HomeMy WebLinkAbout2013-09-10; City Council; 21358; Regional Winter Shelter Program Funding RequestCITY OF CARLSBAD - AGENDA BILL
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DEPT.
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9/10/13
CED
REGIONAL WINTER SHELTER PROGRAM
FUNDING REQUEST
DEPT. DIRECTOR
CITY ATTORNEY
CITY MANAGER
RECOMMENDED ACTION:
That the City Council adopt Resolution No. 2013-224 approving the appropnation of funds to
support the North County Regional Winter Shelter Program.
ITEM EXPLANATION:
The Alliance for Regional Solutions was formed in 2007 to develop a winter shelter program for
Northern San Diego County that would be a coordinated effort between local governments and social
service providers to address homeless needs dunng the winter months. A subcommittee of Alliance
members and staff representing all North County cities developed a winter shelter program that has
provided shelter and case management services at four sites in Carlsbad, Oceanside, Vista, and
Escondido over the last five years. The shelter system also includes small rotating sites in local churches
throughout North County coordinated by the Interfaith Shelter Network. The CaHsbad site is operated
by Catholic Charities at La Posada de Guadalupe on Impala Drive behind the City's Fleet Maintenance
facility.
A Homeless Management Information System is being used to collect data from all ofthe shelter sites.
The system provides information from case management of homeless persons including client outcome
assessments such as regular employment, successful rehabilitation and entry into transitional housing.
The program has generated widespread interest as a model for how regional cooperation between
government and public service agencies can address the need for winter homeless shelters.
The total proposed budget for the program this coming winter is $450,535. Cities are asked to share in
program costs based on population. CaHsbad's proposed share ofthe cost is $18,778, which represents
approximately 4 percent ofthe total budget and is the same amount approved for the program dunng
the first six years of operation. The request for funding included as Exhibit 2 provides a summary of the
program and a list of proposed revenue sources and expenditures.
FISCAL IMPACT:
Appropnating the requested $18,778 will not have a significant impact on the Housing Trust Fund,
which as of July 31st had approximately $13 million in available funds.
DEPARTMENT CQNTACT: Frank Boensch 760-434-2818 frankboensch(a)carlsbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUEDTO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER-SEE MINUTES •
AMENDED •
Poge 2
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the
meaning of CEQA in that it has no potential to cause either a direct physical change in the environment,
or a reasonably foreseeable indirect physical change in the environment, and therefore does not require
environmental review.
EXHIBITS:
1. Resolution No. 2013-224 approving an appropriation and distnbution of funds to support
the North County Regional Winter Shelter Program
2. Funding Request.
EXHIBIT 1
1 RESOLUTION NO. 2013-224
^ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
3 CALIFORNIA, TO APPROVE THE APPROPRIATION OF FUNDS TO
SUPPORT THE NORTH COUNTY REGIONAL WINTER SHELTER
4 PROGRAM.
5 The City Council of the City of Carlsbad, California, does hereby resolve as
, follows: o
7 WHEREAS, The Alliance for Regional Solutions was formed to develop a North
8 County Regional Winter Shelter Program that would be a coordinated effort between local
9
governments and social service providers to address homeless needs during the winter months;
10
and
11
WHEREAS, a subcommittee of Alliance members have worked with staff
12
j3 representing all North County cities to develop a Winter Shelter Program that will provide
14 shelter at four sites in CaHsbad, Oceanside, Vista, and Escondido; and
15 WHEREAS, the City Council has taken all testimony into account.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of
17
CaHsbad, California, as follows:
18
1. The above recitations are true and correct.
19
2Q 2. The City Council hereby authorizes the Administrative Services Director to
21 appropnate funds in the amount of eighteen thousand seven hundred seventy eight dollars
22 ($18,778) from the Housing Trust Fund as a contnbution to the Regional Winter Shelter
Program.
3. The City Council authonzes the City Manager to execute all appropnate
documents needed to provide the contribution with prior approval ofthe City Attorney.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of CaHsbad on the 10*^ day of September, 2013, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Blackburn and Douglas.
None.
ABSENT: None.
ATTEST:
BARBARA ENGLESON^ty Clerk
AlliaMcror Regioy\,al Solutions
EXHIBIT 2
alliance President
)on Stump
xecutive Director
lorth County Ufeline
00 Michigan Avenue
'ista, CA 92084
Jliance Members
read of Life Rescue Mission
y His Grace Homeless
)utreach
rother Benno Foundation
:asa de Amparo
:atholic Charities
:ommunity Housing Works
:ommunity Resource
:enter
aith-based Federal Credit
inion
7reen Oak Ranch
leritage Clinic
iterfaith Community
ervices
iterfaith Shelter Network
eague of Women's Voters
/Rental Health America of
San Diego
/\ental Health Systems, Inc.
lational Alliance on Mental
Illness
leighborhood Healthcare
lew Haven Youth &
Family Services
lew Community Church
lo. Co. Community Services
lo. Co. Health Services
lo. Co. Lifeline
Jo. Co. Serenity House
)peration Hope
. E. R.T., Inc.
egional Task Force on the
Homeless
aint Clare's Home
an Diego SER Jobs for
rogress
ociety of St. Vincent de
aul
he Alpha Project/Casa
afael
he Fellowship Center
he Salvation Army
inited Way of San Diego
'ista Community Clinic
Vomen's Resource Center
REGIONAL SHELTER SYSTEM FUNDING REQUEST - CaHsbad
Executive Summary 8/12/2013
The Alliance for Regional Solutions is requesting that the City of CaHsbad contribute
$18,778 towards the sixth year ofthe regional winter shelter system serving homeless
populations in Northern San Diego County. This amount is the same as past years and
represents the city's "fair share", based on population, ofthe costs of regional support
services (case management, night security, data & evaluation, etc.). The sixth year of
this regional approach will focus on continuing to strengthen transportation support
for shelter residents, providing on-site psychiatric assessments, services targeting
chronically homeless, and implementing further best practices on a region-wide basis
(best practice provider's manual was used this past season).
As in past years, the goal ofthe regional homelessness shelter system is to provide
homeless individuals and families in North County with not only a safe haven dunng
the winter months, but to also provide the tools and motivation necessary to move
them towards self-sufficiency and their maximum level of independent and
responsible functioning. This includes a requirement that shelter participants not be
under the influence of alcohol or other drugs and that they demonstrate positive
progress through a case managed program that includes personal accountability.
Services under the proposed system will be provided for a total of 120 days at four
sites in CaHsbad, Oceanside, Vista and Escondido, 90 days at small rotating North
Inland sites and 140 days at small rotating North Coastal sites, with a total capacity of
239 beds per night. The total sixth year budget for the regional system is $450,535 and
includes funding from a variety of sources including FEMA, municipal and county
governments. United Way of San Diego, and the private resources of shelter providers.
The requested $18,778 represents 4.2 percent ofthe total budget forthe proposed
system.
Staffing for the regional system includes a 7 month full time System Coordinator who
will serve as the single point of contact for the system operators and will provide
coordination of staff and volunteer training, and representation for the system in a
vanety of public settings. Additional staffing plans include onsite case managers, night
watch staff and medical assessment staff that will assist shelter participants.
Data will be collected from all participating sites and entered into the Homeless
Management Information System for tracking, documentation and evaluation
purposes. Evaluators from the Regional Task Force on the Homeless will track the
quantitative and qualitative aspects ofthe system performance and provide a season
end report on impacts.
North County Winter Shelter Budget 2013-2014 Season
Revenue
Total System
Source city share Status cost
Shelter Providers Committed $154,832.00
FEMA Pending $65,625.00
United Way Pending $5,000.00
County of San
Diego/Plum. Estate Committed $20,000.00
City of Escondido 31,635 Committed $31,635.00
City of Oceanside 33,223 Committed $14,723.00
City of Vista 18,778 Committed $0.00
City of Carlsbad 18,778 Pending $18,778.00
City of San Marcos 14,450 Committed $0.00
City of Encinitas 11,556 Committed $0.00
City of Poway 10,111 Committed $10,111.00
City of Solana Beach 2,888 Pending $2,888.00
City of Del Mar 1,443 Pending $1,443.00
subtotal $325,035.00
*city grants $125,500.00
Revenue Total $450,535.00
City credits
basic shelter
cost
*18,500 city grants
"25,000 city grant
*65,000 city grants
*17,000 city grant
totais
Personnel
On-site Case Management
Night Watch
Personnel Totai
$42,000.00
$63,000.00
$105,000.00
System Support
Regional Shelter Administration
Fiscal Agent
Data Technician
Evaluation
Fiscal Audit
System Support Total
$15,000.00
$6,500.00
$4,800.00
$4,500.00
$1,000.00
$31,800.00
Shelter Costs
Shelter Management Personnel
Non-Personnel costs
Meals Inklnd
Shelter Costs Total
$150,241.00
$124,910.00
$31,384.00
$306,535.00
Supportive Services
Bus passes and other needs
Supportive Services Total
$7,200.00
$7,200.00
TOTAL WINTER SHELTER SYSTEIVI COSTS $450,535.00