HomeMy WebLinkAbout2014-03-18; City Council; 21533; Receive Presentation on Process Improvemnts, Extreme Plancheck ProcessCITY OF CARLSBAD - AGENDA BILL
AB# 21,533 RECEIVE A PRESENTATION ON PROCESS DEPT. DIRECTOR
MTG. 03/18/14 IMPROVEMENTS AND THE EXTREME CITY ATTORNEY
DEPT. CED PLANCHECK PROCESS CITY MANAGER
RECOMMENDED ACTION:
That the city council receive a presentation from Community & Economic Development staff regarding
innovative measures taken to dramatically reduce the time from first submittal to the start of
construction for recent high-level priority projects within the city.
ITEM EXPLANATION:
In a continuing effort to adapt to changing demands of the development environment, and implement
test programs that embody the city's strategic organizational values of Innovation and Excellence, staff
has instigated a number of experimental changes to expedite the approval process and to push the limits
of 'nimble government.' Many of these changes have been implemented in spite of aged permitting
technology which, when upgraded, will allow full realization of process improvement potential. This
presentation will give an overview of some of the measures taken and lessons learned on a number of
recent priority projects, with some detail on the yiaSat expansion. Staff has shared this presentation at
a Quarterly Management Meeting and a department-wide staff meeting. This process was undertaken
specifically to expedite priority projects with significant impact to the city, either in support of large
developments such as Westfield, or to support growth of one ofthe city's largest employers in the case
of ViaSat. These test projects have shown that in specific cases, innovative methods can be employed
without compromising the quality of projects in the city. These instances are coupled with continuing
efforts to improve the process on all reviews in the department.
FISCAL IMPACT:
No funding is being requested at this time.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources code Section 21065, this action does not constitute a "project" within the
meaning of CEQA in that it has no potential to cause either a direct physical change in the environment,
or a reasonably foreseeable indirect change in the environment, and therefore does not require
environmental review.
DEPARTMENT CONTACT: Glen Van Peski 760-602-2783 elen.vanpeskitacarlsbadca.gov
FOR CITY CLERKS USE ONL Y.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES ^
AMENDED • Council received the presentation.
Development Process
Improvements
Glen Van Peski
&
Mike Peterson
March 18, 2014
Back in the day…
Process Improvements
•Development Review Process (DRP)
•Impact Fee Deferral
•Phased Approval/Construction
•Priority Project Processing
•Continuous Incremental Improvement
Development Review Process (DRP)
•17-member working group
•9 major initiatives
•48 specific recommendations
•18 month implementation
•Multiple code revisions
Development Impact Fee Deferral
•Five Developers Applied For Deferral
•Three Residential Projects
–$364,048
•Two Commercial Projects
–$2,535,191
Phased Approval/Construction
Priority Project Processing -Pᶟ
•Specific staff assigned
•Regular meetings between staff & applicants
team through approval process, as needed
during construction
•Alternative approval language to allow phased
approval and construction
•Single point of contact
Case in Point:
•La Posada
•Palomar Commons – Lowes
•LEGOLAND Hotel & Entrance
•La Costa Town Square
•Westfield Carlsbad
•ViaSat Expansion
ViaSat Expansion
Extreme Plan Check
The Company
Do the Right Thing –The Right Way – All The Time
11
Square Footage &
Headcount Projections
The Project
The Schedule
6-8 Months
3 Months
2.5 – 3 Years
2 Years
14 Months
The Plan
The Day
The Take-aways
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Cooks & Contractors
Next Steps
•Continuous Improvement
–Applying what we have learned
–New Ideas
•Integrated Community Development System
–7/24 Access
–Transparency