HomeMy WebLinkAbout2014-01-28; City Council; 21491; Revison of Hourly Salary ScheduleCITY OF CARLSBAD - AGENDA BILL
AB#
MTG.
DEPT.
21,491
01/28/14
HR
REVISION OF HOURLY SALARY SCHEDULE DEPT. HEAD
CITY ATTY.
CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. 2014-018 approving the revised Hourly Salary Schedule.
ITEM EXPLANATION:
In response to changing staffing requirements in the Police and Parks & Recreation Departments, staff
recommends revising the Hourly Salary Schedule (Exhibir?)**«4iTclude two new classifications. The
Police Department has identified the need for the hourly classifica^t«m of Retired Annuitant Police
Officer and the Parks & Recreation Department rqguires th\addition qf an Aquatics Program Instructor
classification.
The Police Department has treated a Retired Annuitant Policetofficec^rogram for honorably retired
sworn employees in order p utilizeihe e)?>^ence an\experti^ o^mBcently retired sworn personnel in
various extra help capacitils and to till short-tehm gapsVi staffing. Other agencies, including the County
of San Diego, have establi Jied simill- programs tokaddre^ turnover and recruitment challenges for
sworn posl^ons. Participalts in the Irogram are r^uired to agree to the provisions and abide by the
program gui^lines outlinJd in ExhibiY4. The hourllpay rate for participants in the program is
equivalent to TI|^ top-step f olice Offic\r salary for f Jll-time employees.
The Parks & Recre^on department reqJ^gsthe h(6urly classification of Aquatics Program Instructor to
oversee the Masters 3^im Pipgram and th^^tfttatics Exercise Program. The current hourly aquatics
classifications do not aadressVhe level of training and experience required to run these programs. The
Masters Swim Program \\s prV/iously done by a vendor and has recently been brought in-house, and
the Aquatics Exercise Prognuri i\a new service being offered at the aquatic center at Alga Norte Park.
Based on a survey of the locaKm^ket, the recommended hourly pay range for the classification of
Aquatics Program Instructor is ^W.OO to $25.00.
FISCAL IMPACT:
The amended salary schedule will have no fiscal impact. The departments can fund these changes
within their existing adopted budgets.
DEPARTMENT CONTACT: Rebecca Melillo 760-602-2442 Rebecca.Melillo@carlsbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER-SEE MINUTES
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ENVIRONMENTAL IMPACT:
The proposed action does not qualify as a "project" under the California Environmental Quality Act
(CEQA) per State CEQA Guidelines Section 15378 as it does not result in a direct or reasonably
foreseeable indirect physical change in the environment.
EXHIBITS:
1. Resolution No.^Q'^'^'Q^Qadopting the revised Hourly Salary Schedule
2. Revised Hourly Salary Schedule
3. Strike-out copy of revised Hourly Salary Schedule
4. Retired Annuitant Police Officer Program Guidelines
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RESOLUTION NO. 2014-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE REVISED HOURLY SALARY
SCHEDULE
WHEREAS, the City Council desires hourly salaries to remain competitive for comparable
positions in the market; and
WHEREAS, the City Council requires revisions in t1^ hourly Iblary schedufe^establish
salary ranges for the Retired Annuitant Police Officer and tie Aquatiflk Program Instrultor.
NOW, THEREFORE, BE IT Qi^OLVED bv|the CiS(,^oun\of the CiJjof Carls^,
California, as follows:
That the abovelrecitations are tr\e and corrlct.
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at the HourlvlSalary Schedule asXttoj^ in Exhibit 2 is hereby approved and
adopted.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the day of , 2014, by the following vote to wit:
AYES:
NOES:
ABSENT:
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MATT HALL, Mayor
ATTEST:
BARBARA ENGLESON, City Clerk
(SEAL)
EXHIBIT 2
HOURLY SALARY SCHEDULE
Effective: January 28,2014
CLASSIFICATION CATEGORIES
SALARY RANGES
MIN MAX
Office
Aide (8.00- 14.00)
Assistant (10.00- 18.00)
Accounting Assistant (12.00 - 21.00)
Technical/Paraprofessional
Aide (8.00- 12.00)
Assistant (12.00- 20.00)
8.00 $21.00
Service
Custodian/Grounds Aide (8.00 - 14.00)
Maintenance Assistant (9.00 - 17.00)
Administrative $
Aide/Intern (8.00- 17.00)
Assistant (10.00-27.00)
Legal intern (15.00-25.00)
Librarv $
Page (9.00- 12.50)
Clerk (12.00- 17.50)
Technician (14.75 -21.00)
Reference Librarian (20.00 - 26.00)
Arts Aide (8.00- 13.00)
Arts Instructor (12.00 - 30.00)
Recreation $
Aide (8.00- 10.00)
Leader (9.00- 16.00)
Senior Leader (12.00 - 20.00)
Lifeguard (10.00- 16.00)
Instructor/Lifeguard (11.50- 18.00)
Senior Instructor/Lifeguard (14.00 - 21.00)
Aquatics Program Instructor (18.00 - 25.00)
Preschool Instructor (14.00 - 22.00)
Bus Driver (8.00- 16.00)
Kitchen Aide (8.00- 12.00)
8.00
8.00
8.00
$ 20.00
$ 17.00
$ 27.00
8.00 $ 30.00
8.00 $ 25.00
Safety
Retired Annuitant Police Officer
Professional Services
Equal to top step pay rate of Police Officer classification
as reflected on current Carlsbad Police Officers'
Association salary schedule
Hourly rate determined by Human Resources and approved
by the City Manager's Office.
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ATTACHMENT AEXHIBIT 3
HOURLY SALARY SCHEDULE
Effective: January lU, 2014^
SALARY RANGES
CLASSIFICATION CATEGORIES MIN MAX
Office $ 8.00 $21.00
Aide (8.00- 14.00)
Assistant (10.00- 18.00)
Accounting Assistant (12.00 - 21.00)
Technical/Paraprofessional $ 8.00 $20.00
Aide (8.00 - 12.00)
Assistant (12.00- 20.00)
Service $ 8.00 $ 17.00
Custodian/Grounds Aide (8.00 - 14.00)
Maintenance Assistant (9.00 - 17.00)
Administrative $ 8.00 $27.00
Aide/Intern (8.00- 17.00)
Assistant (10.00-27.00)
Legal intern (15.00-25.00)
Librarv $ 8.00 $30.00
Page (9.00- 12.50)
Clerk (12.00- 17.50)
Technician (14.75 -21.00)
Reference Librarian (20.00 - 26.00)
Arts Aide (8.00- 13.00)
Arts Instructor (12.00 - 30.00)
Recreation $ 8.00 $ 225.00
Aide (8.00- 10.00)
Leader (9.00- 16.00)
Senior Leader (12.00 - 20.00)
Lifeguard (10.00- 16.00)
Instructor/Lifeguard (11.50- 18.00)
Senior Instructor/Lifeguard (14.00 - 21,00)
Aquatics Proi^ram Instructor (18.00 - 25.00)
Preschool Instructor (14.00 - 22.00)
Bus Driver (8.00- 16.00)
Kitchen Aide (8.00- 12.00)
Safety
Retired Annuitant Police OlTicer Equal to top step pav rate of Police Officer classitlcation
As reflected on current Carlsbad Police Officers'
Association
Professional ServicesROFESSIONAL SERVICES : Hourly rate determined by Human Resources and
approved by the Cit\^ Manager^s Office.
G
Exhibit 4
RETIRED ANNUITANT POLICE OFFICER PROGRAM FOR
HONORABLY RETIRED SWORN EMPLOYEES
Program Guidelines
This program was designed to utilize the experience and expertise of recently honorably retired
sworn members of the Police Department in various extra help capacities. Medically retired
employees or retired employees with work restrictions that would limit their ability to perform
the job of Police Officer are not eligible for reemployment as Retired Annuitant Police Officers.
Rank, Pav Rate, Hours and Meal Periods - All Retired Annuitant Police Officer sworn
employees will assume the rank of "Police Officer" regardless of their previous rank or position
with the department. The pay rate will be equivalent to that of top-step Police Officer (Range
36, Step E), without any benefits or bonuses. Participants are not permitted to work more than
eighty (80) hours in a pay period.
Under no circumstances shall a Retired Annuitant Police Officer exceed 960 hours in any 12
month consecutive period (Carlsbad's Fiscal Year is July 1 to June 30) for the City of Carlsbad
and, in the event that the Retired Annuitant Police Officer provides services for any other
CalPERS agency, the Retired Annuitant Police Officer shall not exceed 960 hours in the
aggregate, per 12 month consecutive period, for all CalPERS agencies. It is the employee's
responsibility to monitor his/her time to ensure that the 80 hours in a pay period or the 960 hours
permitted under the program are not exceeded. Appearing in court on matters arising out of
reemployment shall not excuse exceeding 80 hours in a pay period or the 960 hours permitted
under this program. The employee is responsible for the accuracy of his/her timesheet each pay
period. Exceeding 80 hours in a pay period or 960 hours in any 12 month consecutive period
shall result in immediate termination from the Retired Annuitant Police Officer program.
The Retired Annuitant Police Officer, as a CalPERS retired annuitant, further agrees to
indemnify and hold harmless the City and its officers, officials and employees from and against
all claims, damages, losses, and expenses, including attorneys' fees arising out of a claim that the
officer exceeded 960 hours in any 12 month consecutive period while working for the City or
while working for the City and one or more other CalPERS agencies. Participation in the
program is not a guarantee that the rehired officer is guaranteed 960 hours of work.
The Retired Annuitant Police Officer certifies by executing this Agreement that he/she has not
received any unemployment insurance compensation arising out of prior employment with a
public agency within the last twelve months.
Required Minimum Performance - All Retired Annuitant Police Officers must average 20 hours
of work over any three consecutive month period. These hours may include required and
approved training. A waiver of this requirement may occur with the written approval of the
Professional Standards and Services Division (PSSD) Lieutenant. Any request for waiver should
be presented in writing by the employee and approved by the PSSD Lieutenant prior to the lapse
in performance.
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Scheduling of Work - The work schedules of Retired Annuitant Police Officers will be
conducted by the Administrative Officer assigned to PSSD. The Administrative Officer will
prepare monthly schedules for Retired Annuitant Police Officers. This monthly schedule does
not prevent Retired Annuitant Police Officers from modifying their schedules during the monthly
deployment with the written approval of the Administrative Officer and after giving notice as
required by the Carlsbad Police Department Policy and Procedures.
Insurance, Benefits & Duty Related Injuries - Retired Annuitant Police Officers are not entitled
to health/dental/life insurance and/or other benefits (i.e., sick leave, vacation, etc.) and their
current retirement package remains in effect. Retired Annuitant Police Officers are entitled to
workers compensation but may be ineligible for 4850 benefits. Employees absent from work for
a medical reason must comply with Department Policy and Procedures.
Department Policies and Procedures - Retired Annuitant Police Officers are subject to the same
rules, regulations, policies and procedures as full time salaried sworn employees during their
reemployment status. By accepting a position as a Retired Annuitant Police Officer, the
employee agrees that in consideration of this part time employment as a CalPERS annuitant,
he/she is acknowledging that he/she is not a "permanent employee" with the City of Carlsbad
and that he/she does not have a property interest in the continuation of employment. Retired
Annuitant Police Officers are considered "AT WILL" employees, meaning that they serve solely
at the pleasure of the Chief of Police and that their status as a Retired Annuitant Police Officer
may be unilaterally terminated without any recourse afforded to them. Retired annuitant Police
Officers retain their Public Safety Officers Procedural Bill of Rights Act (Government Code §§
3300-3312) rights with the exception of § 3304(b) (right to an administrative appeal before
disciplinary or punitive action). This means that Retired Annuitant Police Officers are knowingly
and intelligently waiving their right to disciplinary appeal (see Memorandum of Understanding,
Article 22 Discipline of an Employee, as modified from time to time) protection.
Retired Annuitant Police Officers must report all outside employment as described in Section
1040 of the Carlsbad Police Department Policy and Procedure Manual.
Program Administration - The PSSD Lieutenant has overall responsibility for the administration
of the Retired Annuitant Police Officer program. The PSSD Lieutenant has been designated as
the program coordinator, with authority to recruit, hire, issue equipment and assign temporary
personnel with the approval of the Chief of Police.
Check In/Out Procedures - Retirees will contact PSSD to start the Retired Annuitant Police
Officer reemployment process. It is recommended that employees complete the application
process prior to retiring and no later than the first day of retirement. This will ensure the
department stays compliant with P.O.S.T. guidelines as they pertain to the background
investigations/hiring procedures. Retirees that have more than three years separation from
working as a peace officer and/or an expired P.O.S.T. Certificate are not eligible for
reemployment in the Retired Annuitant Police Officer program. Retirees must complete the
P.O.S.T. Re-Qualification Course at their own expense in order to update their P.O.S.T.
Certificate.
Weapons Qualification Shoot/Annual Training - Retired Annuitant Police Officers shall pre-
qualify with all firearms required by the department for police officers, and all subsequent
department weapon qualification shoots thereafter during their tenure as required by Section
312.4 of the Carlsbad Police Department Policy and Procedure Manual. Retired Annuitant
Police Officers will also be required to attend all department training required of police officers.
Failure to attend required training and maintain qualifications will be cause for dismissal.
Email Account - Retired Annuitant Police Officers shall recognize that email is a form of
business communication and it shall be accessed and answered in a timely manner. Employees
are required to provide a valid email address to the PSSD Lieutenant.
Public Employees' Pension Reform Act of 2013 - The Public Employees' Pension Reform Act
of 2013 (PEPRA) {see Cal. Gov. Code §§ 7522 - 7522.74) governs reemployment of CALPERS
retirees. It has been determined that Retired Annuitant Police Officer program participants are
qualified to be appointed to this program because they, as a City of Carlsbad retirees, possess
certain skills needed to perform Police Officer work of limited duration and to prevent stoppage
of public business. PEPRA limits reemployment to a maximum of 960 hours in a calendar or
fiscal year. PEPRA also sets the rate of pay (see above). Although no court has interpreted §
7522.56, it is conceivable that this section may be the subject matter of future litigation or
legislative modificafion. Should either occur, continued participation in the Retired Annuitant
Police Officer program may change accordingly, including, without limitation, resulting in a
participant's termination from the program.
(Signature Page Follows)
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I hereby certify and represent that I have carefully read the Retired Annuitant Police
officer Program Guidelines and know its contents and fully understand it; that I have had
the opportunity to have it fully explained to me by an attorney of my choice and I have
either discussed this agreement with an attorney or I have voluntarily chosen to sign it
without consulting an attorney; I further understand that this agreement requires me to
waive rights that I had as a full-time police officer with the City of Carlsbad and I
knowingly and voluntarily waive said rights so that I may participate in the Retired
Annuitant Police Officer program; and I agree that I will comply with the above
requirements.
(Print Name)
(Signature) (Date)
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