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Home My WebLink About2013-04-30; City Council; 21211; Community Activity Grants FY 2012-2013 FundingCITY OF CARLSBAD - AGENDA BILL 23 AB# 21.211 COMMUNITY ACTIVITY GRANTS FY 2012-13 FUNDING RECOMMENDATIONS DEPT. DIRECT0f<J^2^^ MTG. 4/30/13 COMMUNITY ACTIVITY GRANTS FY 2012-13 FUNDING RECOMMENDATIONS CITY ATTY. MJJ DEPT. HNS COMMUNITY ACTIVITY GRANTS FY 2012-13 FUNDING RECOMMENDATIONS CITY MGR. RECOMMENDED ACTION: Adopt Resolution No. 2013-093 accepting the funding recommendations by the Community Activity Grants Citizen Review Committee and disbursement of funds to the identified organizations on a reimbursement basis only. ITEM EXPLANATION: Under the guidelines established in Council Policy No. 51, a seven-member Citizen Review Committee was appointed by the City Council to review the FY 2012-13 Community Activity Grant applications and formulate funding recommendations to the City Council. These guidelines specify that a citizen review panel be assembled consisting of the following community members: one representative from each quadrant of the City, one Senior Commission member, one Library Board of Trustees member, and one Parks & Recreation Commission member. The grant applications were due to the Housing & Neighborhood Services Department by October 28, 2011. Through the annual budget process, a total of $28,000 was made available to the community for enrichment programs, and a total of six (6) grant applications were received by the City with funding requests totaling approximately $51,700. The Citizen Review Committee met during the months of February and March, reviewed the individual grant applications and considered each on its own merits. All grant applications were evaluated by the Committee based on the level of enrichment provided to residents or enhancement to neighborhoods, organizational experience and expertise, and scope or extent of the projects offered to the community. As a result of careful review and evaluation, the Citizen Review Committee elected to recommend a total of $21,900 in funding for five (5) of the six (6) organization requests. Although there is no specific evaluation criteria within City Council Policy No. 51, the Committee used its discretion to make funding recommendations that it felt best met the intent of the Community Activity Grant program to enrich or enhance the community. Funding recommendations from the Citizen Review Committee can be modified and final grant awards are ultimately at the discretion of the City Council. Exhibit 2 summarizes the grant requests and the Committee's recommendations for funding. DEPARTMENT CONTACT: Courtney Enriquez 760-434-2812 Courtney.Enriquez@carlsbadca.gov FOR C/TY CLERKS USE ONLY. k COUNCIL ACTION: APPROVED k CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • WITHDRAWN • RETURNED TO STAFF • AMENDED • COUNCIL RECEIVED THE • REPORT/PRESENTATION OTHER - SEE MINUTES • Page 2 FISCAL IMPACT: The FY 2012-13 operating budget contains an appropriation of $28,000 for Community Activity Grants. No further appropriation is required, and there is no additional fiscal impact. The balance of $6,100 will remain in the fund, and made available in the future to fund other Community Activity projects. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. EXHIBITS: 1. Adopt Resolution No. 2013-093 accepting the funding recommendations by the Community Activity Grants Citizen Review Committee and disbursement of funds to the identified organizations. 2. Summary of FY 2012-13 Community Activity Grant requests and recommended funding. Exhibit 1 1 RESOLUTION NO. 2013-093 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE FUNDING RECOMMENDATIONS OF THE COMMUNITY ACTIVITY GRANT CITIZEN REVIEW COMMITTEE 4 AND APPROVING THE DISBURSEMENT OF FUNDS TO THE IDENTIFIED ORGANIZATIONS ON A REIMBURMSEMENT BASIS 5 ONLY. 6 y WHEREAS, the City Council of the City of Carlsbad, California, appointed a seven- 8 member Citizen Review Committee to review Community Activity Grant applications and to ^ create funding recommendations; and WHEREAS, the Citizen Review Committee has recommended five (5) organizations and the associated funding amounts, as set forth in Exhibit 2 and attached for reference purposes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 10 11 12 13 j4 California, as follows that: 15 1. The above recitations are true and correct. 16 17 18 19 20 2. That the following organizations are hereby granted funds in the amounts shown from the Community Activity Grants Fund for Fiscal Year 2012-2013 in accordance with Council Policy 51: Assistance League of Ranch San Dieguito $4,000 21 Carlsbad Sister City Ambassadors $2,000 Carlsbad Explorer Post 781 $10,000 Carlsbad Youth Athletics, DBA Carlsbad Pop Warner $2,000 North Coastal Prevention Coalition $3.900 TOTAL AWARDS $21,900 23 24 25 26 27 // 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 30^^ day of April, 2013, by the following vote to wit: AYES: NOES: Council Members Hall, Wood, Blackburn and Douglas. Council Member Packard. ABSENT: None. ATTEST: CITY OF CARLSBAD COMMUNITY ACTIVITY GRANTS, FY 2012-13 Requests and Funding Recommendations Exhibit 2 Organization Program Description Grant Recommendation Request How many prior yrs funded? Assistance League of San Dieguito Funding to benefit Operation School Bell and financial scholarships for 6*^ graders to attend science camp $8,000 $4,000 4 Carlsbad Sister City Ambassadors Funding to benefit the Winter Classic program, a program that has been established to build seed money for the Ambassador program and to help the organization reach financial sustainability $4,800 $2,000 1 Carlsbad Explorer Post 781, Inc. Funding to benefit the Carlsbad Explorers Programs (Fire and Police) to pay for Academy costs, uniforms, equipment, group van, and liability insurance $20,000 $10,000 2 Carlsbad Youth Athletics, DBA Carlsbad Pop Warner Funding to benefit operational costs and athletic scholarship programs for both football and cheerleading $10,000 $2,000 0 HeadNorth Funding to benefit five (5) "Day in a Chair" events to raise awareness for those with spinal cord injuries and disability month in October $5,000 $0 0 North Coastal Prevention Coalition Funding to benefit a proposed workshop focusing on substance abuse prevention. Attendees to create a public service announcement to be shared with various mediums. $3,900 $3,900 0 Totals FY 2012-13 Available Funding Available Balance (to be returned to fund for next year programming) $51,700 $21,900 $28,000 $6,100 Notes: 1. Assistance League received 3 years of funding and then tool< a 2 year break as required by the policy before requesting a 4**^ year of funding. If funding is approved as noted, the organization will reach its 5 year limit this year and will be ineligible for any additional Community Activities Funding in future years. 2. Although it is a very worthy program, the Committee did not recommend funding for the "HeadNorth" program because it did not appear to clearly meet the intent of the Carlsbad community benefit criteria for the funding, or even a north county benefit; it seemed to have a much larger and more regional program benefit. 3. The funding amounts recommended by the Committee were decided on a case-by-case basis, after consideration of the benefits, need, funding leverage by other sources, etc. and then much discussion by the Committee. Community Activity Grants FY 2012-13 Funding Recommendations Frank Boensch April 30, 2013 Background •Council Policy 51 •$1 million set aside in a separate fund •Interest used to fund Community Activity Grants •Public purpose and benefit Citizen Grant Review Committee •Boyd Mahan Northwest Quadrant •Roy Atkin Northeast Quadrant •Donna Johnson Southwest Quadrant •Michelle O’Reilly Southeast Quadrant •Wendy Hineman Library Board of Trustees •Matt Simons Parks & Recreation Comm. •Ray Pearson Senior Commission 3 Eligibility Requirements •Organizations cannot receive funding from any other city source •Grants cannot be awarded to a social service program •Grants cannot be awarded to educational institutions •A maximum of 5 years funding 4 Funding Recommendations •Assistance League of San Dieguito $4,000 •Carlsbad Explorer Post 781, Inc. $10,000 •Carlsbad Sister Cities Ambassadors $2,000 •Carlsbad Youth Athletics, CPW $2,000 •North Coastal Prevention Coalition $3,900 5 Recommendation •Adopt resolution accepting the funding recommendations of the Community Activity Grant Citizen Review Committee and approving the disbursement of funds to the organizations. 6