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HomeMy WebLinkAbout2013-08-27; City Council; 21341; Establish New Classification Amend Salary ScheduleCITY OF CARLSBAD - AGENDA BILL 15 AB# 21.341 ESTABUSHING NEW GENERAL EMPLOYEE CLASSIFICATION AND AMENDING THE CCEA SALARY SCHEDULE DEPT. HEAD MTG. 8/27/13 ESTABUSHING NEW GENERAL EMPLOYEE CLASSIFICATION AND AMENDING THE CCEA SALARY SCHEDULE CITY ATTY. DEPT. CA/HR ESTABUSHING NEW GENERAL EMPLOYEE CLASSIFICATION AND AMENDING THE CCEA SALARY SCHEDULE CITY MGR. RECOIVIMENDED ACTION: Adopt Resolution No. 2013-211 establishing a new job classification in the City Attorney's Office. ITEM EXPLANATION: The City Attorney's Office requested that Human Resources review the current duties assigned to the Legal Assistant. As a result, staff recommends that the proposed Legal Technician classification. Attachment 1, be adopted, and that the Carlsbad City Employees' Association Salary Schedule, Attachment 2, be changed to reflect the position at Salary Grade 80. The proposed Legal Technician conducts research and prepares legal documents including contracts, ordinances, resolutions, leases, motions, deeds, memoranda, opinions and other documents. This work is typically assigned at the attorney level however the work can be achieved by a competent Legal Technician with minimal oversight. The addition ofthis single incumbent, unique, highly skilled position will support the City Attorney's current and future business initiatives. Staff has met and conferred with the Carlsbad City Employees' Association ("CCEA") regarding this proposed classification and CCEA concurs with this new job classification. FISCAL IMPACT: • The cost of salary and benefits is approximately $8300.00 more than the current Legal Assistant classification. The City Attorney's Office has adequate funds in the FY 2013/14 budget. Dept. Contact: Cheri Abbott, Human Resources 760-602-2496 cheri.abbott@carlsbadca.gov FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED A DENIED • CONTINUED • WITHDRAWN • AMENDED • CONTINUED TO DATE SPECIFIC • CONTINUED TO DATE UNKNOWN • RETURNED TO STAFF • OTHER - SEE MINUTES • ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15738, this change does not constitute a "project" within the meaning of CEQA and therefore, does not require an environmental review. EXHIBITS: 1. Resolution No. 2013-211 Attachment A: Classification Specification Attachment B: CCEA Salary Schedule 1 RESOLUTIONNO. 2013-211 16 17 18 19 20 21 22 23 28 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ESTABLISHING NEW ^ GENERAL CLASSIFICATION SPECIFICATION, AND 4 AMENDING THE GENERAL EMPLOYEES SALARY SCHEDULE 5 6 WHEREAS, it is necessary to establish new classification specifications to 7 support department changes and greater efficiencies; and ^ NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 9 Carlsbad, California, as follows: 10 1. That the above recitations are true and correct. 11 ^2 2. That the City adopt the new general classification of Legal Technician j2 and related summary classification description (as outlined in Attachment A). 14 3. That the City adopt the amended Carlsbad City Employees' Association 15 salary grade table. // // // // // // // 24 // 25 // 26 // 27 // 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 27*^ day of August, 2013, by the following vote to wit: AYES: NOES: ABSENT: Council Members Hail, Packard, Wood, Blackburn and Douglas. None. None. MATT HALL, Mayor ATTEST: BARBARA ENGLESON,^ity Clerk ^ O .••\v>'»\'r. \ V ^ CITY OF CARLSBAD CLASS SPECIFICATION JOB TITLE: LEGAL TECHNICIAN DEPARTMENT CITY ATTORNEY BASIC FUNCTION: Performs independent analysis and provides assistance involving a wide variety of legal issues under the direction of attorneys in the City Attorney's Office. CLASSIFICATION STANDARDS: Positions allocable to this level provide legal assistance to one or more attorneys engaged in City Attorney's Office. Incumbents will be required to have extensive knowledge of the state, federal and municipal laws and regulations and administrative orders governing the city, the City Charter, municipal code and other procedures. Incumbents must have the ability to communicate with counsel representing pertinent issues and legal matters regarding a broad area of law. Incumbents may be assigned specialized legal support responsibilities requiring initiative and the ability to elicit information from various local, state and federal agencies and courts. Incumbents may be required to have a high degree of initiative, skill, and specialized knowledge of corporate law and the maintenance of corporate records. Incumbents may also be required to have a high degree of skill and specialized knowledge in the preparation of contracts, ordinances, resolutions, leases, motions, deeds memoranda, opinions and other documents. RESPONSIBILITIES Gathers factual information and performs legal research using routine and non-routine law sources. Researches and analyzes legal authorities, such as statutes, court decisions, pleadings, and articles for use in preparing legal documents. Responsible for reviewing joinders, pleadings, and judgments of dissolution to determine their compliance with retirement law. Maintains work production and flow, meeting established deadlines. Responsible for performing the most complex, specialized or sensitive paralegal duties. Coordinates with staff to assure compliance with court orders. Responsible for placing legal holds on the member's accounts upon receipt of joinder documents and court orders regarding the division of retirement benefits. Responsible for the more difficult and complex legal support functions in major civil cases. Provides assistance in preparing evidence in small claims actions and accompanies staff to court when necessary. Reviews legal documents and forms for completeness and conformance to specific requirements. Assists with the drafting of pleadings, such as motions, memoranda of points and authorities, complaints and answers, affidavits and declarations. Prepares articles of incorporation and bylaws for various municipal entities. Interacts with city departments as assigned. Prepares agreements and related amendments. Provides assistance in the monitoring of litigation. May be required to perform other duties related to the analysis of legal issues and providing assistance to attorneys engaged in public pension law. Knowledge of: Legal terminology, procedures and the format for legal documents. Standard office administrative and secretarial practices and procedures as well as local court rules and procedures, pleading practices and litigation protocol. Computer applications used in the course of work, such as, legal research databases, word-processing, spreadsheet and graphical presentation. Correct English grammar, spelling and usage. Basic business arithmetic. Organization, functions and activities ofthe City Attorney's office and municipal government. Legal office and secretarial procedures and requirements. Federal and State Court rules and procedures. Criminal and civil law functions of the legal office. Modern office practices, procedures and equipment. Interpersonal skills using tact, patience and courtesy. City and department organization, operations, policies and objectives. Telephone techniques and etiquette. Ability to: Perform a variety of responsible paraprofessional and legal secretarial duties in support of attorneys. Research and analyze case law, statutes, regulations and legislation. Properly interpret, apply, explain and make recommendations in accordance with laws, regulations, policies, codes and procedures. Operate a computer to enter data, maintain records and generate reports; and utilize software applications, such as, legal research databases, word-processing, legal calendar and file management, spreadsheet, and graphics presentation as required by the duties of the job. Analyze and resolve office administrative situations and problems. Maintain accurate records and files, and calendar court dates and calculate litigation deadlines. Organize work, set priorities, meet critical deadlines. Perform work with minimum supervision. Establish and maintain effective working relationships with those contacted in the course of work. Provide excellent customer service skills, including phone reception and direction. Communicate effectively both orally and in writing. Work confidentially with discretion. MINIMUM REQUIREMENTS; Certificate of completion of a paralegal training program approved by the American Bar Association or accredited by the California Department of Education or by an equivalent accrediting agency from another state or meeting the definition of a Paralegal under California Business and Professions Code Section 6450 and five years of experience in a legal office performing paralegal or similar duties -OR- Graduation from an accredited 7 law school with one year of experience in a legal office performing paralegal or similar duties. PHYSICAL/MENTAL DEMANDS AND ENVIRONMENTAL SETTING: While performing the duties of this class, an employee is regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. An employee is frequently required to walk and stand. Specific vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of the work assignments. While performing the duties, employees ofthis class are regularly required to use written and oral communication skills; read and interpret financial and statistical data, information and documents; analyze and solve problems; use math and apply mathematical reasoning and abstract statistical concepts; observe and interpret people and situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines; and interact with staff, Council members and others encountered in the course of work. Ability to work in a standard office environment with some exposure to the outdoors; ability to travel to different sites and locations; attend evening meetings; work under pressure and potentially stressful situations. DATE APPROVED: 08/27/2013 Attachment 1^ SALARY SCHEDULE - GENERAL EMPLOYEES Approved July 23, 2013 CLASSIFICATION RANGE CLASSIFICATION RANGE ACCOUNT CLERK I 17 ACCOUNT CLERK II 25 ACCOUNTANT 68 ACCOUNTING SUPERVISOR 54 ACCOUNTING TECHNICIAN 40 ADMINISTRATIVE SECRETARY 42 APPLICATIONS ANALYST 94 APPLICATIONS ASSOCIATE ANALYST 75 AQUATICS SPECIALIST 49 ASSISTANT ENGINEER 82 ASSISTANT PLANNER 64 ASSISTANT TO THE TREASURER 73 ASSOCIATE CONTRACT ADMINISTRATOR 52 ASSOCIATE ENGINEER 98 ASSOCIATE PLANNER 78 BUILDING INSPECTOR I 55 BUILDING INSPECTOR II 70 BUILDING MAINTENANCE WORKER I 29 BUILDING MAINTENANCE WORKER II 41 BUILDING TECHNICIAN II 50 BUSINESS INTELLIGENCE ANALYST 84 BUSINESS SYSTEMS ASSOCIATE 70 BUSINESS SYSTEMS SPECIALIST 84 BUYER/CONTRACT ADMINISTRATOR 63 CLIENT SYSTEMS ADMINISTRATOR 87 CLIENT SYSTEMS ASSOC. ADMINISTRATOR 51 CIRCULATION SUPERVISOR 37 CODE COMPLIANCE SPECIALIST I 43 CODE COMPLIANCE SPECIALIST II 55 COMMUNITY OUTREACH SUPERVISOR 58 CRIME PREVENTION SPECIALIST 44 CROSS CONNECTION CONTROL TECHNICIAN 56 CUSTODIAN 6 CUSTODIAN II 16 DEPUTY CITY CLERK/TECHNICIAN 39 ELECTRICIAN 41 ENGINEERING TECHNICIAN I 45 ENGINEERING TECHNICIAN II 57 ENVIRONMENTAL SPECIALIST I 52 ENVIRONMENTAL SPECIALIST II 69 EQUIPMENT SERVICE WORKER 18 EQUIPMENT TECHNICIAN I 34 EQUIPMENT TECHNICIAN II 51 GIS ADMINISTRATOR 109 GIS ANALYST 84 GIS ASSOCIATE ANALYST 70 GIS TECHNICIAN 60 GRAPHIC ARTIST 45 HOUSING ASSISTANT 20 HOUSING SPECIALIST I 46 HOUSING SPECIALIST II 61 HUMAN RESOURCES TECHNICIAN 52 INSPECTOR I 55 INSPECTOR II 70 JUNIOR ENGINEER 68 JUNIOR PLANNER 50 JUVENILE JUSTICE PROGRAM COORD. 58 LEAD EQUIPMENT TECHNICIAN 61 LEAD LIBRARIAN 63 LEGAL ASSISTANT 56 LEGAL TECHNICIAN 80 LEGAL SECRETARY 49 LIBRARIAN 55 LIBRARIAN Y-RATED* 55Y LIBRARY ASSISTANT I 26 LIBRARY ASSISTANT II 37 LIBRARY CLERK I 3 LIBRARY CLERK II 6 LIBRARY MEDIA&GRAPHICS SUPERVISOR 58 MAINTENANCE AIDE 10 MAINTENANCE WORKER I 14 MAIL CLERK/MESSENGER 1 METER SERVICES WORKER I 1 METER SERVICES WORKER II 33 METER SERVICES WORKER III 46 NETWORK ENGINEER 87 NETWORK OPERATOR 70 OFFICE SPECIALIST I 5 OFFICE SPECIALIST II 11 OPERATIONS/MAINTENANCE STOREKEEPER 43 PARK MAINTENANCE SPECIALIST 41 PARK MAINTENANCE WORKER II 28 PARK MAINTENANCE WORKER III 46 PARK PLANNER 85 PLANNING TECHNICIAN I 35 PLANNING TECHNICIAN II 50 POLICE RECORDS SPECIALIST I 17 POLICE RECORDS SPECIALIST II 22 PRODUCTION TECHNICIAN 39 RECORDS MANAGEMENT SUPERVISOR 56 RECREATION ASSISTANT 10 RECREATION SPECIALIST 29 RECREATION SUPERVISOR 54 SANITATION SYSTEMS OPERATOR I 24 SANITATION SYSTEMS OPERATOR II 46 SANITATION SYSTEMS OPERATOR III 56 SECRETARY 34 SENIOR APPLICATIONS ANALYST 109 SENIOR BUILDING INSPECTOR 85 SENIOR BUILDING MAINTENANCE WORKER 51 SENIOR BUSINESS SYSTEMS SPECIALIST 99 SENIOR CIRCULATION SUPERVISOR 50 SENIOR CONSTRUCTION INSPECTOR 85 SENIOR CONTRACT ADMINISTRATOR 79 SENIOR CROSS CONN. CONTROL TECH. 66 •Employees in the Librarian Classification as of 6/18/13 who were hired prior to 1/1/10 have salaries that are y- rated in the salary range 55Y. CLASSIFICATION RANGE SENIOR DATABASE ADMINISTRATOR 113 SENIOR ELECTRICIAN 51 SENIOR ENVIRONMENTAL SPECIALIST 84 SENIOR LIBRARIAN 73 SENIOR NETWORK ENGINEER 113 SENIOR OFFICE SPECIALIST 22 SENIOR PLANNER 91 SENIOR STORM DRAIN MAINT. WORKER 4 8 SENIOR WEB ENGINEER 113 SITE MANAGER 4 STOREKEEPER 18 STORM DRAIN MAINTENANCE WORKER 34 STREET MAINTENANCE WORKER II 28 STREET MAINTENANCE WORKER III 46 TECHNICIAN I 35 TREE TRIMMER I 20 TREE TRIMMER II 32 TREE TRIMMER LEADWORKER 46 TRAFFIC SYSTEMS OPS SPECIALIST 80 TRAINING COORDINATOR 49 UTILITY MAINTENANCE WORKER III 45 UTILITY WORKER I 24 UTILITY WORKER II 40 UTILITY WORKER III 50 VALVE MAINTENANCE WORKER 45 WASTE WATER UTILITY WORKER I 24 WASTE WATER UTILITY WORKER II 4 0 WASTE WATER UTILITY WORKER III 50 WAREHOUSE TECHNICIAN 43 WATER CONSERVATION SPECIALIST 40 WATER SYSTEMS OPERATOR I 34 WATER SYSTEMS OPERATOR II 54 WATER SYSTEMS OPERATOR III 64 10