Loading...
HomeMy WebLinkAbout2013-04-16; City Council; 21190; Quarterly Council Priority Projects UpdateCITY OF CARLSBAD - AGENDA BILL AB# 21,190 MTG. DEPT. CM 4-16-13 QUARTERLY COUNCIL PRIORITY PROJECTS UPDATE DEPT. DIRECTOR (P^ CITY ATTORNEY CITY MANAGER RECOMMENDED ACTION: To receive an update from staff regarding the status of Council's Priority Projects. ITEM EXPLANATION: Council will be provided with an update on the status ofthe 2012-2013 Priority Projects. FISCAL IMPACT: None. ENVIRONMENTALL IMPACT: Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has not potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. EXHIBIT: 1. City Council Priority Projects report. DEPARTMENT CONTACT: Greg Hermann (760) 434-2958, greg.hermann(S).carlsbadca.gov FOf? CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED • • • • • CONTINUED TO DATE SPECIFIC • _ CONTINUED TO DATE UNKNOWN • RETURNED TO STAFF • OTHER - SEE MINUTES jfcsi^ report. Council received the EXHIBIT NO. 1 City Council Priority Projects April 16,2013 <^»« CITY OF ^ ^T^VRLSBAI^ <^,J CITY OF Table of Contents ^ CARLSBAD Executive Summary 5 Strategic Focus Area: Create Quality Jobs In a New Economy 8 Business Retention g Talent Attraction g Education Hub Partnerships Strategic Focus Area: Sustainable Organization 12 City Mission, Vision and Volues Update 12 Best Value Services ^3 Pay for Performance ^4 City Link/Customer Relationship Management 15 Technology Strategy 25 Strategic Focus Area: Balancing Land Use Policies with a changing community 17 General Plan Update u Developmen t Standards Proposed Power Plant ig Plaza Camino Real Redevelopment 20 Strategic Focus Area: Changing Parks and Recreation Needs 21 Needs Assessment & Comprehensive Action Plan 2i Algo Norte Community Pork Construction 22 Lake Calavera Master Plan Implementation 23 Trails Master Plan 24 Open Spoce Acquisition 25 Carlsbad Boulevard Realignment 26 Strategic Focus Area: Livable Streets 27 state Street Roundabout ond Coastal Rail Trail Reach 1 27 Pedestrian Crossings 28 Update Policies and Standards Error! Bookmark not defined.30 <4(,: CITY OF ^ CARLSBAD Strategic Focus Area: Next Generation of Community Leaders 30 Citizen Leadership Initiative 30 Boards and Commissions ^1 Strategic Goals 32 Economic Development 33 Permitting Technology Upgrades 33 Cor Country 34 Financial Health 35 Corporate Marketing Partnerships 35 Real Estate Plan 35 Redevelopment Dissolution 37 Fellowships 3g Parks, Open Space and Trails ...,39 Alga Norte Community Park Operating Plan 39 Transportation and Circulation 40 Traffic Signal Program 40 Resident Connection and Partnership 41 Expanded Wireless Access Barrio Program 42 Water 43 Desalination 43 Recycled Water 44 Groundwater 45 Safe Community 43 Facility Security 45 Fire Station 3 47 <^,J CITY OF ^ CARLSBAD Environmental Management 48 Agua Hedionda Creek Dredging 4g Hydroelectric Power Generation 45 Vista-Carlsbad Sewer Interceptor Buena Vista Lagoon Restoration <^,J CITY OF Strategic Focus Areas ^ CARLSBAD Executive Summary Background The City Council held its annual goal setting workshop Jan. 17, 2012. This workshop was the first step in creating the cit/s action plan and budget for the coming year. The day-long discussion focused on 12 key trends affecting the city in the areas ofthe economy, changing demographics and technology. From this discussion, Council identified the six most important strategic focus areas for 2012-13. Based on this direction, staff began to develop detailed and measureable action plans for each strategic focus area. This was accomplished through several workshops held with key staff from throughout the organization. Success was defined for each strategic focus area as well as various strategies that could be used to achieve that success. Staff then brainstormed and later refined a list of key projects that could be implemented this year to make the vision of each strategic focus area a reality. The projects are listed by strategic focus area. Key projects that are not directly associated with a strategic focus area are listed later in the report by strategic goal. Strategic Focus Areas • Create quality jobs in a new economy - The vision of this strategic focus area is to create quality jobs in the region. This will be accomplished by implementing strategies to retain businesses and help them grow, attracting talent and innovators to the city and partnering with universities and research institutions to become a hub for higher education. In addition, staff will focus on streamlining city processes for companies considering relocating to Carisbad. Projects include: • Business retention • Talent attraction • Education hub • Partnerships <^,J CITY OF ^ CARLSBAD Sustainable organization - The vision of this strategic focus area is to be an adaptable, responsive and efficient city organization that delivers cost effective, high quality services. To accomplish this, the city will retain a motivated, flexible and responsive staff and incentivize high performance. Projects include: • City mission, vision and values update • Best value services • Pay for performance • City Link/customer relationship management • Technology strategy Balancing land use policies with a changing community - The vision of this strategic focus area is that, through the General Plan update process, the city adapts land use policies to address population and demographic trends. This will ensure that the city maintains its high standards and balances a thriving community with the need for tranquil, natural open spaces. Projects include: • General plan update • Development standards • Proposed power plant • Plaza Camino Real redevelopment Changing parks and recreation needs - The vision of this strategic focus area is to meet the community's changing recreation needs, including more options for active seniors and young people. To accomplish this staff will consider accelerating the schedule for building new parks and community centers. In addition, we will look beyond parks to an expanded trails system and open spaces that encourage a healthy outdoor lifestyle. This will be facilitated by considering opportunities for public-private partnerships to expand offerings in a cost effective manner. Projects include: • Needs Assessment & Comprehensive Action Plan • Alga Norte Community Park construction • Lake Calavera Master Plan implementation • Trails Master Plan • Open space acquisition • Carlsbad Boulevard realignment CITY OF ^ CARLSBAD • Livable streets - The vision of this strategic focus area is to begin adapting Carisbad streets to accommodate and encourage all modes of transportation, not just cars. This will be accomplished by using street design to create a sense of place and community through green spaces, medians and signage. In addition, traffic signal technology upgrades will improve traffic flow. Projects include: • State Street roundabout • Pedestrian crossing • Updated policies and standards • Next generation of community leaders - The vision of this strategic focus area is to find ways to encourage a broader demographic, which more accurately reflects the population of Carisbad, to participate in city leadership and governance. Projects include: • Leadership academy • Boards and commissions Other Trends During the workshop, the City Council also recognized several other issues affecting the city's future. City staff will continue to address these trends throughout the year as resources allow: • Aging population • Increased public involvement through technology • New approaches to generating revenue • Libraries in the digital age • Increased access to government services through technology • Aging neighborhoods r.j CITY OF Create Quality Jobs in a New Economy Business Retention ^ CARLSBAD Department Community & Economic Development Description Implement a business retention and expansion program to strengthen the city's strong and diverse economy and its position as an employment hub in San Diego County. This plan will include developing an annual survey of Carlsbad businesses, working with the Carlsbad Chamber of Commerce on a Business Academy, visits with Carlsbad business representatives by city leadership and staff, publishing a newsletter and informational documents, holding a brokers' meeting, developing an economic gardening plan and providing assistance to companies interested in Carlsbad. Project Lead Kathy Dodson, Community & Economic Development Director Start In progress Completion June 2013 Funding Included in the 2012-13 operating budget Status The City entered into a lease agreement with Bio, Tech and Beyond to lease the small Farmer's building for use as a life sciences incubator, community lab and science education center. The grand opening for the incubator will be in May 2013. The Carisbad Business Survey was completed and the results are being finalized and wili be presented to City Council at an upcoming meeting. Visits with Carlsbad businesses are ongoing. 8 CITY OF Create Quality Jobs in a New Economy ' I-.lent /I tcractiC't ^ CARLSBAD Department Description Project Lead Start Completion Funding Status Community & Economic Development Develop a strategy focused on helping existing companies attract the talent and innovators they need to grow and compete in a global economy, including entrepreneurial talent that will start and relocate companies to Carlsbad. Kathy Dodson, Community & Economic Development Director In progress June 2013 Included in the 2012-13 operating budget The city's marketing consultant is helping develop the strategy, messaging and marketing materials for the talent attraction program. A digital audit of Carisbad has been completed. We have also received the field study and results of a survey given to employees at Carlsbad businesses who have been with their company two years or less. The creative materials will be developed and presented in April 2013. The brand dissemination and engagement strategy to distribute the new campaign will be completed in May 2013. (,* CITY OF Create Quality Jobs in a New Economy F.d a Cation Hub ^ CARLSBAD Department Community & Economic Development Description Studies show that when a city becomes a hub for higher education and research, high quality jobs are created. By partnering with institutions of higher learning and research organizations a community becomes a magnet for new talent and attracts companies looking to parlay local research into marketable products and services. A plan to attract a university, research institution or similar program will be researched and implemented. Project Lead Kathy Dodson, Community & Economic Development Director Start In progress Completion June 2013 Funding Included in the 2012-13 operating budget Status To further this goal, an RFP will be issued in April for a technical assistant that will: • Develop local and regional academic profiles • Identify local industry needs and partners • Develop a recruitment strategy and implementation plan 10 CITY OF Create Quality Jobs in a New Economy Partners hi ^ CARLSBAD Department Community & Economic Development Description The City of Carlsbad is one of many organizations involved in local and regional economic development activities. We need to work with other economic development organizations and partner with municipalities to optimize Carlsbad and North County economic development efforts. Collaboration will lead to cost sharing, decreased duplication and, most importantly, accelerated economic development in our region. Project Lead Kathy Dodson, Community & Economic Development Director Start July 2012 Completion June 2013 Funding Funding to be determined Status Carisbad is working with the cities of Oceanside, Vista, San Marcos and Escondido to bring in a consultant that will help us with branding, strategy and marketing materials that will communicate the attractiveness of North County as a location for business. The City Council will be asked to approve the Carisbad contribution to this project in April 2013 and the consultant is expected to start in May 2013. 11 ""t'l^'-'-'r.' CITY OF Sustainable Organization ^ CARLSBAD City Mission, Vision anc pa ate Department Description Project Lead Start Completion Funding Status Office of the City Manager The city organization is transforming itself to more effectively meet changing community needs and expectations. This transformation will be reflected in an updated organizational mission, vision and values for the future as well as other initiatives. John Coates, City Manager In progress To be determined Included in the 2012-13 operating budget This goal is currently being revised to better reflect the discussions on becoming a worid class organization from the City Council planning session. 12 Sustainable Organization Best Value Se^ v^rt:s CITY OF CARLSBAD Department Office of the City Manager Description In September 2011, the City Council accepted a framework for the Best Value Services Program, which involves conducting operational assessments of city services to identify possible opportunities to reduce costs while maintaining quality services. The city has hired a consultant. Baker Tilly, to assist with this process. The first assessments will look at services in the Parks & Recreation and Transportation departments. The assessments will include various recommendations that will be directed to the appropriate group for direction. Project Lead Greg Hermann, Assistant to the City Manager Start In progress Completion Ongoing Funding $250,000 for three assessments; funded through the Innovation Fund Status The Transportation Operational Assessment was presented to the City Council in March 2013. A Request for Proposals for parks maintenance services, developed in cooperation with CCEA, is scheduled to be released in May 2013. 13 CITY OF Sustainable Organization Pay for Performance ^ CARLSBAD Department Administrative Services Description Design and implement a compensation system for CCEA represented employees that links pay to performance. Project Lead Cheri Abbott, Human Resources Manager Start In progress Completion January 2014 Funding $50,000; included in the 2012-13 operating budget Status Discussions are now underway for pay for performance to be a part of city's proposal in labor negotiations with CCEA. The City Council is receiving periodic updates as part of the overall labor negotiations process. 14 Sustainable Organization City LinliyCustoir^cr Rek^nr (.J CITY OF ^ CARLSBAD Department Office of the City Manager Description In an effort to improve customer service and more efficiently use resources the city wiil be implementing a centralized non-emergency contact center, known as City Link. The project will provide a single phone number to the general public for all information and government services along with website and smartphone access. Project Lead Greg Hermann, Assistant to the City Manager Start In progress Completion To be determined Funding One time: $600,000-$! million; funding to be determined Ongoing: funding to be determined Status The Information Technology division will now be handling the project management for City Link. The new project management team will meet to review the scope of the project in April 2013. 15 CITY OF Sustainable Organization Teciinoiogy Strateci)' ^ CARLSBAD Department Administrative Services Description An information technology strategic plan will serve as a valuable planning tool and an effective communication vehicle. A strategic plan helps the city implement relevant evolving and emerging technology, ensures that the right service and support model is in place and that the city's technology will support its strategic business initiatives. The purpose of this plan is not only to do things better, but to make certain we are also focused on the outcomes that have the greatest impact to the city and achieves them in the most efficient way. Project Lead Tina Steffan, Interim Information Technology Director Start October 2012 Completion June 2013 Funding Estimated $59,000-$75,000; included in the 2012-2013 operating budget; Ongoing: $88,000 per year; funding to be determined Status The Technology Strategic Plan was kicked off with Third Wave (a strategic consulting company) in February. This planning includes business process mapping with each department to determine process improvement and system opportunities. The strategic planning is expected to be complete prior to the end of June 2013 in time for the new fiscal year. 16 Balancing Land Use Policies with a Changing Community General Plan Undn-e ^ CARLSBAD Department Community & Economic Development Description Through a comprehensive update to the General Plan and Local Coastal Program Land Use Plan, adapt city land use policies to address population and demographic trends as reflected in the Carlsbad Community Vision. Maintain the city's high standards and balance a thriving community with the need for tranquil, natural open spaces. Project Lead Kathy Dodson, Community & Economic Development Director Start In progress Completion December 2013 Funding Included in $1,345,000 for Envision Carlsbad program; included in the 2012-13 operating budget Status Work on the various General Plan elements (including the Housing Element update). Local Coastal Program Land Use Pian and program environmental impact report is underway, with public draft documents anticipated to be released in summer of 2013. City Council adopted the Barrio land use changes in February 2013 which is part ofthe implementation ofthe Housing Element. 17 (iii CITY OF Balancing Land Use Policies with ^ CARLSBAD a Changing Community Developmen • Standards Department Description Project Lead Start Completion Funding Status Community & Economic Development Prepare updates to the city's Zoning Ordinance and various master/specific plans as necessary to adopt new development standards that fully implement the land use policy changes in the General Plan update. Kathy Dodson, Community & Economic Development Director In progress July 2014 Included in $1,345,000 for Envision Carisbad program; included in the 2012- 13 operating budget The city's zoning ordinance will be reviewed, and options for improving its organizational structure and integration with the updated General Plan will be identified. Recommended changes to the zoning ordinance will be considered through meetings with the Planning Commission, anticipated to occur in October through December 2013, with the public review draft zoning ordinance anticipated to be released in February 2014. 18 Balancing Land Use Policies with a Changing Community Proposed Power Plant .fj^ CITY OF '"^ CARLSBAD Department Description Project Lead Start Completion Funding Status Public Works Coordinate city's response to the proposed power plant. This includes developing and implementing technical and legal strategies at the local, state and federal level. Joe Garuba, Municipal Property Manager In progress Ongoing Included in the 2012-13 operating budget The California Energy Commission (CEC) approved the NRG license in May 2012 and the city has exhausted all procedural remedies. The city continues to participate in the California Public Utilities Commission proceedings to consider additional power contracts for the San Diego region. The Utilities Commission released a draft decision in December 2012 that limits new power contracts In San Diego until 2018. This decision was recently upheld and creates an additional barrier to the development of the Carisbad energy center project. 19 CITY OF Balancing Land Use Policies with ^ CARLSBAD a Changing Community Plaza Camino Real Reae^'eluDmeni Department Community & Economic Development Public Works Description Redevelop Plaza Camino Real. The first step in this process is to negotiate lease terms with Westfield for the potential partial development of the Plaza Camino Real parking lot. The second step is to compiete the processing of private development applications for the larger renovation of Plaza Camino Real. Project Lead Don Neu, City Planner Joe Garuba, Municipal Property Manager Start In progress Completion Ongoing Funding Included in the 2012-13 operating budget Status The applicant is finalizing revisions to the site development plan. The project is expected to be heard by the Planning Commission in June 2013. 20 '•A CITY OF Changing Parks and Recreation Needs ^ CARLSBAD Needs Assessment & Cum-prehcnsive Action Pla Department Parks & Recreation Description Create an approved road map for the future development of parks and recreation programs and facilities. This will be accomplished by conducting a needs assessment which will analyze current parks and recreation programs and master planned facilities against future needs and take into consideration the growing and changing needs of seniors. Project Lead Chris Hazeltine, Parks & Recreation Director Start June 2012 Completion September 2013 Funding Estimated $150,000; included in the 2012-13 operating budget Status 450 people participated in 18 different leadership, focus group and town hall meetings in February as well as an on-line survey. A statistically valid survey wili be conducted in April 2013. 21 «• CITY OF Changing Parks and Recreation Needs CARLSBAD Department Public Works Description Construct Alga Norte Community Park. Project Lead Patrick McGarry, Public Works Superintendent Start !n progress Completion December 2013 Funding $29.3 million; included in the 2012^13 Capital Improvement Program Status Building walls and roofing are nearing completion. Solar PV preliminary evaiuation is in progress. The project remains within budget and on schedule for a late September or early October 2013 completion. 22 Changing Parks and Recreation Needs * CITY OF CARLSBAD WgEP^.'jB-K Sit . ^ Department Description Project Lead Start Completion Funding Status Parks & Recreation Implementation ofthe Lake Calavera Trails Master Plan which was approved in January 2010. This plan, which identifies authorized trails and trail improvemenls,, was developed by the Parks & Recreation Department vvith input from the San Diego Mountain Bikmg Association, Preserve Calavera and residents. The plan includes trail directional signage, informational kiosi<s, fencing, interpretive signage and general improvements such as erosion repairs, clearing brush and weeds, re- routing of more sustainable trails and boardwalk trails for wetiands and creek crossing. Liz Ketabian, Parks Planner in progress December 2013 $598,750; included in the 2012^-13 Capital Improvement Program The last required permit to begin construction was recently received from the Army Corps of Engineers. Construction bids wiil be solicited in May with construction expected to start in September 2013. 23 Changing Parks and Recreation Needs Trails Master Plan CITY OF '^CARLSBAD Department Parks & Recreation Description Prepare a comprehensive trails master plan. In addition to plans for future developments to the trails system, the master plan will inciude the identification of policies, guidelines and construction standards, safety and enforcement as wel! as trail program vision, goals and objectives. A comprehensive trails master plan may also serve to leverage grant funding and other funding sources for continued development of the city's trails program. Project Lead Liz Ketabian, Parks Planner Start July 2012 Completion June 2013 Funding $60,000; included in the 2012-13 Capital Improvement Program Status This project has been combined with Transportation Division's livable streets initiative, to be developed as part of a recently awarded SANDAG grant. 24 Changing Parks and Recreation Needs •» CITY OF CARLSBAD Department Parks & Recreation Description Currently, the city is within 10 percent of reaching the Habitat Management Plan's goal for habitat preservation. The plan calls for the city to set aside 6,478 acres of open space when the city is built out, and Carlsbad has succeeded in setting aside 5,821 acres in the seven years since the plan was adopted. Future plans for open space in Carlsbad include developing management strategies and conducting outreach to promote the benefits of open space. Project Lead Chris Hazeltine, Parks & Recreation Director Start In progress Completion Ongoing Funding included in the 2012^4.3 operating budget Status Continue to expand the amount of open space and trails in the city through active monitoring of potential acquisition sites and partnering with others, where possible, to leverage taxpayer funds. Council recently appropriated $5 million for future open space acquisition. Staff completed an open space map that has been distributed to interested parties and posted to the city's website. 25 Changing Parks and Recreation Needs Carlsbad Boulevard Realignment CITY OF ^ CARLSBAD Department Public Works Description The Carlsbad City Council approved an agreement to work with the California State Parks Department on a visionary project that could bring expanded beachfront park areas, trails, bike access, recreational amenities, parking, beach-friendly shops and restaurants, and an expanded state campground to the stretch of coastline south of Cannon Road. Project Lead Skip Hammann, Public Works Director Start In progress Completion Ongoing Funding Estimated total cost $40-60 million; $3.25 million included in the 2012-13 Capital Improvement Program Status Project corridor concepts are being developed by the city in concert with State Parks for use in the environmental review phase of the project. The need to follow the 6f process has been confirmed. City staff is now meeting with the key stakeholders in the community for the initial outreach. The environmental review phase is projected to begin in fall 2013. 26 Livable Streets ^ CITY OF ^ CARLSBAD >tate Street Roundabout ano tnastal Rail Trail P. e a c h. Jt Department Description Project Lead Start Completion Funding Status Public Works Construct a roundabout at the intersection of Carisbad Boulevard and State Street to enhance safety and implement livable streets principles. This project will improve traffic circulation for all modes of transportation on Carlsbad Blvd. by connecting the two cities of Carlsbad and Oceanside with a trail/path, bike lanes, and sidewalks across the Buena Vista Lagoon by repurposing the existing vehicle lanes. Bryan Jones, Deputy Transportation Director In progress June 2014 Estimated $1.5 million for roundabout and other coastal rail trail reach 1 improvements; Active Transportation Grant Application was approved by SANDAG on September 28 for $800,000 with a city match of $500,000. Plans and construction documents for roundabout construction are currently being completed. These documents are being utilized for environmental review and permits from Oceanside and other resource agencies. Construction will start by October 2013. 27 T CITY OF Livable Streets Pedestrian Crossings CARLSBAD Department Public Works Description Construct median refuge islands and rapid flashing lights at pedestrian crossings on Carlsbad Boulevard between Oak Avenue and Tamarack Avenue to improve pedestrian safety and beach access. Project Lead Skip Hammann, Transportation Director Start Construction completed; evaluation is in progress. Completion Concrete medians constructed before Memorial Day Weekend, 2012 as requested by City Council. Funding $44,000 was spent on the concrete medians; $200,000 was included in the 2012-13 Capital Improvement Program. Status Staff is continuing to evaluate the need for additional signage and/or Rectangular Rapid Flashing Beacons. Staff will return to council in May 2013 regarding the use of the beacons as federal standards do not allow for them to only be installed in the median as the resolution was adopted in April 2012. 28 Livable Streets CITY OF ^ CARLSBAD Carlshad Actr^^s Transporaii'-'r^ Strateqies Department Public Works Description Phase I to update the policies and standards has been completed. In Phase II staff are working with livable streets professional consultants on a Carlsbad Active Transportation Strategies (CATS) plan focused on implementation ofthe updated policies and standards. The plan will develop projects in concept for future CIP budgets and identify synergy that can occur between the Trails Master Plan and Livable Streets. Project Lead Bryan Jones, Deputy Transportation Director Start May 2012 Completion April 2014 Funding SANDAG Active Transportation Program Grant and Transportation Department Contingency Status Phase I Livable Streets Assessment was completed February 2013, is available on the department's webpage, and has won a Complete Streets Programs/Plans award from the American Pianning Association. Phase II is underway with the execution of consultant contracts. Community outreach will begin in June 2013. 29 Next Generation of Community Leaders Citizen Leadership Initiative ^/^ CITY OF ^ CARLSBAD Department Description Project Lead Start Completion Funding Status Community & Economic Development A Citizen Leadership Initiative focused on recruiting and preparing emerging community leaders for active roles in civic leadership within Carlsbad both now and in the future. Debbie Fountain, Housing & Neighborhood Services Director July 2012 June 2013 Included in the 2012-13 operating budget Developing a leadership training segment for CED/HNS module of Citizens Academy as a pilot project. Continuing to research and identify external leadership development opportunities for these emerging leaders. The next step is to identify new leadership opportunities within the City of Carisbad organization and the community by June 2013. 30 CITY OF ^ CARLSBAD Next Generation of Community Leaders Boards ond Commissions Department Description Project Lead Start Completion Funding Status Office of the City Manager Update the roles of Boards, Commissions and Committees to enhance their impact, make them more exciting and attract a broader demographic of participants to serve on those bodies. Steven Didier, Senior IVIanagement Analyst July 2012 To be determined Included in the 2012-13 operating budget Staff has begun work to inventory and review current demographic make- up of Boards, Commissions and Committees. Staff liaison's to each body will be contacted in the coming weeks to review and assess goals, objectives, work plans, terms, policies and procedures and recruitment and selection procedures. Specific ideas, plans and milestones for meeting the goals of this project are being developed for each board, commission and committee. 31 •/p CITY OF ^ CARLSBAD Strategic Goals 32 Economic Development Permitting Technology Upgrades CITY OF ^ CARLSBAD Department Community & Economic Development Description Establish a GIS-centric information system platform that utilizes technology to leverage fewer staff while optimizing the development services permitting process. It would also be available to Fire Prevention, Storm Water and Construction Management and Inspection for their permits and inspections. The system would include a public portal allowing 24/7 access which would help facilitate self-service by our customers and empowering them with the tools to manage their own projects. Project Lead Glen Van Peski, Engineering Manager Start In progress Completion To be determined Funding One time: estimated $750,000 to $1.5 million; funding to be determined Ongoing: estimated $25,000-$50,000 per year; funding to be determined Status The Information Technology Division has put this project on hold pending investigation ofa city-wide enterprise resource planning program. 33 Economic Development (f CITY OF ^ CARLSBAD Cor Countrv Department Community & Economic Development Description Based on the direction received from the City Council in January 2012, on the Car Country Carlsbad Working Group Summary Recommendations Report, staff will initiate and complete actions to implement the prioritized improvements. Progress reports will be prepared and distributed to the City Council and to the Car Country Carlsbad Improvements Working Group as appropriate throughout the implementation process. Project Lead Kathy Dodson, Community & Economic Development Director Start In progress Completion June 2013 Funding Included in the 2012-13 operating budget Status Initiated implementation of the improvements recommended by the City Council as follows: • Completed installation of red curbs, lane narrowing, and bike lanes on Car Country Drive and Paseo del Norte • City staff drafted the Specific Plan updates to address signage and streamlining the approval process. Planning Commission is currently considering changes to the city-wide signage ordinance, after which changes to the specific plan will be finalized and moved forward. • All other recommended improvements on hold pending direction/decision of Car Country Dealership Task Force 34 Financial Health Corporate Marine ling Pa run r^niijs (.J CITY OF CARLSBAD Department Description Project Lead Start Completion Funding Status Communications Public agencies are increasingly looking to develop new revenue streams to support public services. One option is to determine how we may want to use our facilities, venues, events and other assets for marketing, naming rights or sponsorship programs with businesses and other organizations. Kristina Ray, Communications Manager July 2012 June 2013 Estimated $40,000; included in the 2012-13 operating budget Identified an expert in corporate marketing partnerships who could help the city identify potential opportunities. Have completed a draft assessment of all city assets for their potential use in marketing partnerships. Opportunities will be presented to the City Council for direction in spring 2013. 35 Financial Health P e a 1 Ps t a te r / a i r.j CITY OF ^ CARLSBAD Department Public Works Description Develop and implement a real estate strategic plan that optimizes the community benefit and revenue generation potential of the city's real property assets. This will create a portfolio of real property assets that maximizes revenue generation for the city while satisfying community use needs. Project Lead Joe Garuba, Municipal Property Manager Start In progress Completion June 2013 Funding Included in the 2012-13 operating budget Status City Council directed staff to proceed with implementation of the strategic plan on five selected properties. Staff prepared a draft Request for Proposal (RFP) for a long term ground lease for the first ofthe five locations. The proposed RFP for the Lot 9/CMWD reservoir property, located west of the Crossings Club House, is tentatively scheduled for City Council review and approval in April 2013. 36 Financial Health Redevelopment Dissolution U C'TY OF ^ CARLSBAD Department Description Project Lead Start Completion Funding Status Community & Economic Development Complete required activities per State Law to dissolve the Carisbad Redevelopment Agency and complete all financial obligations set forth in the Recognized Obligation Payment Schedule. Debbie Fountain, Housing & Neighborhood Services Director In progress June 2013 Included in the 2012-13 operating budget Redevelopment Obligation Payment Schedule (ROPS) 13-14A has been submitted; pending approval by the State Department of Finance. Staff participated in a third Meet ond Confer to discuss a dispute with the State over an enforceable loan obligation for the Tavarua Senior Affordable Apartment development, which has already received the loan proceeds and is nearing completion of construction of the project. A decision from the Department of Finance is pending. The Due Diligence Review (audit) of the non-housing redevelopment funds held by the Successor Agency to the former Carisbad Redevelopment Agency was completed and submitted for review by the Department of Finance; decision is pending. No additional reporting requirements pending at this time. 37 Financial Health Fellowships ,-J,l CITY OF > CARLSBAD Department Office of the City Manager Description The city will develop and implement a fellowship program to encourage talented individuals to work in local government and to consider the city of Carlsbad as a place of employment. This program will give the city access to the latest thinking from bachelors/masters programs throughout the nation and the ability to add high quality talent to our organization for work on special projects. Project Lead Greg Hermann, Assistant to the City Manager Start July 2012 Completion June 2013 Funding Estimated $80,000 dependent on number of positions and duration; included in the 2012-13 operating budget Status The city is planning to host one fellow in FY 2013-14 recruited from the International City/County Management Association. 38 Parks, Open Space and Trails CITY OF CARLSBAD i4/^a Norte Commbnity Park iCp^vxitiiUj P!ar Department Parks & Recreation Description Determine the best, most cost-efficient manner to operate the Alga Norte Community Park. Project Lead Chris Hazeltine, Parks & Recreation Director Start In progress Completion June 2014 Funding Included in the 2012-13 operating budget Status Staff has completed its review of the proposals to determine the best value operator of the facility and is prepared to discuss options at the April 30 City Council workshop. 39 Transportation and Circulation Traffic Signal Program (ii CITY OF ^ CARLSBAD Department Description Project Lead Start Completion Funding Status Public Works Upgrade deficient or outdated traffic signal equipment and synchronize signals on major roadways to improve traffic flow and provide remote access to traffic signal operations for all major traffic signals through a traffic management center. Bryan Jones, Deputy Transportation Director In progress July 2014 $5,610,000; included in the 2012-13 Capital Improvement Program All major roadway corridors (over 130 traffic signals) are now connected to the Traffic Management Center with new timing plans. The new Traffic Management Center at Faraday will be completed by May 2013 to better manage our traffic signal and roadways. 40 Resident Connection and Partnership Expanded Wireless Acces^:^ ^ CITY OF ^ CARLSBAD Department Administrative Services Description Offer city wireless Internet services, including both public and staff access, at city facilities where the public gathers. The city currently provides wireless Internet at 15 of its facilities. Additional potential sites for public wireless include: the Monroe Street Pool, Calavera Hills Park, Stagecoach Park, Aviara Park, Poinsettia Park, and the Schulman Auditorium at the Dove Library. Project Lead Bob Fries, Information Technology Manager Start July 2012 Completion June 2013 Funding One time: $234,000; funding to be determined Ongoing: $88,000 per year; funding to be determined Status A meeting is scheduled to finalize and document the business requirements. Once finalized, requirements are submitted to the project management team for approval. RFQ's for equipment and professional services are targeted for release in April 2013. An agenda bill to the City Council for funding approval is planned for May 2013. The project is expected to complete in August 2013. 41 CITY OF Resident Connection and Partnership Barrio Program ^ CARLSBAD Department Community & Economic Development Description Develop cooperative neighborhood enhancement programs with the Barrio community that will result in improved resident connections, neighborhood dynamics and enhanced sense of community through better private-public liaison efforts and focus on completion of neighborhood desired improvements. These programs will be developed in coordination with the village revitalization project and General Plan update. Project Lead Debbie Fountain, Housing & Neighborhood Services Director Start July 2012 Completion June 2013 Funding Included in the 2012-13 operating budget Status Second annual Spring Fiesta (spruce up event) for the Barrio has been scheduled for April 27, 2013. A draft Neighborhood Enhancement Action Plan has been prepared. This plan sets forth goals, objectives, and key responsibilities for stakeholders in implementation of the plan over time to enhance the historic Barrio neighborhood ofthe Village Area. Focus group discussions will be held with various representatives of the neighborhood to determine ifthe plan is complete or needs additional modifications. The plan will be finalized and the implementation phase will begin. Completion of plan is expected June 2013. 42 my. • V CITY OF Water ^ CARLSBAD Desalination Department Public Works Description The Carlsbad Desalination Project is a 50-million gallon a day seawater desalination plant that will supply the San Diego region with approximately 10 percent of its drinking water needs. The project, being developed by Poseidon Resources Corp., will be the first large scale desalination plant on the West Coast and the largest of its kind in the Western Hemisphere. It will be located next to the Carlsbad power plant at the corner of Carlsbad Boulevard and Cannon Road. Project Lead Casey Arndt, Construction Manager Start In progress Completion Expect production to begin in 2016 Funding Included in the 2012-13 operating budget and developer fees. Status Desalination Facility: Rough grading Permit: Final plan corrections have been made and permit will be issued April 2013. Precise Grading Permit: Plans have been submitted for plan check and are being reviewed. Building Permit: Plans have been submitted for plan check and are being reviewed. Conveyance Pipeline: Poseidon is preparing construction notices for the upcoming pipeline work in Vista heading west, a boring pit on Faraday and boring pit on Cannon and Avenida Encinas These notices will be mailed to businesses and resident within a half mile of the sites in the next week or two. Tunneling operations have begun under Rancho Santa Fe Road in San Marcos. Pipe installation has also begun on 9th Ave,, and Las Flores Dr. 43 Water Recycled Water <>: CITY OF ^ CARLSBAD I, irtfii to CftSifft Wltti., RECYCLED WATER 00 iW DRINK 10 liiE i MW Department Description Project Lead Start Completion Funding Status Public Works Develop recycled water Phase III Expansion Project, which will greatly increase the recycled water system customer base, install new pipelines and bring recycled water sales to the City of Oceanside, Olivenhain Municipal Water District, and Vista Irrigation District. David Ahles, Senior Engineer In progress June 2015 Estimated $29 million; funding to be determined February 28, 2013, met with State Water Resources Control Board to discuss application requirements for grant and low interest loan. State Prop 84 Round 1 grant was approved and Round 2 request for a grant will be submitted in May 2013. 44 Water Groundwater CITY OF ^ CARLSBAD Department Public Works Description Develop a plan for possible groundwater development including water rights in the San Luis Rey River Mission Basin and the Rancho Carlsbad community. The goal of this project is to create two full-functioning groundwater systems that extract, convey, treat, store and distribute groundwater throughout the Carlsbad Municipal Water District potable water distribution system. It is estimated that approximately 2,000 acre- feet of potable water could be produced each year from available groundwater supplies. Project Lead Bill Plummer, Engineering Manager Start In progress Completion June 2014 Funding Estimated $15 million; funding to be determined Status Staff has been pursuing a strategy where the City of Carisbad either would bring a declaratory relief action so that a judge could make a determination on Carisbad's groundwater rights, or request the SWRCB to reconsider its decision that the Mission Basin is an underground stream. A request for reconsideration would be brought if counsel determines it would be necessary to exhaust administrative remedies before pursuing other relief. The former City Attorney reconsidered the approach suggesting using a declaratory relief action. California's judicial branch, should take precedence over the SWRCB opinion. This will be discussed with new City Attorney. 45 Safe Community Facility Security -if CARLSBAD CITY OF Department Description Project Lead Start Completion Funding Status Police Conduct an environmental security review of the city facilities using the principles of Crime Prevention Through Environmental Design. These principles maintain that the proper design and effective use of a planned environment can lead to a reduction in the fear and incidence of crime as well as an improvement in quality of life. Issues to be considered are access control, natural and artificial (camera) surveillance and territorial control. Kelly Cain, Police Lieutenant July 2012 June 2013 Included in the 2012-13 operating budget • The team met on March 13, 2013 and began writing a policy for specific targeted applications • Once completed, the proposed policy will be presented to the Leadership Team for review • Approved options will be brought to the City Council at a later date 46 Safe Community Fire Sta tion 3 CITY OF ^ CARLSBAD Department Description Project Lead Start Completion Funding Status Public Works Complete design and construction of Fire Station No. 3 that meets the functional needs of the Fire Department (present and future), fits in architecturally with the surrounding community, integrates with the future Robertson Ranch, includes proven sustainability features, has optimized lifecycle cost and is completed within budget, on time and without contractor claims. Patrick McGarry, Public Works Superintendent In progress July 2014 $8.6 million; included in the 2012-13 Capital Improvement Program, additional funding requested for new storm water requirements and new street development. The Permit review from the City is completed. WLC (project architect) is preparing corrections and should have back to us by the end of April. We are concurrently conducting some value engineering to reduce the cost of the project. 47 Environmental Management ^ CITY OF CARLSBAD Department Description Project Lead Start Completion Funding Status Public Works Secure permits for dredging and stabilization ofthe Agua Hedionda Creek Channel and Calavera Creek. Once completed, the project wili remove the majority of the homes within the Rancho Carisbad Community from the lOO-year flood plain. Sherri Howard, Associate Engineer In progress Dredging scheduled to begin in September 2014 Estimated $10 million; partial funding included in the 2012-13 Capital Improvement Program A draft permit has been obtained from The Army Corps of Engineers contingent on Regional Water Quality Control Board Certification (Regional Board). CA Department of Fish and Wildlife issued permit in January 2013. Staff is preparing a letter, in response to comments received from the regional board, for submittal by April 15, 2013. Amendments to Special Use Permit and Coastal Development Permit have been secured. Staff will update Council and request project direction at a City Council Workshop in 2013. 48 Environmental Management Hydroelectric Power Generatio r.f CITY OF ^ CARLSBAD Department Public Works Description Construct hydroelectric project to generate electricity using the pressure and flow from the San Diego County Water Authority aqueduct system. One in-line, pressure controlled hydroelectric generator will be installed at Carisbad Municipal Water District Connection No. 3. The hydroelectric generator will produce approximately 150 kW for Carisbad Municipal Water District operations. Project Lead William Plummer, Engineering Manager Start In progress Completion December 2013 Funding $2,000,000; included in the 2012-13 Capital Improvement Program Status Plans and specifications are completed. FERC responded to "conduit exemption" application submitted by CMWD. Staff will be responding to their comments in April 2013. Tentative schedule is to submit agenda bill in May 2013 for consideration by Council to approve advertising to receive bids for construction. 49 Environmental Management Vista-Carlsbad Sewer interceptor \l CITY OF ^ CARLSBAD Department Description Project Lead Start Completion Funding Status Public Works Construct the Vista-Carisbad Interceptor Sewer, Reaches VCllB through VC15, and the Agua Hedionda Lift Station replacement. Terry Smith, Senior Engineer In progress July 2015 $46,730,000; included in the 2012-13 Capital Improvement Program The project design will be complete in June 2013 and all resource agency permits have been obtained. Must acquire easements from NRG, potentially requiring condemnation, approval from the California Energy Commission or entering into a development agreement with NRG. The lack of progress on the easement acquisition is due to ongoing issues related to the power plant project. Construction management and inspection services consultant has been obtained and constructability review has been completed. Funding agreement with City of Vista is being developed and will be complete by June. A request for authorization to bid for the construction contract planned to occur in July 2013, pending resolution with NRG. 50 Environmental Management Buena Vista Lagoon Restoratio. <^.J CITY OF ^ CARLSBAD Department Parks & Recreation Description The Buena Vista Lagoon currently provides important habitat for plant, fish, birds, and invertebrate species, including several special status species. Unfortunately, the lagoon has been changing steadily over time with progressive degradation ofthe various benefits to wildlife and humans. Results from recent studies indicated the lagoon would most likely become a vegetated fresh water marsh or riparian woodlands within the next 30-50 years, thereby ceasing to provide wetland function and values. Project Lead Chris Hazeltine, Parks & Recreation Director Start In progress Completion Ongoing Funding Included in the 2012-13 operating budget Status Staff serves as a resource to SANDAG, and monitors the progress of required environmental studies, which is leading to SANDAG's preparation of a comprehensive draft Environmental Impact Report and Environmental Impact Statement. The city has contributed $100,000 toward the environmental studies to complete the EIR. 51