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HomeMy WebLinkAbout2013-06-18; City Council; 21262; Acceptance Donation Support of 2013 Jazz in ParksCITY OF CARLSBAD - AGENDA BILL AB# 21,262 ACCEPTANCE OF CASH DONATION AND AN IN-KIND DONATION OF SERVICES IN SUPPORT OF 2013 TGIF JAZZ IN THE PARKS CONCERT SERIES DEPT. HEAD tif^ MTG. 6/18/2013 ACCEPTANCE OF CASH DONATION AND AN IN-KIND DONATION OF SERVICES IN SUPPORT OF 2013 TGIF JAZZ IN THE PARKS CONCERT SERIES CITY ATTY. DEPT. Library & Cultural Arts ACCEPTANCE OF CASH DONATION AND AN IN-KIND DONATION OF SERVICES IN SUPPORT OF 2013 TGIF JAZZ IN THE PARKS CONCERT SERIES CITY MGR. 1^ RECOMMENDED ACTION: Adopt Resolution No. 2013-147 accepting a cash donation of $20,000 from the Carlsbad Friends of the Arts and an in-kind donation of services totaling $6,234 from Modern Postcard, both in support ofthe 2013 TGIF Jazz in the Parks summer concert series. ITEM EXPLANATION: The Carlsbad Friends of the Arts, a non-profit, community-based organization dedicated to supporting the programs and activities of the City of Carlsbad's Cultural Arts Office, has generously offered to donate $20,000 to be used by the City for the 2013 TGIF Jazz in the Parks concert series. The Friends raise their funds through the Opportunity Drawings conducted at the TGIF Jazz concerts and through their membership program. The donation is intended to be used for TGIF Jazz operational services such as shuttle buses, porta-toilets, truck rentals, trash and recycling services, and supplies at the concerts. Modern Postcard, a nationally renowned company based here in Carlsbad, has generously printed 3,000 copies ofthe 2013 TGIF Jazz announcement card at no charge and 8,000 copies of the 2013 TGIF Jazz Souvenir Program at cost, for a total in-kind donation valued at $6,234. The announcement cards provide an important method for informing the community about the upcoming concert schedule, and the souvenir program, which is offered free at each concert and at various community locations, offers expanded information about the concerts, the bands and the Cultural Arts Office. Most importantly, the souvenir program, through its sale of advertising space, is a major vehicle used by the Cultural Arts Office to raise funds which help support the TGIF Jazz concert series. FISCAL IMPACT: The donation from the Carlsbad Friends of the Arts will provide partial funding for the TGIF Jazz in the Parks concert series, which is regularly funded, in part, by donations. The in-kind services provided by Modern Postcard offset significant TGIF Jazz expenses and ensure the efficient use of General Fund resources in providing this summer concert series for the community. Department Contact: Peter Gordon, Arts Manager 760-434-2921 peter.qordon(S)xarlsbadca.gov FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER-SEE MINUTES • AMENDED • Page 2 Letters of appreciation have already been sent on behalf of the City of Carlsbad and the Cultural Arts Office. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within meaning of the California Environmental Quality Act (CEQA) in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. EXHIBITS: 1. Resolution No. 2013-147 accepting the $20,000 donation from the Carlsbad Friends of the Arts and $6,234 of an in-kind donation of services from Modern Postcard in support ofthe 2013 TGIF Jazz in the Parks concert series. 2^ RESOLUTION NO. 2013-147 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING A CASH ^ DONATION AND AN IN-KIND DONATION OF SERVICES 4 IN SUPPORT OF THE 2013 TGIF JAZZ IN THE PARKS CONCERT SERIES 5 6 „ WHEREAS, the Carlsbad Friends of the Arts has generously offered to donate 7 $20,000 to the Cultural Arts Office for the TGIF Jazz in the Parks concert series; and 8 ^ WHEREAS, this donation will provide $20,000 for operational services such as IQ shuttle buses, porta-toilets, truck rentals, trash and recycling services, and supplies at 11 the TGIF Jazz concerts; and 12 WHEREAS, Modern Postcard, a nationally renowned company based in Carlsbad, has generously printed 3,000 copies of the 2013 TGIF Jazz announcement card at no charge and 8,000 copies of the 2013 TGIF Jazz Souvenir Program at cost as in-kind donations valued at $6,234. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 14 15 16 17 18 19 20 2. That the City Council accepts the donation of $20,000 from the Carlsbad 21 Friends of the Arts to cover operational services related to the TGIF Jazz 22 concerts and accepts $6,234 of in-kind and donated printing services from 23 Modern Postcard. 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Special Meeting ofthe City Council ofthe City of Carlsbad on the 18*^ day of June, 2013, by the following vote to wit: AYES: NOES: Council Members Hall, Packard, Wood, Blackburn and Douglas. None. ABSENT: None. ARA ENGLESOW, City Clerk (SEAL)