HomeMy WebLinkAbout2013-11-19; City Council; 21424; MOU Carlsbad School District Resource OfficerCITY OF CARLSBAD - AGENDA BILL
AB# 21,424 DEPT. DIRECTOR ciSU
MTG. 11/19/13 MEMORANDUM OF UNDERSTANDING CITY ATTY.
DEPT.
PD
BETWEEN THE CITY OF CARLSBAD AND
CARLSBAD UNIFIED SCHOOL DISTRICT FOR
THE SCHOOL RESOURCE OFFICER PROGRAM
CITY MGR. IM/^
RECOMMENDED ACTION:
2013 265
Adopt Resolution No. approving the Memorandum of Understanding cost-sharing agreement
between the city of Carlsbad and Carlsbad Unified School District for the School Resource Officer ("SRQ")
Program for the school year of 2013-14.
ITEM EXPLANATION;
The city agreed to provide the Carlsbad Unified School District with the SRQ Program for the 2013-14
school year. The school district has agreed to pay for one-half the cost of one full-time police officer. The
total cost for one officer for the nine-month period is $90,371; Carlsbad Unified School District's share is
$45,185.
FISCAL IMPACT;
The Police Department budgets for the cost ofthe entire SRQ Program. Therefore, the School District's
cost-sharing payment of $45,185 will be used to reimburse the General Fund and reduce the impact of
the SRQ Program to the city.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the
meaning of CEQA in that it has no potential to cause either a direct physical change in the environment,
or a reasonably foreseeable indirect physical change in the environment, and therefore does not require
environmental review.
EXHIBITS;
1. Resolution No. 2013-265 approving the 2013-14 Memorandum of Understanding for
the SRQ Program between the city of Carlsbad and the Carlsbad Unified School District.
2. Carlsbad Unified School District Memorandum of Understanding.
DEPARTMENT CONTACT; Steve Thomas-931-2149 steve.thomas@carlsbadca.gov
FOR CLERK USE.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
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RESOLUTION NO. 2013-265
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CAUFORNIA, APPROVING THE 2013-14 MEMORANDUM
QF UNDERSTANDING FOR THE SRQ PROGRAM BETWEEN THE CITY
QF CARLSBAD AND THE CARLSBAD UNIFIED SCHOOL DISTRICT
WHEREAS, the City of Carlsbad agreed to provide the Carlsbad Unified School
District with the School Resource Officer ("SRQ") Program for the school year of 2013-14;
and
WHEREAS, the Carlsbad Unified School District has agreed to pay for one-half the
cost of a full-time officer for the nine-months of the SRQ Program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the Memorandum of Understanding for the SRQ Program between the
City of Carlsbad and the Carlsbad Unified School District is hereby approved.
3. That the Mayor of the City of Carlsbad is hereby authorized and directed to
execute said agreement for and on behalf of the City of Carlsbad, California.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 19*^ day of November, 2013, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Blackburn and Douglas.
None.
ABSENT: None.
ATTEST:
BARBARA ENGLESON, City Clerk
arlsbad Unified School District
6225 El Camino Real • Carlsbad, CA 92009
(760) 331-5000 • FAX (760) 431-6707. a world class district
C/O Purchasing Department
Phone: (760) 331-5063 Fax (760) 331-5033
September 12,2013
City of Carlsbad
Police Department
Office ofthe Chief of Police
2560 Orion Way
Carlsbad, Ca 92010
Attn: Suzie Meyer, Administrative Secretary
Reference: Memorandum of Understanding between Carlsbad Unified School District
and City of Carlsbad - School Resource Officer Program
Dear Ms. Meyer:
Enclosed are two copies of the Memorandum of Understanding as referenced above,
signed by Rob Nye, Assistant Superintendent of Carlsbad Unified School District.
Please return one fully executed copy of the Memorandum of Understanding to my
attention for our file.
A Purchase Order will follow shortly. All invoices must reference the purchase order
number.
Sincerely,
Rosemary Modderine Rosemary
Sr. Buyer
Cc: M. Johnson, Director- Nutrition and Purchasing Services
Enc.
V
MEMORANDUM OF UNDERSTANDING
BETWEEN
CARLSBAD UNIFIED SCHOOL DISTRICT
AND
CITY OF CARLSBAD
The Carlsbad Police Department and the Carlsbad Unified School District desire to provide a
safe and secure, teaching and learning environment for all students and staff within the City of
Carlsbad by protecting life and property.
Ensuring the safety of students and staff on school campuses in Carlsbad is a priority to the
school administration and the police department. Campus security will be enhanced by the
presence of police officers that will interact with the students in both a positive and proactive
manner. Police officers on campus will help improve relations between the police department
and the youth ofthe community. Therefore, the Carlsbad Unified School District and the City of
Carlsbad have the following expectations and agree to undertake the listed responsibilities to
achieve these mutual objectives:
A. SCHOOL DISTRICT'S ROLE AND RESPONSIBILITY
1. To ensure student welfare portal to portal;
2. To develop procedures to handle campus safety issues;
3. To establish and follow procedures for referring police involvement; and
4. To cooperate with and support in a proactive manner the City of Carlsbad Police
Department to ensure the success of programs involving students, school personnel,
parents and the community.
B. SCHOOL RESOURCE OFFICER'S ROLE AND RESPONSIBILITY
1. To provide enforcement/prevention/intervention by:
• Providing a uniformed police officer presence at Carlsbad High School, the
middle and elementary schools, Carlsbad Village Academy, and district offices
located in the City of Carlsbad;
• Responding to all law enforcement related matters as they occur during regular
school hours while the officer is on or near the above facilities and able to do so;
5
Memorandum of Understanding
2013-2014 School Year
Page - 2 -
• Documenting all incidents of crime that occur at the above facilities as per
department regulations, performing the necessary follow-up investigations as
needed to identify perpetrators of crime, and performing any follow-up on cases
as deemed necessary;
• Attending various sporting events and school activities as needed for proactive
enforcement and interaction;
• Attending parent conferences/meetings as needed.
2. To conduct criminal investigations as assigned by the Supervisor of the Family
Services Unit and to assist other law enforcement officers who are engaged in
ongoing criminal investigations that bring them onto the school campus.
3. To work with school staff in the matters of mutual concern such as: alcohol and drug
use on campus; safety of students and staff on and off campus; gang-related
violence and crime; campus intrusion; and loss and/or damage to property.
4. To provide liaison in the following areas: School Attendance Review Board; Uons
Quest leadership team; point of contact for CPS visits; truancy sweeps; home
visitations; district-wide critical response plan training; school safety plans; and
training of school campus supervisors and noon duty personnel.
C. TERM OF AGREEMENT
This Memorandum of Understanding will remain in effect for the 2013-2014 public school
fiscal year. Either party will have the right to cancel this Memorandum of Understanding
upon 90 days advance written notice during the term of this agreement.
D. SPAN OF CONTROL/JURISDICTION
Three full-time police officers will be assigned to provide the School Resource Program at
Carlsbad High School, the middle and elementary schools, Carlsbad Village Academy, and
district offices located in the City of Carlsbad.
Enforcement/prevention/education/training/proactive activities will take place at these
facilities and at public meeting places within the community as they relate to the activities
at these facilities.
Memorandum of Understanding
2013-2014 School Year
Page - 3 -
The officers will remain under the direction and control of the CaHsbad Police
Department. Requests for work assignments from these facilities will be given to the
Family Services Sergeant of the CaHsbad Police Department, who will thereafter assess
the request and direct the School Resource Officer(s) to respond appropriately.
E. RESOURCE
Resource and local management will be coordinated at:
CaHsbad Unified School District, 6225 El Camino Real, Carlsbad, California, 92009, (760)
331-5000.
City of CaHsbad Police Department, 2560 Orion Way, Carlsbad, California, 92010, (760)
931-2100.
F. COST
Cost sharing will be based upon the services of one-half of one full-time police officer for
nine months ofthe school year. The portion funded by the District will be prorated based
upon the school year (nine months) at a rate of one half of the total salary of one full-time
sworn police officer for a total cost of $45,185 (excluding Summer School options). See
Exhibit A for details.
This Memorandum of Understanding will be effective July 1, 2013 and the Carlsbad
Unified School District will pay annually to the Finance Director of the City of CaHsbad the
agreed amount as outlined above. Ifthe agreement is canceled as herein permitted, City
shall return to the District the portion of such payment allocable to the period of the term
subsequent to the effective date of cancellation.
G. SICK/INJURY/EMERGENCY ABSENCES
Carlsbad Police Department will provide general law enforcement services to CaHsbad
High School, the middle and elementary schools, CaHsbad Village Academy, and the
district offices via the Patrol Division whenever the regularly assigned School Resource
Officer is temporarily unable to provide said services due to illrtess, injury or emergency
leave, or when called away to perform other duties that preclude fhe officer's presence at
the school. In the event of such occurrence, calls for service will be handled based on
need in relation to other demands for police services.
7
Memorandum of Understanding
2013-2014 School Year
Page - 4 -
H. CITY EMPLOYEES
City employees who perform duties under this agreement are not, for any purposes
whatsoever, employees ofthe School District.
I. NO RIGHTS IN THIRD PARTIES
This Memorandum is not intended to benefit any third parties, create rights in favor of
any third parties, or create a special relationship between any City of Carlsbad employee
and any other person.
LIABILITY AND INDEMNIFICATION
Pursuant to Section 895.4 of the Government Code, the City of CaHsbad and CaHsbad
Unified School District agree that each will assume the full liability imposed upon it for any
of its officers, agents, or employees for injury caused by a negligent or wrongful act or
omission occurring in the performance of this agreement, and each party agrees to
indemnify and hold harmless the other party for any loss, cost, or expense that may be
imposed upon such other party by the virtue of Sections 895.2 and 895.6 of the
Government Code.
Carlsbad Umfje€ji6fyoo\ Djitnct^ City of CaHsbad
By:_
Matt HaH,'l\>1ayor
Title: da^ja.tn^. Auj^mri/t^^
I I Date: November 19, 2013.
Date: & 111 115
Attest:^
Barbara Engleson, City Cl
Approved as to form: s^ ' \^^^6
Celia A.^r^jA^^ /cJ$^>?e.
City
Tity Attorney
Memorandum of Understanding
2013-2014 School Year
Page - 5 -
EXHIBIT A
Carlsbad Police Deportment
SCHOOL RESOURCE OFFICER PROGRAIVI
2013-2014 Cost-Shoring Breakdown
Costs are for one mid-step police officer (Step C) for one year and include only personnel costs;
equipment and maintenance costs are not included.
ANNUAL POUCE OFFICER PERSONNEL EXPENSES COST PER OFFICER
Salary 73,203
Overtime ((5)7.5% of Salary) 5,490
Disability & Unemployment 512
Retirement 24,827
Ufe Insurance 114
Medicare 1061
Health Care 14,588
Uniform Allowance 700
TOTAL PERSONNEL COSTS 120,495
SRO COST ALLOCATION
CARLSBAD UNIFIED
Annual Personnel Costs 120,495
Monthly Personnel Cost 10,041
Nine-Month Cost 90,371
HALF SHARE COST TO SCHOOL $45,155