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Home My WebLink About2014-03-11; City Council; 21522; Amending Extending Agreement BNB Global Venture dba Williams & Sewell HR Consulting for Recruitment Classification, Compensation ServicesCITY OF CARLSBAD - AGENDA BILL AB# 21.522 AMENDING AND EXTENDING THE DEPT. HEAD MTG. 3/11/14 AGREEMENT WITH BNB GLOBAL VENTURE, Inc. d/b/a WILLIAMS & SEWELL HR CONSULTING FOR RECRUITMENT, CLASSIFICATION AND COMPENSATION SERVICES CITY ATTY. DEPT. HR AGREEMENT WITH BNB GLOBAL VENTURE, Inc. d/b/a WILLIAMS & SEWELL HR CONSULTING FOR RECRUITMENT, CLASSIFICATION AND COMPENSATION SERVICES CITY IVIGR. RECOMMENDED ACTION: Adopt Resolution No. 2014-038 approving an amendment and extension to the city's agreement witli BNB GLOBAL VENTURE, Inc. d/b/a WILLIAIVIS & SEWELL HR CONSULTING for recruitment, classification and compensation services. ITEM EXPLANATION: On August 15, 2013 the city entered into a professional services agreement with BNB GLOBAL VENTURE, Inc. d/b/a WILLIAMS & SEWELL HR CONSULTING for recruitment, classification and compensation services. The agreement was awarded after completing a competitive bid process during which thirteen (13) bids were received. The initial term ofthe agreement is one year with a possibility for the City Manager to amend the agreement to extend it for three additional one year periods. The compensation stated within the agreement is not to exceed $100,000 dollars ($100,000) per agreement year. Recruitment, classification and compensation activity has increased across all city departments and the Human Resources Department has the need to utilize these consulting services in an amount that exceeds the agreement annual limit of $100,000. Although there are many factors that contribute to this increase, two ofthe main drivers are a steady increase in gross turnover (including voluntary resignations, retirements and terminations) and the need to review our job classifications against the salary market on a more frequent basis. This supports the need for the HR Department to utilize the services provided by BNB GLOBAL VENTURE, Inc. d/b/a WILLIAMS & SEWELL HR CONSULTING and establish sufficient funds to fulfill the needs ofthe proposed amendment. The Human Resources Department expects increased recruitment and classification and compensation activity for the next three years. Therefore, staff recommends amending the compensation clause of the initial agreement to increase the not-to-exceed amount to two hundred thirty thousand dollars ($230,000) per agreement year. Since the initial one-year term is set to expire on August 14, 2014, staff also recommends extending the BNB GLOBAL VENTURE, Inc. d/b/a WILLIAMS & SEWELL HR CONSULTING contract at this time for one additional year in a not-to-exceed amount of two hundred thirty thousand dollars ($230,000). DEPARTMENT CONTACT: Julie Clark 760-602-2438 Julie.clarkOcarlsbadca.gov FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER-SEE MINUTES • AMENDED • Page 2 FISCAL IMPACT: The additional $130,000 will be funded from various departments and funds. If necessary, the Administrative Services Director may appropriate funds in respective department budgets for use of these contractual services. ENVIRONMENTAL IMPACT: The proposed action does not qualify as a "project" under the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15378 as it does not result in a direct or reasonably foreseeable indirect physical change in the environment. EXHIBITS: 1. Resolution No. 2014-038 2. Amendment to the BNB GLOBAL VENTURE, Inc. d/b/a WILLIAMS & SEWELL HR CONSULTING contract. EXHIBIT 1 RESOLUTION NO. 2014-038 3 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AMENDMENT AND EXTENSION OF THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF 4 CARLSBAD AND BNB GLOBAL VENTURE, Inc. d/b/a WILLIAMS & SEWELL HR CONSULTING FOR RECRUITMENT, CLASSIFICATION 5 AND COMPENSATION SERVICES. 27 28 WHEREAS, the City of Carlsbad (the "City") currently has a Professional Services Agreement ("Agreement") dated August 15, 2013 with BNB GLOBAL VENTURE, Inc. d/b/a WILLIAMS & SEWELL HR CONSULTING for recruitment, classification and compensation 6 7 8 9 10 services; and 11 12 13 14 15 maintain a high level of quality service. WHEREAS, the City Council recognizes the need for an increase in the annual limit ofthe Agreement due to an increase in the volume of work performed by BNB GLOBAL VENTURE, Inc. d/b/a WILLIAMS & SEWELL HR CONSULTING because of increased activity and a desire to NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of Carlsbad, 17 California, as follows: 18 " 19 1. That the above recitations are true and correct. 20 2. The Professional Services Agreement with BNB GLOBAL VENTURE, Inc. d/b/a WILLIAMS & SEWELL HR CONSULTING for recruitment, classification and compensation services is amended to increase the not-to-exceed amount to two hundred thirty thousand dollars ($230,000) per agreement year. 3. The Professional Services Agreement with BNB GLOBAL VENTURE, Inc. d/b/a 21 22 23 24 25 26 WILLIAMS & SEWELL HR CONSULTING for recruitment, classification and compensation 1 2 3 4 5 6 7 // 8 // 9 // 10 // 11 // 12 13 // 14 // 15 // 16 // 17 // 18 19 // 20 // 21 // 22 // 23 // 24 // 25 26 // 27 28 services (dated August 15, 2013) is hereby extended by one (1) year to August 14, 2015 in an amount not-to-exceed two hundred thirty thousand dollars ($230,000). 4. The Administrative Services Director is authorized to appropriate up to $130,000 in various funds for contractual services. 5. That other provisions ofthe current Agreement remain in full force and effect. 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 11*^ day of March, 2014, by the following vote to wit: AYES: NOES: Council Members Hall, Packard, Wood and Blackburn. None. ABSENT: None. MATT HALL, Mayor ATTEST: SHELLEY COLLINS; Assistant City Clerk (SEAL) AMENDMENT NO. 1 TO EXTEND AND AMEND AGREEMENT FOR CONTRACT HUMAN RESOURCES GENERAL SERVICES BNB GLOBAL VENTURE, Inc. d/b/a WILLIAMS & SEWELL HR CONSULTING This Amendment No. 1 is entered into and effective as of the / / day of ^/haut^jH , 2014, extending and amending the agreement dated August 15, 2013 (the "Agreement") by and between the City of Carlsbad, a municipal corporation, ("City"), and BNB GLOBAL VENTURE, Inc. d/b/a WILLIAMS & SEWELL HR CONSULTING, ("Contractor") (collectively, the "Parties") for Human Resources General Services, including recruitment and classification and compensation services. RECITALS A. The Parties desire to alter the Agreement's scope of work to increase the amount not-to-exceed in paragraph 5 to two hundred thirty thousand dollars ($230,000) per agreement year; and B. The Parties desire to extend and fund the Agreement for a period of one (1) year. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein. City and Contractor agree as follows: 1. That the Agreement is amended to increase the amount not-to-exceed in paragraph 5 to two hundred thirty thousand dollars $230,000 per agreement year; and 2. That the agreement, as may have been amended from time to time, is hereby extended for a period of one (1) year ending on August 14, 2015 on a time and materials basis not-to-exceed two hundred thirty thousand dollars ($230,000). 3. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 4. All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. /// /// /// /// /// /// City Attorney Approved Version 1/30/13 • 5. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR CITY OF CARLSBAD, a municipal BNB GLOBAL VENTURE. Inc. d/b/a corporation of the State of California WILLIAMS & SEWELL HR CONSULTING (sign here) Mayor By (print name/title)' ATTEST: (sign here) BARBARA! ENGLESON Ly/^ /,j;///.^< City Clerk (print name/title) If required by City, proper notarial acknowledgment of execution by Contractor must be attached. If a corporation. Agreement must be signed by one corporate officer from each of the following two groups: Group A Group B Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA Ac^iBEWER, City Attorney ity Attorney City Attorney Approved Version 1/30/13