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HomeMy WebLinkAbout2014-04-08; City Council; 21554; Approval Street Tree Maintenance Agreement KLC BV Carlsbad LLC for Buena Vista 11 Project CT 13-01CITY OF CARLSBAD - AGENDA BILL AB# 21.554 APPROVING A STREET TREE MAINTENANCE AGREEMENT WITH KLC BV CARLSBAD, LLC, FOR BUENA VISTA 11, PROJECT NO. CT 13-01 DEPT. DIRECTOR 4/8/14 APPROVING A STREET TREE MAINTENANCE AGREEMENT WITH KLC BV CARLSBAD, LLC, FOR BUENA VISTA 11, PROJECT NO. CT 13-01 CITY ATTORNEY DEPT. CED APPROVING A STREET TREE MAINTENANCE AGREEMENT WITH KLC BV CARLSBAD, LLC, FOR BUENA VISTA 11, PROJECT NO. CT 13-01 CITY MANAGER ^f\^ RECOMMENDED ACTION: ADOPT Resolution No. 2014-057 approving a Street Tree Maintenance Agreement with KLC BV Carlsbad, LLC, for Buena Vista 11, Project No. CT 13-01. ITEM EXPLANATION: Pursuant to Condition No. 16 of Planning Commission Resolution No. 7006, the property owner, has executed a Street Tree Maintenance Agreement for Buena Vista 11 (Agreement). This Agreement addresses the maintenance of street trees in the public right-of-way for Buena Vista 11 (Project). It is anticipated that the obligation to maintain street trees will be transferred to the Home Owners Association (HOA) for this project. This Agreement has been reviewed by Planning, Engineering, Finance and the City Attorney's Office. Based on staff review, this agreement satisfies Condition No. 16 of Planning Commission Resolution No. 7006, therefore, staff recommends approval of this agreement. ENVIRONMENTAL IMPACT: The approval of this agreement is considered to be ministerial project and is exempt from the requirements of CEQA pursuant to Carlsbad Municipal Code Section 19.04.070 A.l.a. FISCAL IMPACT: In lieu of the city performing maintenance of street trees, the HOA for this project may elect to perform said maintenance and, provided street tree maintenance is performed pursuant to the terms of this Agreement, the city will not perform street tree maintenance within Project limits. However, the city will continue to assess Project street tree maintenance costs for city-wide street trees located outside Project limits pursuant to the rights of the Lighting and Landscaping District #1. EXHIBITS: 1. Resolution No. 2014-057 approving the Street Tree Maintenance Agreement with KLC BV Carlsbad, LLC, for Buena Vista 11, Project No. CT 13-01 2. Location Map 3. Street Tree Maintenance Agreement for Buena Vista 11, Project No. CT 13-01. DEPARTMENT CONTACT: Tecla Levy 760-602-2733 tecla.levv(@carlsbadca.aov FOR CITY CLERKS USE ONLY COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED • • • CONTINUED TO DATE SPECIFIC • CONTINUED TO DATE UNKNOWN • RETURNED TO STAFF • OTHER - SEE MINUTES • RESOLUTION NO. 2014-057 Exhibit 1 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, APPROVING A STREET TREE MAINTENANCE AGREEMENT WITH KLC BV CARLSBAD, LLC 4 FOR BUENA VISTA 11. PROJECT NO. 13-01. 5 WHEREAS, the Property Owner, KLC BV Carlsbad, LLC, has executed a Street 6 Tree Maintenance Agreement for Buena Vista 11 (Agreement), and has submitted the Agreement 7 to the City of Carlsbad for approval; and 8 WHEREAS, the Property Owner has submitted this Agreement pursuant to 9 Condition No. 16 of Planning Commission Resolution No. 7006; and WHEREAS, staff recommends approval of this Agreement in that it satisfies Condition No. 16 of Planning Commission Resolution No. 7006. ''2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the Street Tree Maintenance Agreement for Buena Vista 11, Project No. CT 13-01 between KLC BV Carlsbad, LLC and the City of Carlsbad, which is attached hereto and incorporated herein by reference, is hereby approved and the Mayor is authorized and directed to execute said Agreement. 3. That the City Clerk is authorized to forward said Agreement to the Office of the County Recorder for recordation. 15 16 17 18 19 20 21 22 23 24 25 26 27 28 /// /// /// /// /// /// /// 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of CaHsbad on the 8*^ day of April, 2014, by the following vote to wit: AYES: NOES: Council Members Hall, Wood, Schumacher and Blackburn. None. ABSENT: Council Member Packard. MATT HALL, Mayor ATTEST: BAf\B/j\9^ ENGLESON(<:ity Clerk LOCATION MAP NOT TO SCALE PROJECT NAME BUENA VISTA 11 PROJECT NUMBER CT13'01 EXHIBIT PLOTTED BY: SCOTT EVANS PLOT DATE: 2f21/14 PATH: D:\DEVELOPUENT PROJECTS\CT\AUT0CAD\Cn3-O1.DWG RECORDING IS REQUESTED FOR THE BENEFIT OF THE CITY OF CARLSBAD WHEN RECORDED MAILTO: CITY OF CARLSBAD Attn: City Clerk 1200 Carlsbad Village Dr. Carlsbad, CA 92008 SPACE ABOVE THIS LINE FOR RECORDER'S USE ASSESSOR'S PARCEL NO.: 156-200-15, 156-200-01, 156-200-02 PROJECT ID: CTI 3-01 PROJECT NAME: Buena vista 11 RELATED PROJECT ID: STREET TREE MAINTENANCE AGREEMENT This Agreement is made by and between KLC BV Carlsbad, LLC. a Califomia Limited Liability Company ("Owner") and the City of Carlsbad, a municipal corporation ("City"), (collectively, "Parties"). Recitals WHEREAS, Owner owns certain real property in the City of Carlsbad, County of San Diego, and State of California more properly described in "Exhibit A", attached hereto and incorporated herein ("Property"); and. WHEREAS, Owner seeks to record a final map(s) to develop Property in accordance with Tentative Map No. CT 13-01 Buena Vista 11 ("Project"); and, WHEREAS, in consideration of the Project conditions-of-approval, Owner is required to install trees within the parkways ("Street Trees"), where parkways are defined as the areas along the sides of streets within the public street right-of-way between the back of the curb and the right-of-way line; and, WHEREAS, Owner seeks to satisfy condition 16 of PC Resolution 7006, to ensure ongoing maintenance is performed on Street Trees; and, WHEREAS, the Project is required to be annexed into Street Lighting and Landscape District #1 (District). District is a financing mechanism to fund the maintenance and replacement of certain improvements within the right-of-way including public street lights, arterial median landscaping & irrigation, and Street Trees; and, WHEREAS, In lieu of District performing maintenance of Street Trees, Owner may elect to perform said maintenance and, provided Street Tree maintenance is performed pursuant to the terms of this Agreement, District will not perform street tree maintenance within Project limits. However, District will continue to assess Project street tree maintenance costs for city- wide street trees located outside Project pursuant to the rights of the District. NOW, THEREFORE, in consideration of the mutual covenants herein, the Parties agree as set forth below. 1. Street Trees. Owner has prepared construction plans to install Street Trees in accordance with the Project conditions-of-approval. City of Carlsbad's Community Forest Management Plan, Landscape Manual, Municipal Code, Council Policy on Street Trees, and City Standards, all as shown on the approved landscape and irrigation plan(s), DWG 479-6L, (collectively "Landscape Plans") on file with the City. In addition to installing Street Trees, the Landscape Plans described herein detail construction of other items not covered by this Agreement. The term Street Trees, for the purposes of this Agreement, shall not include other items. Other items include, but are not limited to turf, shrubbery, groundcover, irrigation, and hardscape ("Other Items"). However, nothing in this Agreement shall preclude Owner or the Association referred to in Paragraph 12 below from maintaining the other items. 2. Street Tree Maintenance. Upon construction of Project improvements and City release of security of Project improvements, Owner agrees, at its sole cost and expense, to maintain, repair, and replace, the Street Trees described herein. The locations of Street Trees covered by this Agreement are described in "Exhibit B", attached hereto. The maintenance obligations are described as: a. Owner shall perform all necessary maintenance on Street Trees including but not limited to trimming, pruning, staking, root barriers, and street tree replacement, all in accordance with the City of Carlsbad's Community Forest Management Plan, Landscape Manual, Municipal Code, Council Policy on Street Trees, and City Standards to ensure Street Trees are maintained in a healthy condition. Owner shall install only those species of street trees as approved by the City. Owner is responsible to maintain street trees in locations as shown on the approved Landscape Plan. Owner shall not remove or relocate street trees to alternate locations without written prior approval from the City. Owner shall perform maintenance to prevent and, if necessary, address any immediate health and safety concerns including but not limited to fallen Street Trees, overgrowth into vehicular or pedestrian travel way, root damage to sidewalks, and visual impairments related to traffic movements. All maintenance activities in this paragraph are described as "Street Tree Maintenance", hereinafter. Unless otherwise approved by the City, all Street Trees removed due to death shall be replaced by the Owner with a Street Tree of the same species as the one removed, and within the same vicinity as the one removed. The replacement Street Tree shall be of a minimum 15-gallon container size, and shall be installed by the Owner no later than 45 days from the date the prior Street Tree was removed. 3. Parkway Irrigation. Owner, at its sole cost and expense, shall provide for all ongoing irrigation required to ensure adequate growth and, once established, to maintain the Street Trees covered by this Agreement. Owner is responsible to maintain all Irrigation Improvements as shown on the Landscape Plan (Irrigation Improvements). Owner shall perform necessary inspections of irrigations systems and controllers to make adjustments of seasonal water demands and irrigation heads to provide the necessary water for Street Trees. 4. Successors and Assigns. This Agreement shall be binding and inure to the benefit of the parties hereto and their respective legal representatives, successors, and assigns. Owner agrees to incorporate this Agreement by reference in any subsequent deeds to the property, but any failure to do so does not invalidate this provision. 5. Permits Required. Owner shall obtain all necessary permits required to perform Street Tree Maintenance in City right-of-way. 6. Indemnity. Owner shall defend, indemnify and hold harmless the City, its officers, employees and agents from any actions, suits, claims, damages to persons or property, costs including attorney's fees, penalties, obligations, errors, omissions, demands, liability, or loss that may be asserted or claimed by any persons, firm, or entity arising from the Owner performing Street Tree Maintenance, or lack thereof, described herein. 7. Responsibility of Plans. Approval of the Landscape Plans by the City shall not constitute an assumption by the City of any responsibility for such damage, costs, etc. City shall not be an insurer or surety for the design, construction or maintenance of the Street Trees pursuant to the Landscape Plans, nor shall any officer or employee thereof be liable or responsible for any accident, loss or damage happening or occurring while performing Street Tree Maintenance as specified in this Agreement. 8. Notices. Any notice which is required or may be given pursuant to this Agreement shall be sent in writing by United States mail, first class, postage pre-paid, registered or certified with return receipt requested, or by other comparable commercial means and addressed as follows: if to the City: If to the Owner: City of Carlsbad, City Engineer KLC BV Carlsbad. LLC 1635 Faraday Avenue 101 S Kraemer Blvd., Ste 136, Carlsbad CA 92008 Placentia, CA 92870 which addresses may be changed from time to time by providing notice to the other party in the manner described above. 9. Lien Capability. Subsequent to Owner notice, and lack of action to remedy the breach of terms of this Agreement, the City may have the right, but the not the obligation to perform certain Street Tree Maintenance to address issues that may involve public safety and the welfare of the public ("Public Safety Street Tree Maintenance"). The City may elect, at its own discretion, to bill to Owner the costs the City incurred to perform Public Safety Street Tree Maintenance covered by this Agreement ("Invoice"). The Owner shall pay the full amount invoice amount within 60-days of the date of Invoice. If after 60-days of non-payment of said Invoice, the amount listed on the Invoice shall constitute a lien on the Owner's Property subject to enforcement and foreclosure in accordance with California State law. However, the lien rights set forth in the declaration of restrictions required pursuant to Condition(s) 18d. of City Planning Commission Resolution No. 7006, shall apply instead of the lien rights set forth in this Paragraph with respect to those portions of the Property that become annexed to the declaration of restrictions. 10. District. Pursuant to the conditions of approval. Project will be annexed into the District to cover the maintenance of certain improvements within City right-of-way. Among other requirements. District may collect assessments to perform Street Tree Maintenance. 11. Failure to Maintain. In the event that the Owner fails, at any time to perform Street Tree Maintenance, the failure may be considered a breach of terms of this Agreement. The City is the sole arbiter to evaluate the Owner performance of Street Tree Maintenance. The City may elect, in the public's interest that the District take over Street Tree Maintenance. Upon the City's determination, the City shall provide one (1) written notice to inform Owner that the District intends take over Street Tree Maintenance covered by this Agreement. Within 90- day s after receipt of said notice, the District will take over responsibility of Street Tree Maintenance. The District, by assuming Street Tree Maintenance, shall not assume any obligation to maintain Other Items or Irrigation Improvements. Owner is responsible to maintain Irrigation Improvements and provide for ongoing irrigation necessary to maintain all landscaping in the Parkway including but not limited to Street Trees as described above. 12. Homeowners Association. Owner represents to City that it intends to, and has the authority to, unilaterally transfer said Street Tree Maintenance to a Homeowners Association, as defined in Civil Code Section 1351(a) ("Association"), for the Project and that such transfer has been provided for in the Declaration, and that such document(s) include the Street Tree Maintenance provisions described herein. Upon or prior to transfer of obligations under this Agreement to an Association for a portion of the Property, that portion of the Property shall be annexed to the declaration of restrictions required pursuant to Condition(s) 18d., of City Planning Commission Resolution(s) No. 7006 which shall include provisions to collect adequate funds to perform Street Tree Maintenance covered by this Agreement. Transfer to an Association shall not reduce, limit, or modify the obligations and terms set forth in this Agreement. Nothing in this Agreement is intended to prevent the transfer to the Association of any obligations under this Agreement 13. Capacity. Each party represents that the person(s) executing this Agreement on behalf of such party have the authority to execute this Agreement and by such signature(s) thereby bind such party /// /// /// /// /// /// /// /// /// /// /// IN WITNESS WHEREOF, the undersigned has executed this instrument this day of . 20 . OWNER KLC BV Carlsbad, LLC, a California Limited Liability Company By: By: FKC, LLC, a CaliforQla Limited CITY OF CARLSBAD a Municipal Corporation ofthe State of California Brett S. Albrecht (Print Name Here) Authorized Person, FLK, LLC, a California Limited Liability Companv (Print title) ATTEST: By: (Sign Here) (Print Name Here) (Print title) APPROVED AS TO FORM: CELIA A. BREWER City Attorney By: eputy Cify Attorney (Proper notarial acknowledgment of execution by OWNER must be attached) (Chairman of the Board, President, or any Vice-President and secretary, any assistant secretary, the Chief Financial Officer, or any assistant treasurer must sign for corporations If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation) CALIFORNIA ALL-PURPOSE CERTIFICATE OF ACKNOWLEDGMENT State of California County of 3an ui-eA^Q On /4yr^>^Ol4 beforeme, Wbr^^^W MlTbim TllMi.^v j (Here ihsif t name and title of the ^cer) personally appeared ]\AA4'V who proved to me on the basis of satisfactory evidence to be the person(s.) whose name(s) is/afe. subscribed to the within instrument and acknowledged to me that hQlskol^ executed the same in his/beft^r authorized capacity(ies), and that by his/fe©f/tbeir signature(*) on the instrument the person(-s), or the entity upon behalf of which the person(-s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws ofthe State of California that the foregoing paragraph is true and correct. IlihliftMlMiHAMiiilAdlHAiillk S my hand and official seal. Signature of Notary Public (Notary Seal) MORGEN FRY Cummission # 1918442 Notary Public Calilornia 1 i NS^^ County g 1 Nq-gi^ Comm. Expires Dec 24, 20141 ADDITIONAL OPTIONAL INFORMATION DESCRIPTION OF THE ATTACHED DOCUMENT (title itle or description of attached document) (Title or description of attached document continued) Number of Pages Document Date (Additional information) CAPACITY CLAIMED BY THE SIGNER • Indi vidual (s) • Corporate Officer (Title) • Partner(s) • Attorney-in-Fact • Trustee(s) • Other INSTRUCTIONS FOR COMPLETING THIS FORM Any acknowledgment completed in California must contain verbiage exactly as appears above in the noiary seclion or a .separate acknowledgment form must he properly completed and attached to that document. The only exception is if a document is lo he recorded outside of California. In such instances, any alternative acknowledgment verbiage as may be printed on such a document so long as the verbiage does nol require the notaiy lo do something thai is illegal for a notary m California (i.e. certifying the authorized capaciiy of the signer). Please check the documenl carefully for proper notarial wording and attach this form ifrequired. • State and County information must be the State and County where the document signer(s) personally appeared before the notary public for acknowledgment. • Date of notarization must be the date that the signer(s) personally appeared which must also be the same date the acknowledgment is completed. • The notaiy public must print his or her name as it appears within his or her commission followed by a comma and then your title (notary public). • Print the name(s) of document signer(s) who personally appear at the time of notarization. • Indicate the correct singular or plural fonns by crossing off inconect forms (i.e. fee'-she^they, is /are} m circl iwg the correct fGnns. Failure to eoo'ectly indicate this information may lead to rejection of document recording. • The notai7 sea! impression must be clear and photographically reproducible. Impression must not cover text or lines. If seal impression smudges, re-seal if a sufficient area permits, otherwise complete a different acknowledgment form. • Signature of the notarj' public must match the signature on file with the office of the county clerk. • Additional information is not required but could help to ensure this acknowledgment is not misused or attached to a different document. • Indicate title or type of attached document, ninnber of pages and date. • Indicate the capacity claimed by the signer. If the claimed capacity is a corporate officer, indicate the title (i.e. CEO, CFO, Secretary). • Securely attach this document to the signed document 2008 Version CAPA v 12.10.07 800-873-9865 wvw.NotaiyClasses.com ACKNOWLEDGMENT State of California County of Orange On before me, Joy F. Yukawa-Pong. Notarv Public personally af:lpeaVed, fi^-e-^^ ^. kVoreCKr who proved to me nn th^^ ha.<;i.c; satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature Uy}m^hf (Seal) JOY F. YUKAWA-PONG Cwnmifttoii # 19S224S Notify PuMlc • CaHfornIa OrwHit Coimty E LEGAL DESCRIPTION EXHIBIT «A" PR 13-54 PARCEL 1: lUSTi »isrA»CE OP UK jEir, Mom on LESS. IO Ttt Hm »m SSS? APN: 156-200-15-00 PARCEL 2: UNE OF SAD) TTUCT m, slS^Pomx ™ TS SOUTHEASTERLY TO JOHN J. MERRITT AND WIFE BY DFFn TfRrnp^^^^ CORNER OF LAND CONVEYED CENTERLINE OF SAID VALLEY STREET^XcE^ ^^^^ ™ FEET TO THE POINT OF BEGINMNa ^^^^ CENTERLINE 137.0 EXCEPTING THEREFROM THAT PORTION LYING SOUTHERLY OF A LINE THAT PTTCTMC AT A B^TXTT SOUTHWESTERLYCOBNERTHEREOF. "^"^ ^ROM THE APN: 156-200.01-00 PARCELS: FOLLOWS: '-"UIM V RECORDER OF S.AN DIEGO COUNTY, M.ARCH 1,1915, DESCRIBED AS ms™^^^^/NTRTH34™v^T^^^^^ ^ ^AH, MAP. CENTERLINE OrvSY S^^ l^n 4^ °^ INTERSECTION OF SAlD SOUTHEASTERLY LIN^OF SAS^CTl^f^.Ain Pn"?^ PROLONGATION OF THE LAND CONVEYED TO JOK^ X MS^^T 1^ ?7 n^^^ CORNER OF 0FFICI.4L RF,rnRn«; rv,r,^r-G TnT-mAGiT^l f. ° ^^CORDED IN BOOK 330. PAr.F. 55° 27' WEST. 193.4 FEET "SvOT NOR^^,,. °^ MERRITT LA^D, SOUTH OF SAID CAlksBADlANDi^SmiTH s,- n^f T'c?'"^ ™ ^OI^™ BOUNDARY LINE FEET TO THE CENTER ^sSi vT^YS^lf'i^P°T,Zl'? NORTHERLY LINE 173.8 CENTERLINE 137.0 FEET TO THE P05iTOTBEGSG ™ ^" ^^^G SAH) FROM THE SOUTHEASTE^Y cSfSoF^ PTt«°S^.!^?™''°'''^ST^ WESTERLY LINE OF SAID LANT THAT Nn^ RWS WESTERLY TO A POINT ON THE SOUTHWESTERLYCORNERTHEREOF ™ ^^^^ '"-^ ^^ET FROM THE APN: lSS-200-02-00 STREET TREE EXHIBIT EXHIBIT "B" BUENA VISTA WAY SUBDIVISION BOUNDARY LOT LINE \ 44 LOT LOT LOT \ \ \ \ LOT LOT TREE SYMBOLS VICINITY MAP mr ro sctiiz TREE LEGEND O STREET TREE - INSTALLED AND MAINTAINED BY DEVELOPER (PRIVATE) TREE LOCATION IS APPROXIMATE AND CONCEPTUAL ONLY. FUTURE RESIDENTIAL DEVELOPER WILL SUBMIT A PLANTING PLAN SHOWING THE EXACT LOCATION OF Symbol Botanical Name Common Name Rootball Size Quantity EUC CIT Eucalyptus citriodara Lemon Gum 15 Gal 10 LOP CHO Lophostemon confertus Brisbane Box 15 Gal 6 MAG GRA Magnolia grandiflora Southern Magnolia 24" Box 1 MAG GRA 48 Magnolia grandiflora Southern Magnolia 48" Box 4 LOCATION MAP NOT TO SCALE PROJECT NAME BUENA VISTA 11 PROJECT NUMBER CT13'01 EXHIBIT PLOTTED BY: SCOTT EVANS PLOT DATE:2/21/14 PATH:D:\DEVELOPUENT PRa^CTS\CT\AUT0CAD\CT13-O1.DW;