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HomeMy WebLinkAbout2013-08-27; City Council; 21333; Award Contract HDD Sewer Extension Project 5515CITY OF CARLSBAD - AGENDA BILL 21.333 08/27/2013 PW-UTIL AWARD OF CONSTRUaiON CONTRACT FOR THE VANCOUVER STREET HDD SEWER E)aENSION, PROJEa NO. 5515 DEPT. DIRECTOR CITYATTY. CITY MGR. RECOIVIIVtENDED ACTION; Adopt Resolution No. 2013-203 accepting bids and award of contract to RMV Construction Inc. for the Vancouver Street HDD Sewer Extension, Project No. 5515. ITEIVl EXPLANATION: The project includes the installation of 605 lineal feet of 8-inch diameter polyvinyl chloride pipe and 872 lineal feet of 10-inch dianneter high density polyethylene pipe. The alignment begins in Vancouver Street, adjacent to the lift station site, and then traverses through the City's Hidden Canyon Community Parl< and a hardline preserve area owned by the City of Carlsbad. The new sewer extension will then connect to the existing downstream sewer located in a utility easement in Via de Canto Street. In order to avoid impacts to the preserve area, that portion of the pipeline alignment will be constructed using horizontal directional drilling (HDD), a trenchless method of pipeline construction. When the construction of the new gravity pipeline is completed, the lift station will be demolished and the site, which includes approximately 600 square feet, will be cleared, hydro-seeded with a native seed mix, and returned to the surrounding open space easement. The lift station's 1,845 lineal feet of 8- inch diameter sewer force main, all located in city street right-of-way, will be abandoned in place. On March 26, 2013, through Resolution No. 2013-069, Agenda Bill No. 21,169, Council approved plans and specifications and authorized the advertisement for bids for the Vancouver Street HDD Sewer Extension, Project No. 5515. The engineer's estimate for construction is $716,400. On June 6, 2013, six (6) sealed bids were received for the construction of this project which is summarized in the table below: Contractor Name City/State Bid Amount 1) RMV Construction, Inc. San Diego, CA $664,939 2) Palm Engineering San Diego, CA $669,650 3) Ramona Paving Ramona, CA $679,742 4) HPS Mechanical Bal<ersfield, CA $692,670 5) CCL Contracting Escondido, CA $703,928 6) Cass Construction El Cajon, CA $765,049 Staff has completed its review of all documents and finds that they are in order. Therefore, staff recommends that RMV Construction, Inc. be awarded the contract. DEPARTMENT CONTACT: Mark Biskup, (760) 602-2763, mark.biskuppcarlsbadca.gov FOR CLERK USE. X COUNCIL AaiON: APPROVED X CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER - SEE MINUTES • AMENDED • REPORT RECEIVED • ENVIRONIVIENTAL IIVIPAa: A Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP) were prepared for Vancouver Street HDD Sewer Extension Project (EIA 12-01). The Notice of Intent (NOI) to adopt a MND was published in the newspaper on June 29, 2012, and sent to the State Clearinghouse for a 30-day public review (July 10, 2012 - August 10, 2012). No further environmental review is required. No city permits were required for this project; therefore, the MND was approved administratively by the City Planner on August 6, 2012, in compliance with the California Environmental Quality Act (CEQA) Guidelines Section 15074. Furthermore, approval of plans and specifications and authorization to advertise to receive bids are exempt from the requirements of CEQA pursuant to Public Resources Code Section 21065. This action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. FISCAL IMPAa: The following table shows the project cost summary. PROJEa COST SUMMARY FOR VANCOUVER STREET HDD SEWER EXTENSION (PROJEa NO. 5515) DESIGN AND ENVIRONMENTAL PHASE Engineering Services and Staff Overhead $59,000 Environmental Services and Staff Overhead $62,000 DESIGN 8i ENVIRONMENTAL PHASE SUBTOTAL $121,000 CONSTRUCTION PHASE Construction (RMV Construction, Inc. Contract) $664,939 Construction Contingency $100,000 Construction Management and Inspection (Staff & Consultant Special Inspection Services) $67,000 Environmental Monitoring $10,000 CONSTRUCTION PHASE SUBTOTAL $841,939 TOTAL PROJEa COST $962,939 CURRENT APPROPRIATION $1,006,000 Based on current estimates, there are sufficient appropriations from the Sewer Replacement Fund for the construction of the Vancouver Street HDD Sewer Extension. The funding source for this project is not subject to State or Federal restrictions regarding prevailing wage. Therefore, pursuant to Carlsbad Municipal Code Section 3.28.130, the payment of prevailing wages is not required for the construction of this project. EXHIBITS: 1. Resolution No. 2013-203 accepting bids and award of contract to RMV Construction, Inc. for the Vancouver Street HDD Sewer Extension, Project No. 5515. 2. Location Map. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2013-203 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARD OF CONTRACT TO RMV CONSTRUCTION, INC. FOR THE VANCOUVER STREET HDD SEWER EXTENSION. PROJECT NO. 5515. WHEREAS, on March 26, 2013, through the adoption of Resolution No. 2013-069, the Carlsbad City Council approved plans and specifications, authorized the City Clerk to advertise to receive bids for the Vancouver Street HDD Sewer Extension, Project No. 5515; and WHEREAS, six (6) sealed bids were received on June 6, 2013, by the City of Carlsbad for the construction ofthis project; and WHEREAS, staff recommends the award ofthe construction contract to the lowest responsive and responsible bid from RMV Construction, Inc., in the amount of $664,939; and WHEREAS, funds have been appropriated from the Sewer Replacement Fund and are sufficient forthe completion ofthis project; and WHEREAS, a Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program were prepared for Vancouver Street HDD Sewer Extension Project (EIA 12-01); and WHEREAS, no city permits were required for this project; therefore, the MND was approved administratively by the City Planner on August 6, 2012, in compliance with the California Environmental Quality Act Guidelines Section 15074. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the bid in the amount of $664,939 submitted by RMV Construction, Inc., for the construction ofthe Vancouver Street HDD Sewer Extension, Project No. 5515, is accepted and the Mayor is hereby authorized to execute a contract with RMV Construction, Inc. 5. The City Manager is hereby authorized to approve construction change orders up to $100,000. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 27*^ day of August, 2013, by the foltowing vote to wit: AYES: NOES: Council Members Hall, Packard, Wood, Blackburn and Douglas. None. ABSENT: None. MATTt HALL, Mayor ATTEST: BARBARA ENGLESON, '''/lltlO^^ LOCATION MAP NOT TO SCALE PROJECT NAME VANCOUVER STREET HDD SEWER EXTENSION PROJECT NUMBER 5515 EXHIBIT PLOTTED BY: SCOTT EVANS PLOT DATE:2/26/13 PATH:C:\UT1UVES DEPARTUENT\L0CAT10N UAPS\5515.DWG