HomeMy WebLinkAbout2014-02-25; City Council; 21510; Approval to Bid Northwest Quadrant Storm Drain, Concrete Repair Basswood Avenue, James Drive Project 6608 6013CITY OF CARLSBAD - AGENDA BILL
AB# 21,510 APPROVAL OF PLANS AND SPECIFICATIONS AND
AUTHORIZATION TO ADVERTISE TO RECEIVE BIDS FOR THE
NORTHWEST QUADRANT STORM DRAIN PROGRAM AND
CONCRETE REPAIR PROGRAM (BASSWOOD AVENUE AND
JAMES DRIVE), PROJECT NOS. 6608 AND 6013
DEPT.DIRECFOR (
MTG. 2/25/2014
APPROVAL OF PLANS AND SPECIFICATIONS AND
AUTHORIZATION TO ADVERTISE TO RECEIVE BIDS FOR THE
NORTHWEST QUADRANT STORM DRAIN PROGRAM AND
CONCRETE REPAIR PROGRAM (BASSWOOD AVENUE AND
JAMES DRIVE), PROJECT NOS. 6608 AND 6013
CITY ATTY.
DEPT. PW-UTIL
APPROVAL OF PLANS AND SPECIFICATIONS AND
AUTHORIZATION TO ADVERTISE TO RECEIVE BIDS FOR THE
NORTHWEST QUADRANT STORM DRAIN PROGRAM AND
CONCRETE REPAIR PROGRAM (BASSWOOD AVENUE AND
JAMES DRIVE), PROJECT NOS. 6608 AND 6013 CITY MGR.
RECOMMENDED ACTION;
Adopt Resolution No. 2014-029 approving plans and specifications and authorizing the City Clerk
to advertise for bids for the Northwest Quadrant Storm Drain Improvement Program and Concrete
Repair Program (Basswood Avenue and James Drive), Project Nos. 6608 and 6013.
ITEM EXPLANATION;
The Northwest Quadrant Storm Drain Improvement Program is a multi-year program to address non-
master drainage plan needs within the northwest quadrant of the city. Carlsbad Operations and
Maintenance staff was interviewed regarding their field observations and knowledge of drainage issues
throughout the northwest quadrant. Site locations were identified and prioritized based on
recommendations from field observations. The projects in the program and their status are listed on
Exhibit 3 for reference.
The improvements included in this segment are construction of curb inlets, storm drain cleanouts,
storm drain pipeline, cross-gutter and sidewalk repairs. The improvements also include overlay of one
half of Basswood Avenue and a portion of James Drive.
FISCAL IMPACT:
Table 1 shows the current status of the Northwest Quadrant Storm Drain Improvement Program and
Concrete Repair Program. More specifically, the current status of the programs shows the expenditures
of previously completed storm drain improvements and the funds available to complete the projects in
Basswood Avenue and James Drive.
DEPARTMENT CONTACT: Sherri Howard 760-602-2756 Sherri.Howard(S)carlsbadca.gov
FOR CLERK USE. X COUNCIL ACTION: APPROVED X CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
TABLE 1 - SUMMARY OF PROJECT EXPENSES
NORTHWEST QUADRANT STl
PRC
ORM DRAIN IMPROVEMENT PROGRAM,
)JECTNO.6608
TASK DESCRIPTION APPROPRIATED
TO DATE
EXPENDITURES/
ENCUMBRANCES
TO DATE
REMAINING
BALANCES
Design $1,126,000 $667,889 $458,108
Construction, Inspection, Materials Testing $4,079,252 $1,375,846 $2,703,407
Environmental Mitigation & Monitoring $18,000 $1,335 $16,665
TOTAL $5,223,252 $2,045,070 $3,178,182
CONCRETE REPAIR PROGRAM,
PROJECT NO. 6013
TASK DESCRIPTION APPROPRIATED
TO DATE
EXPENDITURES/
ENCUMBRANCES
TO DATE
REMAINING
BALANCES
Design $130,800 $50,377 $80,424
Construction, Inspection, Materials Testing $1,369,200 $905,083 $464,116
TOTAL $1,500,000 $955,460 $544,540
An Engineer's Estimate of the construction cost for the Northwest Quadrant Storm Drain Improvement
Program and Concrete Repair Program (Basswood Avenue and James Drive) was prepared by Harris
and Associates, the consulting engineer of work for this project, and totals $437,000. The total
estimated project cost is shown in Table 2.
TABLE 2 - ESTIMATE OF PROJECT COST
NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM
(BASSWOOD AVENUE AND JAMES DRIVE), PROJECT NO. 6608
ESTIMATED
COSTS
Construction Contract (Engineer's Estimate) $422,000
Construction Contingency $50,000
Construction Management and Inspection $50,000
Material and Geotechnical Testing During Construction $25,000
TOTAL ESTIMATED CONSTRUCTION COSTS $547,000
PROJECT NO. 6608 AVAILABLE BALANCE $3,178,182
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION None
CONCRETE REPAIR PROGRAM
(BASSWOOD AVENUE AND JAMES DRIVE), PROJECT NO. 6013
ESTIMATED
COSTS
Construction Contract (Engineer's Estimate) $15,000
Construction Contingency $2,000
Construction Management and Inspection $1,500
Material and Geotechnical Testing During Construction $750
TOTAL ESTIMATED CONSTRUCTION COSTS $19,250
PROJECT NO. 6013 AVAILABLE BALANCE $544,540
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION None
The project is funded by Gas Tax Funds which require payment of prevailing wages.
Staff recommends to Council approving the plans and specifications and authorizing the City Clerk to
advertise for bids for the construction of Northwest Quadrant Storm Drain Improvement Program and
Concrete Repair Program (Basswood Avenue and James Drive), Project Nos. 6608 and 6013.
ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines
Section 15301(b), concerning operation, repair and maintenance of existing facilities of both investor
and publicly owned utilities used to provide public utility services.
EXHIBITS:
Resolution No. 2014-029 approving plans and specifications, and authorizing the
City Clerk to advertise for bids for the Northwest Quadrant Storm Drain Improvement
Program and Concrete Repair Program (Basswood Avenue and James Drive), Project No. 6608
and 6013.
2. Location Map.
3. Northwest Quadrant Storm Drain Improvement Program Project List.
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RESOLUTION NO. 2014-029
A RESOLUTION OF THE CITY COUNCIL OF THE CiTY OF CARLSBAD,
CAUFORNIA, APPROVING PLANS AND SPECIFICATIONS AND
AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR THE
NORTHWEST QUADRANT STORM DRAIN PROGRAM AND
CONCRETE REPAIR PROGRAM (BASSWOOD AVENUE AND JAMES
DRIVE). PROJECT NOS. 6608 AND 6013.
WHEREAS, the City Council of the City of Carlsbad, California, has determined it
necessary, desirable, and in the public interest to construct the Northwest Quadrant Storm Drain
Improvement Program and Concrete Repair Program (Basswood Avenue and James Drive), Project
Nos. 6608 and 6013; and
WHEREAS, the plans and specifications for furnishing of all labor, materials, tools,
equipment, transportation, and other expenses necessary or incidental to the Northwest
Quadrant Storm Drain Improvement Program and Concrete Repair Program (Basswood Avenue
and James Drive), Project Nos. 6608 and 6013, have been prepared and are on file in the Public
Works Department of the City of Carlsbad and are incorporated herein by reference; and
WHEREAS, funding for said project has been appropriated from the Gas Tax Funds to
cover all project costs and is sufficient.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the plans, specifications and contract documents for the Northwest
Quadrant Storm Drain Improvement Program and Concrete Repair Program (Basswood Avenue
and James Drive), Project Nos. 6608 and 6013, are on file in the Public Works Department of the
City of Carlsbad and are hereby approved.
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3. The City Clerk of the City of Carlsbad is hereby authorized and directed to
publish, in accordance with State law, a Notice to Contractors Inviting Bids for the Northwest
Quadrant Storm Drain Improvement Program and Concrete Repair Program (Basswood Avenue
and James Drive), Project Nos. 6608 and 6013, in accordance with the plans, specifications, and
contract documents referred to herein.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 25th day of February 2014. by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Blackburn.
None.
ABSENT: None.
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MATH-HALL, Mayor
ATTEST:
BARBARA ENGLESON, City Clerk
LOCATION MAP
NOT TO SCALE
LEGEND:
SITE
BASSWOOD AVENUE
pAonc
OCUN
PROJECT NAME f^QRTHWEST QUADRANT
STORM DRAIN IMPROVEMENT PROGRAM
PROJECT NUMBER
6608
EXHIBIT
PL071ED Btt SCOTT EVHNS PLOT DATE:10/I/I3 PA1H:D:\mmES OGRMTMENTVOESGM OniSnNV<01KUW\6MS\MOB-4LONC -7
Exhibit 3
NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM PROJECT UST
Number Site Location Status
1 • Mountaih¥iewand Pacific Avenue Complete
2 Madison Street, Grand Avenue to Arbuckle Place Complete
3 Oak Avenue and Lincoln Street Pre-Design
4 Roosevelt Street n/o Beech Avenue Complete
Rppidyelt Street & Madison Street, Carlsbad Village Drive to Grand
Avferiue, Complete
6 Ocean Street north of Oak Avenue Pre-DesIgn
7 Valley Street and Buena Vista Way Biding
8 Valley Street north of Carlsbad Village Drive East Bidding
SA Valley Street north of Carlsbad Village Drive West Complete
9 Cynthia Lane to Pio Pico Drive Complete
10 Pio Pico Drive and Forest Avenue Cortiplete
11 Elmwood Street and Laguna Drive Design
12 Vyilson Street north of Buena Vista Way Design
13 Macarthur Avenue and Sunnyhill Drive Design
14 Chestnut Avenue and Pio Pico Drive Complete
15 Chestnut Avenue and Adams Street Complete
16 Adams Street and Palm Ayenuie Pre-Design
17 Adams Street north of Magnolia Avenue Pre-Design
18 Adams Street north of Tamarack Avenue Pre-Design
19 Basswood Avenue and James Drive Authorization to Bid
20 Linda Lane Cul de Sac's Bidding
21 Donna Drive west of Chestnut Avenue Pre-Design
22 Palisades Drive ahd East Pointe Avenue Pre-Design
23 Calavo Court Complete
24 Ridgecrest Drive . Complete
25 Adams Street south of Hoover Street Complete
26 Park Drive, Monroe Street to Woodvale Drive Complete
27 Monroe Street, Alder Drive and Sunnyhill Drive Complete
28 Park Drive, Cove Drive to Marina Drive 6611
29 Sevilla Way Removed from Program
30 Park Drive east of Valencia Avenue Complete
31 Harrison Street south of Chinquapin Avenue Complete
32 Crest Drive Drainage Project Complete
33 Hillside Drive downdrain west of Park Drive Complete
34 Highland Drive between Ma^hblia and Chinquapin Complete
Number Site Location Status
35 Highland between Tamarack and Magnolia Bidding
36 Chinquapin downdrain west side railroad Complete
37 Grand Avenue Jefferson Street to State Street Alley Design
38 2521 Crest (Northwest side) Complete
39 Chinquapin Avenue cul de sac west side RR Complete
40 Olive Avenue at west of RR Complete
41 Roosevelt Street at Laguna Drive Pre-Design
42 Madison Street Arbuckle to Laguna Design
43 Washington Street south of Carlsbad Village Drive Pre-Design
44 Pontiac Avenue and Southampton Road Complete