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Home My WebLink About2013-06-11; City Council; 21250; Approval Amendment 2 Iteris Inc PN 6320CITY OF CARLSBAD - AGENDA BILL APPROVAL OF AMENDMENT NO. 2 WITH ITERIS, INC. FOR THE MASTER PURCHASE AGREEMENT FOR THE TRAFFIC SIGNAL PROGRAM, PROJEa NUMBER 6320 DEPT. DIRECTOR CITY ATTY. CITY MGR. RECOMMENDED ACTION; Adopt Resolution No. 2013-130 approving Amendment No. 2 to extend and amend the Master Purchase Agreement with Iteris, Inc. for the purchase of traffic signal communication equipment for the traffic signal program. Project No. 6320 ITEM EXPLANATION: The 2012-2013 Capital Improvement Program includes the Traffic Signal Program (project No. 6320) to upgrade traffic signal equipment and create a traffic signal communication network. When complete, this project will network most of the 172 traffic signals managed by staff and link them to the new Traffic Management Center. In 2011 the city selected Iteris, Inc. to provide communication equipment for the traffic signal program. A $600,000 spending limit was placed on the original agreement (Agenda Bill No. 20,648; Resolution 2011-192) so that staff could install and evaluate the equipment before returning to City Council to increase the spending limit and complete the project. Staff has completed the evaluation and concluded that the traffic signal communication equipment meets the required specifications and the performance has exceeded expectations. Staff recommends approving Amendment No. 2 to the Iteris master purchase agreement to increase the spending authority for purchasing communication equipment by $600,000. The proposed equipment would be installed in existing traffic signal cabinets or mounted on existing traffic signal poles. FISCAL IMPACT: The spending limit for the master purchase agreement to procure traffic signal communications equipment is recommended to be increased by $600,000 for a total not to exceed $1.2 million with a five-year contract extension. There are adequate funds remaining in the CIP Infrastructure Replacement Fund for this amount. ENVIRONMENTAL IMPACT: The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15301(c) - minor alteration of existing facilities, including streets, sidewalks, gutters, and similar facilities involving negligible or no expansions. DEPARTMENT CONTACT: Doug Bilse 760-688-8600 Doug.Bilse@carlsbadca.gov FOR CLERK USE. )C COUNCIL ACTION: APPROVED )C CONTINUED TO DATE SPECIFIC • DENIED CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER - SEE MINUTES • 1 AMENDED • REPORT RECEIVED • 1 EXHIBITS: Resolution No. 2013-130 approving Amendment No. 2 to amend the master purchase agreement with Iteris, Inc. for the procurement of traffic signal communications equipment for Project No. 6320 and possible other projects to be determined. Amendment No. 2 to extend and amend the Master Purchase Agreement with Iteris, Inc. 23 24 25 26 27 28 RESOLUTION NO. 2013-130 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 2 TO AMEND THE MASTER PURCHASE AGREEMENT WITH ITERIS, INC FOR THE PROCUREMENT OF TRAFFIC SIGNAL COMMUNICATIONS EQUIPMENT WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary and in the public interest to approve Amendment No. 2 to the master purchase agreement with Iteris, Inc., for the procurement of traffic signal communications equipment; and 6 7 8 9 10 11 WHEREAS, On September 23, 2011, the City entered into an agreement with Iteris, Inc. 12 in the amount of $600,000 to provide communications equipment; and 1^ WHEREAS, City staff and Iteris, Inc. have negotiated unit prices as described in this 14 Amendment No. 2 to master purchase agreement; and WHEREAS, funds have been appropriated in the 2012-13 Capital Improvement Program from the Infrastructure Replacement Fund and sufficient funds are currently available. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows that: 1. The above recitations are true and correct. 15 16 17 18 19 20 21 2. That Amendment No. 2 to Master Purchase Agreement with Iteris, Inc. with a 22 spending limit increase of $600,000 for the procurement of traffic signal communications equipment is approved and the Mayor is hereby authorized and directed to execute said amendment. // // 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 11^^ day of June , 2013, by the following vote to wit: AYES: NOES: Council Members Hall, Packard, Wood, Blackburn and Douglas. None. ABSENT: None. ATTEST: «^ toy.. '..^ fif TRAN842 AMENDMENT N0.2 TO EXTEND AND AMEND MASTER PURCHASE AGREEMENT FOR TRAFFIC SIGNAL COMMUNICATIONS EQUIPMENT (ITERIS, INC.) This y^mendment No.2 is entered into and effective as of the day of , 2013, extending and amending the master purchase agreemenwflated September 23, 2011 (the "Agreement") by and between the City of Carisbad, a municipal corporation, ("City"), and Iteris, Inc., a Delaware corporation, hereinafter referred to as "Seller" or "Contractor" for the purchase of traffic signal vehicle detection equipment. RECITALS A. On September 19, 2012, the Parties executed Amendment No. 1 to the Agreement to extend the Agreement for a period of one (1) year; and B. The Parties desire to extend the Agreement for a period of two (2) years; and C. The Parties have negotiated and agreed to a supplemental master purchase and fee schedule, which is attached to and incorporated in by this reference as Exhibit "A", Master Purchase and Fee Schedule. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein. City and Contractor agree as follows: 1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those equipment and services per the Master Purchase and Fee Schedule described in Exhibit "A". With this Amendment, the total Agreement amount shall not exceed one million two hundred thousand dollars ($1,200,000). 2. City will pay Contractor for all work associated with those services described in Exhibit "A" on a time and materials basis not-to-exceed six hundred thousand dollars ($600,000). Contractor will provide City copies of invoices sufficiently detailed to include related activities and costs for approval by City. 3. Contractor will complete all work described in Exhibit "A" by September 22, 2015. 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 5. All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. /// /// /// City Attorney Approved Version 1/30/13 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR Iteris, INC., a Delaware cerporation CITY OF CARLSBAD, a municipal corporation of the State of California By: ^ (print nameytitle) Mayor ^ ('sign here) ATTEST: (print name/title) r JARA City Clerk If required by City, proper notarial acknowledgment of execution by Co%&bL..^ attached. If a corporation. Agreement must be signed by one corporate officer fr&ryj^pa^^'pf'uie following two groups: " Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney City Attorney Approved Version 1/30/13 Table 1 EXHIBIT "A" 1 FURNISH BACKHAUL RADIO 2 FURNISH SECTORAL ANTENNA 3 FURNISH 2.4 GHz LOCAL INTEGRATED RADIO/ANTENNA 4 FURNISH 5.8 GHz LOCAL INTEGRATED RADIO/ANTENNA 5 FURNISH REPEATER 6 FURNISH REPEATER ANTENNA 7 FURNISH STREET LIGHT POWER ADAPTER 8 FURNISH MOUNTS, BRACKETS, AND CONNECTORS 9 FURNISH 5' RISER 10 FURNISH OUTDOOR RATED CAT5E CABLE (APPROX 150' EA) 11 FURNISH POE INJECTOR 12 FURNISH SURGE SUPPRESSOR 13 FURNISH POWER STRIP 14 FURNISH SWITCH: 2 BONDED PAIRS AND 4 10/100 PORTS 15 FURNISH SWITCH:4 BONDED PAIRS AND 4 10/100 PORTS 16 FURNISH SWITCH: 8 BONDED PAIRS AND 4 10/100 PORTS 17 FURNISH MANAGED ETHERNET SWITCH 18 FURNISH TYPE 170 CONTROLLER ETHERNET NETWORK CARD EP-11N58INTPTP/ Encom Integrated Broadband Radio (POE, Bracket, 150' CAT 5) EP-BB24INT EP-BB58INT EP-COMMPAKBB58 AN 199 7.5 dBd Gain POE OWL FP-287 Brackets Included, PeIco AB0604 Pelcb 0175 Included with Radio Included with Radio Actelis ML622i Actelis ML684i Actelis ML688 Etherwan EX78000-OOB INS Digi N2S-170 Services FURNISH INSTALLATION SUPPORT STAGE 1 FIELD TEST AND/OR 20 FIRST FIVE LOCATIONS 21 FURNISH ON-SITE TECHNICAL SUPPORT 22 FURNISH SITE SURVEY AS NEEDED 23 TRAINING EP-COMMPAKBBlln58INT EP-COMMPAKBB24INT EP-COMMPAKBB58INT EP-COMMPAKBB58 AN-199 POE OWLFP-287 AB-0604-84 PELCO0175 ML622i ML684i ML688 EX78O00-00B N2S-170 2,702.00 NA 1,540.00 1,540.00 1,400.00 54.00 266.67 100.00 133.33 NA NA NA 26.67 1,455.63 2,486.88 2,985.94 1,170.00 130.00 70 Hr 70 Hr 70 Hr 70 Hr Optional Items 24 Encom Integrated Dual 5.8 Ghz Radio 25 Encom Dual 5.8 Ghz Radio 26 Sectoral Antenna Kit 27 Panel Antenna Kit 28 Omni Antenna Kit 9 dBi 29 Encom 6 Port Unmanaged Switch 30 DC POE DC Power Injector 31 ML624 Ethernet Access Device 32 McCain Ethernet Controller Card EP-BB58/58INT EP-COMMPAKBB58/58 AN 206K AN-196k AN-223k9dBi SW-100 BH1007A Actelis ML624 M33332A EP-BB58/58INT EP-COMMPAKBB58/58 AN-206K AN-196K AN-223K SW-100 BH-1007A ML624 M33332A 3,000.00 2,850.00 375.00 160.00 225.00 450.00 50.00 2,066.00 139.00 Submitted by Mehdi Sarram at 6/11/13 City Council Meeting re Agenda Items 1-3 March 18,2013 Meeting with Doug Bilse, Bryan and Skip Data points in city traffic signals The following are actual data points as I drove through the city of Carlsbad in the past few months, mostly on ECR and PAR. Date/Time/Day Direction Traffic light at Status Comments 12/7/12,3:30 pm, Fri ECR-south Town Garden Red Camino Robles Red Poinsettia Red 12/21/12, 7:00 am, Fri ECR-north PAR Red College Red Cannon Red 1/2/13, 9:30 am. Wed ECR -north Faraday Red Cassia Red Poinsettia Red Alga Red Alga is the biggest problem-mostly red on either direction any day in the past 5 years 1/4/13, 3 pm, Fri ECR-south Poinsettia Red Dove Red Alga Red Costa Del.. Red Alga Red 1/6/13, 9 am. Sun ECR-north Camino Del. Red Poinsettia Red 1/7/13, 4 pm, Mon Estrella de Mar to Poinsettia Poinsettia Red No cars on either directions on Poinsettia, yet red light for 12 sec 1/9/13, 10:30 am, Wed ECR-north College Red Jackson Par Red Cannon Red Kelly Red Chestnut Red 1/9/13, 3:10 pm, Wed ECR-south Hosp way Red This does not look good Chestnut Red Kelly Red Cannon Red College Red Faraday Red PAR Red Cassia Red 1/14/13, 2 pm, Mon ECR-north Garden view Red PAR Red Faraday Red 1/18/13, 3 pm, Fri ECR-north Town Garden Red No one on opposite sides PAR Red College Red Tamarack Red Village drive Red Marron Red 1/18/13,4 pm, Fri College south Marron Red Tamarack Red Cont on ECR south College Red Faraday Red PAR Red Cassia Red 1/25/13,4 pm, Fri ECR-north La Costa Red Alga Red 2/3/13,10 am, Sun ECR-north Town Garden Red PAR Red Jackson Par Red Cannon Red Tamarack Red Chestnut Red Village Drive Red 2/18/1/3,2 pm, Wed ECR-north Camino.. Red Town Garden Red PAR Red Faraday Red 3/11/13, 5 pm, Mon ECR-south Camino.. Red Cassia Red 3/12/13, 3 pm, Tu ECR-north Calla Barcelona Red La Costa Red 3/15/13, 9 am, Fri ECR-north Camino.. Red PAR Red College Red Cannon Red Questions: I like to know the improvements in traffic lights synchronization in our city, schedule to completion, data collection on improvements so far and by which methods. Do we have someone like me driving around the city observing how the lights work or do not work? Total money spent so far excluding salaries of staff. Have we achieved the goals our mayor set a few years ago? What the percent improvement is roughly as compared when the project started? My personal views on the city traffic improvements. Traffic Signal Program Doug Bilse, T.E. Senior Traffic Engineer City Council Meeting June 11, 2013 Proof in the Concept Award Winning Planning Why This Project is Needed •City Council Strategic Goal: - Provide and support a safe and efficient transportation system that moves people, services and goods throughout the city •Transportation Mission: - We Keep Carlsbad moving by providing a transportation system valued by all… •Transportation Vision: - Be a fiscally responsible and professionally managed organization How We Created a SMART Program •Safe •Measurable •Accountable •Reliable •Team What This Project Accomplished •World Class Traffic Signal Program •Accountable maintenance program •Asset inventory •Traffic Management Center (TMC) •Wireless network •Auto/bike detection •Upgrade equipment •Signal timing plans •Village Street Lights •Carlsbad Scrambles Project Status •6 months ahead of schedule •$1.2M under budget Ahead of Schedule Project Phase (months) Traffic Signals Linked to TMC Originally Scheduled Actually Completed Exceeded Expectations Phase I (6) 41 55 14 Phase II (8) 56 75 19 Total : (14) 97 130 33 Under Budget Phase Costs Original Cost Estimate Current Estimated Costs Project Savings Pilot project $0.7M $0.6M $100,000 Phase I $1.4M $0.9M $475,000 Phase II $1.6M $1.1M $525,000 Phase III (in progress) $1.75M $1.75M $0 TMC Upgrades (in progress) $0.25M $0.15M $100,000 Total Cost $5.7M $4.5M $1.2M Under Budget Phase Costs Original Cost Estimate Current Estimated Costs Project Savings Pilot project $0.7M $0.6M $100,000 Phase I $1.4M $0.9M $475,000 Phase II $1.6M $1.1M $525,000 Phase III (in progress) $1.75M $1.75M $0 TMC Upgrades (in progress) $0.25M $0.15M $100,000 Total Cost $5.7M $4.5M $1.2M Remaining Work Item Estimated Cost Communications equipment $550,000 Video detection equipment $400,000 Emergency Vehicle Pre-emption $800,000 TOTAL $1,750,000 Potential Projects Potential Project Estimated Cost Battery Back-Up (major corridors) $550,000 Smart Map $150,000 Fiber Optic $500,000 TOTAL $1,200,000 Measuring Success Category Before After Traffic Signal Program D+ B+ Peak Hour Traffic Flow C B Doing Things Differently Old Way: Design-Bid-Build •Lowest Cost Bid •Build •Minimize risk •Finger pointing •Look for mistakes New Way: Design/Build •Best Value Bids •Master Purchase Agreements •Share risk •Team solutions •Anticipates issues Questions Emergency Vehicle Pre-emption •Used by emergency vehicles to pre-empt signal operations to get a green •Improves response time and safety •Illegal units widespread •Favorable bids Traffic Signal Program Report Card NTOC Traffic Signal Program Report Card Category Before CIP Project After Phase II National Results Management C- A- D Traffic Signal Operations: Isolated Intersections D+ A- C Traffic Signal Operations: Corridors F C- C Signal Timing Practices C- A C Traffic Monitoring and Data Collection C- B- F Maintenance D B+ C Overall Results D+ B+ D+