HomeMy WebLinkAbout2013-04-02; City Council; 21177; Authorizing Purchase Replacement Police SedansCITY OF CARLSBAD - AGENDA BILL
21.177
3/26/2013
PEM
AUTHORIZING THE PURCHASE OF EIGHT
REPLACEMENT POLICE PATROL SEDANS FROM
BOB STALL CHEVROLET.
DEPT DIRECTOR
CITY ATTORNEY
CITY MANAGER
RECOMMENDED ACTION:
Adopt Resolution No. 2013-076 authorizing the purchase of eight (8) replacement
police patrol sedans from Bob Stall Chevrolet.
ITEM EXPLANATION:
Staff is requesting that eight (8) new Chevrolet Caprice police patrol sedans be purchased from Bob
Stall Chevrolet of La Mesa, CA. These new units will replace vehicles that have met or exceeded the
City's age and mileage requirements for vehicle replacement in the current fiscal year. These vehicles
were included in the FY2012-13 Capital Outlay Budget, as adopted by Council in June 2012. At the
time of replacement, the replaced vehicles will be stripped of all reusable specialty equipment, retired
from the fleet, and sent to auction.
Section 3.28.100 of the Carlsbad Municipal Code allows the Purchasing Officer to purchase
equipment directly from a vendor at a price established by another public agency when the other
agency has made its purchase in a competitive manner. In January of 2012, the County of San Luis
Obispo received bids for seven (7) police patrol sedans. The lowest responsive bid of $27,668.67
plus sales tax per vehicle (base vehicle without options), was submitted by Bob Stall Chevrolet of La
Mesa.
Bob Stall Chevrolet is offering the same contract pricing extended to the County of San Luis Obispo to
the City of Carlsbad. The cost per vehicle as specified is $31,110.12 which includes $1,227.96 per
vehicle in police specific add-ons and $2,213.49 in sales tax. The total cost for the purchase of the
eight (8) vehicles is estimated to be $248,881.
ENVIRONMENTAL IMPACT:
The proposed purchase of these sedans does not qualify as a "project" under the California
Environmental Quality Act (CEQA) per Public Resources Code Section 21065 and State CEQA
Guidelines Section 15378 in that it has no potential to cause either a direct physical change in the
environment or a reasonably foreseeable indirect physical change in the environment and therefore
does not require environmental review.
DEPARTMENT CONTACT: Joe Garuba (760) 434-2893, ioe.garuba(S?carlsbadca.gov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER-SEE MINUTES •
AMENDED •
Page 2
FISCAL IMPACT:
Staff requests that City Council approve the purchase of the eight (8) vehicles. Sufficient funds are
available in the Fleet Vehicle Replacement fund to fully fund the purchase. The total estimated cost
for the vehicles is $248,881.
EXHIBITS:
1. Resolution No. 2013-076 authorizing the purchase of eight (8) replacement
police patrol sedans from Bob Stall Chevrolet.
2. 2012 County of San Luis Obispo Purchase Order with Contract Pricing.
EXHIBIT 1
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, AUTHORIZING THE PURCHASE OF EIGHT (8)
REPLACEMENT POLICE PATROL SEDANS FROM BOB STALL
4 CHEVROLET.
RESOLUTION NO. 2013-076
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WHEREAS, $320,000 was previously appropriated to the Fiscal Year 2012-13 Fleet
Vehicle Replacement Budget for the purchase and outfitting of eight (8) replacement police patrol
sedans; and
WHEREAS, Fleet Management has reviewed the overall condition, maintenance history,
future maintenance needs and determined it is in the best fiscal interest ofthe City to replace eight
(8) police patrol sedans; and
WHEREAS, Section 3.28.100 ofthe Carlsbad Municipal Code provides that the City may
purchase directly from a vendor at a price established by another agency when another agency
has made its purchase in a competitive manner; and
WHEREAS, the County of San Luis Obispo used formal bidding procedures to establish
the cost of procurement of police patrol sedans; and
WHEREAS, the City has procured a quote from Bob Stall Chevrolet to provide eight (8)
new police patrol units in accordance with the competitively bid purchase awarded by the County
of San Luis Obispo for a total estimated cost of $248,881.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That Fleet Management is authorized to initiate a purchase order with Bob Stall
Chevrolet for the purchase of eight (8) replacement police patrol sedans for a total estimated cost
of $248,881.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carisbad on the 2nd day of April, 2013, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Blackburn, Douglas
None
ABSENT: None
MATT HALIf, Mayor
ATTEST:
BARBARA ENGLESON, dt^ Clerk
(SEAL)
jm-ie-2012 14:34 EXHIBIT 2 ^-01
County of $m Luis Obispo
Dop0rtm0tit of Gonoral Services
10S7 Santa Rosa Stroot Phono: (80S} 781-5900
San Luis Obispo, CA 93408-0000 Fax: (805} 781-1074
/ntornot: www.oo.slo.oa.us/purchasing
Page 1 of 5
01/18/2012 09:47:40
version 1
Purchase Order
Vendor
BOB STALL CHEVROLET
PO Box 339
LA MESA CA 91944
COUNTY OF SAN LUIS OBISPO
GENERAL SERVICES - FLEET SERVICES
135 5-A KANSAS AVE
SAN LUIS OBISPO CA 93405
DoGument 22007482
Document Date 01/18/2012
Vendor Number 1000015306
Payment Terms Payment due within 30 Oays.
Buyer Barbara Adams
Phone Number 805-781-5906
Deiivery Date 06/30/2012
lnco Terms Free on board
Destination SAN LUIS OBISPO
SeriidliivoicaTo ... ^ '
COUNTY OF SAN LUIS OBISPO
GENERAL SERVICES • ACCOUNTING
1087 SANTA ROSA ST
SAN LUIS OBISPO CA 93408
IPiflliar;
PER THE TERMS, CONDITIONS, AND SPECIFICATIONS OF ITB 3517-11:
Chevrolet, Caprice 901 PPV 1.00 EA 27,668.67
Bld# 3517,11 Spec A
Black with white roof and front doors
Vendor to provide exempt regi3tration for new vehicle as follows:
COUNTY SAN LUIS OBISPO
GENERAL SERVICES 1298
1087 SANTA ROSA STREET
SAN LUIS OBISPO, CA 93408
Chevrolet, Caprice 901 PPV 1.00 EA 27,668.67
Bid# 3517.11 Spec A
Black with white roof and front doors
Vendor to provide exempt registration for new vehicle as foHows:
COUNTY SAN LUIS OBISPO
GENERAL SERVICES 1292
1087 SANTA ROSA STREET
SAN LUIS OBISPO, CA 93408
Chevrolet, Caprice 901 PPV 1.00 EA 27,668.67
Bld#3517.n Spec A
27,668.67
27,668.67
27,668.67
5
JPIN-18~2012 145 35 P. 02
A mm-.
County of San Luis Obispo
Dopartmont of Qonerel Sorvicos
1087 Santa fiosa Stroot Phono: (805/ 781'5900
San Luis Obispo, CA 98408-0000 Fax: (805} 761-1074
/ntornot: www.co.sio.ca.us/purchasing
Page 2 of 5
01/18/2012 09:47:40
version 1
Purchase Order
Document Number 22007482
Qgahtlty ^ UM
Black with white roof and front doors
Vendor to provide exempt registration for new vehicle as follows:
COUNTY SAN LUIS OBISPO
GENERAL SERVICES 1293
1087 SANTA ROSA STREET
SAN LUIS OBISPO, CA 93408
Chevrolet, Caprice 9C1 PPV i.oo EA
Bld# 3517.11 Spec A
Black with white roof and front doors
Vendor to provide exempt registration for new vehicle 8$ follows:
COUNTY SAN LUIS OBISPO
GENERAL SERVICES 1294
1087 SANTA ROSA STREET
SAN LUIS OBISPO, CA 93408
Chevrolet, Caprice 901 PPV 1.00 EA
Bid# 3517.11 Spec A
Black with white roof and front doors
Vendor to provide exempt registration for new vehicle as follows:
COUNTY SAN LUIS OBISPO
GENERAL SERVICES 1295
1087 SANTA ROSA STREET
SAN LUIS OBISPO, CA 93408
27,668,67 27,668.67
27,668.67 27,668.67
Chevrolet, Caprice 901 PPV
Bid# 3517.11 spec A
Black with white roof and front doors
1.00 EA 27,668.67 27,668.67
Vendor to provide exempt registration for new vehicle es follows:
COUNTY SAN LUIS OBISPO
GENERAL SERVICES 1296
1087 SANTA ROSA STREET
SAN LUIS OBISPO, CA 93408
Chevrolet Caprice 9C1 PPV 1.00 EA
Bid# 3517.11 Spec A
Black with white roof and front doors
27,668.87 27,668.67
lflN-18-2012 14:35 P. 03
County of San Luis Obispo Page 3 of 5
Oopartmnt of Gonerol Sorvicos 01 /18/2012 09:47:40
1087 Santa ftosa Stroot Phono: (805} 781-5900 version 1
Se#i Luis Obispo, CA 98408-0000 Fax: (805} 781-1074
/ntornot: www.co.slo.ca.us/purchasing
Purchase Order
Document Number 22007482
' Hurii ^ ^::'"!'''''''7'gg''^'y•r7,:T'^;^•:'^'; ,''""'
Msieirlar/DesjBrbtion > duantitv AmoQnt
Vendor to provide exempt registration for new vehicle as follows:
COUNTY SAN LUIS OBISPO
GENERAL SERVICES 1297
1087 SANTA ROSA STREET
SAN LUIS OBISPO, CA 93408
8 Options 1,00 EA 831.00 831.00
Options, Vehicle 1298:
R/Side spotlight $306.00
Fleet key $25.00
Thorax airbag $500.00
Bid#3517.11 Spec A
9 Options 1.00 EA 831.00 831.00
Options, Vehicle 1292:
R/Side spotlight $306,00
Fleet key $25.00
Thorax airbag $500.00
Bid#3517.t1 Spec A
10 Options 1.00 EA 831.00 831.00
Options, Vehicle 1293:
R/Slde spotlight $306.00
Fleet key $25.00
Thorax airbag $500,00
Bld#3517.n Spec A
11 Options 1.00 EA 831.00 831.00
Options, Vehicle 1294;
R/Slde spotlight $306.00
Fleet key $25.00
Thorax airbag $500.00
Bld#3517.11 Spec A
7
JAN-18-2012 14:35 P. 04
County of San Luis Obis/w
Dopartmont of Gonoral Services
1087 Santa ftosa Stroot Phono: (805} 781-S900
Sao Luis Obispo, CA 98408-0000 Fax: (805/781-1074
Intornot: www.co.sto.ca.us/purchasing
Page 4 of 5
01/18/2012 09:47:40
version 1
Purchase Order
Document Number 22007482
12 Options 1.00 EA
Options, Vehicle 1295:
R/Side spotlight $306.00
Fleet key $25.00
Thorax airbag $500.00
Bid#3517,11 Spec A
13 Options 1.00 EA
Options, Vehicle 1296:
R/Side spotlight $306,00
Fleet key $25.00
Thorax airbag $500,00
Bid#3517.11 Spec A
14 Options 1.00 EA
Options, Vehicle 1297:
R/Side spotlight $306.00
Fleet key $25.00
Thorax airbag $500.00
Bid#3517.11 Spec A
FAX AND MAIL PURCHASE ORDER
Please direct to JAMES CLIFTON FAX number (619) 388-2141
In order to expedite, this PO will be faxed and mailed.
DO NOT DUPLICATE
831.00
831.00
831.00
Net Value
Tex
Total Amount
831,00
831.00
831.00
199,497,69
14,463.61
$ 213,961.30
INSTRUCTIONS TO VENDOR:
This Purchase Order is subject to the Terms and Conditions incorporated herein by reference on the reverse side of this document.
SIGNATURE
(PurchaslngyAocoumIng)
P^jE 01/18/2012
TOTfiL P.04