HomeMy WebLinkAbout2014-02-25; City Council; 21509; Additional Funds and Increase Contingency Palomar and College Improvemnts Project 6028 6029CITY OF CARLSBAD - AGENDA BILL
AB# 21.509 APPROPRIATION OF ADDITIONAL FUNDS
AND APPROVE AN INCREASE IN THE
CONTINGENCY FOR THE CONSTRUCTION OF
THE PALOMAR AIRPORT ROAD AND COLLEGE
BOULEVARD IMPROVEMENTS,
PROJECT NOS. 6028 AND 6029
DEPT.DIRECTOR 0^,
MTG. 02/25/2014
APPROPRIATION OF ADDITIONAL FUNDS
AND APPROVE AN INCREASE IN THE
CONTINGENCY FOR THE CONSTRUCTION OF
THE PALOMAR AIRPORT ROAD AND COLLEGE
BOULEVARD IMPROVEMENTS,
PROJECT NOS. 6028 AND 6029
CITY ATTY. jdXl
DEPT. PW/TRAN
APPROPRIATION OF ADDITIONAL FUNDS
AND APPROVE AN INCREASE IN THE
CONTINGENCY FOR THE CONSTRUCTION OF
THE PALOMAR AIRPORT ROAD AND COLLEGE
BOULEVARD IMPROVEMENTS,
PROJECT NOS. 6028 AND 6029
CITY MGR.
authorizing the appropriation of additional funds and
RECOMMENDED ACTION:
Adopt Resolution No. 2014-028
approving an increase in the contingency for the construction of Palomar Airport Road and College
Boulevard Improvements, Project Nos. 6028 and 6029.
ITEM EXPLANATION;
On November 6, 2012, the city council adopted Resolution No. 2012-240 awarding a contract to PAL
General Engineering, Inc. for the construction of the Palomar Airport Road and College Boulevard
Intersection Improvements, Project Nos. 6028 and 6029. On February 19, 2013, PAL General
Engineering, Inc. was issued a notice to proceed and construction of the project commenced.
In an effort to reduce impacts to the motoring public and to implement safe traffic control procedures,
staff determined portions of the contract work along Palomar Airport Road should be completed at night
or on weekends. The revised work hour requirement results in additional cost to the project.
During the course of construction, it was discovered that San Diego Gas and Electric (SDGSiE) facilities,
not previously identified, conflicted with the proposed storm drain alignment. The quoted cost from
SDG&E to identify and relocate their facilities is $200,000. In lieu of relocating the SDG&E facilities, staff
redesigned the storm drain system, altering the alignment and using alternative pipe materials. The
construction cost for the revised alignment is estimated at $100,000.
In order to complete the storm drain system contract work, staff is requesting Council increase the
contract contingency by $165,000 and appropriate an additional $155,000 to the project budget.
FISCAL IMPACT:
The improvements for the intersection of Palomar Airport Road and College Boulevard have two funding
sources. Project No. 6028 is funded by the Traffic Impact Fee (TIF) program and is appropriated for
roadway improvements. Project No. 6029 is funded by the General Capital Construction (GCC) program
and is appropriated for the storm drain improvements. An increase of $165,000 in the contract
contingency and an additional appropriation of $155,000 to the General Capital Construction Fund is
being requested for Project No. 6029.
DEPARTMENT CONTACT: Patrick Vaughan 760-602-2780x7321 patrick.vaughan(5)carlsbadca.gov
FOR CLERK USE.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
TABLE 1 - REVISED PROJECT COST ESTIMATE (PROJECT NO. 6028)
ROADWAY IMPROVEMENTS - PROJEa NO. 6028 ESTIMATED COSTS
Construction Contract (PAL General Engineering, Inc.) $94,834
Construction Contingency (15%) $14,225
Construction Management & Inspection (10%) $9,483
Total Estimated Construction Cost $118,542
Remaining Balance (6028) -TIF $202,352
ADDITIONAL APPROPRIATION REQUESTED $0
TABLE 2 - REVISED PROJECT COST ESTIMATE (PROJECT NO. 6029)
STORM DRAIN IMPROVEMENTS - PROJECT NO. 6029 ESTIMATED COSTS
Construction (PAL General Engineering, Inc.) $164,108
Construction Contingency (15%) $24,616
Additional Construction Contingency Requested $165,000
Construction Management & Inspection (10%) $16,411
TOTAL ESTIMATED CONSTRUCTION COST $355,135
Remaining Balance (6029) -GCC $10,869
ADDITIONAL APPROPRIATION REQUESTED $155,000
ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section
15301(c) - minor alteration of existing facilities including streets, sidewalks, gutters, and similar facilities
involving negligible or no expansion. A Notice of Exemption was filed with the San Diego County Clerk on
June 18, 2012.
EXHIBITS:
1. Location map.
2. Resolution No. 2014-028 authorizing the appropriation of additional funds and approving an
increase in the contingency for the construction of Palomar Airport Road and College Boulevard
Improvements, Project Nos. 6028 and 6029.
LOCATION MAP
VICINITY
MAP
NOT TO SCAU
NOT TO SCALE
PROJECT NAME„^,^.^^„ >. ,r^r^^r^-r- r^^ . . . PALOMAR AIRPORT ROAD AND
COLLEGE BOULEVARD IMPROVEMENTS
PROJECT NUMBER
6028 &
6029
EXHIBIT
1
PLOTTED BY: SCOTT EVANS PLOT DATE:7/26/12 PATH:D:\TRANSP0RTAT10N [)EPARTUENT\LOCAVON UAPS\6028-6029.DWG
1 RESOLUTION NO. 2014-028
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WHEREAS, on November 6, 2012, the city council adopted Resolution No. 2012-240
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CAUFORNIA, AUTHORIZING THE APPROPRIATION OF ADDITIONAL
FUNDS AND APPROVING AN INCREASE IN THE CONTINGENCY FOR
4 THE CONSTRUCTION OF PALOMAR AIRPORT ROAD AND COLLEGE
BOULEVARD IMPROVEMENTS. PROJECT NOS. 6028 AND 6029.
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J awarding a contract to PAL General Engineering, Inc. for the construction of the Palomar
8 Airport Road and College Boulevard Intersection Improvement Project, Project Nos. 6028 and
^ 6029; and
WHEREAS, on February 19, 2013, PAL General Engineering, Inc. was issued a notice to
proceed and construction of the project commenced; and
WHEREAS, during the course of construction additional project costs were incurred due
14 to the requirement for night work in order to reduce traffic impacts and implement safe traffic
15 control procedures; and
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WHEREAS, during the course of construction it was determined that SDG&E facilities,
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not previously identified, conflicted with the project alignment; and
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WHEREAS, implementation of a revised project alignment would eliminate the need to
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2Q move the proposed SDG&E facilities; and
21 WHEREAS, staff is requesting an additional appropriation amount of $155,000 to the
22 General Capital Construction Fund for project no. 6029; and
WHEREAS, staff is requesting an increase in the contingency for the construction of the
Palomar Airport Road and College Boulevard Improvement Project, Project Nos. 6028 and 6029.
Implementation of the revised alignment increases the cost to construct Project No. 6029.
1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows that:
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1. The above recitations are true and correct.
2. The administrative services director is authorized to appropriate additional
5 General Capital Construction Funds in the amount of $155,000 for Project No. 6029.
^ 3. That the contingency amount for Project No. 6029 is increased by $165,000 and
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the city manager is hereby authorized to approve construction change orders up to the revised
contingency amount of $203,841.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 25th day of February 2014. by the following vote to wit:
AYES:
NOES:
ABSENT:
Council Members Hall, Packard, Wood, Blackburn.
None.
None.
MATT JHALL, Mayor
ATTEST:
BARBARA ENGLESON^ty Clerk