HomeMy WebLinkAbout2014-02-11; City Council; 21501; Revision of Hourly Salary ScheduleCITY OF CARLSBAD - AGENDA BILL
AB# 21.501 REVISION OF HOURLY SALARY SCHEDULE DEPT. HEAD ~
MTG. 02/11/14 CITY ATTY.
DEPT. HR CITY MGR.
RECOMMENDED ACTION: r .
Adopt Resolution NO.2Q14T0241 approving the revised Hourly Salary Schedule.
ITEM EXPLANATION:
In response to changing staffing requirements in the Police and Parks & Recreation Departments, staff
recommends revising the Hourly Salary Schedule (Exhibit 2) to include two new classifications. The
Police Department has identified the need for the hourly classification of Retired Annuitant Police
Officer and the Parks & Recreation Department requires the addition of an Aquatics Program Instructor
classification.
The Police Department has created a Retired Annuitant Police Officer Program for honorably retired
sworn employees in order to utilize the experience and expertise of recently retired sworn personnel in
various extra help capacities and to fill short-term gaps in staffing. Other agencies, including the County
of San Diego, have established similar programs to address turnover and recruitment challenges for
sworn positions. Participants in the program are required to agree to the provisions and abide by the
program guidelines outlined in Exhibit 4. The hourly pay rate for participants in the program is
equivalent to the top-step Police Officer salary for full-time employees. It is important to note that the
intended participants in this program will have retired from the city at a rank and pay rate higher than
that of a top step Police Officer. Thus, they will be earning a lower hourly salary than prior to
retirement and the city will not provide additional health or retirement benefits.
The Parks & Recreation department requires the hourly classification of Aquatics Program Instructor to
oversee the Masters Swim Program and the Aquatics Exercise Program. The current hourly aquatics
classifications do not address the level of training and experience required to run these programs. The
Masters Swim Program was previously done by a vendor and was recently brought in-house because it
was determined the city could gain more net revenue by doing so, and the Aquatics Exercise Program is
a new service being offered at the aquatic center at Alga Norte Park. Based on a survey ofthe local
market, the recommended hourly pay range for the classification of Aquatics Program Instructor is
$18.00 to $25.00. This increase will improve our ability to attract and keep highly skilled aquatics
program instructors.
FISCAL IMPACT:
The amended salary schedule will have no fiscal impact. The departments can fund these changes
within their existing adopted budgets.
DEPARTMENT CONTACT: Rebecca Melillo 760-602-2442 Rebecca.Melillo@carlsbadca.gov
FOR CITY CLERKS USE ONL Y.
APPROVED )^ COUNCIL ACTION: APPROVED )^ CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF 0
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ENVIRONMENTAL IMPACT:
The proposed action does not qualify as a "project" under the California Environmental Quality Act
(CEQA) per State CEQA Guidelines Section 15378 as it does not result in a direct or reasonably
foreseeable indirect physical change in the environment.
EXHIBITS:
1. Resolution No.^^^^'^^^adopting the revised Hourly Salary Schedule
2. Revised Hourly Salary Schedule
3. Strike-out copy of revised Hourly Salary Schedule
4. Retired Annuitant Police Officer Program Guidelines
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WHEREAS, the City Council desires hourly salaries to remain competitive for comparable
1 RESOLUTION NO. 2014-024
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
^ CALIFORNIA, APPROVING THE REVISED HOURLY SALARY
SCHEDULE
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g positions in the market; and
WHEREAS, the City Council requires revisions in the hourly salary schedule to establish
salary ranges for the Retired Annuitant Police Officer and the Aquatics Program Instructor.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of CaHsbad,
11 California, as follows:
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adopted.
1. That the above recitations are true and correct.
2. That the Hourly Salary Schedule as set forth in Exhibit 2 is hereby approved and
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 11**^ day of February, 2014, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood and Blackburn.
None.
ABSENT: None.
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ATTEST:
BARBARA ENGLEfiON, City Clerk
(SEAL)
EXHIBIT 2
HOURLY SALARY SCHKDULK
Effective: January 28, 2014
CLASSIFICATION CATEGORIES
SALARY I^NGES
MIN MAX
Office
Aide (8.00-14.00)
Assistant (10.00- 18.00)
Accounting Assistant (12.00 - 21.00)
Technical/Paraprofessional
Aide (8.00 - 12.00)
Assistant (12.00- 20.00)
8.00 $21.00
Service
Custodian/Grounds Aide (8.00 - 14.00)
Maintenance Assistant (9.00 - 17.00)
Administrative
Aide/lntem(8.00 - 17.00)
Assistant (10.00 - 27.00)
Legal intern (15.00 - 25.00)
Librarv
Page (9.00- 12.50)
Clerk (12.00- 17.50)
Technician (14.75 - 21.00)
Reference Librarian (20.00 - 26.00)
Arts Aide (8.00 - 13.00)
Arts Instructor (12.00 - 30.00)
Recreation
Aide (8.00 - 10.00)
Leader (9.00- 16.00)
Senior Leader (12.00 - 20.00)
Lifeguard (10.00 - 16.00)
Instructor/Lifeguard (11.50- 18.00)
Senior Instructor/Lifeguard (14.00-21.00)
Aquatics Program Instructor (18.00 - 25.00)
Preschool Instructor (14.00 - 22.00)
Bus Driver (8.00 - 16.00)
Kitchen Aide (8.00 - 12.00)
8.00
8.00
8.00
$ 20.00
$ 17.00
$ 27.00
8.00 $ 30.00
8.00 $ 25.00
Safety
Retired Annuitant Police Officer
Professional Services
Equal to top step pay rate of Police Officer classification
as refiected on current Carlsbad Police Officers'
Association salary schedule
Hourly rate determined by l luman Resources and approved
by the City Manager's Office.
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A^I TACHMtiNT At::XH[BIT 3
HOURLY SALARY SCHEDULE
Effective: January m, 2014(m
SALARY RANGES
CLASSIFICATION CATEGORIES MIN MAX
Office $ 8.00 $21.00
Aide (8.00- 14.00)
Assistant (10.00-18.00)
Accounting Assistant (12.00 - 21.00)
Technical/Paraprofessional $ 8.00 $ 20.00
Aide (8.00 - 12.00)
Assistant (12.00- 20.00)
Service $ 8.00 $ 17.00
Custodian/Grounds Aide (8.00 - 14.00)
Maintenance Assistant (9.00 - 17.00)
Administrative $ 8.00 $27.00
Aide/intern (8.00 - 17.00)
Assistant (10.00 - 27.00)
Legal intern (15.00 - 25.00)
Librarv $ 8.00 $30.00
Page (9.00- 12.50)
Clerk (12.00- 17.50)
Technician (14:75 - 21.00)
Reference Librarian (20.00 - 26.00)
Arts Aide (8.00 - 13.00)
Arts Instructor (12.00-30.00)
Recreation $ 8.00 $ 225.00
Aide (8.00 - 10.00)
Leader (9.00- 16.00)
Senior Leader (12.00 - 20.00)
Lifeguard (10.00 - 16.00)
Instructor/Lifeguard (11.50- 18.00)
Senior Instructor/Lifeguard (14.00-21.00)
Aquatics Program Instructor ( 18.0i) - 25.00)
Preschool Instructor (14.00 - 22.00)
Bus Driver (8.00 - 16.00)
Kitchen Aide (8.00 - 12.00)
Safet>-
Retired Annuitant Police Officer Egual to top step pay rate ol'Police Officer classification
As refiected on current Carlsbad Police Ol'lkers'
Association
Professional ServicesROFESSlON^Alj SERVlC-S>^Hourlv rate determined hv Human Resources and
approved by the Citv Manager's Ofrice.
Exhibit 4
RE'flRED ANNUl fANT POLICE OFFICER PROGRAM FOR
HONORABLY RE ITRED SWORN EMPLOYEES
Program Guidelines
This program was designed to utilize the experience and expertise of recently honorably refired
sworn members ofthe Police Departmeni in various extra help capacities. Medically refired
employees or retired employees with work restrictions that would limit their ability to perform
the job of Police Officer are not eligible for reemployment as Retired Annuitant Police Officers.
Rank, Pay Rate. Hours and Meal Periods - All Retired Annuitant Police Officer sworn
employees will assume the rank of "Police Officer" regardless of their previous rank or position
with the department. The pay rate will be equivalent to that of top-step Police Officer (Range
36, Step E), without any benefits or bonuses. Participants are not permitted lo work more than
eighty (80) hours in a pay period.
LInder no circumstances shall a Retired Annuitant Police Officer exceed 960 hours in any 12
month consecutive period (Carlsbad's Fiscal Year is July 1 to June 30) for the City of Carlsbad
and, in the event that the Retired Annuitant Police Officer provides services for any other
CalPERS agency, the Retired Annuitant Felice Officer shall not exceed 960 hours in the
aggregate, per 12 month consecutive period, for all CalPERS agencies. It is the employee's
responsibility to monitor his/her lime to ensure that the 80 hours in a pay period or the 960 hours
permitted under the program are not exceeded. Appearing in court on matters arising out of
reemployment shall not excuse exceeding 80 hours in a pay period or the 960 hours permitted
under this program. The employee is responsible for the accuracy of his/her timesheet each pay
period. Exceeding 80 hours in a pay period or 960 hours in any 12 month consecutive period
shall result in immediate termination from the Retired Annuitant Police Officer program.
The Retired Annuitant Police Officer, as a CalPERS retired annuitant, further agrees to
indemnify and hold harmless the City and its officers, officials and employees from and against
all claims, damages, losses, and expenses, including attorneys' fees arising out of a claim that the
officer exceeded 960 hours in any 12 month consecuUve period while working for the City or
while working for the City and one or more other CalPERS agencies. Participation in the
program is not a guarantee that the rehired officer is guaranteed 960 hours of work.
The Retired Annuitant Police Ofilcer certifies by executing this Agreement that he/she has not
received any unemployment insurance compensation arising out of prior employment with a
public agency within the last twelve months.
Required Minimum Performance - All Retired Annuitant Police Officers must average 20 hours
of work over any three consecutive month period. These hours may include required and
approved training. A waiver of this requirement may occur with the written approval of the
Professional Standards and Services Division (PSSD) Lieutenant. Any request for waiver should
be presented in writing by the employee and approved by the PSSD Lieutenant prior to the lapse
in performance.
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Scheduling of Work ~ The work schedules of Retired Annuitant Police Officers will be
conducted by the Administrative Officer assigned to PSSD. fhe Administrative Officer will
prepare monthly schedules for Retired Annuitant Police Officers. This monthly schedule does
not prevent Retired Annuitant Police Officers from modifying their schedules during the monthly
deployment with the written approval of the Administrative Officer and after giving nofice as
required by the Carlsbad Police Department Policy and Procedures.
Insurance. Benefits & Duty Related Inluries - Retired Annuitant Police Officers are not entitled
to health/dental/life insurance and/or other benefits (i.e., sick leave, vacation, etc.) and their
curtent retirement package remains in effect. Retired Annuitant Police Officers are entitled to
workers compensation but may be ineligible for 4850 benefits. Employees absent from work for
a medical reason must comply with Department Policy and Procedures.
Department Policies and Procedures - Retired Annuitant Police Officers are subject lo the same
rules, regulations, policies and procedures as full fime salaried sworn employees during their
reemployment status. By accepting a position as a Retired Annuitant Police Officer, the
employee agrees that in consideration of this part time employment as a CalPERS annuitant,
he/she is acknowledging that he/she is not a "permanent employee" with the City of Carlsbad
and that he/she docs not have a property interest in the continuation of employment. Retired
Annuitant Police Officers are considered "A f WILL'" employees, meaning that they serve solely
at the pleasure ofthe Chief of Police and that their status as a Retired Annuitant Police Officer
may be unilaterally terminated without any recourse afforded to them. Retired annuitant Police
Officers retain their Public Safety Officers Procedural Bill of Rights Act (Government Code §§
3300-3312) rights with the exception of § 3304(b) (right to an administrative appeal before
disciplinary or punitive action). This means that Retired Annuitant Police Officers are knowingly
and intelligently waiving their right to disciplinary appeal (see Memorandum of Understanding,
Article 22 Discipline ol an Employee, as modified from time to time) protection.
Retired Annuitant Police Ofllcers must report all outside employment as described in Section
1040 ofthe Carlsbad Police Department Policy and Procedure Manual.
Program Administration - The PSSD Lieutenant has overall responsibility for the administration
ofthe Retired Annuitant Police Officer program. The PSSD Lieutenant has been designated as
the program coordinator, with authority to recruit, hire, issue equipment and assign temporary
personnel with the approval ofthe Chief of Police.
Check In/Out Procedures - Retirees will contact PSSD to start the Retired Annuitant Police
Officer reemployment process. It is recommended that employees complete the application
process prior lo retiring and no later than the first day of retirement, fhis will ensure the
department slays compliant with P.O.S.T. guidelines as they pertain to the background
investigations/hiring procedures. Retirees that have more than three years separation from
working as a peace officer and/or an expired P.O.S.T. Certificate are not eligible for
reemployment in the Retired Annuitant Police Officer program. Retirees must complete the
P.O.S.T. Re-Qualification Course al their own expense in order to update their P.O.S.T.
Certificate.
Weapons Qualification Shoot/Annual Training - Retired Annuitant Police Officers shall pre-
qualify with all firearms required by the department for police officers, and all subsequent
department weapon qualification shoots thereafter during their tenure as required by Section
312.4 of the'Carlsbad Police Departmeni Policy and Procedure Manual. Retired Annuitant
Police Officers will also be required to attend all department training required of police officers.
Failure to attend required training and maintain qualifications will be cause for dismissal.
Email Account - Retired Annuitant Police Officers shall recognize that email is a fonn of
business communication and it shall be accessed and answered in a timely manner. Employees
are required to provide a valid email address lo the PSSD Lieutenant.
Public Employees' Pension Reform Act of 2013 - The Public Employees' Pension Reform Act
of 2013 (PEPRA) {.see Cal. (iov. Code 7522 - 7522.74) governs reemployment of CALPERS
retirees. It has been determined that Retired Annuitant Police Officer program participants are
qualified to be appointed to this program because they, as a City of Carlsbad retirees, possess
certain skills needed lo perform Police Officer work of limited duration and to prevent stoppage
of public business. PEPRA limits reemployment lo a maximum of 960 hours in a calendar or
fiscal year. PEPRA also sets the rate of pay (see above). Although no court has interpreted §
7522.56. it is conceivable that this section may be the subject matter of future litigation or
legislative modification. Should either occur, continued participation in the Retired Annuitant
Police Officer program may change accordingly, including, without limitation, resulfing in a
participant's termination from the program.
(Signature Pay,e FoHow.s)
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1 hereby certify and represent that I have carefully read the Retired Annuitant Police
officer Program Guidelines and know its contents and fully understand it; that I have had
the opportunity to have it fully explained to me by an attorney of my choice and I have
either discussed this agreement with an attorney or I have voluntarily chosen to sign it
without consulting an attorney; I further understand that this agreement requires me to
waive rights that I had as a full-time police officer vvith the City of Carlsbad and I
knowingly and voluntarily waive said rights so that I may participate in the Retired
Annuitant Police Officer program; and I agree that I will comply with the above
requirements.
(Prinl Name)
(Signature) (Dale)
Id