HomeMy WebLinkAbout2014-04-15; City Council; 21566; Discuss Provide Direction on Additional Scope Library Capital Improvement ProjectsCITY OF CARLSBAD - AGENDA BILL
AB#
MTG.
DEPT.
21,566
4/15/14
L&CA
DISCUSS AND PROVIDE DIRECTION ON
ADDITIONAL SCOPE FOR LIBRARY CAPITAL
IMPROVEMENT PROJECTS
DEPT. DIRECTOR
CITY ATTY.
CITY MGR. ^
RECOMMENDED ACTION:
Staff recommends that City Council discuss the additional scope options for capital improvement projects
scheduled forthe Georgina Cole Library (Cole Library) and the Carlsbad City Library on Dove Lane (Dove
Library), consider staff recommendations for revised scope of work, and provide direction.
ITEM EXPLANATION;
The FY 2013-14 Capital Improvement Plan (CIP) budget included funding for projects at both library
facilities for maintenance and repair (recarpeting, repainting, etc.) and refurbishments that could be
efficiently completed while the facilities are closed, minimizing impacts on the public from multiple
closures. The goals for both projects are to provide flexible use of space to meet current and future
service demands and improve access to services and information via wireless and technology upgrades.
Subsequent to approval ofthe FY 2013-14 CIP, the City Manager's office directed staff to reevaluate both
the projects to consider additional refurbishments that would create world class facilities and deliver best
value services to the community. Staff also contracted with Kitchell, Inc. for project management services
and to prepare a request for proposals for design services for both projects, which required validation of
the project estimates and schedule. Based on Kitchell's more detailed vetting, the current project
budgets are not adequate to support the base/original scopes of work. Staff recommends that City
Council discuss the additional refurbishments considered, fiscal issues, and provide direction.
FISCAL IMPACT:
The recommended action to discuss and provide direction does not have a fiscal impact. Depending upon
City Council's direction regarding the scope of work for either project, staff would return with
recommended funding sources and the fiscal impact. Funding considerations are as follows:
Summary of Fiscal Considerations Cole Library Dove Library
Current Budget for Base Scope of Work (Already appropriated in CIP) $3,253,750 $1,801,000
Additional Funding Needed for Base/Original Scope of Work $1,440,712 $1,315,018
Additional Funding Recommended for New Scope of Work $602,827 $4,463,579
Total Updated Project Estimates $5,297,289 $7,579,597
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the
meaning of CEQA in that it has no potential to cause either a direct physical change in the environment,
or a reasonably foreseeable indirect physical change in the environment, and therefore does not require
environmental review.
DEPARTMENT CONTACT: Steve Didier 760-602-2014 steven.didier@carisbadca.gov
FOR CLERK USE.
COUNCIL ACTION: APPROVED X CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •