HomeMy WebLinkAbout2013-04-16; City Council; 21190; Quarterly Council Priority Projects UpdateCITY OF CARLSBAD - AGENDA BILL
AB# 21,190
MTG.
DEPT. CM
4-16-13 QUARTERLY COUNCIL PRIORITY
PROJECTS UPDATE
DEPT. DIRECTOR (P^
CITY ATTORNEY
CITY MANAGER
RECOMMENDED ACTION:
To receive an update from staff regarding the status of Council's Priority Projects.
ITEM EXPLANATION:
Council will be provided with an update on the status ofthe 2012-2013 Priority Projects.
FISCAL IMPACT:
None.
ENVIRONMENTALL IMPACT:
Pursuant to Public Resources Code section 21065, this action does not constitute a "project"
within the meaning of CEQA in that it has not potential to cause either a direct physical change
in the environment, or a reasonably foreseeable indirect physical change in the environment,
and therefore does not require environmental review.
EXHIBIT:
1. City Council Priority Projects report.
DEPARTMENT CONTACT: Greg Hermann (760) 434-2958, greg.hermann(S).carlsbadca.gov
FOf? CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
•
•
•
•
•
CONTINUED TO DATE SPECIFIC • _
CONTINUED TO DATE UNKNOWN •
RETURNED TO STAFF •
OTHER - SEE MINUTES jfcsi^
report. Council received the
EXHIBIT NO. 1
City Council
Priority Projects
April 16,2013
<^»« CITY OF
^ ^T^VRLSBAI^
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Table of Contents ^ CARLSBAD
Executive Summary 5
Strategic Focus Area: Create Quality Jobs In a New Economy 8
Business Retention g
Talent Attraction g
Education Hub
Partnerships
Strategic Focus Area: Sustainable Organization 12
City Mission, Vision and Volues Update 12
Best Value Services ^3
Pay for Performance ^4
City Link/Customer Relationship Management 15
Technology Strategy 25
Strategic Focus Area: Balancing Land Use Policies with a changing
community 17
General Plan Update u
Developmen t Standards
Proposed Power Plant ig
Plaza Camino Real Redevelopment 20
Strategic Focus Area: Changing Parks and Recreation Needs 21
Needs Assessment & Comprehensive Action Plan 2i
Algo Norte Community Pork Construction 22
Lake Calavera Master Plan Implementation 23
Trails Master Plan 24
Open Spoce Acquisition 25
Carlsbad Boulevard Realignment 26
Strategic Focus Area: Livable Streets 27
state Street Roundabout ond Coastal Rail Trail Reach 1 27
Pedestrian Crossings 28
Update Policies and Standards Error! Bookmark not defined.30
<4(,: CITY OF
^ CARLSBAD
Strategic Focus Area: Next Generation of Community Leaders 30
Citizen Leadership Initiative 30
Boards and Commissions ^1
Strategic Goals 32
Economic Development 33
Permitting Technology Upgrades 33
Cor Country 34
Financial Health 35
Corporate Marketing Partnerships 35
Real Estate Plan 35
Redevelopment Dissolution 37
Fellowships 3g
Parks, Open Space and Trails ...,39
Alga Norte Community Park Operating Plan 39
Transportation and Circulation 40
Traffic Signal Program 40
Resident Connection and Partnership 41
Expanded Wireless Access
Barrio Program 42
Water 43
Desalination 43
Recycled Water 44
Groundwater 45
Safe Community 43
Facility Security 45
Fire Station 3 47
<^,J CITY OF
^ CARLSBAD
Environmental Management 48
Agua Hedionda Creek Dredging 4g
Hydroelectric Power Generation 45
Vista-Carlsbad Sewer Interceptor
Buena Vista Lagoon Restoration
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Strategic Focus Areas ^ CARLSBAD
Executive Summary
Background
The City Council held its annual goal setting workshop Jan. 17, 2012. This workshop was the
first step in creating the cit/s action plan and budget for the coming year. The day-long
discussion focused on 12 key trends affecting the city in the areas ofthe economy, changing
demographics and technology. From this discussion, Council identified the six most important
strategic focus areas for 2012-13.
Based on this direction, staff began to develop detailed and measureable action plans for each
strategic focus area. This was accomplished through several workshops held with key staff from
throughout the organization. Success was defined for each strategic focus area as well as
various strategies that could be used to achieve that success. Staff then brainstormed and later
refined a list of key projects that could be implemented this year to make the vision of each
strategic focus area a reality.
The projects are listed by strategic focus area. Key projects that are not directly associated with
a strategic focus area are listed later in the report by strategic goal.
Strategic Focus Areas
• Create quality jobs in a new economy - The vision of this strategic focus area is to
create quality jobs in the region. This will be accomplished by implementing strategies
to retain businesses and help them grow, attracting talent and innovators to the city
and partnering with universities and research institutions to become a hub for higher
education. In addition, staff will focus on streamlining city processes for companies
considering relocating to Carisbad. Projects include:
• Business retention
• Talent attraction
• Education hub
• Partnerships
<^,J CITY OF
^ CARLSBAD
Sustainable organization - The vision of this strategic focus area is to be an adaptable,
responsive and efficient city organization that delivers cost effective, high quality
services. To accomplish this, the city will retain a motivated, flexible and responsive staff
and incentivize high performance. Projects include:
• City mission, vision and values update
• Best value services
• Pay for performance
• City Link/customer relationship management
• Technology strategy
Balancing land use policies with a changing community - The vision of this strategic
focus area is that, through the General Plan update process, the city adapts land use
policies to address population and demographic trends. This will ensure that the city
maintains its high standards and balances a thriving community with the need for
tranquil, natural open spaces. Projects include:
• General plan update
• Development standards
• Proposed power plant
• Plaza Camino Real redevelopment
Changing parks and recreation needs - The vision of this strategic focus area is to meet
the community's changing recreation needs, including more options for active seniors
and young people. To accomplish this staff will consider accelerating the schedule for
building new parks and community centers. In addition, we will look beyond parks to an
expanded trails system and open spaces that encourage a healthy outdoor lifestyle. This
will be facilitated by considering opportunities for public-private partnerships to expand
offerings in a cost effective manner. Projects include:
• Needs Assessment & Comprehensive Action Plan
• Alga Norte Community Park construction
• Lake Calavera Master Plan implementation
• Trails Master Plan
• Open space acquisition
• Carlsbad Boulevard realignment
CITY OF
^ CARLSBAD
• Livable streets - The vision of this strategic focus area is to begin adapting Carisbad
streets to accommodate and encourage all modes of transportation, not just cars. This
will be accomplished by using street design to create a sense of place and community
through green spaces, medians and signage. In addition, traffic signal technology
upgrades will improve traffic flow. Projects include:
• State Street roundabout
• Pedestrian crossing
• Updated policies and standards
• Next generation of community leaders - The vision of this strategic focus area is to find
ways to encourage a broader demographic, which more accurately reflects the
population of Carisbad, to participate in city leadership and governance. Projects
include:
• Leadership academy
• Boards and commissions
Other Trends
During the workshop, the City Council also recognized several other issues affecting the city's
future. City staff will continue to address these trends throughout the year as resources allow:
• Aging population
• Increased public involvement through technology
• New approaches to generating revenue
• Libraries in the digital age
• Increased access to government services through technology
• Aging neighborhoods
r.j CITY OF
Create Quality Jobs in a New
Economy
Business Retention
^ CARLSBAD
Department Community & Economic Development
Description Implement a business retention and expansion program to strengthen the
city's strong and diverse economy and its position as an employment hub in
San Diego County. This plan will include developing an annual survey of
Carlsbad businesses, working with the Carlsbad Chamber of Commerce on a
Business Academy, visits with Carlsbad business representatives by city
leadership and staff, publishing a newsletter and informational documents,
holding a brokers' meeting, developing an economic gardening plan and
providing assistance to companies interested in Carlsbad.
Project Lead Kathy Dodson, Community & Economic Development Director
Start In progress
Completion June 2013
Funding Included in the 2012-13 operating budget
Status The City entered into a lease agreement with Bio, Tech and Beyond to lease
the small Farmer's building for use as a life sciences incubator, community
lab and science education center. The grand opening for the incubator will
be in May 2013. The Carisbad Business Survey was completed and the
results are being finalized and wili be presented to City Council at an
upcoming meeting. Visits with Carlsbad businesses are ongoing.
8
CITY OF
Create Quality Jobs in a New
Economy
' I-.lent /I tcractiC't
^ CARLSBAD
Department
Description
Project Lead
Start
Completion
Funding
Status
Community & Economic Development
Develop a strategy focused on helping existing companies attract the talent
and innovators they need to grow and compete in a global economy,
including entrepreneurial talent that will start and relocate companies to
Carlsbad.
Kathy Dodson, Community & Economic Development Director
In progress
June 2013
Included in the 2012-13 operating budget
The city's marketing consultant is helping develop the strategy, messaging
and marketing materials for the talent attraction program. A digital audit of
Carisbad has been completed. We have also received the field study and
results of a survey given to employees at Carlsbad businesses who have
been with their company two years or less. The creative materials will be
developed and presented in April 2013. The brand dissemination and
engagement strategy to distribute the new campaign will be completed in
May 2013.
(,* CITY OF
Create Quality Jobs in a New
Economy
F.d a Cation Hub
^ CARLSBAD
Department Community & Economic Development
Description Studies show that when a city becomes a hub for higher education and
research, high quality jobs are created. By partnering with institutions of
higher learning and research organizations a community becomes a magnet
for new talent and attracts companies looking to parlay local research into
marketable products and services. A plan to attract a university, research
institution or similar program will be researched and implemented.
Project Lead Kathy Dodson, Community & Economic Development Director
Start In progress
Completion June 2013
Funding Included in the 2012-13 operating budget
Status To further this goal, an RFP will be issued in April for a technical assistant
that will:
• Develop local and regional academic profiles
• Identify local industry needs and partners
• Develop a recruitment strategy and implementation plan
10
CITY OF
Create Quality Jobs in a New
Economy
Partners hi
^ CARLSBAD
Department Community & Economic Development
Description The City of Carlsbad is one of many organizations involved in local and
regional economic development activities. We need to work with other
economic development organizations and partner with municipalities to
optimize Carlsbad and North County economic development efforts.
Collaboration will lead to cost sharing, decreased duplication and, most
importantly, accelerated economic development in our region.
Project Lead Kathy Dodson, Community & Economic Development Director
Start July 2012
Completion June 2013
Funding Funding to be determined
Status Carisbad is working with the cities of Oceanside, Vista, San Marcos and
Escondido to bring in a consultant that will help us with branding, strategy
and marketing materials that will communicate the attractiveness of North
County as a location for business. The City Council will be asked to approve
the Carisbad contribution to this project in April 2013 and the consultant is
expected to start in May 2013.
11
""t'l^'-'-'r.'
CITY OF
Sustainable Organization ^ CARLSBAD
City Mission, Vision anc pa ate
Department
Description
Project Lead
Start
Completion
Funding
Status
Office of the City Manager
The city organization is transforming itself to more effectively meet
changing community needs and expectations. This transformation will be
reflected in an updated organizational mission, vision and values for the
future as well as other initiatives.
John Coates, City Manager
In progress
To be determined
Included in the 2012-13 operating budget
This goal is currently being revised to better reflect the discussions on
becoming a worid class organization from the City Council planning session.
12
Sustainable Organization
Best Value Se^ v^rt:s
CITY OF
CARLSBAD
Department Office of the City Manager
Description In September 2011, the City Council accepted a framework for the Best
Value Services Program, which involves conducting operational
assessments of city services to identify possible opportunities to reduce
costs while maintaining quality services. The city has hired a consultant.
Baker Tilly, to assist with this process. The first assessments will look at
services in the Parks & Recreation and Transportation departments. The
assessments will include various recommendations that will be directed to
the appropriate group for direction.
Project Lead Greg Hermann, Assistant to the City Manager
Start In progress
Completion Ongoing
Funding $250,000 for three assessments; funded through the Innovation Fund
Status The Transportation Operational Assessment was presented to the City
Council in March 2013. A Request for Proposals for parks maintenance
services, developed in cooperation with CCEA, is scheduled to be released
in May 2013.
13
CITY OF
Sustainable Organization
Pay for Performance
^ CARLSBAD
Department Administrative Services
Description Design and implement a compensation system for CCEA represented
employees that links pay to performance.
Project Lead Cheri Abbott, Human Resources Manager
Start In progress
Completion January 2014
Funding $50,000; included in the 2012-13 operating budget
Status Discussions are now underway for pay for performance to be a part of city's
proposal in labor negotiations with CCEA. The City Council is receiving
periodic updates as part of the overall labor negotiations process.
14
Sustainable Organization
City LinliyCustoir^cr Rek^nr
(.J CITY OF
^ CARLSBAD
Department Office of the City Manager
Description In an effort to improve customer service and more efficiently use resources
the city wiil be implementing a centralized non-emergency contact center,
known as City Link. The project will provide a single phone number to the
general public for all information and government services along with
website and smartphone access.
Project Lead Greg Hermann, Assistant to the City Manager
Start In progress
Completion To be determined
Funding One time: $600,000-$! million; funding to be determined
Ongoing: funding to be determined
Status The Information Technology division will now be handling the project
management for City Link. The new project management team will meet to
review the scope of the project in April 2013.
15
CITY OF
Sustainable Organization
Teciinoiogy Strateci)'
^ CARLSBAD
Department Administrative Services
Description An information technology strategic plan will serve as a valuable planning
tool and an effective communication vehicle. A strategic plan helps the city
implement relevant evolving and emerging technology, ensures that the
right service and support model is in place and that the city's technology
will support its strategic business initiatives. The purpose of this plan is not
only to do things better, but to make certain we are also focused on the
outcomes that have the greatest impact to the city and achieves them in
the most efficient way.
Project Lead Tina Steffan, Interim Information Technology Director
Start October 2012
Completion June 2013
Funding Estimated $59,000-$75,000; included in the 2012-2013 operating budget;
Ongoing: $88,000 per year; funding to be determined
Status The Technology Strategic Plan was kicked off with Third Wave (a strategic
consulting company) in February. This planning includes business process
mapping with each department to determine process improvement and
system opportunities. The strategic planning is expected to be complete
prior to the end of June 2013 in time for the new fiscal year.
16
Balancing Land Use Policies with
a Changing Community
General Plan Undn-e
^ CARLSBAD
Department Community & Economic Development
Description Through a comprehensive update to the General Plan and Local Coastal
Program Land Use Plan, adapt city land use policies to address population and
demographic trends as reflected in the Carlsbad Community Vision. Maintain
the city's high standards and balance a thriving community with the need for
tranquil, natural open spaces.
Project Lead Kathy Dodson, Community & Economic Development Director
Start In progress
Completion December 2013
Funding Included in $1,345,000 for Envision Carlsbad program; included in the 2012-13
operating budget
Status Work on the various General Plan elements (including the Housing Element
update). Local Coastal Program Land Use Pian and program environmental
impact report is underway, with public draft documents anticipated to be
released in summer of 2013. City Council adopted the Barrio land use changes
in February 2013 which is part ofthe implementation ofthe Housing Element.
17
(iii CITY OF
Balancing Land Use Policies with ^ CARLSBAD
a Changing Community
Developmen • Standards
Department
Description
Project Lead
Start
Completion
Funding
Status
Community & Economic Development
Prepare updates to the city's Zoning Ordinance and various master/specific
plans as necessary to adopt new development standards that fully
implement the land use policy changes in the General Plan update.
Kathy Dodson, Community & Economic Development Director
In progress
July 2014
Included in $1,345,000 for Envision Carisbad program; included in the 2012-
13 operating budget
The city's zoning ordinance will be reviewed, and options for improving its
organizational structure and integration with the updated General Plan will
be identified. Recommended changes to the zoning ordinance will be
considered through meetings with the Planning Commission, anticipated to
occur in October through December 2013, with the public review draft
zoning ordinance anticipated to be released in February 2014.
18
Balancing Land Use Policies with
a Changing Community
Proposed Power Plant
.fj^ CITY OF
'"^ CARLSBAD
Department
Description
Project Lead
Start
Completion
Funding
Status
Public Works
Coordinate city's response to the proposed power plant. This includes
developing and implementing technical and legal strategies at the local,
state and federal level.
Joe Garuba, Municipal Property Manager
In progress
Ongoing
Included in the 2012-13 operating budget
The California Energy Commission (CEC) approved the NRG license in May
2012 and the city has exhausted all procedural remedies. The city continues
to participate in the California Public Utilities Commission proceedings to
consider additional power contracts for the San Diego region. The Utilities
Commission released a draft decision in December 2012 that limits new
power contracts In San Diego until 2018. This decision was recently upheld
and creates an additional barrier to the development of the Carisbad
energy center project.
19
CITY OF
Balancing Land Use Policies with ^ CARLSBAD
a Changing Community
Plaza Camino Real Reae^'eluDmeni
Department Community & Economic Development
Public Works
Description Redevelop Plaza Camino Real. The first step in this process is to negotiate
lease terms with Westfield for the potential partial development of the
Plaza Camino Real parking lot. The second step is to compiete the
processing of private development applications for the larger renovation of
Plaza Camino Real.
Project Lead Don Neu, City Planner
Joe Garuba, Municipal Property Manager
Start In progress
Completion Ongoing
Funding Included in the 2012-13 operating budget
Status The applicant is finalizing revisions to the site development plan. The
project is expected to be heard by the Planning Commission in June 2013.
20
'•A CITY OF
Changing Parks and Recreation
Needs
^ CARLSBAD
Needs Assessment & Cum-prehcnsive Action Pla
Department Parks & Recreation
Description Create an approved road map for the future development of parks and
recreation programs and facilities. This will be accomplished by conducting a
needs assessment which will analyze current parks and recreation programs
and master planned facilities against future needs and take into
consideration the growing and changing needs of seniors.
Project Lead Chris Hazeltine, Parks & Recreation Director
Start June 2012
Completion September 2013
Funding Estimated $150,000; included in the 2012-13 operating budget
Status 450 people participated in 18 different leadership, focus group and town
hall meetings in February as well as an on-line survey. A statistically valid
survey wili be conducted in April 2013.
21
«• CITY OF
Changing Parks and Recreation
Needs
CARLSBAD
Department Public Works
Description Construct Alga Norte Community Park.
Project Lead Patrick McGarry, Public Works Superintendent
Start !n progress
Completion December 2013
Funding $29.3 million; included in the 2012^13 Capital Improvement Program
Status Building walls and roofing are nearing completion. Solar PV preliminary
evaiuation is in progress. The project remains within budget and on
schedule for a late September or early October 2013 completion.
22
Changing Parks and Recreation
Needs
* CITY OF
CARLSBAD
WgEP^.'jB-K Sit . ^
Department
Description
Project Lead
Start
Completion
Funding
Status
Parks & Recreation
Implementation ofthe Lake Calavera Trails Master Plan which was
approved in January 2010. This plan, which identifies authorized trails and
trail improvemenls,, was developed by the Parks & Recreation Department
vvith input from the San Diego Mountain Bikmg Association, Preserve
Calavera and residents. The plan includes trail directional signage,
informational kiosi<s, fencing, interpretive signage and general
improvements such as erosion repairs, clearing brush and weeds, re-
routing of more sustainable trails and boardwalk trails for wetiands and
creek crossing.
Liz Ketabian, Parks Planner
in progress
December 2013
$598,750; included in the 2012^-13 Capital Improvement Program
The last required permit to begin construction was recently received from
the Army Corps of Engineers. Construction bids wiil be solicited in May
with construction expected to start in September 2013.
23
Changing Parks and Recreation
Needs
Trails Master Plan
CITY OF
'^CARLSBAD
Department Parks & Recreation
Description Prepare a comprehensive trails master plan. In addition to plans for future
developments to the trails system, the master plan will inciude the
identification of policies, guidelines and construction standards, safety and
enforcement as wel! as trail program vision, goals and objectives. A
comprehensive trails master plan may also serve to leverage grant funding
and other funding sources for continued development of the city's trails
program.
Project Lead Liz Ketabian, Parks Planner
Start July 2012
Completion June 2013
Funding $60,000; included in the 2012-13 Capital Improvement Program
Status This project has been combined with Transportation Division's livable
streets initiative, to be developed as part of a recently awarded SANDAG
grant.
24
Changing Parks and Recreation
Needs
•» CITY OF
CARLSBAD
Department Parks & Recreation
Description Currently, the city is within 10 percent of reaching the Habitat
Management Plan's goal for habitat preservation. The plan calls for the city
to set aside 6,478 acres of open space when the city is built out, and
Carlsbad has succeeded in setting aside 5,821 acres in the seven years since
the plan was adopted. Future plans for open space in Carlsbad include
developing management strategies and conducting outreach to promote
the benefits of open space.
Project Lead Chris Hazeltine, Parks & Recreation Director
Start In progress
Completion Ongoing
Funding included in the 2012^4.3 operating budget
Status Continue to expand the amount of open space and trails in the city through
active monitoring of potential acquisition sites and partnering with others,
where possible, to leverage taxpayer funds. Council recently appropriated
$5 million for future open space acquisition. Staff completed an open
space map that has been distributed to interested parties and posted to the
city's website.
25
Changing Parks and Recreation
Needs
Carlsbad Boulevard Realignment
CITY OF
^ CARLSBAD
Department Public Works
Description The Carlsbad City Council approved an agreement to work with the
California State Parks Department on a visionary project that could bring
expanded beachfront park areas, trails, bike access, recreational amenities,
parking, beach-friendly shops and restaurants, and an expanded state
campground to the stretch of coastline south of Cannon Road.
Project Lead Skip Hammann, Public Works Director
Start In progress
Completion Ongoing
Funding Estimated total cost $40-60 million; $3.25 million included in the 2012-13
Capital Improvement Program
Status Project corridor concepts are being developed by the city in concert with
State Parks for use in the environmental review phase of the project. The
need to follow the 6f process has been confirmed. City staff is now meeting
with the key stakeholders in the community for the initial outreach. The
environmental review phase is projected to begin in fall 2013.
26
Livable Streets
^ CITY OF
^ CARLSBAD
>tate Street Roundabout ano tnastal Rail Trail
P. e a c h. Jt
Department
Description
Project Lead
Start
Completion
Funding
Status
Public Works
Construct a roundabout at the intersection of Carisbad Boulevard and State
Street to enhance safety and implement livable streets principles. This
project will improve traffic circulation for all modes of transportation on
Carlsbad Blvd. by connecting the two cities of Carlsbad and Oceanside with
a trail/path, bike lanes, and sidewalks across the Buena Vista Lagoon by
repurposing the existing vehicle lanes.
Bryan Jones, Deputy Transportation Director
In progress
June 2014
Estimated $1.5 million for roundabout and other coastal rail trail reach 1
improvements; Active Transportation Grant Application was approved by
SANDAG on September 28 for $800,000 with a city match of $500,000.
Plans and construction documents for roundabout construction are
currently being completed. These documents are being utilized for
environmental review and permits from Oceanside and other resource
agencies. Construction will start by October 2013.
27
T CITY OF
Livable Streets
Pedestrian Crossings
CARLSBAD
Department Public Works
Description Construct median refuge islands and rapid flashing lights at pedestrian
crossings on Carlsbad Boulevard between Oak Avenue and Tamarack
Avenue to improve pedestrian safety and beach access.
Project Lead Skip Hammann, Transportation Director
Start Construction completed; evaluation is in progress.
Completion Concrete medians constructed before Memorial Day Weekend, 2012 as
requested by City Council.
Funding $44,000 was spent on the concrete medians; $200,000 was included in the
2012-13 Capital Improvement Program.
Status Staff is continuing to evaluate the need for additional signage and/or
Rectangular Rapid Flashing Beacons. Staff will return to council in May 2013
regarding the use of the beacons as federal standards do not allow for
them to only be installed in the median as the resolution was adopted in
April 2012.
28
Livable Streets
CITY OF
^ CARLSBAD
Carlshad Actr^^s Transporaii'-'r^ Strateqies
Department Public Works
Description Phase I to update the policies and standards has been completed. In Phase
II staff are working with livable streets professional consultants on a
Carlsbad Active Transportation Strategies (CATS) plan focused on
implementation ofthe updated policies and standards. The plan will
develop projects in concept for future CIP budgets and identify synergy that
can occur between the Trails Master Plan and Livable Streets.
Project Lead Bryan Jones, Deputy Transportation Director
Start May 2012
Completion April 2014
Funding SANDAG Active Transportation Program Grant and Transportation
Department Contingency
Status Phase I Livable Streets Assessment was completed February 2013, is
available on the department's webpage, and has won a Complete Streets
Programs/Plans award from the American Pianning Association. Phase II is
underway with the execution of consultant contracts. Community outreach
will begin in June 2013.
29
Next Generation of Community
Leaders
Citizen Leadership Initiative
^/^ CITY OF
^ CARLSBAD
Department
Description
Project Lead
Start
Completion
Funding
Status
Community & Economic Development
A Citizen Leadership Initiative focused on recruiting and preparing
emerging community leaders for active roles in civic leadership within
Carlsbad both now and in the future.
Debbie Fountain, Housing & Neighborhood Services Director
July 2012
June 2013
Included in the 2012-13 operating budget
Developing a leadership training segment for CED/HNS module of Citizens
Academy as a pilot project. Continuing to research and identify external
leadership development opportunities for these emerging leaders. The next
step is to identify new leadership opportunities within the City of Carisbad
organization and the community by June 2013.
30
CITY OF
^ CARLSBAD
Next Generation of Community
Leaders
Boards ond Commissions
Department
Description
Project Lead
Start
Completion
Funding
Status
Office of the City Manager
Update the roles of Boards, Commissions and Committees to enhance their
impact, make them more exciting and attract a broader demographic of
participants to serve on those bodies.
Steven Didier, Senior IVIanagement Analyst
July 2012
To be determined
Included in the 2012-13 operating budget
Staff has begun work to inventory and review current demographic make-
up of Boards, Commissions and Committees. Staff liaison's to each body
will be contacted in the coming weeks to review and assess goals,
objectives, work plans, terms, policies and procedures and recruitment and
selection procedures. Specific ideas, plans and milestones for meeting the
goals of this project are being developed for each board, commission and
committee.
31
•/p CITY OF
^ CARLSBAD
Strategic
Goals
32
Economic Development
Permitting Technology Upgrades
CITY OF
^ CARLSBAD
Department Community & Economic Development
Description Establish a GIS-centric information system platform that utilizes technology
to leverage fewer staff while optimizing the development services
permitting process. It would also be available to Fire Prevention, Storm
Water and Construction Management and Inspection for their permits and
inspections. The system would include a public portal allowing 24/7 access
which would help facilitate self-service by our customers and empowering
them with the tools to manage their own projects.
Project Lead Glen Van Peski, Engineering Manager
Start In progress
Completion To be determined
Funding One time: estimated $750,000 to $1.5 million; funding to be determined
Ongoing: estimated $25,000-$50,000 per year; funding to be determined
Status The Information Technology Division has put this project on hold pending
investigation ofa city-wide enterprise resource planning program.
33
Economic Development
(f CITY OF
^ CARLSBAD
Cor Countrv
Department Community & Economic Development
Description Based on the direction received from the City Council in January 2012, on
the Car Country Carlsbad Working Group Summary Recommendations
Report, staff will initiate and complete actions to implement the prioritized
improvements. Progress reports will be prepared and distributed to the
City Council and to the Car Country Carlsbad Improvements Working Group
as appropriate throughout the implementation process.
Project Lead Kathy Dodson, Community & Economic Development Director
Start In progress
Completion June 2013
Funding Included in the 2012-13 operating budget
Status Initiated implementation of the improvements recommended by the City
Council as follows:
• Completed installation of red curbs, lane narrowing, and bike lanes
on Car Country Drive and Paseo del Norte
• City staff drafted the Specific Plan updates to address signage and
streamlining the approval process. Planning Commission is
currently considering changes to the city-wide signage ordinance,
after which changes to the specific plan will be finalized and moved
forward.
• All other recommended improvements on hold pending
direction/decision of Car Country Dealership Task Force
34
Financial Health
Corporate Marine ling Pa run r^niijs
(.J CITY OF
CARLSBAD
Department
Description
Project Lead
Start
Completion
Funding
Status
Communications
Public agencies are increasingly looking to develop new revenue streams to
support public services. One option is to determine how we may want to
use our facilities, venues, events and other assets for marketing, naming
rights or sponsorship programs with businesses and other organizations.
Kristina Ray, Communications Manager
July 2012
June 2013
Estimated $40,000; included in the 2012-13 operating budget
Identified an expert in corporate marketing partnerships who could help
the city identify potential opportunities. Have completed a draft
assessment of all city assets for their potential use in marketing
partnerships. Opportunities will be presented to the City Council for
direction in spring 2013.
35
Financial Health
P e a 1 Ps t a te r / a i
r.j CITY OF
^ CARLSBAD
Department Public Works
Description Develop and implement a real estate strategic plan that optimizes the
community benefit and revenue generation potential of the city's real
property assets. This will create a portfolio of real property assets that
maximizes revenue generation for the city while satisfying community use
needs.
Project Lead Joe Garuba, Municipal Property Manager
Start In progress
Completion June 2013
Funding Included in the 2012-13 operating budget
Status City Council directed staff to proceed with implementation of the strategic
plan on five selected properties. Staff prepared a draft Request for
Proposal (RFP) for a long term ground lease for the first ofthe five
locations. The proposed RFP for the Lot 9/CMWD reservoir property,
located west of the Crossings Club House, is tentatively scheduled for City
Council review and approval in April 2013.
36
Financial Health
Redevelopment Dissolution
U C'TY OF
^ CARLSBAD
Department
Description
Project Lead
Start
Completion
Funding
Status
Community & Economic Development
Complete required activities per State Law to dissolve the Carisbad
Redevelopment Agency and complete all financial obligations set forth in
the Recognized Obligation Payment Schedule.
Debbie Fountain, Housing & Neighborhood Services Director
In progress
June 2013
Included in the 2012-13 operating budget
Redevelopment Obligation Payment Schedule (ROPS) 13-14A has been
submitted; pending approval by the State Department of Finance. Staff
participated in a third Meet ond Confer to discuss a dispute with the State
over an enforceable loan obligation for the Tavarua Senior Affordable
Apartment development, which has already received the loan proceeds and
is nearing completion of construction of the project. A decision from the
Department of Finance is pending. The Due Diligence Review (audit) of the
non-housing redevelopment funds held by the Successor Agency to the
former Carisbad Redevelopment Agency was completed and submitted for
review by the Department of Finance; decision is pending. No additional
reporting requirements pending at this time.
37
Financial Health
Fellowships
,-J,l CITY OF
> CARLSBAD
Department Office of the City Manager
Description The city will develop and implement a fellowship program to encourage
talented individuals to work in local government and to consider the city of
Carlsbad as a place of employment. This program will give the city access to
the latest thinking from bachelors/masters programs throughout the nation
and the ability to add high quality talent to our organization for work on
special projects.
Project Lead Greg Hermann, Assistant to the City Manager
Start July 2012
Completion June 2013
Funding Estimated $80,000 dependent on number of positions and duration;
included in the 2012-13 operating budget
Status The city is planning to host one fellow in FY 2013-14 recruited from the
International City/County Management Association.
38
Parks, Open Space and Trails
CITY OF
CARLSBAD
i4/^a Norte Commbnity Park iCp^vxitiiUj P!ar
Department Parks & Recreation
Description Determine the best, most cost-efficient manner to operate the Alga Norte
Community Park.
Project Lead Chris Hazeltine, Parks & Recreation Director
Start In progress
Completion June 2014
Funding Included in the 2012-13 operating budget
Status Staff has completed its review of the proposals to determine the best value
operator of the facility and is prepared to discuss options at the April 30
City Council workshop.
39
Transportation and Circulation
Traffic Signal Program
(ii CITY OF
^ CARLSBAD
Department
Description
Project Lead
Start
Completion
Funding
Status
Public Works
Upgrade deficient or outdated traffic signal equipment and synchronize
signals on major roadways to improve traffic flow and provide remote
access to traffic signal operations for all major traffic signals through a
traffic management center.
Bryan Jones, Deputy Transportation Director
In progress
July 2014
$5,610,000; included in the 2012-13 Capital Improvement Program
All major roadway corridors (over 130 traffic signals) are now connected to
the Traffic Management Center with new timing plans. The new Traffic
Management Center at Faraday will be completed by May 2013 to better
manage our traffic signal and roadways.
40
Resident Connection and
Partnership
Expanded Wireless Acces^:^
^ CITY OF
^ CARLSBAD
Department Administrative Services
Description Offer city wireless Internet services, including both public and staff access,
at city facilities where the public gathers. The city currently provides
wireless Internet at 15 of its facilities. Additional potential sites for public
wireless include: the Monroe Street Pool, Calavera Hills Park, Stagecoach
Park, Aviara Park, Poinsettia Park, and the Schulman Auditorium at the
Dove Library.
Project Lead Bob Fries, Information Technology Manager
Start July 2012
Completion June 2013
Funding One time: $234,000; funding to be determined
Ongoing: $88,000 per year; funding to be determined
Status A meeting is scheduled to finalize and document the business
requirements. Once finalized, requirements are submitted to the project
management team for approval. RFQ's for equipment and professional
services are targeted for release in April 2013. An agenda bill to the City
Council for funding approval is planned for May 2013. The project is
expected to complete in August 2013.
41
CITY OF
Resident Connection and
Partnership
Barrio Program
^ CARLSBAD
Department Community & Economic Development
Description Develop cooperative neighborhood enhancement programs with the Barrio
community that will result in improved resident connections, neighborhood
dynamics and enhanced sense of community through better private-public
liaison efforts and focus on completion of neighborhood desired
improvements. These programs will be developed in coordination with the
village revitalization project and General Plan update.
Project Lead Debbie Fountain, Housing & Neighborhood Services Director
Start July 2012
Completion June 2013
Funding Included in the 2012-13 operating budget
Status Second annual Spring Fiesta (spruce up event) for the Barrio has been
scheduled for April 27, 2013. A draft Neighborhood Enhancement Action
Plan has been prepared. This plan sets forth goals, objectives, and key
responsibilities for stakeholders in implementation of the plan over time to
enhance the historic Barrio neighborhood ofthe Village Area. Focus group
discussions will be held with various representatives of the neighborhood
to determine ifthe plan is complete or needs additional modifications. The
plan will be finalized and the implementation phase will begin. Completion
of plan is expected June 2013.
42
my. •
V CITY OF
Water ^ CARLSBAD
Desalination
Department Public Works
Description The Carlsbad Desalination Project is a 50-million gallon a day seawater
desalination plant that will supply the San Diego region with approximately
10 percent of its drinking water needs. The project, being developed by
Poseidon Resources Corp., will be the first large scale desalination plant on
the West Coast and the largest of its kind in the Western Hemisphere. It
will be located next to the Carlsbad power plant at the corner of Carlsbad
Boulevard and Cannon Road.
Project Lead Casey Arndt, Construction Manager
Start In progress
Completion Expect production to begin in 2016
Funding Included in the 2012-13 operating budget and developer fees.
Status Desalination Facility: Rough grading Permit: Final plan corrections have
been made and permit will be issued April 2013. Precise Grading Permit:
Plans have been submitted for plan check and are being reviewed. Building
Permit: Plans have been submitted for plan check and are being reviewed.
Conveyance Pipeline: Poseidon is preparing construction notices for the
upcoming pipeline work in Vista heading west, a boring pit on Faraday and
boring pit on Cannon and Avenida Encinas These notices will be mailed to
businesses and resident within a half mile of the sites in the next week or
two. Tunneling operations have begun under Rancho Santa Fe Road in San
Marcos. Pipe installation has also begun on 9th Ave,, and Las Flores Dr.
43
Water
Recycled Water
<>: CITY OF
^ CARLSBAD
I, irtfii to CftSifft Wltti.,
RECYCLED
WATER
00 iW DRINK
10 liiE
i MW
Department
Description
Project Lead
Start
Completion
Funding
Status
Public Works
Develop recycled water Phase III Expansion Project, which will greatly
increase the recycled water system customer base, install new pipelines
and bring recycled water sales to the City of Oceanside, Olivenhain
Municipal Water District, and Vista Irrigation District.
David Ahles, Senior Engineer
In progress
June 2015
Estimated $29 million; funding to be determined
February 28, 2013, met with State Water Resources Control Board to
discuss application requirements for grant and low interest loan. State Prop
84 Round 1 grant was approved and Round 2 request for a grant will be
submitted in May 2013.
44
Water
Groundwater
CITY OF
^ CARLSBAD
Department Public Works
Description Develop a plan for possible groundwater development including water
rights in the San Luis Rey River Mission Basin and the Rancho Carlsbad
community. The goal of this project is to create two full-functioning
groundwater systems that extract, convey, treat, store and distribute
groundwater throughout the Carlsbad Municipal Water District potable
water distribution system. It is estimated that approximately 2,000 acre-
feet of potable water could be produced each year from available
groundwater supplies.
Project Lead Bill Plummer, Engineering Manager
Start In progress
Completion June 2014
Funding Estimated $15 million; funding to be determined
Status Staff has been pursuing a strategy where the City of Carisbad either would
bring a declaratory relief action so that a judge could make a determination
on Carisbad's groundwater rights, or request the SWRCB to reconsider its
decision that the Mission Basin is an underground stream. A request for
reconsideration would be brought if counsel determines it would be
necessary to exhaust administrative remedies before pursuing other relief.
The former City Attorney reconsidered the approach suggesting using a
declaratory relief action. California's judicial branch, should take
precedence over the SWRCB opinion. This will be discussed with new City
Attorney.
45
Safe Community
Facility Security
-if
CARLSBAD
CITY OF
Department
Description
Project Lead
Start
Completion
Funding
Status
Police
Conduct an environmental security review of the city facilities using the
principles of Crime Prevention Through Environmental Design. These
principles maintain that the proper design and effective use of a planned
environment can lead to a reduction in the fear and incidence of crime as
well as an improvement in quality of life. Issues to be considered are access
control, natural and artificial (camera) surveillance and territorial control.
Kelly Cain, Police Lieutenant
July 2012
June 2013
Included in the 2012-13 operating budget
• The team met on March 13, 2013 and began writing a policy for
specific targeted applications
• Once completed, the proposed policy will be presented to the
Leadership Team for review
• Approved options will be brought to the City Council at a later date
46
Safe Community
Fire Sta tion 3
CITY OF
^ CARLSBAD
Department
Description
Project Lead
Start
Completion
Funding
Status
Public Works
Complete design and construction of Fire Station No. 3 that meets the
functional needs of the Fire Department (present and future), fits in
architecturally with the surrounding community, integrates with the future
Robertson Ranch, includes proven sustainability features, has optimized
lifecycle cost and is completed within budget, on time and without
contractor claims.
Patrick McGarry, Public Works Superintendent
In progress
July 2014
$8.6 million; included in the 2012-13 Capital Improvement Program,
additional funding requested for new storm water requirements and new
street development.
The Permit review from the City is completed. WLC (project architect) is
preparing corrections and should have back to us by the end of April. We
are concurrently conducting some value engineering to reduce the cost of
the project.
47
Environmental Management
^ CITY OF
CARLSBAD
Department
Description
Project Lead
Start
Completion
Funding
Status
Public Works
Secure permits for dredging and stabilization ofthe Agua Hedionda Creek
Channel and Calavera Creek. Once completed, the project wili remove the
majority of the homes within the Rancho Carisbad Community from the
lOO-year flood plain.
Sherri Howard, Associate Engineer
In progress
Dredging scheduled to begin in September 2014
Estimated $10 million; partial funding included in the 2012-13 Capital
Improvement Program
A draft permit has been obtained from The Army Corps of Engineers
contingent on Regional Water Quality Control Board Certification (Regional
Board). CA Department of Fish and Wildlife issued permit in January 2013.
Staff is preparing a letter, in response to comments received from the
regional board, for submittal by April 15, 2013. Amendments to Special Use
Permit and Coastal Development Permit have been secured. Staff will
update Council and request project direction at a City Council Workshop in
2013.
48
Environmental Management
Hydroelectric Power Generatio
r.f CITY OF
^ CARLSBAD
Department Public Works
Description Construct hydroelectric project to generate electricity using the pressure
and flow from the San Diego County Water Authority aqueduct system.
One in-line, pressure controlled hydroelectric generator will be installed at
Carisbad Municipal Water District Connection No. 3. The hydroelectric
generator will produce approximately 150 kW for Carisbad Municipal Water
District operations.
Project Lead William Plummer, Engineering Manager
Start In progress
Completion December 2013
Funding $2,000,000; included in the 2012-13 Capital Improvement Program
Status Plans and specifications are completed. FERC responded to "conduit
exemption" application submitted by CMWD. Staff will be responding to
their comments in April 2013. Tentative schedule is to submit agenda bill in
May 2013 for consideration by Council to approve advertising to receive
bids for construction.
49
Environmental Management
Vista-Carlsbad Sewer interceptor
\l CITY OF
^ CARLSBAD
Department
Description
Project Lead
Start
Completion
Funding
Status
Public Works
Construct the Vista-Carisbad Interceptor Sewer, Reaches VCllB through
VC15, and the Agua Hedionda Lift Station replacement.
Terry Smith, Senior Engineer
In progress
July 2015
$46,730,000; included in the 2012-13 Capital Improvement Program
The project design will be complete in June 2013 and all resource agency
permits have been obtained. Must acquire easements from NRG,
potentially requiring condemnation, approval from the California Energy
Commission or entering into a development agreement with NRG. The lack
of progress on the easement acquisition is due to ongoing issues related to
the power plant project. Construction management and inspection services
consultant has been obtained and constructability review has been
completed. Funding agreement with City of Vista is being developed and
will be complete by June. A request for authorization to bid for the
construction contract planned to occur in July 2013, pending resolution
with NRG.
50
Environmental Management
Buena Vista Lagoon Restoratio.
<^.J CITY OF
^ CARLSBAD
Department Parks & Recreation
Description The Buena Vista Lagoon currently provides important habitat for plant, fish,
birds, and invertebrate species, including several special status species.
Unfortunately, the lagoon has been changing steadily over time with
progressive degradation ofthe various benefits to wildlife and humans.
Results from recent studies indicated the lagoon would most likely become
a vegetated fresh water marsh or riparian woodlands within the next 30-50
years, thereby ceasing to provide wetland function and values.
Project Lead Chris Hazeltine, Parks & Recreation Director
Start In progress
Completion Ongoing
Funding Included in the 2012-13 operating budget
Status Staff serves as a resource to SANDAG, and monitors the progress of
required environmental studies, which is leading to SANDAG's preparation
of a comprehensive draft Environmental Impact Report and Environmental
Impact Statement. The city has contributed $100,000 toward the
environmental studies to complete the EIR.
51