HomeMy WebLinkAbout2014-04-22; City Council; 21572; Appropriation of Funds, Approve Increase in Contigency for Construction Coastal Rail Trail Reach 1 Project 4012CITY OF CARLSBAD - AGENDA BILL
AB#
MTG.
DEPT.
21,572
04/22/2014
PW/TRAN
APPROPRIATION OF ADDITIONAL FUNDS
AND APPROVE AN INCREASE IN THE
CONTINGENCY FOR THE CONSTRUCTION OF
THE COASTAL RAIL TRAIL REACH 1
PROJECT NO. 4012
DEPT.DIRECTOR
CITY ATTY.
CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. 2014-070 authorizing the appropriation of additional funds and
approving an increase in the contingency for the construction of the Coastal Rail Trail Reach 1, Project
No. 4012.
ITEM EXPLANATION:
On December 3, 2013, the city council adopted Resolution No. 2013-277 awarding a contract to Portillo
Concrete, Inc. for the construction of the Coastal Rail Trail Reach 1, Project No. 4012. On
December 30,2013 Portillo Concrete, Inc. was issued a notice to proceed that established
January 2, 2014 as the project commencement date with all work to be completed by March 28, 2014.
On March 12, 2014, Schmidt Design Group, Inc. substantially completed the design of enhanced
landscape plans as requested by the city. Preliminary cost estimates show the enhanced landscape
plans, as commissioned by the city, increase the overall project cost by approximately $100,000.
In order to ensure completion of the project with the enhanced landscape design, staff is requesting city
council appropriate an additional $150,000 to the project budget and increase the contract construction
contingency by $150,000.
FISCAL IMPACT:
The Coastal Rail trail Reach 1 Project was awarded an Active Transportation Grant by SANDAG in the
amount of $800,000. The terms of the grant required matching funds from the city. On May 28, 2013
City Council authorized matching funds of $749,000 from the Gas Tax Fund.
Staff is requesting an additional appropriation of $150,000 from the Gas Tax Fund and authorization for
the City Manager to approve construction change orders up to a revised total amount of $350,000.
With the increase of $150,000, the total project costs to construct the roundabout at Carlsbad Blvd/State
Street, Coastal Rail Trail Reach 1 Project are estimated at $1,696,435. The $800,000 SANDAG Active
Transportation Grant awarded to the city will be reimbursed by periodic grant reimbursements as
construction proceeds.
DEPARTMENT CONTACT: Patrick Vaughan 760-602-2780x7321 patrick.vaughan(S)carlsbadca.gov
FOR CLERK USE. X COUNCIL ACTION: APPROVED X CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
Page 2
TABLE 1 - REVISED PROJECT COST ESTIMATE (PROJECT NO. 4012)
COASTAL RAIL TRAIL REACH 1 PROJECT NO. 4012 ESTIMATED COSTS
Design, Environmental, and Easements $200,000
Construction Contract $996,435
Construction Contingency $200,000
ADDITIONAL CONTINGENCY REQUESTED $150,000
Construction Management & Inspection $150,000
Total Estimated Project Costs $1,696,435
Total Estimated Project Costs $1,696,435
Total Appropriated to Date $1,549,000
ADDITIONAL APPROPRIATION REQUESTED-GAS TAX FUND $150,000
ENVIRONMENTAL IMPACT:
This project is exempt from California Environmental Quality Act (CEQA) review pursuant to CEQA
Guidelines Section 15301(c) - minor alteration of existing facilities, including highways and streets,
sidewalks, gutters, bicycle and pedestrian trails, and similar facilities involving negligible or no expansion
of capacity. A Notice of Exemption was filed with the San Diego County Clerk on March 11, 2013.
This project is also exempt from the National Environmental Policy Act (NEPA) review pursuant to NEPA
regulations 23 CFR 771.117(c): activity (c)(3) - bicycle and pedestrian lanes, paths, and facilities. The city
received a Notice of Categorical Exclusion from CALTRANS, signed October 16, 2013.
EXHIBITS:
1. Location map.
2. Resolution No. 2014-070 authorizing the appropriation of additional funds and approving an
increase in the contingency forthe construction ofthe Coastal Rail Trail Reach 1, Project No. 4012.
LOCATION MAP
FLORES
COASTAL RAIL
TRAIL - REACH 1
PACIFIC
OCEAN
NOT TO SCALE
PROJECT NAME
COASTAL RAIL TRAIL IMPROVEMENTS - REACH 1
PROJECT
NUMBER
4012
EXHIBIT
1
PLOTIED BY: SCOTT EVANS PLOT DATE:4/8/U PAm:D:\TRANSP0RTAT10N DEPARTUENT\L0CAT10N MAPS\4012.Dm;
1 RESOLUTION NO. 2014-070
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE APPROPRIATION OF ADDITIONAL
FUNDS AND APPROVING AN INCREASE IN THE CONTINGENCY FOR
4 THE CONSTRUCTION OF THE COASTAL RAIL TRAIL REACH 1,
PROJECT NO. 4012.
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WHEREAS, on December 3, 2013, the City Council of the City of Carlsbad, California
adopted Resolution No. 2013-277 awarding a contract to Portillo Concrete, Inc. for the
construction ofthe Coastal Rail Trail Reach 1, Project No. 4012; and
WHEREAS, on December 30, 2013, Portillo Concrete, Inc. was issued a notice to proceed
11 that established January 2, 2014 as the project commencement date; and
12 WHEREAS, during the course of construction city staff developed enhanced landscape
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plans to be incorporated into the project; and
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WHEREAS, incorporating the enhanced landscape plans into the project will add
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additional project costs; and
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WHEREAS, staff is requesting an additional appropriation amount of $150,000 of Gas
18 Tax Funds for Project No. 4012; and
1^ WHEREAS, staff is requesting an increase of $150,000 the contingency for the
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construction ofthe Coastal Rail Trail Reach 1, Project No. 4012.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
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California, as follows that:
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24 1. The above recitations are true and correct
25 2. The administrative services director is authorized to appropriate additional Gas
2^ Tax Funds in the amount of $150,000 for Project No. 4012.
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1 3. That the contingency amount for Project No. 4012 is increased by $150,000 and
the city manager is hereby authorized to approve construction change orders up to the revised
contingency amount of $350,000.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 22"'' day of April, 2014, by the following vote to wit:
AYES:
NOES:
Council Members Packard, Wood, Schumacher and Blackburn.
None.
ABSENT: Council Member Hall.
MARK PACKARD, Mayor Pro Tem
ATTEST:
BARBARA ENGLESON, CityClerk
(SEAL)
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