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Home My WebLink About2013-03-26; City Council; 21167; Acceptance Federal Grant Emergency PreparednessCITY OF CARLSBAD - AGENDA BILL AB# 21.167 ACCEPTING AND APPROPRIATING FEDERAL GRANT FUNDS FOR EMERGENCY PREPAREDNESS DEPT.DIRECTOR ^ MTG. 3/12/2013 ACCEPTING AND APPROPRIATING FEDERAL GRANT FUNDS FOR EMERGENCY PREPAREDNESS CITY ATTY. ^ DEPT. FIR/POL ACCEPTING AND APPROPRIATING FEDERAL GRANT FUNDS FOR EMERGENCY PREPAREDNESS CITY MGR. TP RECOMMENDED ACTION: Adopt Resolution No 2013-067 accepting and appropriating State Homeland Security Grant (SHSG) funds for emergency preparedness and executing all necessary forms ITEM EXPLANATION: On October 23, 2012, Council adopted Resolution No. 2012-234 authorizing the City Manager or designee to apply for State Homeland Security Grant funds for Carlsbad Fire and Police Departments for emergency preparedness. San Diego County, which administers the SHSG Program for the region, has been awarded FY 2012 SHSG funds (Exhibit 1). The grant funds allocated to the City of Carlsbad are $50,339. Planned expenditures include: Department Allocation Project Category Description Fire $25,170 Interoperable Communications Radios Law Enforcement $25,169 Interoperable Communications Radios Total $50,339 The enhancements these expenditures produce increase City of Carlsbad incident response capabilities while promoting regional mutual aid and interoperability. Equipment is first purchased and paid for by the City. Paid invoices for SHSG-related purchases are then sent to the San Diego County Office of Emergency Services for full reimbursement to the City. Planning costs are similarly expended and reimbursed. The Fire Department will be administering the FY 2012 grant allocation to the City. DEPARTMENT CONTACT: David Harrison 760-484-0247 David.Harrison@carlsbadca.gov FOR CITY CLERKS USE ONLY. . COUNCIL ACTION: APPROVED /H DENIED • WITHDRAWN • AMENDED • CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF COUNCIL RECEIVED THE REPORT/PRESENTATION OTHER-SEE MINUTES • • • • • FISCAL IMPACT: No matching funds are required for the State Homeland Security Grants. There are no appreciable on-going costs associated with these purchases. SHSG is a reimbursement grant and all grant- related expenditures are 100% reimbursable. Staff is requesting Council appropriate the $50,339 grant award to the Fire Department's budget for the planned expenditures. The City will be reimbursed by periodic grant reimbursements. All grant reimbursements are anticipated to be completed before the close of FY 2012-2013. ENVIRONMENTAL IMPACT: Pursuant to Public Resources code section 21065 and CEQA Guidelines section 15738, this grant application does not constitute a "project" within the meaning of CEQA and therefore, does not require an environmental review. EXHIBITS: 1. Resolution No. 2013-067 2. County of San Diego Office of Emergency Services FY 2012 Award Announcement 1 RESOLUTION NO. 2013-067 25 26 27 28 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CAUFORNIA, AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE, IN THE NAME OF THE CITY OF CARLSBAD, ALL 4 NECESSARY FORMS FOR THE PURPOSE OF ACCEPTING AND APPROPRIATING FEDERAL STATE HOMELAND SECURITY GRANT 5 PROGRAM FUNDS TO ENHANCE FIRE, POUCE AND EMERGENCY PREPAREDNESS 6 7 . WHEREAS, CaHsbad Fire and Police Departments are eligible to receive grant funds 8 through the FY 2012 State Homeland Security Grant Program (SHSGP) for emergency 9 preparedness; and 11 WHEREAS, on October 23, 2012 Council authorized and thereafter, the Fire Department 12 applied for the SHSGP grant and San Diego County has approved the grant request; and WHEREAS, the total amount ofthe grant is $50,339; and WHEREAS, THE Fire Department will be administenng the SHSGP grant funds on behalf ofthe City. 13 14 15 16 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of CaHsbad, 18 California, as follows that: 19 20 21 22 23 3. That Council authonzes the receipt of grant funds. 24 4. The Finance Director is authorized to appropriate funds totaling $50,339 to the Fire Department's budget. 1. The above recitations are true and correct. 2. The SHSGP grant funds require no matching funds. Since all grant-related purchases and planning costs are 100% reimbursable, the City shall incur no costs. 5. That the City Manager, or designee, is authonzed to execute any and all documentation associated with the FY 2012 State Homeland Security Grant Program L3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 grant funds which are designed to enhance the City of CaHsbad's emergency preparedness programs. PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 26^^ day of March, 2013, by the following vote to wit: AYES: NOES: ABSENT: Council Members Hall, Packard, Wood, Blackburn and Douglas. None. None. MATT HALL, Mayor ATTEST: BARBARA ENGLESON, City Clerk (SEAL) County of San Diego Office of Emergency Services 5580 Overiand Ave., Suite 100 San Oiego, CA 92123 -1251 Phone: (958) 565-3490 Fax: (858) 565-3499 Emaif: oes(^sdcountv,ca,Qov IH0d. December ] I, 2012 SUBJECT: NOTIFICATION OF PROJECT AWARD Fiscal Year (FY) 2012 Homeland Security Grant Program (HSGP) Grant #20I2-SS-00213, Cal-EMA 1D# 073-00000 JURISDICTIONAL GRANT EXPENDITURE PERIOD: 12/4/2012 ~ 12/31/2013 Dear Homeland Security Grant Partners, This letter is to notify you that San Diego County Office of Emergency Services (OES) has received approval from Cal-EMA for the FY2012 Homeland Security Grant Program (HSGP). Please refer to the attached document, FY2012 SHSGP Approved Spending Plan for your jurisdiction's allocation ofthe FY2012 HSGP fuuds. As of the County Board of Supervisors grant acceptance date (12/04/2012), you may request reimbursement for eligible grant expenditures that are in the FY 12 SHSGP workbook. The milestone deadline is June 1,2013 to have fifty percent of your jurisdiction's grant funds expended. Jurisdictions have until May 15,2013, to complete fmal expenditures under the milestone amount (across any categor>' - planning, organization, training, exercise, or equipment) and have full documentatton and claims to OES. The deadline for extension requests is also May 15,2013. The final date to expend FY12 HSGP grant funds is November 30,2013. Jurisdictions must have all reimbursement documentation to OES by December 31,2013, OES will be monitoring expenditures closely and reallocating funds that cannot be spent by this deadline. Please submit your claims in a timely manner so the funds can be expended as quickly as possible. Additionally, items may not be spent for Project Q at this time; please refer to paragraph three of Cal-EMA's '^Notification of Sub-grantee Award Approvaf - for infonnation on purchases requiring further approval from Cal- EMA. Funds awarded underthis allocation will be subject to the requirements described in the FY 2012 HSGP Guidance and Application Kit. The Office of Emergency Services is available to provide technical assistance throughout the entire grant process. For assistance, please contact OES Finance Unit: • Madel ine Smith, at (85 8) 715-2208 or Madeline.Smith(gl,sdcountvxa..gov • Brian Lewis, at (858) 715-2344 or Brian.Lewisfg^sdcountvxa.gov Thank you for your efforts to improve the safety and security of our reg and appreciate your cooperation and support. (on. We look forward to working with you Sincerely, Holly Crawford, Director San Diego Count)' Office of Emergency Services Unified San Dieao Countv EmerQencv Services Organization CARLSBAD •CHULA VISTA 'CORONAOO •COUNT/ Of SAN DIEGO *D£L fAAR'EL CAJON ^ENCINITAS •ESCONDIDO 'IMPERIAL BEACH»LA MESA LEMON GROVE * NATIONAL CITV•OCSANSiDE'POWAy •SAN DIEGO 'SAN MARCOS'SANTEE •SOLANA BEAOi'ViSTA FY 2012 SHSG APPROVED ALLOCATION . JURISblCTION- > Z FY20f2 - PROPOSED ALLOCATION i^E-25%bfFY12- /^location • If .Non-LE:v^ ^i^iajAL 12,711 37,628 50,339 CHULA VISTA-r-^-ife^. 26.761 37,317 64,078 4,906 14,512 19,418 6,012 6,012 13,380 20,317 33,697 -14,823 14,823 18,956 57,531 76.487 IMPEWALiBB^CH ".,Jt.r' -6.738 6,738 7.582 10,470 18,052 LEMON GROVE -' ' ' -5,183 6,183 NATIONAXXJIY:: -10.258 13.268 23,526 OCEANSIDE : 25,646 21,768 47,414 PCW/AY. j'^HS;^ DECLINED FY12 - sAM0)iE<3Q.-v/• rnSMSi!^^3 211,856 168,615 380,471 -24,671 24,671 -9,537 9,537 -6,841 6,841 -21.250 21.250 |tt,:;8p8,53i c4ilil7DTSTRieTS/dfHE PORT"OF:SAN DIEGO' : ^ 15,722 -15,722 ALPINE'-^i :c 3 -• 1,772 1,772 BONIT/VSMNYSIDE V 1,519 1,519 BORREGOSHR^ -3,545 3,545 DHER^PRiijQS:; :-J.:^^Mmm 3,165 3,165 iLFi.N'Mi^lMM;ilSi^ DECLINED FY12 - jUUANJJlQYAM-^eA^^^ ' -7,216 7,216 ll*RR!SlDE^-^^'^3i^S^^|.^c 6,710 6.710 -13,419 13.419 RANCHO SANTA FE--^:-?iE:^ -6,330 6,330 SAN^MLGUEt ^ 13,925 13,925 iil^iiEiijEMlHilM 2,912 2,912 -TOJAtEIRE DISTRICTS:-^* 60,513 ; 7'6;235 - : ebUST¥DEPTS 'rA ^MMSMMmB:^ M: Sill --- --- --- --- eoUhtyfTechng^^^^ 65.000 65,000 Fl RE AUTHpjRrrC^-l?E7 -61,905 61.905 HHSA_- • -l-f^Y ' --- OES- :_ziz ^" -853.758 853.758 RCS- RegipnaJrAtocatTon,' ' . --- SHERIFF:".; WW^J^. 257,238 -257,238 TOTAL COUNTY DERTS:if-^ . ;9Bp.663ii 1,237,901 HIRT TRUST BUND -.-"__.ifij§oo6"' ' 105,000 lE^EOMmlilSiiiS :V:.Xv\9Oi0a5 ' - 102;357- i-"2,420';065