HomeMy WebLinkAbout2013-11-05; City Council; 21403; Acceptance Bid Contract 2013 Slurry SealCITY OF CARLSBAD - AGENDA BILL
AB#
MTG.
DEPT.
21.403
11/05/13
PW-TRANS
ACCEPTANCE OF BIDS AND AWARD OF CONTRACT
FOR CONSTRUCTION OF THE 2013 SLURRY SEAL
PROJECT NO. 6001-13-SS
DEPT. DIRECTOR
CITY ATTY.
CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. 2013-251 accepting bids and awarding the contract to American Asphalt
South for construction ofthe 2013 Slurry Seal Project No. 6001-13-SS.
ITEM EXPLANATION;
The 2013 Slurry Seal Project is part of the City of Carlsbad's ongoing Pavement Management Program.
This project will seal the existing pavement and extend the useful life ofthe roadways identified for this
year's program (see Exhibit 2). The application of asphaltic emulsion-aggregate slurry rejuvenates and
protects the pavement from wear and oxidation, ultimately extending pavement life and minimizing
long-term maintenance costs.
On October 8, 2013, seven sealed bids were received for the construction of this project as shown on the
following table.
CONTRAaOR TOTAL
American Asphalt South $1,356,380
Roy Allan Slurry Seal, Inc $1,498,203
VSS International $1,580,602
All American Asphalt $1,727,727
Wheeler Paving, Inc $1,767,767
Pavement Coatings $1,839,787
Central Valley Engineering & Asphalt $1,906,949
The lowest responsive bidder, American Asphalt South, submitted a bid in the amount of $1,356,380.
Staff has completed its review ofthe contract documents and has determined that they are in order.
Staff recommends that American Asphalt South be awarded the contract.
DEPARTMENT CONTACT: Jon Schauble 760-602-2762 jon.schauble@carlsbadca.gov
FOR CLERK USE.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
FISCAL IMPACT;
The current status ofthe Pavement Management Program is shown in the table below.
PAVEMENT MANAGEMENT PROGRAM - CIP NO. 6001
TASK DESCRIPTION CURRENT
APPROPRIATION
CURRENT YEAR
EXPENDITURES/
ENCUMBRANCES
REMAINING
BALANCES*
Construction, Inspection,
Materials Testing $9,792,890 $295,625 $9,497,265
as future pavement slurry seal and overlay projects.
The estimated construction costs associated with this project are summarized in the following table.
Construction Contract $1,356,380
Construction Contingency $136,000
Project Administration, Testing & Inspection $136,000
TOTAL ESTIMATED PROJECT COSTS $1,628380
There are sufficient funds available to complete the 2013 Slurry Seal Project, as shown above. The funds
used on this project are Pavement Management Program funds which consist of non-jurisdictional fees
(generated from trash haulers). Gas Tax funds, and TransNet-Local funds available for drawdown from
SANDAG. Remaining Pavement Management Program funds will be used on future pavement
rehabilitation and resurfacing projects.
ENVIRONMENTAL IMPACT;
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines
Section 15301(c) - minor alteration of existing facilities including streets, sidewalks, gutters, and similar
facilities involving negligible or no expansion.
EXHIBITS:
1. Resolution No. 2013-251 accepting bids and awarding the contract to American Asphalt
South forthe construction ofthe 2013 Slurry Seal Project No. 6001-13-SS.
Street list.
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RESOLUTION NO. 2013-251
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS AND AWARDING THE CONTRACT TO
AMERICAN ASPHALT SOUTH FOR CONSTRUCTION OF THE 2013
SLURRY SEAL PROJECT NO. 6001-13-SS.
WHEREAS, the City Council of Carisbad, California has determined that it is necessary,
desirable, and in the public's best interest to construct the 2013 Slurry Seal Project No. 6001-13-
SS; and
WHEREAS, on June 11, 2013, the City Council of the City of Carlsbad approved plans for
the construction ofthe 2013 Slurry Seal Project No. 6001-13-SS; and
WHEREAS, seven sealed bids were received on October 8, 2013 by the City of Carlsbad
forthe construction ofthe 2013 Slurry Seal Project No. 6001-13-SS; and
WHEREAS, the lowest responsive and responsible bid to construct said project was
submitted by American Asphalt South in the amount of $1,356,380; and
WHEREAS, there are sufficient funds available in the Pavement Management Program
to complete the project; and
WHEREAS, subsection 3.28.040(C)(5) of the Carlsbad Municipal Code authorizes the
City Manager to approve change orders in the amount equal to the contingency set at the time of
project award.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
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2. That the low bid of $1,356,380 submitted by American Asphalt South for the
construction ofthe 2013 Slurry Seal Project No. 6001-13-SS is accepted and the Mayor is hereby
authorized to execute a contract for this project.
3. That the City Manager is hereby authorized to approve construction change
orders up to $136,000.
4. That the award of this contract is contingent upon the bidder submitting the
lowest responsible bid executing the required contract and submitting the required bonds and
insurance policies, as described in the contract, within twenty (20) days of adoption of this
resolution. The City Manager may grant reasonable extensions of time.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 5*^ day of November, 2013, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Blackburn and Douglas.
None.
ABSENT: None.
MATT HALL Mayor
ATTEST:
BARBARA ENGLESON, City Qerk
2013 SLURRY SEAL PROJECT
STREET FROM TO
ALICANTE PASEO CANDELERO CORTE DE LA VISTA
AVENIDA ENCINAS EMBARCADERO LN POINSETTIA LN
CALLE BARCELONA city limit EL CAMINO REAL
CARLSBAD BLVD CANNON RD LA COSTA AV
CHINQUAPIN west of Garfield east of Garfield
COUGAR PALMER WY EL CAMINO REAL
DATE GARFIELD ST END OF STREET
EMBARCADERO BAY LN AVENIDA ENCINAS
FERMI END OF STREET SALK AV
GARFIELD TAMARACK AV south end
IMPALA ORION WY PALMER WY
KELLY HILLSIDE PARK
LA COSTA 1-5 BRIDGE @ LA COS EL CAMINO REAL
NEWTON FARADAY AV END OF STREET
OLIVE GARFIELD ST END OF STREET
PALMER COUGAR DR IMPALA DR
PALOMAR AIRPORT CARLSBAD BL AVENIDA ENCINAS
SALK COLLEGE BL EL CAMINO REAL
SEQUOIA CARLSBAD BL GARFIELD ST
TAMARACK CARLSBAD BL PIO PICO DR
VAN ALLEN FARADAY AV END OF STREET
HOSP WAY WINTERGREEN EL CAMINO REAL