HomeMy WebLinkAbout2013-12-03; City Council; 21442; Award Contract Coastal Rail Trail Project No 4012CITY OF CARLSBAD - AGENDA BILL
AB# 21,442 ACCEPTANCE OF BIDS AND AWARD OF CONTRACT
FOR CONSTRUCTION OF THE COASTAL RAILTRAIL
REACH 1 PROJECT NO. 4012
DEPT.DIREaOR
MTG. 12/03/2013
ACCEPTANCE OF BIDS AND AWARD OF CONTRACT
FOR CONSTRUCTION OF THE COASTAL RAILTRAIL
REACH 1 PROJECT NO. 4012
CITY ATTY. ^ ^
DEPT. PW-TRAN
ACCEPTANCE OF BIDS AND AWARD OF CONTRACT
FOR CONSTRUCTION OF THE COASTAL RAILTRAIL
REACH 1 PROJECT NO. 4012 CITY MGR. \t^^
RECOMMENDED ACTION:
Adopt Resolution No. 2013-277 accepting bids and awarding the contract to Portillo Concrete
Inc. for construction of the Coastal Rail Trail Reach 1 Project No. 4012.
ITEM EXPLANATION:
The Coastal Rail Trail (CRT) Reach 1 Project is part of the regional Coastal Rail Trail, a multi-modal trail
that will ultimately traverse from the San Luis Rey River in Oceanside to the Santa Fe Depot in San Diego.
The CRT Reach 1 Project in Carlsbad will connect Oceanside's CRT at Eaton Street to Carlsbad's CRT Reach
2 near Oak Avenue/State Street intersection.
The CRT Reach 1 Project will improve pedestrian and bicycle access, safety, and connectivity by
constructing a multi-modal trail on the west side of Carlsbad Boulevard, bike lanes in each direction, and
sidewalk on the east side of the roadway across the Buena Vista Lagoon. All these improvements are
largely within the existing roadway footprint by repurposing the two northbound and southbound travel
lanes to one lane in each direction.
In addition, this project will improve the safety and connectivity of all modes of transportation at the
Carlsbad Boulevard/State Street intersection by constructing a roundabout. Turning movements that
were previously restricted will now be possible which will enhance mobility within and access to the
village. Sharrow lanes will be installed on State Street to connect the roundabout at Carlsbad
Boulevard/State Street with the existing CRT Reach 2 near the Oak Avenue/State Street intersection.
On November 13, 2013, seven sealed bids were received forthe construction ofthis project as shown on
the following table.
DEPARTMENT CONTACT: Jon Schauble 760-602-2762 ion.schaubleOcarlsbadca.gov
FOR CLERK USE.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
BIDDER TOTAL
Portillo Concrete Inc. $996,435
Dick Miller Inc. $1,038,498
Byrom-Davey Inc. $1,214,263
PAL General Engineering $1,227,110
Tri-Group Construction $1,228,781
New Century Construction $1,426,281
PUB Construction $1,499,330
The lowest responsive bidder, Portillo Concrete Inc., submitted a bid in the amount of $996,435. Staff
has completed Its review of the contract documents and has determined that they are in order. Staff
recommends that Portillo Concrete Inc. be awarded the contract.
FISCAL IMPACT:
The Coastal Rail Trail Reach 1 Project was awarded an Active Transportation Grant by SANDAG in the
amount of $800,000. The terms of the grant required matching funds from the city. On May 28, 2013
City Council authorized matching funds of $749,000 from the Gas Tax Fund.
The project costs and available funding sources for the Coastal Rail Trail Reach 1 Project are shown in
the table below.
COASTAL RAIL TRAIL REACH 1 PROJECT NO. 4012
TASK Estimated Costs
Design, Environmental, and Easements $200,000
Construction Contract $996,435
Construction Contingency $200,000
Inspection, Testing, and Construction Management $150,000
TOTAL PROJECT COST ESTIMATE $1,546,435
FUNDING SOURCES AMOUNT
SANDAG Active Transportation grant $800,000
Gas Tax Fund (city match) $749,000
TOTAL APPROPRIATION $1,549,000
Total project costs to construct the roundabout at Carlsbad Blvd/State Street and Coastal Rail Trail Reach
1 Project are estimated at $1,546,435. The $800,000 SANDAG Active Transportation Grant awarded to
the city will be reimbursed by periodic grant reimbursements as construction proceeds.
Because the Coastal Rail Trail has used Federal funds for preliminary engineering and environmental
studies, the payment of prevailing wages is required for this project.
ENVIRONMENTAL IMPACT:
This project is exempt from California Environmental Quality Act (CEQA) review pursuant to CEQA
Guidelines Section 15301(c) - minor alteration of existing facilities, including highways and streets,
sidewalks, gutters, bicycle and pedestrian trails, and similar facilities involving negligible or no expansion
of capacity. A Notice of Exemption was filed with the San Diego County Clerk on March 11, 2013.
This project is also exempt from the National Environmental Policy Act (NEPA) review pursuant to NEPA
regulations 23 CFR 771.117(c): activity (c)(3) - bicycle and pedestrian lanes, paths, and facilities. The city
received a Notice of Categorical Exclusion from CalTrans, signed October 16, 2013.
EXHIBITS:
1. Resolution No. 2013-277 accepting bids and awarding the contract to Portillo Concrete
Inc. forthe construction ofthe Coastal Rail Trail Reach 1 Project No. 4012.
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RESOLUTION NO. 2013-277
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS AND AWARDING THE CONTRACT TO
PORTILLO CONCRETE INC. FOR CONSTRUCTION OF THE COASTAL
RAILTRAIL REACH 1 PROJECT NO. 4012.
WHEREAS, the City Council of Carlsbad, California has determined that it is necessary,
desirable, and in the public's best interest to construct the Coastal Rail Trail Reach 1 Project No.
4012; and
WHEREAS, on September 10, 2013, the City Council of the City of Carlsbad approved
plans for the construction ofthe Coastal Rail Trail Reach 1 Project No. 4012; and
WHEREAS, seven sealed bids were received on November 13, 2013 by the City of
Carlsbad for the construction of the Coastal Rail Trail Reach 1 Project No. 4012; and
WHEREAS, the lowest responsive and responsible bid to construct said project was
submitted by Portillo Concrete Inc. in the amount of $996,435; and
WHEREAS, there are sufficient funds available to complete the project; and
WHEREAS, prevailing wages will be paid on this project; and
WHEREAS, subsection 3.28.040(C)(5) of the Carlsbad Municipal Code authorizes the
City Manager to approve change orders In the amount equal to the contingency set at the time of
project award.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
1 2. That the low bid of $996,435 submitted by Portillo Concrete Inc. for the
^ construction of the Coastal Rail Trail Reach 1 Project No. 4012 is accepted and the Mayor is
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hereby authorized to execute a contract for this project.
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3. That the City Manager is hereby authorized to approve construction change
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^ orders up to $200,000. 6
7 4. That the award of this contract is contingent upon the bidder submitting the
8 lowest responsible bid executing the required contract and submitting the required bonds and
^ insurance policies, as described in the contract, within twenty (20) days of adoption of this
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resolution. The City Manager may grant reasonable extensions of time.
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PASSED, APPROVED AND ADOPTED at a Regular Meefing ofthe City Council ofthe City
of Carlsbad on the 3'"^ day of December 2013, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Blackburn, Douglas.
None.
ABSENT: None.
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ATTEST:
BMBARA ENGLESONfCity Clerk