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Home My WebLink About2014-05-06; City Council; 21581; Accepting, Appropriating Federal Grant Funds For Emergency PreparednessCITY OF CARLSBAD - AGENDA BILL AB# 21.581 ACCEPTING AND APPROPRIATING FEDERAL GRANT FUNDS FOR EMERGENCY PREPAREDNESS DEPT.DIRECTOR jAJCOJ^ CITY ATTY. M MTG. 05/06/14 ACCEPTING AND APPROPRIATING FEDERAL GRANT FUNDS FOR EMERGENCY PREPAREDNESS DEPT.DIRECTOR jAJCOJ^ CITY ATTY. M DEPT. FIR/POL ACCEPTING AND APPROPRIATING FEDERAL GRANT FUNDS FOR EMERGENCY PREPAREDNESS CITY MGR. fj^ RECOMMENDED ACTION: Adopt Resolution No. 2014-077 Security Grant (SHSG) funds for emergency preparedness. accepting and appropriating State Homeland ITEM EXPLANATION: On September 9, 2013, Council adopted Resolution No. 2013-223 authorizing the City Manager to apply for State Homeland Security Grant funds for Carisbad Fire and Police Departments for emergency preparedness. San Diego County, which administers the SHSG Program for the region, has been awarded FY 2013 SHSG funds (Exhibit 2). The grant funds allocated to the City of Carisbad are $ 71,062. Planned expenditures include: Department Allocation Project Category Description Fire $35,531 Interoperable Communications Radios Law Enforcement $35,531 Interoperable Communications Radios Total $71,062 The enhancements these expenditures produce increase City of Carisbad incident response capabilities while promoting regional mutual aid and interoperability. Equipment is first purchased and paid for by the city. Paid invoices for SHSG-related purchases are then sent to the San Diego county Office of Emergency Services for full reimbursement to the city. Planning costs are similariy expended and reimbursed. The Fire department will be administering the FY 2013 grant allocation to the city. DEPARTMENT CONTACT: David Harrison 760-484-0247 David.Harrison(5).carisbadca.qov FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED M DENIED • WITHDRAWN • AMENDED • CONTINUED TO DATE SPECIFIC • CONTINUED TO DATE UNKNOWN • RETURNED TO STAFF • COUNCIL RECEIVED THE • REPORT/PRESENTATION OTHER - SEE MINUTES • Page 2 FISCAL IMPACT: No matching funds are required for the State Homeland Security Grants. There are no on-going costs associated with these purchases. SHSG is a reimbursement grant and all grant-related expenditures are 100% reimbursable. Staff requests that the City Council appropriate the $71,062 grant award to the Public Safety Grants Special Revenue Fund for the planned expenditures. The city will be reimbursed by periodic grant reimbursements. All grant reimbursements are anticipated to be completed before the close of FY 2013-2014. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. EXHIBITS: 1. Resolution No. 2014-077 2. County of San Diego Office of Emergency Services FY 2013 Award Announcement 3 1 RESOLUTIONNO. 2014-077 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD. CALIFORNIA, AUTHORIZING THE CITY 3 MANAGER TO EXECUTE. IN THE NAME OF THE CITY OF CARLSBAD. ALL NECESSARY FORMS FOR THE PURPOSE OF ACCEPTING AND APPROPRIATING 5 FEDERAL STATE HOMELAND SECURITY GRANT PROGRAM FUNDS TO ENHANCE FIRE. POLICE AND 6 EMERGENCY PREPAREDNESS. 4 7 8 9 10 14 15 16 17 18 23 24 25 26 27 28 WHEREAS, the City of Carisbad Fire and Police Departments are eligible to receive federal grant funds through the FY 2013 State Homeland Security Grant Program (SHSG) for emergency preparedness. 11 WHEREAS, the total amount of the grant is $71,062. 12 WHEREAS, the Fire Department will be administering the SHSGP grant funds on 13 behalf of the City. NOW, THEREFORE. BE IT RESOLVED by the City Council of the City of Carisbad, California, asfoHows: 1. That the above recitations are true and correct. 2. The SHSGP grant funds require no matching funds. Since ail grant-related JC) purchases and planning costs are 100% reimbursable, the City shall incur no 20 costs. 21 3. That Council authorizes the receipt of grant funds. 22 4. The Administrative Services Director is authorized to appropriate funds totaling $71,062 to the Public Safety Grants Special Revenue Fund. 5. That the City Manager is authorized to execute any and all documentation associated with the FY 2013 State Homeland Security Grant Program 7. 1 2 3 /// 4 /// 5 /// 6 /// 7 /// 8 /// 9 /// 10 /// 11 /// 12 /// 13 /// 14 /// 15 /// 16 /// 17 /// 18 /// 19 /// 20 /// 21 /// 22 /// 23 /// 24 /// 25 /// 26 /// 27 28 (SHSGP) grant funds which are designed to enhance the City of Carisbad's emergency preparedness programs. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 6*^ day of May, 2014, by the following vote to wit: AYES: NOES: Council Members Hall, Packard, Wood, Schumacher and Blackburn. None. ABSENT: None. ATTEST: J2. BARBARA ENGLESON,<-(::ity Clerk ..\\tH"//, '''/itiio*^ EDMUND G. BROWN JR. GOVERNOR CdOES m^-^, mj QOVERMttR'S OFFICE v^e-jsgLr-y OF EKERSEHCr SERVICES MARK S. GHILARDUCCI DIRECTOR September 20,2013 Ms. Holly Crawford ^ Director "^...^ ^ San Diego County 5555 Overland Ave., Ste. 1911 SanDlego.CA 92123 SUBJECT: NOTIFICATION OF SUBGRANTEE AWARD APPROVAL FY 2013 Homeland Securit>' Grant Program (HSGP) Grant # 2013-00110 Cal OES ID# 073-00000 Subgrantee Performance Period: August 29, 2013 to May 31, 2015 Dear Director Crawford; The Califomia Govemor's Of&ce of Emergency Services (Cal OES) has approved your FY13 Homeland Security Grant Program (HSGP) award in the amount of $2,974,940. Once your completed application is received and approved, you may request reimbursement of eligible grant expenditures using the Cal OES Financial Management Forms Workbook available at www.caloes.ca.eov. During the review process, a Cal OES representative examined and evaluated your FYI 3 HSGP grant application. As a result ofthis review, some of your funded projects may have been assigned perfonnance milestones shorter than the subgrantee performance period, based in part on information provided in your application and submitted workbook. Perfonnance milestones will be used by Cal OES to both detennine the appropriate date to disencumber fimds awarded under this grant and re-direct them to other needs across the State and as indicators of perfonnance and grant management capacity in future competitive grant applications. Activities: • Amount Completion Pate All Projects $1,488,000 8/31/14 Additionally, A\dati6n/Watercraft requests, Establish/Enhance Emergency Operations Center (EOC) projects, projects requiring EHP review and sole source procurement requests vnll require additional approvals firom C^al OES. Subgrantees must obtain written approval for these activities prior to incurring any costs, in order to be reimbursed for any related costs under this grant. Subgrantees are required to obtain a performance bond for any equipment item over $250,000, or any vehicle, aviation, or watercraft (regardless of the cost) financed with homeland security dollars. Please submit perfbrmance bonds to your Program Representative. 3650 SCHREVER AVENUE. MATHER, CA 95655 GRANTS MANAGEhffiNT (916) 845-8506 TELEPHONE, (916) 845-8511 FAX 6 Director Holly Crawford September 20, 2013 Page 2 Following acceptance ofthis award, you must enter your grant uiformation into the U.S. Office of Grants and Training, Grant Reporting Tool (GRT), for the December 2013 Biannual Strategy Implementation Report (BSIR) period. The GRT can be accessed online at httDs://wAvw.reportiri[ti.QdD.dhs.eov/. Semi-annual performance reports must be prepared and submitted to Cal OES \'ia the GRT for the duration ofthe grant period or until all activities are completed and the grant is formally closed. Failure to submit perfonnance reports could result in grant reduction, suspension, or termination. This grant is subject to all policies and provisions of the Federal Single Audit Act of 1984 and the Single Audit Act Amendments of 1996. Any fimds received in excess of current needs, approved amounts, or those found owed as a resuh of a final review or audit, must be refunded to the State within 30 days upon receipt of an invoice from Cal OES. Your dated signature is required on this letter. Please sign and retum the original to your Cal OES Program Representative within ten days of receipt, and keep a copy for your files. For fiarther assistance, please feel free to contact your Cal OES Program Representative or the Homeland Security Grants Unit (HSGU) at (916) 845-8510. Sincerely, MARK S. GHmARDUCCI Director Holly Crawford, Director \/ Date? ? San Diego County FY 2013 STATE HOMELAND SECURITY PROGRAM GRANT (SHSPG) APPROVED ALLOCATION JURISDICTION .: :--FY2013 ^APPROVED M.LOCATJON "-^v " CITES LE|25%^FY13 Allocation Non-LE' " CITES LE|25%^FY13 Allocation CARLSBAD 16,271 54,791 71,062 CHULA VISTA 29,687 120,321 150,008 CORONADO 5,994 15,722 21,716 DEL MAR -6.939 6,939 EL-CAJOi^ -' =---17,127 51,503 68,630 ESrclNITAS . ~ " -32.906 32,906 ESCONDIDO- . - -21,409 78,828 100,237 IMPERIAL BEACH -17,305 17,305 LA MESA 9,563 31.958 41,521 LEMON GROVE -16,840 16,840 NATIONAL CiTY 11.561 33,004 44,565 OCEANSIDE 28,830 83,298 112,128 POWAY DECLINED FY13 - SAN DIEGO 261,042 -261,042 SAN MARCOS -51.158 51,168 SANTEE - • -32,375 32,375 SOLANA BEACH -11,012 11,012 VISTA -58,539 58,539 TOTAL CITIES - ,401.484 .696,509 - " 1,097,^3 FIRE DISTRICTS/OTHER PORT OFSAN DI^GO 17,841 -17,841 ALPINE -11,954 11.954 BONITA/SUNNYSIDE DECLINED FY13 - BORREGO SPRINGS -6,726 6,726 DEER SPRINGS -10,567 10,567 ELFIN FOREST DECLINED FY13 - JULIAN/CUYAMACA -6,647 6,647 LAKESIDE DECLINED FY13 - NORTH COUNTY . -25,321 25,321 RANCHO SANTA FE -19.427 19,427 SAN MIGUEL -61,000 61,000 VALLEY CENTER - - --12.737 12,737 TOTAL FiRE DISTRICTS 17.841 : . 154,379 172,220 COUNTY DEPTS OES, DEHfHHSA-EMS^-Se#f -1.380.317 1.380,317 SHERIFF • 324,410 -324,410 TOTAL COUNTY DEPTS . 324,410 - -11,380,317 1,704,727 HIRT TRUST FUND -- TOTAL ALLOCATIONS 743,735 .2,231,205 2,974,940 Notes: Personnel Cap: Each jurisdiction's allocation has a personnel cap of 50%. *San Diego Slieriff includes: Unincorporated San Diego County and the contracted cities of Dei Mar, Encinitas, Imperial Beach, Lemon Grove. Poway. San Marcos, Santee, Solana Beach and Vista.