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Home My WebLink About2013-09-10; City Council; 21357; Approval Make Application Federal GrantCITY OF CARLSBAD - AGENDA BILL j/3 AB# 21.357 APPROVAL TO MAKE APPLICATION FOR FEDERAL GRANT FUNDS FOR EMERGENCY PREPAREDNESS DEPT. DIRECT(SR^3M/^ ^— IMTG. 9/10/2013 APPROVAL TO MAKE APPLICATION FOR FEDERAL GRANT FUNDS FOR EMERGENCY PREPAREDNESS CITY ATTY. DEPT. FIR/POL APPROVAL TO MAKE APPLICATION FOR FEDERAL GRANT FUNDS FOR EMERGENCY PREPAREDNESS CITY MGR. RECOMMENDED ACTION: Adopt Resolution No. 2013-223 authorizing the City Manager or designee to apply for the State Homeland Security Grant Program for emergency preparedness. ITEM EXPLANATION: The FY 2013 State Homeland Security Grant Program (SHSGP) provides funds to build capabilities at the state and local levels and to implement the goals and objectives included in state homeland security strategies. State goals and objectives include: • Enhance Information Analysis and Law Enforcement Capabilities • Strengthen Communications Capabilities • Strengthen Catastrophic Chemical, Biological, Radiological, Nuclear and Explosive (CBRNE) and All Hazards Incident Planning, Detection and Response Capabilities, among others The County of San Diego is the entity that applies for, receives, and locally administers federal grant funds associated with the State Homeland Security Grant Program. The County's Unified Disaster Council, of which the City of Carlsbad is a member, is the governing body that determines the local grant fund distribution formula, which is based on the population in each jurisdiction. The federal grant funds allocated to the City of Carlsbad are $71,062. Per grant guidelines, a minimum of 25 percent must be for Law Enforcement, which would satisfied by the LE radio purchase. No matching funds are required for the State Homeland Security Grants. The City of Carlsbad Fire and Police Departments jointly review allowable grant expenditures, determine the needs of each department and allocate funds based on identified department needs. Equipment is then purchased and paid for by the city. Paid purchase invoices for SHSG- related purchases are then sent to the San Diego County Office of Emergency Services for full reimbursement to the city. Planned expenditures are detailed in the table on page 2: DEPARTMENT CONTACT: David Harrison 760-484-0247 David.Harrison^carlsbadca-qov FOR CITY CLERKS USE ONLY. K COUNCIL ACTION: APPROVED K CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • WITHDRAWN • RETURNED TO STAFF • AMENDED • COUNCIL RECEIVED THE • REPORT/PRESENTATION OTHER-SEE MINUTES • Page 2 Department/Division Allocation Project Category Description Fire $16,547 Interoperable Communications Radios Law Enforcement $20,560 Interoperable Communications Radios Emergency Preparedness $33,955 Information Technology "TouchTable" collaborative information sharing and decision-making system for EOC Total $71,062 Regional Communications System (RCS) subscriber fees and vendor maintenance contract fees associated with the radios are accounted for in departmental general fund budgets and will not be substantially impacted with the addition of these enhanced capability radios. Reimbursement of warranty costs is subject to State approval and expected. Should warranty costs be determined to be not reimbursable, the costs will be accounted for in, and not substantially impact, departmental general fund budgets. An alternative grant funding option is also being investigated for the TouchTable. Should that prove successful, the emergency preparedness funds will be equally distributed between Fire and LE forthe purchase of radios. FISCAL IMPACT: All SHSG grant-related expenditures are 100% reimbursable. There are no appreciable on- going direct costs associated with the anticipated expenditures other than the city shall incur a $150/year city network licensing cost which will be accounted for in the Emergency Preparedness Division budget.. When awarded, the Fire and Police Departments will request the City Council to appropriate the total grant amount of $71,062 to the Fire and Police Departments. Upon completion of grant-related expenditures, the Public Safety Grant Special Revenue Fund will be reimbursed by periodic grant reimbursements. It is anticipated that all expenditures and reimbursements will be completed before the close of FY 2013-2014. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. EXHIBITS: 1. Resolution No. 2013-223 2. County of San Diego Office of Emergency Services FY 2013 SHSG Approved Allocation 3. TouchTable System datasheet 1 RESOLUTIONNO. 2013-223 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE, IN THE NAME OF THE CITY OF CARLSBAD, ALL 4 NECESSARY FORMS FOR THE PURPOSE OF APPLYING FOR GRANT FUNDING FROM THE FEDERAL STATE HOMELAND SECURITY 5 GRANT PROGRAM, TO ENHANCE FIRE AND POUCE EMERGENCY PREPAREDNESS. 6 7 WHEREAS, THE CITY OF CaHsbad Fire and Police Departments are eligible to receive federal grant funds through the FY 2013 State Homeland Security Grant Program (SHSGP) for 9 emergency preparedness; and 11 WHEREAS, the approved grant allocation for the City of CaHsbad is $71,062; and 12 WHEREAS, the federal grant funds for SHSGP require no city matching funds, and all 13 grant-related expenditures are 100% reimbursable, the city shall incur no direct costs; and 14 WHEREAS, it is the desire of the City of CaHsbad Fire and Police Departments to 15 participate in this program to enhance emergency preparedness; 16 " NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of CaHsbad, 18 California, as follows: 1. That the above recitations are true and correct. 20 21 22 23 City of CaHsbad, all necessary forms for the purpose of applying for SHSGP grant 24 funding to enhance emergency preparedness. 25 26 27 28 2. That City Council authonzes the submittal of this grant application. 3. That the City Manager or designee is authonzed to execute, in the name of the // // 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 10*^ day of September, 2013, by the foiiowing vote to wit: AYES: NOES: Council Members Hail, Packard, Wood, Blackburn and Douglas. None. ABSENT: None. BARBARA ENGLESON,^ity Clerk FY 2013 STATE HOMELAND SECURITY PROGRAM GFtANT (SHSPG) APPROVED ALLOCATION JURISDICTION FY2013 - APPROVED ALLOCATION CITIES LE-25%of FY13 Allocation Non-LE TOTAL CARLSBAD 16,271 54,791 71,062 CHULA VISTA 29.687 120,321 150,008 CORONADO 5,994 15,722 21,716 DEL MAR -6.939 6,939 EL CAJON 17,127 51,503 68,630 ENCINITAS -32,906 32,906 ESCONDIDO 21.409 78,828 100,237 IMPERIAL BEACH -17.305 17,305 LA MESA 9,563 31,958 41,521 LEMON GROVE -16,840 16,840 NATIONAL CITY 11,561 33.004 44,565 OCEANSIDE 28,830 83,298 112,128 POWAY \-\ :.l Vi\ «s > i 13 - SAN DIEGO 261,042 -261,042 SAN MARCOS -51,168 51,168 SANTEE -32,375 32,375 SOIANA BEACH -11,012 11,012 VISTA -58,539 58,539 TOTAL CITIES 401,484 696,509 1,097,993 FIRE DISTRICTS/OTHER PORT OF SAN DIEGO 17,841 -17,841 ALPINE -11,954 11,954 BONITA/SUNNYSIDE -11,152 11,152 BORREGO SPRINGS -6,726 6,726 DEER SPRINGS -10,567 10,567 ELFIN FOREST DECLINED FY13 - JULIAN/CUYAMACA 6,647 6,647 LAKESIDE DECLINED FY13 - NORTH COUNTY -28,321 28,321 RANCHO SANTA FE -19,427 19,427 SAN MIGUEL -61,607 61,607 VALLEY CENTER -12,737 12,737 TOTAL FIRE DISTRICTS 17,841 169,138 186,979 COUNTY DEPTS EMS --- FIRE AUTHORITY --- OES -1,365,558 1,365,558 SHERIFF 324.410 -324,410 TOTAL COUNTY DEPTS 324,410 1,365,558 1,689,968 HIRT TRUST FUND -- TOTAL ALLOCATIONS 743.735 2,231,205 2,974.940 Notes: *Personnel Cap: Each jurisdiction's allocation has a personnel cap of 50%. *San Diego Sheriff includes: Unincorporated San Diego County and the contracted cities of Del Mar, Encinitas, Imperial Beach. Lemon Grove, Poway, San Marcos, Santee. Solana Beach and Vista. 5 TouchTable^ TT55 System Collaboration Capabilities in the Field The TT55 is a nnedium sized collaboration system for use in small group environments where observing, analyzing and distributing data quickly and accurately is critical. This large, multi-touch system is the perfect size for subject matter experts to gather and accurately discuss information displayed on the high-resolution display. The TT55 form factor provides the mechanisms for users to more readily integrate group experiences and knowledge through easy to use touch based interactions; and the responsive, multi-touch user interface means users can fully engage with data, allowing critical information to be distilled, compressed or amplified during a discussion. TouchTable Family The TouchTable line of products creates a complete architecture for improving situational awareness across the enterprise. At the heart is the TouchShare suite of collaboration software applications, which offers a rich set of tools for viewing and analyzing on screen data, utilities for driving additional display space and the ability to manage a synchronized network of TouchTable Systems, PCs and tablets. Versatile Product Design A responsive, multi-touch user interface allows p. user to fully engage v\/lth data, allov^ing critical information to be distilled, compressed or amplified during a discussion. Large display size provides a natural social convention where users can gather around, eye to eye and discuss a situation. Touchshare software creates a shareable g; work environment for real-time distribution of information to both local and remote users. Touchshare applications enhance data interactivity by organizing complex GIS project layers into simple menu hierarchies which are easily manipulated through multi-touch hand gestures or conventional mouse & keyboard inputs. To facilitate collaboration, data is displayed directly on all TouchTable Systems in the network session, allowing subject matter experts to navigate, annotate, search, georeference and share information and solutions in real-time. Integrated electronic tilt and lift stand facilitates convenient deployment in a wide range of environments. Full HD 1920xl080P LCD display provides sharp image quality for visualizing and analyzing complex datasets. Ruggedize transit case for easy storage and deployment. TouchTable Touch Details Number of Touch Points Touch Point Speed Input Type Touch Communication Input Power Power Consumption Power Supply Power Connection Display Details LCD Technology Display Colors Pixel Pitch Brightness Contrast Ratio Viewing Angle Video Response Time Backlighting Refresh Rate Control Type Native Resolution Output TouchTable' TT55 System 32 points Multi-touch Auto detecting USB 300W Operating 110 - 240 VAC IEC320 IPS (in plane switching) 1.07 billion .21 x .63mm 380 cd/m2 (nit) typical 4000:1 typical H/V: 178 degrees typical 6.5ms typical Edge LED 1920x1080 Type B l/8in. headphone Environment Temperature Operating Storage Ambient Lighting Humidity Regulatory RoHS Compliant Agency Approvals Required PC Specifications" Operating Systems Processor Memory Video Card * PC not included 0 to 50°C -20 to 60°C Typ. office or building levels 10 to 90% non-condensing CE, FCC MS Windows™ 7, Vista or XP, Windows Server 2008/2003 2.0 Ghz dual core or better 2GB recommended NVIDIA™ 6800 GX Arbor 256 MB VRAM or beti:er video card 43.05in 5D,76in (I'lBmm) (1513mm) IVIechanical Controls Tilt Angle Weight Shipping Weight Type A - 2 inputs l/8in. input Elevate and tilt push button 0-90° 140lbs. (63.5kg) 460lbs. (208.7kg )w/o PC TouchTable, Inc. 31N Fair Oaks Ave. Pasadena, CA 91103 t: 626.639.5460 f: 626.639.5461 info@touchtable.com www.touchtable.com 49 13in (1246111111) TouclnTable