 drawing sets.
Action Items
Terry Smith (Carisbad,) and Greg Mayer (Vista) and/or Robin Putnam (Vista) to brief
and seek approval from ttieir respective Utilities/Public Works Directors and/or City
IVIanagers on the "single project" recommendation; and B&C to be directed by
Carlsbad to restructure the Contract Documents for a single construction contract after
Carlsbad and Vista approvals of the "single project" recommendation.
WAKOIM ^ ARCADIS
The Wafer DIVISION
2. Do not reapply for SRF funding.
Action Items
None required.
3. Install emergency stand-by pumps that will remain "ready" at the existing Lift Station
until the new Lift Station is constructed and placed into service.
Action Items
Terry Smith (Carlsbad,) and Greg Mayer (Vista) and/or Robin Putnam (Vista) to brief
and seek approval from their respective Utilities/Public Works Directors and/or City
Managers on moving forward Immediately with Implementation ofthe emergency
stand-by pump recommendation for the existing Lift Station via a "design build"
approach with Dudek assuming the role as Designer, and Vista preparing the
procurement documents.
\l( ( )l M ^ ARCADIS
The Water Division of ARCADIS
2. FRONT END DOCUMENTS
A. Focus Group Participants
Terry Smith (Carisbad)
Greg Mayer (Vista)
Robin Putnam (Vista)
Steve Jepsen (Vista/Dudek)
Mark Sullivan (Pirnie/ARCADIS -MJS)
Franz Schauer (Pirnie/ARCADIS)
Libby Tortorici (Pirnie/ARCADIS)
B. Focus Group Key Discussions
1. Per the discussions on Item 1 - PACKAGING OF CONSTRUCTION CONTRACTS one set of front
end documents would be prepared.
C. Focus Group Recommendations and Action Items
1. Modify the Front End documents to include clear definitions of the following.
a. Contractor and City responsibilities for meeting the Air Quality, Biological
Resources, Cultural Resources, Hazards and Hazardous Materials, and
Transportation/Traffic mitigation measures incorporated into the Conditions of
Approval for the project (i.e., MMRP, City Permits, Resource Agency Permits,
etc.).
Action Item
Carisbad staff will coordinate and work with B&C to Include a summary of
these Items and to define what the City's and the Contractor's responsibilities
will be during construction.
b. Contractor and City responsibilities for preparation and filing of permit
applications such as APCD "Permits to Construct" and "Permits to Operate".
Reference and append in the Front End Documents or in the Technical
Specifications permits to construct obtained bvthe Citv. and reference and
append permit application for permits to operate that the Contractor will be
required to obtain.
Action Item
Carlsbad staff will coordinate and work with B&C to Include a summary of
these Items and to define what the City's and the Contractor's responsibilities
will be during construction.
c. Contractor and City responsibilities for Franchise Utility Work related to SDG&E
power supply and relocation of existing power poles, ATT telephone service and
relocation of existing telephone poles, and Southern California Gas relocation of
the existing gas line onto the new bridge. Reference and append Franchise
19
\\Al( {)1 \t mRNIE (Si ARCADIS
The Water Division of ARCADIS
Utilitv Work Orders in the Front End Documents or in the Technical
Specifications.
Action Item
Carisbad staff will coordinate and work with B&C to Include a summary of the
Franchise work and to define what the City's, the Contractor's and the
Franchise Utilities' responsibilities will be during construction.
d. Contractor and City responsibilities for the pre- construction and post-
construction inspections by a certified diver.
Action Item
The City will hire the diver under separate contract Carlsbad staff will
coordinate and work with B&C to define the Contractor's coordination
requirements with the City's diver/Inspector.
e. NCTD training and "flagging" requirements to be satisfied by the Contractor;
NCTD Right-of-Entry Permit conditions to be satisfied by the Contractor; and
NCTD Safety Manual requirements to be satisfied bythe Contractor. Reference
and append all applicable NCTD requirements in the Front End Documents or in
the Technical Specifications.
Action Item
Carisbad staff will coordinate and work with B&C to Include a summary of
these Items and to define what the City's and the Contractor's responsibilities
will be during construction.
f. Access requirements through the NRG site or alternate access options.
Action Item
B&C to Identify access provisions to reflect easements negotiated between the
City and NRG.
g. SWPPP requirements to be satisfied by the Contractor. Reference and append
SWPPP requirements to be satisfied bv the Contractor.
Action Item
Carisbad staff and Vista staff will coordinate and work with B&C to reference
and append these requirements In the Front End Documents.
h. Insurance requirements to be satisfied by the Contractor including, but not
limited to, the requirements of Carisbad, Encina and NCTD. Reference and
append all insurance requirements in the Front End Documents, including
Insurance Certification forms and Endorsement forms for each entitv.
Action Item
Carlsbad staff and Vista staff will coordinate and work with B&C to reference
and append these requirements In the Front End Documents.
WAK OI M 1; ^ ARCADIS
r ^! e Water Division of ARCADIS
i. SRF requirements to be satisfied by the Contractor. Reference and append SRF
requirements to be satisfied bv the Contractor.
Action Item
Carisbad staff and Vista staff will coordinate and work with B&C to reference
and append these requirements In the Front End Documents.
2. Modify the Front End Documents to include the following relative to bid schedules,
a. Develop separate bid schedules for each of the four (4) drawing packages.
Action Item
B&C will generate separate bid schedules for subsequent review by the City and
the Constructability Review team
3. Develop unit bid Items with "best estimates" of unit quantities for the following.
a. Removal and disposal of unsuitable fill
Action Item
B&C will generate the "best estimate" unit quantities and bid Items for
subsequent review by the City and the Constructability Review team.
b. Importation and placement/compaction of "select" fill
Action Item
B&C will generate the "best estimate" unit quantities and bid Items for
subsequent review by the City and the Constructability Review team.
c. Pavement resurfacing based on a cost per linear feet of pipe. This will
require unit bid items for each pipe size
Action Item
B&C will generate the "best estimate" unit quantities and bid Items for
subsequent review by the City and the Constructability Review team.
d. Removal, treatment and disposal of contaminated soil
Action Item
B&C will generate the "best estimate" unit quantities and bid Items for
subsequent review by the City and the Constructability Review team.
e. Treatment and disposal of contaminated groundwater
Action Item
B&C will generate the "best estimate" unit quantities and bid Items for
subsequent review by the City and the Constructability Review team.
f. Flagging fees (a lump sum item might be a better approach for this work)
Action Item
B&C and Carlsbad to make the fmal determination on how to best address
this In the bid schedule. A final determination was not made at the
September 10*^ Workshop but the general consensus was leaning towards
having these costs Included In the overall bid and not break It out as a unit
bid Item.
n
\\\l(OIM PIRME ^ ARCADIS
The V/ater Division of ARCADIS
g. Microtunneling stand-by/idle days
Action Item
B&C will generate the "best estimate" unit quantities and bid Items for
subsequent review by the City and the Constructability Review team.
h. Microtunneling "obstruction" removal shaft
Action Item
B&C to add in the Microtunneling Specification what size obstruction Is
handled under this unit bid Items. Also specify that rocks and/or boulders
that are below a strength of 30,000 psi shall not constitute an obstruction.
i. Microtunneling "obstruction" removal
Action Item
B&C to add In the Microtunneling Specification what size obstruction Is
handled under this unit bid Items. Also specify that rocks and/or boulders
that are below a strength of 30,000 psi shall not constitute an obstruction.
j. Sound barriers based on per square feet of sound walls (a lump sum item
might be a better approach for this work)
Action Item
B&C will generate the "best estimate" unit quantities and bid Items for
subsequent review by the City and the Constructability Review team.
k. Protection of existing shallow 42" sewer based on per linear foot of pipe.
This may need to include the design of a subsurface slab to be installed to
spread the load over the pipe to accommodate potential NRG heavy
equipment access.
Action Item
B&C will generate the "best estimate" unit quantities and bid Items for
subsequent review by the City and the Constructability Review team.
Develop stipulated bid Items for the following
a. Daily cost for maintaining Stormwater protection (SWPP) facilities
b. CPM Schedule baseline and monthly updates, including cost/cash
loading
Action Item
B&C will generate "best estimate" unit quantities and bid Items with Input
from the Constructability Review team.
Modify the Front End Documents to include Contractor/Manufacturer Certifications to
be included with the bids for selected materials and/or equipment such as the Hobas
pipe, or equal. Also require stiffness calculations be submitted with the bids for the
Hobas pipe, or equal.
Action Item
B&C to add Contractor/Manufacturer Certification requirements and stiffness
calculation requirements to be Included with bids
^0
\\AI( OI M I'IRNIF ^ ARCADIS
The Water Division of ARCADIS
6. Modify the Front End Documents to allow Contractors to bid either "open-cut" or
microtunneling for installation of pipe in Avenida Encinas north of Palomar Airport
Road. See discussions under Item 5 - OPEN-CUT VERSUS MICROTUNNEUNG IN AVENIDA
ENCINAS AND HDD.
Action Item
B&C to add the "either/or" bid Item In the bid schedule.
7. Modify the Front End Documents to provide a list of pre-qualified HDD contractors if the
final decision is to pre-qualify HDD contractors. See discussions on Item 5 - OPEN-CUT
VERSUS MICROTUNNELING IN AVENIDA ENCINAS AND HDD.
Action Item
B&C to Incorporate the pre-quallficatlons Into the Front End Documents after a final
determination Is made. See discussions on Item 5 - OPEN-CUT VERSUS MICROTUNNELING IN
AVENIDA ENCINAS AND HDD.
\\AI( OI \i iMRMt ^ ARCADIS
The Water Division of ARCADIS
3. AGUA HEDIONDA LIFT STATION
A. Focus Group Participants
Terry Smith (Carisbad)
Robin Putnam (Vista)
Brian Benjamin (Encina)
Guy Headrick (Encina)
David Ummel (Encina)
Mark Sullivan (Pirnie/ARCADIS -MJS)
Franz Schauer (Pirnie/ARCADIS)
Libby Tortorici (Pirnie/ARCADIS)
A. Focus Group Key Discussions
1. Power will be supplied by SDG&E via two overhead 12 KV feeders. Both feeders will
come from a single substation but from separate transformers. This arrangement is a
typical industry standard.
2. The current design employs a single diesel stand-by generator. Having one stand-by
generator with redundant Utility power feeders as identified under Item 3.B.1 is a
typical industry standard.
3. The design PWWF for the Lift Station is 33 MGD. The currently designed "critical Loads"
on the proposed 450 KW stand-by generator will allow for pumping ofthe 33 MGD
PWWF as confirmed by B&C.
4. Remote monitoring of the current Lift Station at Encina is accomplished by a "frame
relay point-to-point" connection via a dedicated overhead phone line from AT&T.
However, reaches ofthe line from the lift station to Encina are corroded. Encina would
prefer to replace the dedicated phone line. The Contractor shall be required to maintain
uninterrupted remote monitoring service to Encina during construction and until the
new/upgraded AT&T service to the new pump station is fully operational.
5. Encina has preferences for field instruments relative to Manufacture and model
numbers.
6. Encina has a preference to engage a 3"^ Party System Programmer (ROI Engineering) for
the new Lift Station.
7. Encina would like to have security/surveillance cameras with local recording installed at
the new lift station as part ofthe construction package.
8. Encina would like to have access cards (key cards) installed at the new lift station as part
of the construction package.
9. A "hard wire" back-up should be installed to operate the new Lift Station via level floats
in the event of a complete PLC system failure at the station.
10
\V\Kr)i vt
PIRNIE ^ ARCADIS
The V/ater Division o f A R C A D
B. Focus Group Recommendations and Action Items
1. Implement Recommendation 1.C.3 regarding the installation of two (2) trailer mounted
engine drive pumps at the existing Lift Station.
Action Items
Terry Smith (Carisbad,) and Greg Mayer (Vista) and/or Robin Putnam (Vista) to brief
and seek approval from their respective Utilltles/Publlc Works Directors and/or City
Managers on moving forward Immediately with implementation ofthe emergency
stand-by pump recommendation for the existing Lift Station via a "design build"
approach with Dudek assuming the role as Designer, and Vista preparing the
procurement documents.
2. Re-evaluate the stand-by generator sizing for the new Lift Station to accommodate the
design 33 MGD PWWF.
Action Item
B&C has confirmed that the currently designed 450 KW will support pumping of the 33
MGD PWWF. No further action required
3. Explore replacement of the existing AT&T dedicated overhead telephone line with a
new service relocated into the bridge.
Action Item
Carlsbad staff to contact AT&T request replacement of the existing dedicated
overhead telephone lines as part of Franchise Utility work to be covered under Action
Item 2.C.I.C. B&C to Include In the Contract Documents the requirements for the
Contractor to maintain uninterrupted remote monitoring service to Encina during
construction and until the new/upgraded AT&T service to the new pump station Is
fully operational.
4. Evaluate installing fiber optic conduit to Cannon Road for future connection to a
citywide fiber optic network.
Action Item
B&C to generate construction requirements and costs to Install fiber optic conduit to
Cannon Road for Carisbad and Vista to decide on this option.
5. Have Encina staff review the 90% design package for the Lift Station and provide
Manufacturer names and model numbers for preferred field instruments,
security/surveillance camera and support systems, and key card access system, and to
identify equipment for the existing Lift Station to be salvaged.
Action Item
Carlsbad staff will provide Encina with a copy ofthe 90% design package for discussion
at a subsequent review meeting with Carisbad, Vista, Encina, B&C and
Pirnie/ARCADIS. The review meeting Is scheduled for 10:30 AM on September 20*^ at
Encina.
11
\\Al{ ()l M >IRNIE (Si ARCADIS
The Water Division of ARCADIS
6. Explore the 3"^ Party System Programmer option.
Action Item
Encina to provide Carisbad staff and B&C with a sample scope of work and contract for
Party programming for consideration and follow-up action.
7. Implement the "hard wire" back-up pump control system.
Action Item
B&C to work with Encina to define the "back-up" system requirements. Including
equipment, field Instruments and operation/control.
12
V\AI( ( )l M IMRNIE ^ ARCADIS
The Water Division of ARCADIS
4. GENERAL PROVISIONS
A. Focus Group Participants
Terry Smith (Carisbad)
Robin Putnam (Vista)
Mark Sullivan (Pirnie/ARCADIS -MJS)
Franz Schauer (Pirnie/ARCADIS)
Libby Tortorici (Pirnie/ARCADIS)
B. Focus Group Key Discussions
1. The discussions under this Focused Work Group session were a continuation of the
discussions and recommendations under Critical Issue Item 2 - FRONT END DOCUMENTS
C. Focus Group Recommendations and Action Items
1. Define Contractor constraints and allowances for regular daily work hours, night work,
and weekend work; define Contractor constraints and requirements for traffic control
and maintaining access to residential and commercial entities affected by the work,
including submittal requirements prior to the work, and notifications to the City and the
Community prior to the work; and define Contractor constraints during City events such
as the Carlsbad Marathon.
Action Item
Carlsbad staff to consult with the City's Traffic Department to discuss Contractor work
constraints, allowances and requirements to minimize Community impacts relative to
work In City streets. These requirements will be refiected In the City's Front End
Documents and In related Technical Specifications by B&C.
2. Define Contractor constraints and requirements for all tie-in, shutdown and sewerage
by-pass and diversion activities, including work limited to low flow night time periods,
submittal requirements prior to the work, and notifications to the City prior to the work.
Action Item
B&C to develop and specify the requirements for tie-ln, shutdown and by-
pass/diversion work required ofthe Contactor
3. Define the general sequence of construction requirements and interim milestone
completion requirements forthe various elements of work. These should not define the
Contractor's sequence and/or scheduling of work outside of the general requirements
defined by B&C.
Action Item
B&C to develop and generate general sequence and milestone completion
requirements to be placed on the Contractor with Input from the Constructability
team.
13
\\AI( Ol M PIRNIE ARCADIS
The Vfia ter Division of ARCADIS
5. OPEN-CUT VERSUS MICROTUNNELING IN AVENIDA ENCINAS AND HDD
A. Focus Group Participants
Terry Smith (Carisbad)
Tony White (Vista)
Steve Jepsen (Vista/Dudek)
Nick Boswell (B&C)
Steve Deering (Pirnie/ARCADIS - Dudek)
Craig Camp (Pirnie/ARCADIS - Hatch - Mott)
Mark Sullivan (Pirnie/ARCADIS -MJS)
Libby Tortorici (Pirnie/ARCADIS)
B. Focus Group Key Discussions
1. Open-cut construction in Avenida Encinas, north of Palomar Airport Road will create
challenges for the Contractor due to high and perched ground water, potentially
contaminated soil and groundwater, depth of excavation and utility crossings in the
construction area.
2. The Contractor should be allowed to install the pipe from Sta. 52.00 to Sta. 38.00 via
open-cut or microtunneling.
3. A number of potential issues and concerns were discussed relative to the HDD pipeline
work. These included,
a. HDD pipe is called out as 29" ID, 36"OD and DR 11. Is this pipe available? The pipe
manufacturers must be contacted to verify the specified pipe is actually available
and to confirm lead times and prices.
b. There are a significant number of overhead electric lines that may interfere with
HDD "tracking" devices.
c. Staging/laydown may require an area of approximately 150' x 200'. Need to show
the staging area limits on the plans.
d. The entry and exit plans and profiles are not currently shown in the design package.
e. Wobbles or sags in the installed HDD are anticipated will be on the order of 6"
above and 6" below the target elevations shown on the drawings. A specified
acceptable "sag" tolerance should be included in the specifications.
f. Special joint requirements at terminations are not currently shown or specified in
the design package.
g. The specifications do not currently define that HDPE pipe needs to be set on rollers
and that dragging ofthe pipe across the ground shall be prohibited.
h. The specifications do not currently define flotation control or management of the
HDPE pipe during pull back.
i. "Frac-outs" should be cause to shut the HDD activities down until a solution is put
forth by the Contractor and approved by the City.
14
\\Al( ()1 M IMRNIE (Si ARCADIS
The W a t e r D i V I s t o n of ARCADIS
4.
5.
The general sequence of construction, i.e., HDD first. Lift Station after HDD,
Microtunneling after or concurrent with HDD and Lift Station, and Open-Cut. See Item
4.C.5.
Specifications need to be written very tightly to limit only qualified and experienced
HDD and Microtunneling Contractors/Subcontractors to do the work. However,
consideration needs to be given to pre-qualifying HDD contractors and specifying the %
of work to be done by this specialty contractor versus the General Contractor.
C. Focus Group Recommendations and Action Items
1. Allow Contractors, at their option, to install the "open-cut" section of pipe in Avenida
Encinas, north of Palomar Airport Road via microtunneling. The bid schedule will include
an "either/or" bid item for this work from Sta. 52.00 to Sta. 38.00.
Action Item
B&C to Include In the bid schedule an "either/or" bid Item for the bidders to bid either
open-cut or microtunneling from Sta. 52.00 to Sta. 38.00.
2. B&C and their HDD sub-consultant (Jacobs and/or Hatch-Mott) should review and revise
the plans and specifications accordingly to address the concerns identified under Item
5.B.3.
Action Item
B&C to revise and resubmit the design package (plans and specifications) to the City
for review followed by a review meeting with the City, B&C and the Constructability
Review team. The revised specifications will Include a tolerance limit of 3" above and
3" below the target elevation reflected on the drawings; requirements that the
tolerance limit be checked by the Contractor every 30' during the "pilot hole"
construction; requirements that tracking the "pilot hole" installation by the Contractor
shall be via the specified gyroscopic system and methods; and stringent QA/QC
requirements that the Contractor and his HDD subcontractor will need to Implement.
3. Send the revised HDD specifications and plans to reputable and experienced HDD
contractors for their input and comments; and request indication of their intention to
bid the work and meet the requirements ofthe Contract Documents.
Action Item
Implement this item. After comments are received from HDD contractors, Carisbad,
Vista and B&C with Input from the Constructability Review Team need to revisit
the proposed HDD Installation to make a final decision.
15
VtAKOlM MRME (Si ARCADIS
The Vv>a ter Division o f A .R C A D I S
6. SEWAGE BY-PASS SYSTEMS
A. Focus Group Participants
Terry Smith (Carisbad)
Don Wasko (Carisbad)
Tony White (Vista)
Nick Boswell (B&C)
Steve Deering (Pirnie/ARCADIS - Dudek)
Mark Sullivan (Pirnie/ARCADIS -MJS)
Franz Schauer (Pirnie/ARCADIS)
Libby Tortorici (Pirnie/ARCADIS)
B. Focus Group Key Discussions
1. This Focus Group agreed with the recommendations and action items presented under
Items 1.C.3
2. Need to identify all tie-in work with constraints, milestones and allowable durations of
shutdowns.
3. Need to require the Contractor to develop and submit detailed MOPO (Maintenance of
Plant Operations) for all tie-in and by-pass/diversion work.
4. Do not attempt to define the Contractor's specific means and methods.
5. Detailed sequence of work and tie-in/by-pass specifications have been developed by
B&C subsequent to the 90% design packages provided to the Constructability Review
team
C. Focus Group Recommendations and Action Items
1. Proceed with Action Item 1.C.5
2. Proceed with Action Item 4. C. 1
16
Attachment B
Fee Estimate
City of Carlsbad - Agua Hedionda LS Final Design
Attachment B - Fee Proposal for Amendment 7 (Tasks 028-030)
February 14, 2013
Workshop Support
V\torkshop Support
Outside Meetings
Vefification of FM HDD
Focus Group Support and Comnmit
Tasl< Management
Meetings
Design for Security Cameras
Design for Harti Wired Pump Start
Coordination of 3rd Part;/ Program
Response to FSeport BC Action Items
Response to CM Revie
atngl. BM Package Praparaflon
Tasit Management
Meetings
Update Design Drawings
Update Technical Specifications
Update Front End Sections
BC Response to CCC and ACE Req
Update for Landscaping Final Design
Update for Extended Lagoon Crossing
Update for Single Ftower Feed
Supsrvlsine Principal Supervisor, Vice Managing Senior Lead Constructton Construcdon Word Project Area Business
taskfant Biglnear Engineer Oraftr Engineer Engineer Processor Coordinator 11 Ops Mgr I
S243.00 $23S.04 $184.08 S114.40 $!02.80 $19G.56 S99 84 599.84 S99.84
Principal
Eng III Designer
$153.92 5184.08
525,373
SI 5,504
64,363
85,516
$4,703
$5,073
$5,566
$4,724
$4,971
$15,529
$11,691
iSS.439
$3,660
$7,301
$12,394
$10,008
$4,713
$550
$300
$200
$100
$100
$100
$50
$100
$100
$100
$100
$100
$100
$100
$50
$100
$7 250
$100
$100
$25,923
$15,804
$4,553
$5,565
$52,708
$4,703
$5,073
$5,618
$4,774
$11,941
SS4,330
$3,860
$7,401
$12,494
$10,108
$4,763
$4,279
$9,414
$4,746
$7,274
GRAND TOTAL $1,550 $6,500
it whole numtser. To display d nt Charged to Amendment 6 Condgnecy
TOTA'. FEE ot Proposed Amendment 7^ $122,9701
10
Attachment C
Project Schedule