HomeMy WebLinkAbout2013-09-24; City Council; 21377; New Management Classification IT Project ManagerCITY OF CARLSBAD - AGENDA BILL
AB# 21.377 ESTABLISHING NEW MANAGEMENT JOB
CLASSIFICATION OF INFORMATION
TECHNOLOGY PROJECT MANAGER
DEPT. HEAD ^yju
MTG. 9/24/13
ESTABLISHING NEW MANAGEMENT JOB
CLASSIFICATION OF INFORMATION
TECHNOLOGY PROJECT MANAGER
CITY ATTY. Jl^-^
DEPT. HR/IT
ESTABLISHING NEW MANAGEMENT JOB
CLASSIFICATION OF INFORMATION
TECHNOLOGY PROJECT MANAGER CITY MGR.
RECOMMENDED ACTION:
2013-237
Adopt Resolution No. establishing a new management job classification of the Information
Technology Project Manager.
ITEM EXPLANATION:
Staff recommends the adoption of an Information Technology Project Manager classification.
The Information Technology Division recently contracted with Third Wave to assess the city's existing
technologies, operational requirements, and service delivery needs. A strategic plan has been
developed for the division which includes the identification of needed skill sets, business processes and
technology initiatives to align with the city's service delivery goals and objectives. The Information
Technology Division is creating a project management team through existing resources to provide
expertise in the effective and efficient delivery of technology projects.
Staff has identified the need for a full-time employee to oversee internal technology projects at the
managerial level and is recommending the establishment of a new management classification of
Information Technology Project Manager at a salary grade 5 on the Management Salary Structure. The
Information Technology Division has a vacant position that will be reallocated for this purpose. The
classification description for this position is included as Exhibit 2. In addition, it is proposed that the
Appendix to the Local Conflict of Interest Code (Exhibit 3) be revised to reflect this change.
FISCAL IMPACT:
This staffing change was included in the FY 2013/14 budget and is within the current staffing allocation
ofthe Information Technology Department.
DEPARTMENT CONTACT: Cheri Abbott 760-602-2496 Cheri.AbbottOcarlsbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED a CONTINUED TO DATE •
UNKNOWN
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER-SEE MINUTES •
AMENDED •
Page 2
ENVIRONMENTAL IMPACT:
This amendment is statutorily exempt from CEQA pursuant to Public Resources Code Section
21080(b)(1).
EXHIBITS:
1. Resolution No. 2013-237
2. Classification Description - Information Technology Project Manager
3. Appendix to the Local Conflict of Interest Code
2.
1 RESOLUTION NO. 2013-237
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
^ CALIFORNIA, CREATING A NEW MANAGEMENT JOB CLASSIFICATION
AND AMENDING THE CONFLICT OF INTEREST CODE
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5 WHEREAS, as part of an organizational restructuring designed to increase the level of
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technology expertise within the city organization, the Information Technology Department
has identified the need for internal project management skills and capabilities at the
^ managerial level; and,
JQ WHEREAS, it is necessary to create the classification description of Information
11 Technology Project Manager to appropriately describe the assigned responsibilities of this
12 position within the city organizational structure; and,
WHEREAS, it is necessary to amend the Conflict of Interest Code to reflect the above
change.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
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17 California, as follows:
18 1. That the above recitations are true and correct
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23 3. That Resolution No. 2013-113 which approved the "Local Conflict of Interest Code" is
24 amended to add the classification of Information Technology Project Manager to the list
of Designated Employees filing in disclosure categories 1, 2, 3 and 4
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2. That the city adopt the new classification of Information Technology Project
Manager at salary grade 5 of the Management Salary Structure as described in Exhibit 2,
attached hereto and made a part thereof.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 24*^ day of September, 2013, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Blackburn and Douglas.
None.
ABSENT: None.
MATK HALL, Mayor
ATTEST:
BARBARA ENGLESON/City Clerk
> rT.'' ..BC ••.S<» <,
Attachment 2
CITY OF CARLSBAD
CLASS SPECIFICATION
JOB SERIES: INFORMATION TECHNOLOGY PROJECT MANAGER
DEPARTMENT: INFORMATION TECHNOLOGY
DISTINGUISHING FEATURES AND SUMMARY DESCRIPTION:
The primary purpose of this position is to drive technology projects from initiation through
delivery, organizing cross-functional activities, ensuring project completes on schedule and
within budget. The position serves as an in-house project manager and evaluating
needs, vendors and Request For Proposals for tool/application builds for City of
Carlsbad's internal use, to planning and directing implementation efforts. The IT Project
Manager manages other resources indirectly as part of cross-functional team delegation
and project assignments. The IT Project Manager is an individual contributor reporting to the
Project Portfolio Manager. The IT Project Manager collaborates with the application team,
network engineering and business intelligence services. The IT Project Manager leads,
manages and drives forward technology and infrastructure projects.
DUTIES AND RESPONSIBILITIES:
Identifies project objectives, defines scope and requirements, creates project schedules and
plans, manages resources, measures progress and makes course corrections to ensure
projects are completed on time.
Contributes to establishing methods and metrics for tracking performance and making decisions
within project management teams.
Collaborates with staff and management across the organization and with outside third parties
to clearly identify, explain and communicate their project involvement, project goals,
expectations and tasks.
Works with cross-functional groups across divisions as part of a team.
Builds a project plan to meet business requirements and expectations.
Prepares and manages project budgets, and coordinates with financial staff.
Leads project teams through initiation, planning, execution, controlling and close phases.
Facilitates communication and negotiation of commitments within the team and with functional
management, and sustains coordination among all affected stakeholders.
Complies with and enforces policies, processes and agreements, and employs standard
methods and tools.
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Attachment 2
Makes decisions about critical tradeoffs among project dimensions of costs, resources,
schedule, and requirements.
Develops and maintains project documentation including requirements definition, architecture
diagrams and test plans.
Communicates project status to project sponsors and stakeholders.
Manages multiple projects simultaneously.
Knowledge and Abilities
Knowledge of:
• System development lifecycle
• Project management methodologies
• Principles of management pertaining specifically to human capital
• Managing project and organizational dependencies related to project delivery
• Time management, financial management and overall resource management
• Industry standards or models to guide improvement activities
• Best practices for defining and deploying processes and measurements and other
improvement activities
• Portfolio and project management best practices, process improvement methods and
tools
• Organizational change management
• Business Process Management, administration and operations
Ability to:
• Manage and resolve conflict and other barriers to project success negotiation and
people management skills
• Negotiate contracts, pricing and service delivery
• Work closely and build relationships with people in many roles, including information
technology staff, end users, business units, technologists
• Enforce standards/process as required and to apply flexibility as appropriate
• Make presentations and to communicate orally and in writing with technical and non-
technical staff at all levels of the organization
• Lead diverse teams
• Manage information technology projects including hardware, software and networking
interactions
• Provide guidance and mentoring to project team personnel
EDUCATION: Bachelor's degree or equivalent combination of education and experience is
required. PMP certification is a plus.
EXPERIENCE:
Requires a minimum of 5+ years of project management related work experience.
Previous experience in one or more ofthe following areas: Networking, Systems Security,
Identity and Access Management, Regulatory Compliance
Attachment 2
JOB SERIES ESSENTIAL FUNCTIONS
The conditions below are representative of those that must be met by an employee to successfully
perform the essential functions ofthe job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job functions.
JOB COMPLEXITY: Works on complex issues where analysis of situations or data requires an
in-depth evaluation of variable factors. The Project Manager will exercise judgment in selecting
methods, techniques and evaluation criteria for obtaining results. Must establish rapport with
internal and external contacts and deal with issues surrounding resistance to change, unclear
roles and responsibilities, organizational politics, resource constraints, and competing priorities.
Language Ability: Must be able to classify, compute, tabulate, and categorize data. Must be able to
advise and provide interpretation to others on how to apply policies, procedures, and standards to
specific situations. Needs to be able to use a variety of descriptive data and information such as: a
variety of plans; resolutions; maps; reports; procedures; guidelines; and routine correspondence.
Needs the ability to read, analyze, and interpret general business periodicals, professional journals,
technical procedures, or governmental regulations. Must be able to write reports, business
correspondence, and procedure manuals. Needs to effectively present information and respond to
questions from groups of managers, clients, and the general public.
Mathematical Ability: Knows how to apply mathematics, including the ability to calculate percentages,
fractions, decimals, volumes, ratios, and spatial relationships. Needs to be able to interpret basic,
descriptive statistical reports.
Judgment and Situational Reasoning Ability: Must be able to use functional reasoning and apply
rational judgment when performing diversified work activities. Needs to be able to analyze data and
information using established criteria in order to determine consequences and identify and select
alternatives.
Physical Requirements:
• Needs to be able to operate equipment and machinery with some requiring rapid adjustments such
as a computer keyboard and terminal, printers, photocopier and calculator. Must be able to
coordinate eyes, hands, feet and limbs in performing skilled movements such as rapid keyboard
use. Needs to be able to recognize and identify degrees of similarities or differences between
characteristics of colors, textures, and forms associated with job-related objects, materials, and
tasks.
• Essential and marginal functions may require maintaining physical condition necessary for sitting for
prolonged periods of time. Must be able to exert light physical effort, typically involving lifting,
carrying, pushing and pulling of up to 15 pounds. Tasks may involve extended periods of time at a
keyboard or workstation. Needs to be able to perform frequent downward flexion of neck, side-to-
side turning of the neck, fine finger dexterity and grasp to manipulate the keyboard, telephone,
writing instruments, papers, books, manuals, and reports.
• Job entails occasional walking, standing, bending, stooping, climbing, and reaching at and above
shoulders and twisting at the waist. On an infrequent basis, the incumbent must be able to squat
and kneel.
• Overtime and attending meetings outside regular work hours may be required. Work environment is
professional and both team and autonomy oriented. This position is impacted by urgent time
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Attachment 2
deadlines due to various reporting and filing requirements. There is a need for extreme accuracy
and paying attention to detail. Additionally, there is a need to be able to shift attention before tasks
are completed to be able to balance user demands, telephone and other interruptions.
• Must be able to drive and maintain a California Class C Driver's license or ability to arrange
transportation for fieldwork or visits to other City facilities when necessary.
DATE APPROVED: 9/17/2013
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ATTACHMENT 3
APPENDIX
TO THE LOCAL CONFLICT OF INTEREST CODEOF THE CITY OF CARLSBAD,
CITY OF CARLSBAD AS SUCCESSOR AGENCY TO THE CARLSBAD REDEVELOPMENT AGENCY
OVERSIGHT BOARD FOR SUCCESSOR AGENCY
COMMUNITY DEVELOPMENT COMMISSION, PUBLIC FINANCING AUTHORITY
AND THE
CARLSBAD MUNICIPAL WATER DISTRICT
The positions and categories within the City listed in this appendix are "designated positions." Any person
whose position with the City is a designated position is a designated employee. Designated employees shali
disclose in the manner provided in the Local Conflict of Interest Code of the City of Carlsbad those financial
interests, which are within the categories represented by the number(s) following the listed position. The
categories conrespond to the subsections of Title 2, Califomia Code of Regulations Section 18730, subsection 7
and represent the following disclosures: "1" investment and real property disclosure; "2" personal income
disclosure; "3" business entity income disclosure; "4" business position disclosure.
DISCLOSURE
DESIGNATED POSITIONS CATEGORIES
Mayor and Members of the City Council *
City Manager *
City Attorney *
City Cleric
Chaimnan and Members of the Community Devetopment Commission *
Executive Director of the Community Development Commission **
General Counsel for the Community Development Commission **
Secretary of the Community Development Commission *
Chainnan and Members of the Successor Agency *
Executive Director of the Successor Agency **
Attorney for the Successor Agency **
Secretary of the Successor Agency *
President, and Members of the Board of Directors of the Carlsbad Municipal *
Water District
Executive Manager of the Carisbad Municipal Water District **
General Counsel for the Carisbad Municipal Water District **
Secretary of the CMWD Board
Chairman and Members of the Public Financing Authority *
Executive Director of the Carisbad Public Financing Authority **
General Counsel for the Carisbad Public Financing Authority **
Secretary of the Public Financing Authority *
Treasurer of the Public Financing Authority **
Carlsbad Local Conflict of Interest Code
Council Approved 9/24/13
OFFICIALS WHO MANAGE PUBLIC INVESTMENTS
Assistant to the Treasurer
City Treasurer
Deputy City Treasurer
Finance Director
CITY STAFF UNDER CITY MANAGER
Accountant
Accounting Supervisor
Administrative Services Director
Aquatics Supervisor
Assistant City Manager
Assistant to the City Manager
Assistant Engineer
Assistant Finance Director
Assistant Planner
Assistant Planning Director
Associate Analyst
Associate Contract Administrator
Associate Engineer
Associate Planner
Benefits Administrator
Building & Code Enforcement Manager
Building Inspector I & II
Business Intelligence Architect
Business Systems Specialist
Buyer /Contract Administrator
City Communications Manager
City Planner
Code Compliance Officer I & II
Communications Coordinator
Community and Economic Development Director
Community Arts Coordinator
Community Outreach Supervisor
Community Relations Manager
Community Volunteer Coordinator
Construction Manager
Cultural Arts Manager
Deputy Fire Marshall
Deputy Library Director
Development Services Manager
Economic Development Manager
Emergency Medical Services (EMS)Paramedic Nurse Coordinator
Emergency Preparedness Coordinator
Engineering Manager
Environmental Programs Manager
Environmental Specialist I & II & Senior
Carlsbad Local Conflict of Interest Code
Council Approved 9/24/13
DISCLOSURE
CATEGORIES
2,3,4
2.3,4
1,2,3,4
2,3
1.2,3,4
1.2,3
1,2
1,2,3,4
1,2,3,4
1,2,3,4
1,2,3,4
1.2,3.4
1,2
1,2,3,4
2.3
1.2,3
1.2,3
2, 3,4
2,3,4
1,2,3,4
1,2,3,4
1.2,3.4
1.2,3,4
2,3
1,2,3,4
2,3,4
2.3
2,3,4
2,3
1,2,3,4
1,2,3.4
1.2,3
1,2,3,4
1,2,3,4
1,2,3,4
1,2.3,4
1.2,3.4
1,2.3,4
1,2.3,4
1,2.3
(0
DISCLOSURE
CITY STAFF UNDER CITY MANAGER CONTINUED CATEGORIES
Equipment Maintenance Supervisor 2,3
Facility Manager 1,2,3,4
Finance Manager 1,2,3,4
Finance Payroll & IT Manager 1,2,3,4
Fire Chief 1,2,3,4
Fire Division Chief 1,2,3,4
Fire Battalion Chief 1,2,3,4
Fire Marshal 1,2,3,4
Fire Prevention Specialist I & 11 1,2,3
Gallery Curator 2,3
Geographic Information Systems Manager 2,3
Housing & Neighboriiood Services Director 1,2,3,4
Housing Program Manager 1,2,3
Human Resources Director 1,2,3,4
Human Resources Manager 2,3
Information Technology Director 1,2,3,4
Infomnation Technology Manager 1,2,3,4
Information Technology Project Manager 1,2,3,4
Junior Planner 1,2,3,4
Library and Cultural Arts Director 1,2,3,4
Management Analyst 1,2,3,4
Management Assistant 2,3
Management Intern 1,2,3,4
Municipal Projects Manager 1,2,3,4
Municipal Property Manager 1,2,3,4
Pari^ Planning Manager 1,2,3,4
Pari< Planner 1,2,3,4
Paries and Recreation Director 1,2,3,4
Paries/Trees Supervisor 1,2,3
Paries Superintendent 1,2,3,4
Planning Technician I & II 1,2,3,4
Police Chief 1,2,3,4
Police Captain 2,3
Police Communications Manager 2,3
Police Lieutenant 2,3
Principal Librarian 2,3,4
Principal Planner 1,2,3,4
Project Portfolio Manager 1,2,3,4
Property & Environmental Management Director 1,2,3,4
Public Safety Infonnation Technology Manager 1,2,3,4
Public Wories Inspector I & II 1,2,3
Public Wories Director 1,2,3,4
Public Worics Manager 1,2,3
Public Wories Superintendent 1,2,3,4
Public Works Supervisor 2,3
Records Supervisor (Police) 2,3
Carlsbad Local Conflict of Interest Code
Council Approved 9/24/13
CITY STAFF UNDER CITY MANAGER CONTINUED
Recreation Area Manager
Recreation Services Manager
Risk Manager
Senior Accountant
Senior Building Inspector
Senior Business Systems Specialist
Senior Circulation Supervisor
Senior Engineer
Senior Construction Inspector
Senior Contract Administrator
Senior Librarian
Senior Management Analyst
Senior Planner
Special Projects Manager
Traffic Engineer
Transportation Director
Video Production Manager
Warehouse Technician
DISCLOSURE
CATEGORIES
2,3,4
2,3,4
1,2,3,4
1,2.3.4
1.2,3,4
2,3.4
1,2.3
1,2.3.4
1,2,3.4
1,2.3,4
2,3,4
1.2,3,4
1.2,3,4
2.3.4
1,2.3.4
1,2,3,4
2,3
1,2.3.4
CITY ATTORNEY'S OFFICE
Senior Assistant City Attomey
Assistant City Attomey
Deputy City Attomey
CITY CLERK'S OFFICE
Assistant City Clerie
Deputy City Clerk/Technician
Records Manager
Records Management Supervisor
1,2.3,4
1,2.3.4
1,2.3.4
2.3.4
2.3.4
2.3
2.3
CITY EMPLOYEES UNDER THE EXECUTIVE MANAGER OF THE
CARLSBAD MUNICIPAL WATER DISTRICT
Accountant 2.3.4
Accounting Supervisor 2,3
Cross Connection Control Technician 1,2
Engineering Manager 1,2,3,4
Management Analyst 2,3
Public Wories Manager 2,3
Public Wories Supervisor 2,3
Senior Engineer 1,2,3,4
Senior Cross Connection Control Technician 1.2,3,4
CONSULTANTS
Carlsbad Local Conflict of Interest Code
Council Approved 9/24/13 (2
BOARDS AND COMMISSIONS DISCLOSURE
CATEGORIES
Members of the Agricultural Conversion Mitigation Fee Ad Hoc Citizens' 1,2,3,4
Advisory Committee
Members of the Arts Commission 1,2,3,4
Members of the Board of Library Trustees 1 \2,Z,A
Members of the Carisbad Tourism Business Improvement District 1 \2,ZA
Members of the Carisbad Golf Lodging Business Improvement District 1,2,3,4
Members of the Housing Commission 1,2,3,4
Members of the Oversight Board for the Successor Agency 1,2,3,4
Members of the Paries and Recreation Commission 1 \2,ZA
Members of the Planning Commission *
Members of the Senior Commission 1,2,3,4
Members of the Traffic Safety Commission 1 \2,ZA
This position is required to report by virtue of Govemment Code Section 87200.lt is included for disqualification purposes only. See Govemment
Code Section 87200 for disclosure requirements.
When a designated employee is also required to file a conflict of interest fomi under Article 2 (Govt Code §87200, Form 700) of the Act, he or
she may expand their statement to cover reportable interests in both jurisdictions or botti positions and file copies of this expanded statement
with the City Clerk provided ttiat each copy of such expanded ^atement fBed in place of an original s signed and verified by ttie designated
employee as if it were an original.
The duties of each consultant will be separately evaluated to detemnine whettier or not disclosure will be required, and the categories which will
apply. The evaluation of ttie oonsultanrs duties win be conducted by ttie department head of ttie departtnent which is responsible for the hiring
of ttie consultants. The disclosure requirement shall be included in ttie consultanTs conttact approved by ttie City Council, Housing and
RedeveloiMTient Commission, City Manager or Executive Manager of the Cartebad Municipal Water Detiict.
Carlsbad Local Conflict of Interest Code ( 3
Council Approved 9/24/13