HomeMy WebLinkAbout2013-11-05; City Council; 21402; Acceptance Bid Contract 2013 Pavement OverlayCITY OF CARLSBAD - AGENDA BILL
AB# 21,402 ACCEPTANCE OF BIDS AND AWARD OF CONTRACT DEPT. DIRECTOR
MTG. 11/05/13 FOR CONSTRUCTION OF THE 2013 PAVEMENT CITY ATTY.
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DEPT. PW-TRANS OVERLAY PROJECT NO. 6001-13-OL CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. 2013-250 accepting bids and awarding the contract to TC Construction
Company for construction ofthe 2013 Pavement Overlay Project No. 6001-13-OL.
ITEM EXPLANATION:
The 2013 Pavement Overlay Project is part of the City of Carlsbad's ongoing Pavement Management
Program. This project will resurface a portion of El Camino Real and other residential streets by applying
a rubberized asphalt concrete layer over the existing roadway. The streets were selected based on their
age and the existing condition ofthe pavement surface.
On September 23, 2013, twelve (12) sealed bids were received for the construction of this project as
shown on the following table.
CONTRAaOR TOTAL
T.C. Construction Company $748,744
Ramona Paving & Construction $844,419
PAL General Engineering $846,864
ATP General Engineering Contractors $849,917
Hazard Construction $859,464
Hardy & Harper, Inc. $876,000
SRM Contracting & Paving $886,500
R.J. Noble Company $892,690
KAD Paving Company $894,735
All American Asphalt $903,903
CALM EX Engineering $918,396
Excel Paving $946,748
The lowest responsive bidder, TC Construction Company, submitted a bid in the amount of $748,744.
Staff has completed its review ofthe contract documents and has determined that they are in order.
Staff recommends that TC Construction Company be awarded the contract.
DEPARTMENT CONTACT: Jon Schauble 760-602-2762 jon.schauble@carlsbadca.gov
FO/? CLERK USE.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
FISCAL IMPACT:
The current status ofthe Pavement Management Program is shown in the table below.
PAVEMENT MANAGEMENT PROGRAM - CIP NO. 6001
TASK DESCRIPTION CURRENT
APPROPRIATION
CURRENT YEAR
EXPENDITURES/
ENCUMBRANCES
REMAINING
BALANCES*
Construction, Inspection,
Materials Testing $9,792,890 $295,625 $9,497,265
•The remaining balance will be used to pay for both the 2013 Slurry Seal and 2013 Pavement Overlay Projects
The estimated construction costs associated with this project are summarized in the following table.
Construction Contract $748,744
Construction Contingency $100,000
Project Administration, Testing & Inspection $100,000
TOTAL ESTIMATED PROJEa COSTS $948,744
There are sufficient funds available to complete the 2013 Pavement Overlay Project, as shown above.
The funds used on this project are Pavement Management Program funds which consist of non-
jurisdictional fees (generated from trash haulers). Gas Tax funds, and TransNet-Local funds available for
drawdown from SANDAG. Remaining Pavement Management Program funds will be used on future
pavement rehabilitation and resurfacing projects.
ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines
Section 15301(c) - minor alteration of existing facilities including streets, sidewalks, gutters, and similar
facilities involving negligible or no expansion.
EXHIBITS;
1. Resolution No. 2013-250 accepting bids and awarding the contract to TC Construction
Company forthe construction ofthe 2013 Pavement Overlay Project No. 6001-13-OL
2. Street list.
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RESOLUTION NO. 2013-250
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS AND AWARDING THE CONTRACT TO
TC CONSTRUCTION COMPANY FOR CONSTRUCTION OF THE 2013
PAVEMENT OVERLAY PROJECT NO. 6001-13-OL
WHEREAS, the City Council of Carlsbad, California has determined that it is necessary,
desirable, and in the public's best interest to construct the 2013 Pavement Overlay Project No.
6001-13-OL; and
WHEREAS, on June 18, 2013, the City Council ofthe City of Carlsbad approved plans for
the construction ofthe 2013 Pavement Overlay Project No. 6001-13-OL; and
WHEREAS, twelve (12) sealed bids were received on September 23, 2013 by the City of
Carlsbad forthe construction ofthe 2013 Pavement Overlay Project No. 6001-13-OL; and
WHEREAS, the lowest responsive and responsible bid to construct said project was
submitted by TC Construction Company in the amount of $748,744; and
WHEREAS, there are sufficient funds available in the Pavement Management Program
to complete the project; and
WHEREAS, subsection 3.28.040(C)(5) of the Carlsbad Municipal Code authorizes the
City Manager to approve change orders in the amount equal to the contingency set at the time of
project award.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
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2. That the low bid of $748,744 submitted by TC Construction Company for the
construction ofthe 2013 Pavement Overlay Project No. 6001-13-OL is accepted and the Mayor is
hereby authorized to execute a contract for this project.
3. That the City Manager is hereby authorized to approve construction change
orders up to $100,000.
4. That the award of this contract is contingent upon the bidder submitting the
lowest responsible bid executing the required contract and submitting the required bonds and
insurance policies, as described in the contract, within twenty (20) days of adoption of this
resolution. The City Manager may grant reasonable extensions of time.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 5*^ day of November, 2013, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Blackburn and Douglas.
None.
ABSENT: None.
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MATT HALL Mayor
ATTEST:
gij\pBARA ENGLESON, Cit^^lerk
2013 PAVEMENT OVERLAY PROJECT
Street Name From Street To Street
COVE DRIVE PARK DR cross gutter
COVE DRIVE cross gutter knuckle
COVE DRIVE knuckle END OF STREET
EL CAMINO REAL FARADAY ORION
EL CAMINO REAL ORION PAR
WETTE WAY MAGNOLIA END OF STREET
POLLY LANE TAMARACK END OF STREET
CABO COURT ESFERA ST END OF STREET
CABO WAY ESFERA ST TRIGO LANE
TRIGO LANE PIRAGUA ST CABO WAY
BORLA PLACE CADENCIA END OF STREET
PIRAGUA ST ESFERA ST TRIGO LANE
MUSLO LANE CASCA WAY FOSCA WAY
FOSCA ST ESFERA ST MUSLO LANE
CASCA WAY ESFERA ST MUSLO LANE