HomeMy WebLinkAbout2013-08-27; City Council; 21341; Establish New Classification Amend Salary ScheduleCITY OF CARLSBAD - AGENDA BILL 15
AB# 21.341 ESTABUSHING NEW GENERAL
EMPLOYEE CLASSIFICATION AND
AMENDING THE CCEA SALARY
SCHEDULE
DEPT. HEAD
MTG. 8/27/13
ESTABUSHING NEW GENERAL
EMPLOYEE CLASSIFICATION AND
AMENDING THE CCEA SALARY
SCHEDULE
CITY ATTY.
DEPT. CA/HR
ESTABUSHING NEW GENERAL
EMPLOYEE CLASSIFICATION AND
AMENDING THE CCEA SALARY
SCHEDULE CITY MGR.
RECOIVIMENDED ACTION:
Adopt Resolution No. 2013-211 establishing a new job classification in the City Attorney's
Office.
ITEM EXPLANATION:
The City Attorney's Office requested that Human Resources review the current duties
assigned to the Legal Assistant. As a result, staff recommends that the proposed Legal
Technician classification. Attachment 1, be adopted, and that the Carlsbad City Employees'
Association Salary Schedule, Attachment 2, be changed to reflect the position at Salary
Grade 80.
The proposed Legal Technician conducts research and prepares legal documents including
contracts, ordinances, resolutions, leases, motions, deeds, memoranda, opinions and other
documents. This work is typically assigned at the attorney level however the work can be
achieved by a competent Legal Technician with minimal oversight.
The addition ofthis single incumbent, unique, highly skilled position will support the City
Attorney's current and future business initiatives. Staff has met and conferred with the
Carlsbad City Employees' Association ("CCEA") regarding this proposed classification and
CCEA concurs with this new job classification.
FISCAL IMPACT:
• The cost of salary and benefits is approximately $8300.00 more than the current Legal
Assistant classification. The City Attorney's Office has adequate funds in the FY
2013/14 budget.
Dept. Contact: Cheri Abbott, Human Resources 760-602-2496 cheri.abbott@carlsbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED A
DENIED •
CONTINUED •
WITHDRAWN •
AMENDED •
CONTINUED TO DATE SPECIFIC •
CONTINUED TO DATE UNKNOWN •
RETURNED TO STAFF •
OTHER - SEE MINUTES •
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15738, this
change does not constitute a "project" within the meaning of CEQA and therefore, does not
require an environmental review.
EXHIBITS:
1. Resolution No. 2013-211
Attachment A: Classification Specification
Attachment B: CCEA Salary Schedule
1 RESOLUTIONNO. 2013-211
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2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ESTABLISHING NEW
^ GENERAL CLASSIFICATION SPECIFICATION, AND
4 AMENDING THE GENERAL EMPLOYEES SALARY
SCHEDULE
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6 WHEREAS, it is necessary to establish new classification specifications to
7 support department changes and greater efficiencies; and
^ NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
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Carlsbad, California, as follows:
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1. That the above recitations are true and correct.
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^2 2. That the City adopt the new general classification of Legal Technician
j2 and related summary classification description (as outlined in Attachment A).
14 3. That the City adopt the amended Carlsbad City Employees' Association
15 salary grade table.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 27*^ day of August, 2013, by the following vote to wit:
AYES:
NOES:
ABSENT:
Council Members Hail, Packard, Wood, Blackburn and Douglas.
None.
None.
MATT HALL, Mayor
ATTEST:
BARBARA ENGLESON,^ity Clerk
^ O .••\v>'»\'r. \ V ^
CITY OF CARLSBAD
CLASS SPECIFICATION
JOB TITLE: LEGAL TECHNICIAN
DEPARTMENT CITY ATTORNEY
BASIC FUNCTION:
Performs independent analysis and provides assistance involving a wide variety of legal
issues under the direction of attorneys in the City Attorney's Office.
CLASSIFICATION STANDARDS:
Positions allocable to this level provide legal assistance to one or more attorneys
engaged in City Attorney's Office. Incumbents will be required to have extensive
knowledge of the state, federal and municipal laws and regulations and administrative
orders governing the city, the City Charter, municipal code and other procedures.
Incumbents must have the ability to communicate with counsel representing pertinent
issues and legal matters regarding a broad area of law. Incumbents may be assigned
specialized legal support responsibilities requiring initiative and the ability to elicit
information from various local, state and federal agencies and courts. Incumbents may
be required to have a high degree of initiative, skill, and specialized knowledge of
corporate law and the maintenance of corporate records. Incumbents may also be
required to have a high degree of skill and specialized knowledge in the preparation of
contracts, ordinances, resolutions, leases, motions, deeds memoranda, opinions and
other documents.
RESPONSIBILITIES
Gathers factual information and performs legal research using routine and non-routine
law sources.
Researches and analyzes legal authorities, such as statutes, court decisions, pleadings,
and articles for use in preparing legal documents.
Responsible for reviewing joinders, pleadings, and judgments of dissolution to
determine their compliance with retirement law.
Maintains work production and flow, meeting established deadlines.
Responsible for performing the most complex, specialized or sensitive paralegal duties.
Coordinates with staff to assure compliance with court orders.
Responsible for placing legal holds on the member's accounts upon receipt of joinder
documents and court orders regarding the division of retirement benefits.
Responsible for the more difficult and complex legal support functions in major civil
cases.
Provides assistance in preparing evidence in small claims actions and accompanies
staff to court when necessary.
Reviews legal documents and forms for completeness and conformance to specific
requirements.
Assists with the drafting of pleadings, such as motions, memoranda of points and
authorities, complaints and answers, affidavits and declarations.
Prepares articles of incorporation and bylaws for various municipal entities.
Interacts with city departments as assigned.
Prepares agreements and related amendments.
Provides assistance in the monitoring of litigation.
May be required to perform other duties related to the analysis of legal issues and
providing assistance to attorneys engaged in public pension law.
Knowledge of:
Legal terminology, procedures and the format for legal documents.
Standard office administrative and secretarial practices and procedures as well as
local court rules and procedures, pleading practices and litigation protocol.
Computer applications used in the course of work, such as, legal research
databases, word-processing, spreadsheet and graphical presentation.
Correct English grammar, spelling and usage.
Basic business arithmetic.
Organization, functions and activities ofthe City Attorney's office and municipal
government.
Legal office and secretarial procedures and requirements.
Federal and State Court rules and procedures.
Criminal and civil law functions of the legal office.
Modern office practices, procedures and equipment.
Interpersonal skills using tact, patience and courtesy.
City and department organization, operations, policies and objectives.
Telephone techniques and etiquette.
Ability to:
Perform a variety of responsible paraprofessional and legal secretarial duties in
support of attorneys.
Research and analyze case law, statutes, regulations and legislation.
Properly interpret, apply, explain and make recommendations in accordance with
laws, regulations, policies, codes and procedures.
Operate a computer to enter data, maintain records and generate reports; and utilize
software applications, such as, legal research databases, word-processing, legal
calendar and file management, spreadsheet, and graphics presentation as required
by the duties of the job.
Analyze and resolve office administrative situations and problems.
Maintain accurate records and files, and calendar court dates and calculate litigation
deadlines.
Organize work, set priorities, meet critical deadlines.
Perform work with minimum supervision.
Establish and maintain effective working relationships with those contacted in the
course of work.
Provide excellent customer service skills, including phone reception and direction.
Communicate effectively both orally and in writing.
Work confidentially with discretion.
MINIMUM REQUIREMENTS;
Certificate of completion of a paralegal training program approved by the American Bar
Association or accredited by the California Department of Education or by an equivalent
accrediting agency from another state or meeting the definition of a Paralegal under
California Business and Professions Code Section 6450 and five years of experience in
a legal office performing paralegal or similar duties -OR- Graduation from an accredited
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law school with one year of experience in a legal office performing paralegal or similar
duties.
PHYSICAL/MENTAL DEMANDS AND ENVIRONMENTAL SETTING:
While performing the duties of this class, an employee is regularly required to sit; talk or
hear, in person and by telephone; use hands to finger, handle, feel or operate standard
office equipment; and reach with hands and arms. An employee is frequently required
to walk and stand. Specific vision abilities required by this job include close vision and
the ability to adjust focus to read and operate office equipment as necessary during the
course of the work assignments.
While performing the duties, employees ofthis class are regularly required to use
written and oral communication skills; read and interpret financial and statistical data,
information and documents; analyze and solve problems; use math and apply
mathematical reasoning and abstract statistical concepts; observe and interpret people
and situations; learn and apply new information or skills; perform highly detailed work on
multiple, concurrent tasks; work under intensive deadlines; and interact with staff,
Council members and others encountered in the course of work.
Ability to work in a standard office environment with some exposure to the outdoors;
ability to travel to different sites and locations; attend evening meetings; work under
pressure and potentially stressful situations.
DATE APPROVED: 08/27/2013
Attachment 1^
SALARY SCHEDULE - GENERAL EMPLOYEES
Approved July 23, 2013
CLASSIFICATION RANGE CLASSIFICATION RANGE
ACCOUNT CLERK I 17
ACCOUNT CLERK II 25
ACCOUNTANT 68
ACCOUNTING SUPERVISOR 54
ACCOUNTING TECHNICIAN 40
ADMINISTRATIVE SECRETARY 42
APPLICATIONS ANALYST 94
APPLICATIONS ASSOCIATE ANALYST 75
AQUATICS SPECIALIST 49
ASSISTANT ENGINEER 82
ASSISTANT PLANNER 64
ASSISTANT TO THE TREASURER 73
ASSOCIATE CONTRACT ADMINISTRATOR 52
ASSOCIATE ENGINEER 98
ASSOCIATE PLANNER 78
BUILDING INSPECTOR I 55
BUILDING INSPECTOR II 70
BUILDING MAINTENANCE WORKER I 29
BUILDING MAINTENANCE WORKER II 41
BUILDING TECHNICIAN II 50
BUSINESS INTELLIGENCE ANALYST 84
BUSINESS SYSTEMS ASSOCIATE 70
BUSINESS SYSTEMS SPECIALIST 84
BUYER/CONTRACT ADMINISTRATOR 63
CLIENT SYSTEMS ADMINISTRATOR 87
CLIENT SYSTEMS ASSOC. ADMINISTRATOR 51
CIRCULATION SUPERVISOR 37
CODE COMPLIANCE SPECIALIST I 43
CODE COMPLIANCE SPECIALIST II 55
COMMUNITY OUTREACH SUPERVISOR 58
CRIME PREVENTION SPECIALIST 44
CROSS CONNECTION CONTROL TECHNICIAN 56
CUSTODIAN 6
CUSTODIAN II 16
DEPUTY CITY CLERK/TECHNICIAN 39
ELECTRICIAN 41
ENGINEERING TECHNICIAN I 45
ENGINEERING TECHNICIAN II 57
ENVIRONMENTAL SPECIALIST I 52
ENVIRONMENTAL SPECIALIST II 69
EQUIPMENT SERVICE WORKER 18
EQUIPMENT TECHNICIAN I 34
EQUIPMENT TECHNICIAN II 51
GIS ADMINISTRATOR 109
GIS ANALYST 84
GIS ASSOCIATE ANALYST 70
GIS TECHNICIAN 60
GRAPHIC ARTIST 45
HOUSING ASSISTANT 20
HOUSING SPECIALIST I 46
HOUSING SPECIALIST II 61
HUMAN RESOURCES TECHNICIAN 52
INSPECTOR I 55
INSPECTOR II 70
JUNIOR ENGINEER 68
JUNIOR PLANNER 50
JUVENILE JUSTICE PROGRAM COORD. 58
LEAD EQUIPMENT TECHNICIAN 61
LEAD LIBRARIAN 63
LEGAL ASSISTANT 56
LEGAL TECHNICIAN 80
LEGAL SECRETARY 49
LIBRARIAN 55
LIBRARIAN Y-RATED* 55Y
LIBRARY ASSISTANT I 26
LIBRARY ASSISTANT II 37
LIBRARY CLERK I 3
LIBRARY CLERK II 6
LIBRARY MEDIA&GRAPHICS SUPERVISOR 58
MAINTENANCE AIDE 10
MAINTENANCE WORKER I 14
MAIL CLERK/MESSENGER 1
METER SERVICES WORKER I 1
METER SERVICES WORKER II 33
METER SERVICES WORKER III 46
NETWORK ENGINEER 87
NETWORK OPERATOR 70
OFFICE SPECIALIST I 5
OFFICE SPECIALIST II 11
OPERATIONS/MAINTENANCE STOREKEEPER 43
PARK MAINTENANCE SPECIALIST 41
PARK MAINTENANCE WORKER II 28
PARK MAINTENANCE WORKER III 46
PARK PLANNER 85
PLANNING TECHNICIAN I 35
PLANNING TECHNICIAN II 50
POLICE RECORDS SPECIALIST I 17
POLICE RECORDS SPECIALIST II 22
PRODUCTION TECHNICIAN 39
RECORDS MANAGEMENT SUPERVISOR 56
RECREATION ASSISTANT 10
RECREATION SPECIALIST 29
RECREATION SUPERVISOR 54
SANITATION SYSTEMS OPERATOR I 24
SANITATION SYSTEMS OPERATOR II 46
SANITATION SYSTEMS OPERATOR III 56
SECRETARY 34
SENIOR APPLICATIONS ANALYST 109
SENIOR BUILDING INSPECTOR 85
SENIOR BUILDING MAINTENANCE WORKER 51
SENIOR BUSINESS SYSTEMS SPECIALIST 99
SENIOR CIRCULATION SUPERVISOR 50
SENIOR CONSTRUCTION INSPECTOR 85
SENIOR CONTRACT ADMINISTRATOR 79
SENIOR CROSS CONN. CONTROL TECH. 66
•Employees in the Librarian Classification as of 6/18/13 who were hired prior to 1/1/10 have salaries that are y-
rated in the salary range 55Y.
CLASSIFICATION RANGE
SENIOR DATABASE ADMINISTRATOR 113
SENIOR ELECTRICIAN 51
SENIOR ENVIRONMENTAL SPECIALIST 84
SENIOR LIBRARIAN 73
SENIOR NETWORK ENGINEER 113
SENIOR OFFICE SPECIALIST 22
SENIOR PLANNER 91
SENIOR STORM DRAIN MAINT. WORKER 4 8
SENIOR WEB ENGINEER 113
SITE MANAGER 4
STOREKEEPER 18
STORM DRAIN MAINTENANCE WORKER 34
STREET MAINTENANCE WORKER II 28
STREET MAINTENANCE WORKER III 46
TECHNICIAN I 35
TREE TRIMMER I 20
TREE TRIMMER II 32
TREE TRIMMER LEADWORKER 46
TRAFFIC SYSTEMS OPS SPECIALIST 80
TRAINING COORDINATOR 49
UTILITY MAINTENANCE WORKER III 45
UTILITY WORKER I 24
UTILITY WORKER II 40
UTILITY WORKER III 50
VALVE MAINTENANCE WORKER 45
WASTE WATER UTILITY WORKER I 24
WASTE WATER UTILITY WORKER II 4 0
WASTE WATER UTILITY WORKER III 50
WAREHOUSE TECHNICIAN 43
WATER CONSERVATION SPECIALIST 40
WATER SYSTEMS OPERATOR I 34
WATER SYSTEMS OPERATOR II 54
WATER SYSTEMS OPERATOR III 64
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