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Home My WebLink About2014-01-28; City Council; 21488; Accepting and Appropriating Federal Grant Funds Emergency PreparednessCITY OF CARLSBAD - AGENDA BILL AB# 21.488 ACCEPTING AND APPROPRIATING FEDERAL DEPT.DIRECTOR MTG. 01/28/14 GRANT FUNDS FOR EMERGENCY CITY ATTY. DEPT. Fire PREPAREDNESS CITY MGR. RECOMMENDED ACTION: Adopt Resolution No. 2014-015 accepting and appropriating additional FY 2012 State Homeland Security Grant Funds (SHSG) for emergency preparedness. ITEM EXPLANATION: On October 8, 2013 Council adopted Resolution No. 2013-244 for emergency preparedness ($21,838 for CRD AVATAR tactical robot). The accompanying Agenda Bill 21,390 detailed how the County of San DiegO; after reconciling county-wide reimbursement expenditures, is notifying local jurisdictions of unspent FY 2012 funds available to fund additional projects. On January 3, 2014, the County issued a second, and final, announcement of unspent FY 2012 regional grant funds available for local jurisdictions. The grant funds allocated to the City of Carlsbad are $27,820 for a TouchShare collaborative information sharing and decision-making system for Carlsbad's Emergency Operations Center. Previously on September 10, 2013, Council adopted Resolution 2013-223 approving the application for FY 2013 federal grant funds for the TouchShare. However, given the availability of unspent FY 2012 funds, it benefits Carlsbad to purchase the TouchShare system using FY 12 funds thus making the FY 2013 funds available to be evenly distributed between CFD and CRD public safety radios identified in Agenda Bill 21,357, which accompanied Resolution 2013-223. Homeland Security Grants are reimbursement grants, meaning local jurisdictions first use city general funds to purchase approved equipment and those purchases are later reimbursed by the federal grant funds. The State serves as the grantee and the County of San Diego serves as the sub-grantee. Equipment purchased using these grants must be from federally authorized equipment lists and generally support regional preparedness goals approved by the Unified San Diego Emergency Services Organization. FISCAL IMPACT: No matching funds are required for State Homeland Security Grants. All authorized SHSG-related expenditures are 100% reimbursable. There are no appreciable ongoing direct costs associated with the anticipated expenditures. Non grant-reimbursable network licensing and warranty costs will be accounted for in the Emergency Preparedness Division budget. Staff is requesting that Council authorize the Administrative Services Director to appropriate $27,820 to the Public Safety Grant Special Revenue Fund. Upon completion of the equipment purchase the Public Safety Special Grant Fund will be reimbursed. All expenditures and reimbursements will be completed before the close of FY 2013-2014. David Harrison: 760-484-0247 David.Harrison@carlsbadca.gov FOR CLERK USE. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER - SEE MINUTES • AMENDED • REPORT RECEIVED • ENVIRONMENTAL IMPACT: Pursuant to Public Resources code Section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect change in the environment, and therefore does not require environmental review. EXHIBITS: 1. Resolution No. 2014-015 2. County of San Diego Office of Emergency Services grant award notification 1 RESOLUTION NO. 2014-015 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE, IN THE NAME OF THE CITY OF CARLSBAD, ALL 4 NECESSARY FORMS FOR THE PURPOSE OF ACCEPTING AND APPROPRIATING FEDERAL STATE HOMELAND SECURITY GRANT 5 PROGRAM FUNDS TO ENHANCE EMERGENCY PREPAREDNESS. 6 J WHEREAS, Carlsbad Fire Departments is eligible to receive grant funds through the FY 2012 State Homeland Security Grant Program (SHSGP) for emergency preparedness; and ^ WHEREAS, on October 23, 2012 Council authorized and thereafter the Fire Department 10 applied for the FY 2012 SHSGP grant and San Diego County has approved the request; and 11 WHEREAS, on September 10, 2013 Council authorized and thereafter the Fire 12 Department applied for the SHSGP grant to fund a TouchTable information sharing system; and j4 WHEREAS, through reallocation the County has made an additional $28,640 in FY 2012 15 grant funds available to the City for the purchase of a TouchTable system; and WHEREAS, the Fire Department will be administering the SHSGP grant funds on behalf ofthe City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows that: 17 18 19 20 21 1. The above recitations are true and correct. 22 23 24 25 26 4. The Administrative Services Director is authorized to appropriate funds totaling 27 $28,640 to the Public Safety Grants Special Revenue Fund. 28 2. The SHSGP grant funds require no matching funds. Since all grant-related purchases and planning costs are 100% reimbursable, the City shall incur no costs. 3. That Council authorizes the receipt of grant funds. 1 5. That the City Manager or his designee, is authorized to execute any and all 2 documentation associated with the FY 2012 State Homeland Security Grant Program grant 3 funds which are designed to enhance the City of Carlsbad's emergency preparedness programs. 4 // 5 // 6 // 7 // 8 // 9 // 10 // 11 // 12 // 13 // 14 // 15 // 16 // 17 // 18 // 19 // 20 // 21 // 22 // 23 // 24 // 25 // 26 // 27 // 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 28*^ day of January, 2014, by the following vote to wit: AYES: NOES: Council Members Hall, Packard, Wood, Blackburn and Douglas. None. ABSENT: None. ATTEST: BARB/O^RA ENGLESON,^ty Clerk Of >/. "IT v" David Harrison From: Lewis, Brian <Brian.Lewis@sdcounty.ca.gov> Sent: Friday, January 03, 2014 8:42 AM To: David Harrison Subject: FY11 & FYI 2 SHSPG Reallocation Project, Due 1 -6-13 Attachments: FY12 SHSG MACROS-TEMPLATE 07.xlsm; EOC Request Form 080113.doc Importance: High Hi David, For the FYll & FY12 SHSPG Reallocation Projects for Carlsbad, the Touch Table System for Portable Cameras will be funded. In order to add the project to the workbook, please fill-in the attached workbook Equipment Ledger for the requested project (similar to a modification request to add a new line item). Also, please complete the EOC request form, ifthe Touch Table will be located in Carlsbad's EOC. After I have received approval from the State on the project and EOC request, then Carlsbad will be able to expend the funds. Please provide the updated workbook and EOC Request by the COB on Monday, January 6**^ to expedite the State's approval process. Thanks, Brian Lewis Administrative Analyst County of San Diego Office of Emergency Services 5580 Overland Avenue, Ste 100 San Diego, California 92123 S NEW (858) 715-2208 | H Brian.Lewis(S)sdcountv.ca.gov OES Website: http://wvtfw.sdcountv.ca.gov/oes/ GRANT DUE DATES: FYll & FY12 SHSP | Final Date to Expend: 11/30/2013 I i Final Date to Submit: 12/31/2013 I FY13 SHSP I 50% Milestone Deadline: 06/06/2014 j j Final Date to Expend: 11/30/2014 j I Final Date to Submit: 12/31/2014 I FY13 EMPG I Final Date to Submit: 5/15/2014